PEOPLE

Your Contact
Storage FORMS
GROUPS Easily create a
Collaborate with a group of sharable form or
people using shared resources survey to gather data
such as email, calendar, and or create a quiz
document library
TO DO MYANALYTICS
Easily create and Summarizes how you
organize a daily spend your time at
task list using your LENS work, then suggests
mobile device. MAIL Scan documents ways to work smarter
PLANNER Email Platform and whiteboard
Make plans with and Conversation notes as easy as
your team, share Storage taking a picture
files, chat, organize
and assign tasks- all
in one location.

TASKS
TEAMS Track tasks and flags
Threaded chats within your
team to share info, files, plan
meetings, integrated with skype
and other collaborative office
apps at your fingertips STREAM
Upload, organize, and share
video content within your
organization

CALENDAR
Collaborative
Calendar and
DELVE
meeting planner
Manage your profile, discover,
and organize information

POWERAPPS ONEDRIVE
Select a template Cloud based
POWERBI SHAREPOINT
and easily build and storage. Store,
Business Analytics
customize a mobile Ultimate Collaboration sync, and share
Tools and Service
business app Site Builder. Organize your files
and share files with
OUTLOOK groups of people
Manage
your email,
EXCEL calendar, people,
View, edit, and tasks
create, and share
spreadsheets
ONENOTE POWERPOINT
WORD Ultimate digital View, edit,
View, edit, notebook. Capture create, and share
create, and share SWAY and share your ideas presentations
documents Create interactive reports, presentations, and notes no matter
personal stories and more where you are

Page 1 | This handout accompanies the Bigger Brains' course Mastering Office 365 (2017)
 Interface Overview SHORTCUTS

Settings DESCRIPTION KEY

Click to return Home
Notifications Help
App Account Menu Select all elements on
Launcher Navigation Bar
screen. Depending on
where your mouse is
focused, the selection
Home CTRL + A
Screen could be the entire
Menu document/spreadsheet,
or only the text box
you’re typing in
Recent
Documents
Format text as bold CTRL + B
App Menu Settings Menu

Format text as italic CTRL + I

Underlines the selection CTRL + U

Copy the current

CTRL + C
selection to the clipboard
Cut selected text
(remove and place it on CTRL + X
UPDATE YOUR USER PROFILE AND PICTURE
the clipboard)
When logged into Office 365, click the user profile picture in the upper-right of the
web page and then select My Profile. Choose "Update Profile" to edit your contact Paste the selected
CTRL + V
information, or click the "camera" icon to change your photo. These make it easier copied or cut text.
for other people in your organization to find you!
Undo the last action (can
CTRL + Z
be used multiple times).

Chip's Top Tips Redo CTRL + Y

ON A MOBILE DEVICE ON A PC OR MAC Repeat the last action

you took, whether that be F4
How do I get the apps on Where do I sign in? formatting or deleting text.
my mobile device?
Sign in at office.com
Visit your app store on your mobile
device and download the available How do I find a file stored BEHIND THE SCENES
program apps you're looking for. in my Office 365? TECHNOLOGIES
Can I do everything I can Use the search box on your
do on a PC? PROGRAM DESCRIPTION
Office 365 start screen or
OneDrive home screen
The mobile apps have some minor The technology
limitations besides working on a that manages your
I've added my photo to my EXCHANGE
smaller screen. It's easier to create email, contacts, and
Office 365 account but it's calendar in Office 365
a document or file on a PC in the
not showing up. Why not?
traditional programs such as Word, Manages chat, audio
Excel, etc., and use a mobile device SKYPE FOR calls, and video calls
for any required editing if necessary. Some changes in Office 365 take
BUSINESS (formerly called
The mobile apps do a better job time to show up so check back
Microsoft Lync)
viewing the file than creating a file. again later.
A specialized
database/intranet
I need to scan a How many devices can
service that handles
document. Is there an I install Office on?
SHAREPOINT file and data sharing
Office App for that? for things like
Generally each user can load
OneDrive, Teams,
Yes, Office Lens allows you to easily Office apps on up to 5 PCs or
Groups, and Planner
scan, trim, and save files as a PDF. Macs plus 5 tablets and phones.

Page 2 | Copyright (C) 2018 TripleTech, LLC dba Bigger Brains www.GetBiggerBrains.com