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Le meilleur Events by Bia Jamica Management Company
Blk. 19 Palosanto St. Gordon Heights Olongapo City, Zambales 2200

Contact # 09566293939
Email: biajamica19@gmail.com
“Keep calm and let’s make your big day memorable”
EVENT INQUIRY
Contact person: Jeanelle Panigbatan- mother

Phone Number: 09672371762
E-mail Address: jenglav16@gmail.com
Type of Event: Son’s Christening
Location: Ma’am Olive’s Cafe
Date and Time Event: October 3, 2021 at 11 am
Budget: Php 80,000.00
Possible no. of attendees/pax: 50 pax
Overview of Event Requirement:

The client wants the party to be a boss baby themed party where in all of the attendees will be
wearing casual attire with a touch of color black or blue and all of the boys attendees should wear a black
bow tie.
Special Instruction or Request:
The venue must be filled with black and blue balloons and boss baby character standee with the
face of the celebrant.
‘
EVENT GOAL:
To make the christening of Zephyr’s memorable.
EVENT OBJECTIVES:
1. To execute the event with the theme “Welcoming Zephyr to the Christian World”.
2. To make a once in a lifetime celebration
3. It is part of the normal Christian life.
Contact # 09566293939
“Welcoming Zephyr to the Christian World”
EVENT BRIEF
CONTACT COORDINATOR Jeanelle Panigbatan
EVENT Son’s Christening
DAY/DATE/TIME Sunday, October 3, 2021 at 11 am
VENUE Ma’am Olive’s Café
THEME Boss Baby themed party
HOST Ms. Marynhel Victoria
NO. OF GUESTS 50 pax
PURPOSE To make the christening of Zephyr memorable
SET-UP The venue must be filled with black and blue
balloons and boss baby character standee with
the face of the celebrant
BACKDROP Black and blue design with the face of the
characters of the movie boss baby
LIGHTNING The venue must be filled with blue and white
hanging light bulbs
AUDIO VISUAL White widescreen will be put beside the stage
for Zephyr’s memory photo streaming
FOOD TYPE Manage Buffet
ENTERTAINMENT Event program with magician
BUDGET Php 80,000.00
Contact # 09566293939
LETTER TO THE SUPPLIER

August 25, 2021
Mrs. Olivia M. Mallari

Manager
Ma’am Olive’s Cafe
Dear Madame:
In behalf of Le meilleur Events by Bia Jamica Management Company, we are confirming your
service for food package good for 50 persons for our event on October 03, 2021 at exactly 11
o’clock in the morning for Zephyr Panigbatan’s christening at your place Ma’am Olive’s Café,
Olongapo City.
We are confirming for the Php 15,000.00 food package that includes four menus (Beef, Chicken,
Vegetable, Noodles plus Dessert) unlimited rice and bottomless iced tea, with full uniform
service crew, full set up for the buffet table with skirting and buffet management.
Please ensure advance time protocol at least one hour before the event for preparations.
Thank you.
Respectfully yours,
BIA JAMICA A. ALIP

Event Manager
Contact # 09566293939
LETTER OF SPONSORSHIP
August 25, 2021
Mrs. Olivia M. Mallari
Owner/Manager
Ma’am Olive’s Café
Dear Madame:
In line with your full party package amounting to thirty five thousand pesos (Php35,000.00) for
the two layer cake and 24 pieces cupcake with sweet corner, balloons for decorations for the
event area for 50 pax, clown/host with magic show, backdrop and standee, invitations and
souvenirs, prizes and the venue with lights and sounds.
In exchange with that we will promote and refer your company to our clients. We will include
you to our Trustee Client Board that we publish every week to our advertisements in prints and
social media.
This event will be held at your place Mam Olive’s Café on October 03, 2021 at exactly 11
o’clock in the morning for Zephyr Panigbatan’s Christening.
We are looking forward for your quick response regarding this matter and hoping for a start of a
good partnership between us.
Thank you.
Sincerely yours,
BIA JAMICA A. ALIP

Event Manager
Contact # 09566293939
Zephyr’s Christening
Sunday, October 03, 2021 at 11 am
Mam Olives Café
Boss Baby Themed Party
HOST: Marynhel Victoria
PROGRAM OF EVENT
11:00 am Opening remarks and Welcoming of Guests

11:15 am Games
11:30 am Photo booth
12:00 pm Lunch
1:00 pm Video Presentation
1:10 pm Games with Clown performance
2:00 pm Giving of souvenirs
2:30 pm Message of the parents to their guests and Closing remarks
Contact # 09566293939
COVER LETTER AND EVENT PROPOSAL
August 25, 2021

Jeanelle Panigbatan
Brgy. Sta. Rita, Olongapo City
Jenglav16@gmail.com
Dear Mrs. Panigbatan

