1. What is Data validation. Explain 1-2 sentences its application.

Data validation is a computerized check that automatically verifies the

given data to make sure it makes sense and is reasonable. For example,
PUP has a student number ranging from 00121 to 10951, data validation
makes it easier to verify that a person is a student of PUP by checking it in
the list of all valid numbers.

2. What is Substring Functions? Explain 1-2 sentences its application.

Substring function is a method for extracting any specific text from an
Excel's cell. For example, in a student number 2021-00728-781, use
Excel's MID function to extract a substring that begins in the center of a
string; use Excel's LEFT function to pull out a string's leftmost characters;
use Excel's RIGHT function to extract a string's rightmost characters.

3. Explain how we can remove extra spaces using the trimming function.
1-2 sentences.
First, position the cursor and click the cell beside the data that you want to
trim then type the =TRIM(type the cell that you want to trim) formula and
press enter. Finally, click on the lower right corner of the formulated cell
then drag and pull down the cursor up to the last data to apply the formula
to all desired cell.

4. Differentiate Excel Replace and Excel Substitute.

Excel replace can be used to replace any text that appears at a given
location in a text string, whereas Excel substitute can be used to replace a
specific text in a text string. So, use Excel substitute tool if you are aware of
the text that needs to be changed and use excel replace function if you
know where the text that needs to be replaced will appear.

5. What are the steps in changing text to numbers?

Select the column that you want to convert then click the text to column
button on the data tab and on the wizard, select delimited and click next.
After that, select all applicable delimiters and click next. Finally, make sure
that 'general' is checked in column data format, enter the destination where
you want the results to go, and click "finish."