ADMINISTRATIVE &

OFFICE
MANAGEMENT

Dasco, Kaye Irish Edoria, Jessa Nikka Gayen, Karen Joie

De Guzman, Aubrey Garcia, Stephanie Jarcia, Reymund
Ebones, Maedelyn Torzar, Tim Wilson
BSBA-HRM 2A
 in g an d
Plan n
Ti m e
ge m en t
M an a
CHAPTER MAIN TOPICS
1. What is planning?
2. Planning at different management
levels
3. Types of plans and the planning process
4. Planning and your subordinates/office
workers
5. Time management
 CHAPTER LEARNING OBJECTIVES

1. Define the meaning of planning; 3. Differentiate planning at the different

2. List the types of plan and the level in organization;
process of planning; 4. Determine the importance of time
management in the organization;

5. Determine the importance of planning for

the workforce/subordinates;
6. Apply critical thinking skills in the
analyzation of problems.
 WHAT IS PLANNING?
▪Planning involves determination of objectives of the
business, formation of programs and courses of action
for their attainment, development of schedules and
timings of action and assignment of responsibilities
for their implementation.

▪A plan is a commitment to particular course of

action whereas planning is an activity consisting of a
process.
 CONCEPT OF PLANNING

▪Planning thus precedes all efforts and action, as it

is the plans and programs that determine the kind of
decisions and activities required for the attainment
of the desired goals.
 NATURE OF PLANNING
▪Planning is a function of every manager. Every manager plans, irrespective of
the level at which he operates in the organization. From the managing director
down to the first-line supervisor — all plan in an organization, although the
breadth and scope vary with the level of the hierarchy.

▪Planning, controlling, organizing, staffing and directing all these are managerial
functions designed to realize the organizational objectives. Planning, however,
precedes all other functions. It is through planning alone that the manager
decides what to do, when to do and who will do.
 13 IMPORTANT CHARACTERISTICS

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1. Planning is looking into the future.

2. Planning involves pre-determined line of action.
3. Planning discovers the best alternative out of available many
alternatives.
4. Planning requires considerable time for implementation.
5. Planning is a continuous process.
6. Planning’s object is to achieve pre-determined objectives in a
better way.
7. Planning integrates various activities of organization.
 13 IMPORTANT CHARACTERISTICS

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8. Planning is done for a specific period.

9. Planning not only selects the objectives but also develops policies,
programs and procedures to achieve the objectives.
10. Planning is required at all levels of management.

11. Planning is an inter-dependent process which co-ordinate the

various business activity.
12. Planning directs the members of the organization.
13. Growth and prosperity of any organization depends upon planning.
 OF PLANNING
TYPES
Corporate Planning - Corporate planning is undertaken at
the top level, also known as corporate level, and covers the
1
entire organizational activities. It is of integrative nature and
integrates entire planning process of the organization.

Functional Planning - Functional planning is of segmental

2
nature and is undertaken for each major function of the
organization like production/operations, marketing, finance,
human resource, etc. At the second level, functional planning is
undertaken for sub-functions within each major function.
 OF PLANNING
TYPES
Strategic Planning - Strategic planning involves setting long-
3 term direction of the organization in which it wants to proceed in
future. It is the process of deciding long-term objectives of the
organization and defining where the organizational resources and
efforts should be put to achieve organizational objectives.

Operational Planning - Operational planning, also known as

tactical planning, is the process of deciding the most effective use of
the resources already allocated though strategic planning and to
4
develop a control mechanism to ensure effective implementation of
the actions so that organizational objectives are achieved.
 PLANNING PROCESS
1. Stating organizational objectives.
2. Listing alternative ways of reaching objectives.
3. Developing premises upon which alternatives is
based.
4. Choosing the best alternative for reaching
objectives.
5. Developing plans to pursue the chosen alternative.
6. Putting the plans into action.
 G AN D THE
PLANNIN
WORKFO RC E

▪Workforce planning is particularly relevant during times of

organizational change, helping to enable the business to be
resilient to change as well as face the challenges ahead in a
positive and proactive way.

▪Workforce planning is so important because it makes

everyone from management to staff look to the future, for
themselves and for the business
WHAT IS TIME MANAGEMENT?

▪Time management is the process of planning

and exercising conscious control of the time
spent on specific activities to work smarter than
harder. It is a juggling act of various things that
help you increase efficiency and strike a better
work-life balance.

▪Improving your time management at work

allows you to enhance your performance and
achieve your desired goals with less effort and
more effective strategies.
BENEFITS OF TIME MANAGEMENT
• Deliver work on time
• Provide a better quality of work
• More productivity and efficiency
• Much less procrastination
• Less stress and anxiety
• Improved quality of life
• More opportunities and career growth
• More time for leisure and recreation
THANK YOU!