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umT CI2Cf '!1'8'!11 C1 ;a (~)
~~~
~ ~- 110105
Quartermaster (jenera( Quartermaster General's Branch
Civ: 01.1-23011508 Integrated· Headquarters of ·
Ascon : 35190 Ministry of Defence (Army)
New Delhi-110 105

FOREWORD

1. lt gives me immense pleasure to note that the Technical

Examination Directorate has updated their policy Compendium which
was last reviewed in 1993. Revision of the compendium was
necessitated to include the present day technological advancements
.. and ground requirements .
J
2. TE organization performs . the onerous duty of being the
watchdog responsible to ensure quality of MES wks pan India. lt
performs this task on behalf of the users and helps in improving the
quality of life of soldiers, sailors, airmen and their families and aims at
improving the user satisfaction.

3. The revised . policy compendium will be a guide to the Technical

Examiner, MES Executives, users and the PMG. lt also aims at
transparency and quality enhancement. I compliment the TE
organization for their sincere efforts.

Jai Hind

Station : New Delhi

Dated : 15 Apr 2012

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 ... ... -A
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& ~~ - 110011
Quartermaster General's Branch
JtV(jT'E Integrated Headquarters of
Civ: 011-23011812 Ministry of Defence (Army)
Ascon .: 35340 Kashmir House, Rajaji Marg
New Delhi-110 011

PREFACE

ADDITIONAL DIRECTORATE GENERAL OF TECHNICAL EXAMINATION

POLICY COMP·ENDIUM-:- 2012

1. Policy Compendium pertaining to Additional Directorate General

Technical Examination was last published in April 1993. Since then large
number of policy letters have been issued. However, considering ever
changing scenario of the construction industry, increased work load, new
construction techniques, advancement in framing & execution of contracts
and change in aspiration of users, a necessity was felt to completely revamp
the compendium to make it comprehensive, transparent and effective in
implementation.

2. The compendium must be read & understood by all Officers and

Technical Examiners and must be referred by them periodically to ensure
that all concerned understand the basic procedures of functioning. Newly
posted officers to ADG · TE organization shall make themselves .fully
conversant with the contents of this compendium.

3. Instructions contained in this Compendium supersede the existing

instructions in respect of matters covered in the Compendium.

This Policy Compendium shall come into effect immediately.

TH110~SAY IAPPiAS
llfl>6 ~I

\}t~
Station : New Delhi --TVKBhatt)
Maj Gen
Dated : 12 April 2012 Addl Dir Gen TE

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qcCipt:l !j&llw4 ( fl'"ll)
~"@.t 31 tlt (I "'ttl ('F!lffi ~ ~) mx ~. xi\111\Jl) l117f
CE (QS & C) ~~-110011
~~fcl>(~~) Quartermaster General's Branch I ADGTE
Jt. Dir Gen (Tech Exam) Integrated HQ of MoD (Army)
Kashmir House, Rajaji Marg
New Delhi -110 011
Tele: and Fax: 011 -23018995 (0)

INTRODUCTION

1. I had the privilege to serve in this esteemed organisation during 1986 to 1990 as Assistant
Technical Examiner, and now in the present appointment. During last two decades there has been
a sea change in the construction industry and In the aspirations of the users. A need was felt to
revise the inspection procedure of the TE Directorate considering the available manpower, and the
number of contracts which could be effectively handled by this team of officers.

2. The purpose of this organisation is to suggest corrective measures for the deficiencies
and short comings observed in the worl<s dtlring execution. Since project encompasses civil,
electrical, contract and architectural features, the Inspections should ideally be undertal<en by team
of specialist officers in each category to achieve a meaningful and realistic assessment of the work.

3. I am extremely honoured to work under Maj Gen VK Bhatt, SM, VSM Additional
Directorate General Technical Examination, who was the driving force behind this Compendium.
