Internal Department Purchasing Department Vendor

Start No

Staff
Staff Manager Marketing Shipping

Approve the request quotation Provide quotation to

Request for item Yes provide item
request from vendor staff

Qu

receive quotation and

issue PO

PO

Warehouse Admin Accounts receivable

create good receipt Sends supplier invoice to

inspects the item Admin
note

GRN SI

E
Receive item from
Gives item to Staff
Admin

End

Explanation
Legend
PO --> a letter to confirm their order and gives the detail of their order 1. Shipping = Supplier
Qu --> A list of specified items for purchasing department to decide what they want to buy 2. Notes for faulty items and qualified items are all in the GRN
GRN --> A note that is given to the vendor to inform them the number of faulty items from the total order
SI --> document which includes details from the seller in case of credit sales
3. If quotation doesn't meet the staffs requirement, Staff will request
from different Vendors