We here at Le meilleur Events by Bia Jamica Management Company are very happy with
the opportunity you have given to take care of your child’s christening. We now submit a
proposal to provide you outlined event summary for your son’s christening.
Zephyr’s Christening
Sunday October 03, 2021 at 11 am
Ma’am Olive’s Café
Boss Baby themed party
Total Contracted Price Budget: Php 80,000.00
INCLUSIONS:
 Venue- Ma’am Olive’s Café
 Full set up/ décor themed
 Lights and sounds
 Backdrop- tarpaulin with boss baby design
 Celebrant life size standee
 Photo (pre shoot and on the day with church shoot & 2 hours photo booth)
 50 pieces invitations and 50 pieces souvenirs
 Cake ( 2 layer cake with 24 pieces cupcake fondant)
 Food (manage buffet)
 Sweet corner
 Host, balloon set up & magician with 30 pieces prizes
Contact # 09566293939
Please choose one for the given menu choices for your buffet
Menu Choices
MENU I MENU II
Beef Salpicao Beef Caldereta
Fried Chicken Fried Chicken
Sipo Egg Chop Suey
Spaghetti Carbonara
Buko Pandan Maja Blanca
Unlimited Rice Unlimited Rice
Bottomless Iced Tea Bottomless Iced Tea
50% down payment is required upon signing the contract. The remaining balance and other
additional & accidental charges shall be settled on the day of the event.
Should you have further inquiries, please do not hesitate to contact the underneath for further
rounds of discussions.
Thank you and best regards.
Yours truly,
BIA JAMICA A. ALIP

Event Manager

Contact # 09566293939
MA’AM OLIVES CAFÉ LOCATION

Contact # 09566293939

Contact # 09566293939
Internal Cost Breakdown

Zephyr’s Christening at Ma’am Olive’s Café
October 03, 2021
PARTICULARS NUMBER/UNIT BUDGET TOTAL
Food and Venue with 50 pax Php 27,000.00 Php 27,000.00
lights and sounds
Backdrop and Standee 1 Supplier Php 2,000.00 Php 2,000.00
Photo Coverage with 1 Supplier Php 5,000.00 Php 5,000.00
Photobooth
Invitations and 1 Supplier Php 3,000.00 Php 3,000.00
souvenirs
Host, Balloon set up 1 Supplier Php 9,000.00 Php 9,000.00
and Magician
Cake and Sweet 1 Supplier Php 5,000.00 Php 5,000.00
Corner
Event Staff Payment 2 Staff Php 2,000.00 Php 2,000.00
TOTAL COST = Php 53,000.00

Total Constructed Price = Php 80,000.00
Less total cost
= Total Revenue of Company = Php 27,000.00

Contact # 09566293939
Date Action Plan Status Remarks Assigned Person

August 25, 2021 Send a letter of Ok Received Manager
proposal to the
client
August 31 , 2021 Follow up on the Ok Approved Manager
proposal
September 02, Sending Letter to Ok Approved Manager
2021 the Suppliers and
organizing an
appointment
September 04, Meeting with the Ok Task assigned Manager
2021 group
“Program”,
“Suppliers and
sponsors to be
assigned &
contacted”
“Floorplan and
backdrop”
Invitation and
giveaways”
September 11, Set a meeting Ok Confirmed Manager &
2021 with the client approved Client
proposal
September 13, Prepare all things Ok Tasks assigned to Manager &
2021 needed meet deadline Coordinator
(invitations,
letters to
sponsors,
decorations,
souvenirs, lights
& sounds
September 17, Check if all tasks Ok All are set Manager &
2021 are done Coordinator
according to plan
September 18, Check the Ok All are set Manager &
2021 backdrop Coordinator
material for
stage, lights and
sounds supplier,
photo coverage,
design and
output
September 25, Check the venue Ok All are set Manager &
2021 Coordinator
October 01, 2021 Meeting with the Ok All prepared Manager &
group and all Coordinator
suppliers &
sponsors
October 03, 2021 Monitoring of Ok Doing well Manager &
event Coordinator

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Le meilleur Events by Bia Jamica Management Company

Blk. 19 Palosanto St. Gordon Heights Olongapo City, Zambales 2200

“Keep calm and let’s make your big day memorable”

Contact person: Jeanelle Panigbatan- mother

Overview of Event Requirement:

“Keep calm and let’s make your big day memorable”

“Welcoming Zephyr to the Christian World”

“Keep calm and let’s make your big day memorable”

LETTER TO THE SUPPLIER

Mrs. Olivia M. Mallari

BIA JAMICA A. ALIP

“Keep calm and let’s make your big day memorable”

BIA JAMICA A. ALIP

“Keep calm and let’s make your big day memorable”

11:00 am Opening remarks and Welcoming of Guests

COVER LETTER AND EVENT PROPOSAL

August 25, 2021

Dear Mrs. Panigbatan

“Keep calm and let’s make your big day memorable”

BIA JAMICA A. ALIP

Le meilleur Events by Bia Jamica Management Company

MA’AM OLIVES CAFÉ LOCATION

Le meilleur Events by Bia Jamica Management Company

Le meilleur Events by Bia Jamica Management Company

Internal Cost Breakdown

TOTAL COST = Php 53,000.00

Le meilleur Events by Bia Jamica Management Company

Date Action Plan Status Remarks Assigned Person

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