His vast experience in different appointments on works side viz. GE, CE Zone, CE Command has
greatly contributed to the preparation of this document. The Compendium would not have seen the
light of the day without his encouragement and efforts. Chapters on Rain Water Harvesting,
CO'nservation of Electricity and Water, Green Buildings and Heritage Buildings have been Included
for the first time, which shows his deep concern towards the environment and its protection.

4. Lastly, lot of care has been taken to print the contents as accurately as possible but still
there can be some unnoticed errors which may have crept in. In case any such errors are noticed,
these may be intimated to this Directorate for incorporation in errata/future editions.

5. Suggestions for improvement are welcome.

~
(Sunil Chopra)
CE (QS&C)
Jt DGTE

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 POLICY COMPENDIUM (TECHNICAL)-2012
CONTENTS

Section Title Page

1. Role, Vision, Mission & KRAs of ADGTE organisation 1

2. Universal laws of Quality Assurance/ Audit 2-4

3. Organisation, Command & Control, Channel of 5-12

reporting & Charter of duties

4. Visits and inspections 13-18

5. Technical examination 19-23

6. Formulation and finalisation of observations 24-31

7. Interaction with Commander & Staff 32-33

8. Monitoring of cases reported by teclmical examination 34-35

9. Draft Para and Serious Cases 36-38

10. Rain water Harvesting 39-44

11. Conservation measures adopted for electricity and 45-50

water

12. Green Building Measures Norms and important 51-52

features

13. Heritage Building 53-55

14. Check List of defects at various stages of wks 56 - 81

15. Common defects in building Construction 82-89

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 ii

List of Appendix

Appendix Title Page

Appendix ' A' Area of Responsibility (Annexure I to VII) 90-96

I

Appendix ' B' Draft Tour Progranune - Inspection of Works I 97-98

(Annexure I to IT)

Appendix 'C' After Inspection Report 99

Appendix ' D' Previous Inspection Report 100

Appendix ' E' Verification of Rectification of Defects 101

.
Appendix ' F' Annual Inspection Report (Annexure I to IX) 102-118

Appendix ' G' Specimen Letter for Issuing Observations 119-122

Appendix ' H' Specimen Form for Issuing Case Closing Letter 123

Appendix T Position of Outstanding Observation in the 124

Quarter Ending

Appendix ' K' No of Works, Final Bills, and Contract 125-126

Agreements Checked During the Quarter

Appendix ' L' Specimen of Draft Para 127-129

- ·
Notes & Errata 130-133

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 SECTION -1
ROLE, VISION, MISSION AND KRA OF ADGTE ORGANISATION

1.1 Role
"To carry out quality audit of works to achieve value addition in delivery of end
,
product in respect of works executed for armed forces including works executed by
MFS for agencies such as DGNP, DGQA, DG CG, KVS etc."

1.2 Vision
"Be the premier teclmical audit agency in the country"

1.3 Mission
"To establish transparent, effective and accountable technical examination agency
which can advice and guide based on factual input to enhance value addition and
maximize the return on money spent over the entire life cycle of the infrastructure".

1.4 KRAs
(a) Improvement in quality of wks.
(b) Insist on modernization and professionalism of construction agencies.
(c) Ensure use of skilled manpower & supervisory staff.
(d) Enhance role of PMG & users.
(e) Implement timely defect rectification and settlement of observations.
(f) Improvement of maintenance services.
(g) Enhance user satisfaction.
(h) Conservation of energy & water.
G) Implement measures for eco-friendly & green construction.
(k) Make the organisation approachable, transparent and user friendly.
(1) Enhance and exploit the potential of TB Dte.
(m) Constantly upgrade skills and knowledge of TB staff.

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SECTION- 2
UNIVERSAL LAWS OF QUALITY ASSURANCE/AUDIT

2.1. Parameters of Quality Audit. There are certain basic principles which must
be practiced for the effective, transparent and result oriented audit. The guide lines
for audit, general mistakes committed during audit, benefits of quality audit, stages
of audit and barriers to implement quality work are listed below:

(a) Guideline for Audit

(i) Do not be biased.
(ii) Keep an open mind.
(iii) Do not be argumentative.
(iv) Be patient.
(v) Audit is for continuous improvement.
(vi) Always state the facts.
(vii) Do not target the person on the spot.
(viii) Report accurately & correctly.
(ix) Be familiar with the procedure.

(b) General mistakes committed during Audit.

(i) Auditing with the "got you/ caught you" attitude.
(ii) Finding faults & not facts.
(iii) Not recognizing that the audit is people focused.
(iv) Not properly defining the purpose & scope.
(v) Not using a quality audit checklist.
(vi) Not issuing corrective action, and useful suggestions.
(vii) Not conducting follow up on corrective action.
(viii) Not using a team approach to issuing corrective actions.

(c) Benefits of Quality Audit

(i) It drives continuous improvement.
(ii) Let management know problems.
(iii) Provides inputs into management decisions.

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 -3-

(iv) Fecilitates training and effectiveness.

(v) Shows management support to the quality program.
(vi) Verifies compliance.

(d) Stages of Audit

(i) Determine the audit focus.
(ti) Prepare for audit.
(ill) Perform the audit.
(iv) Report the findings in the initial finding report.
(v) Determine the corrective action.
(vi) Update the finding report with the corrective action.
(vii) Conduct the finding report when actions are completed.
(viii) Follow up.
(ix) Closure.

(e) Barriers to Implement Quality Works

(i) Lack of Management Commitment.
(ii) Work culture cannot change attitude.
(ill) Projects are not well thought out at Board Proceeding stage.
(iv) Poor Measurement techniques.
(v) Lack of team work of executives, users and contractor.
(vi) Focus on short term benefits.
(vii) High/fast employee tumoverjpostings.
(viii) Lack of training.
(ix) Management does not reward success.
(x) Employees are fearful of losing their job.

2.2 SWOT Analysis. A time tested and powerful technique for continuous
improvement is SWOT analysis which stands for Strengths, Weaknesses,
Opportt;tnities and Threats. In ever changing dynamic environment, the
organisations have to keep evolving by harnessing their strength, keeping a check on
weaknesses, exploiting available opportunities and keeping an observant eye on

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likely threats. This analysis is conducted to review, summarize and/ or create

improvement plans through brain storming sessions with a view to:-
(a) " Analyze current state.
(b) Propose changes.
(c) Results of changes introduced.

2.3. PDSA. PDSA stands for Plan, Do, Study, Act. This is the basic tool which
needs to be employed for monitoring the process once identified through SWOT
analysis to understand the efficacy and reliability in various conditions and
environments. The stages are as follows;
(a) Plan Identify the problem or issue, gather data.
(b) Do Conduct the ACTION. Make improvement & implement
changes.
(c) Study Review the action, improvement & changes with the aim to see
the positive impact and check negative consequences if any.
(d) Act At the end of cycle, document the improvements and lock in
changes. However, conduct planning process to be conducted again if any
negatives features nohc~d du~ to change in the. \)toce.ss. The diagrammatic
representation as given below:

Act Do

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SECTION -3
ORGANISATION, COMMAND AND CONTROL,
CHANNEL OF REPORTING & CHARTER OF DUTIES

3.1. Introduction

(a) The Controller of Technical Examination Organisation was created in

the year 1935 for carrying out test checks for the works executed for MoD
which was upgraded to ADGTE in 1949 and functions under the QMG
Branch. The object of this organisation is to ensure that the works executed for
MoD (Army, Navy, Air Force) including DGNP, Coast Guard, DRDO,
CCE(Project), Naval Projects and Deposit Works executed by MES etc. are of
specified quality as given in the contract, adhering to the relevant IS Codes
and Sound Engineering Practice. The purpose of this organisation is to
suggest corrective measures for the deficiencies and short comings observed
during the inspections. Emphasis of the inspections is to ensure good quality
work and where poor quality is observed, suggest measures to rectify the bad
work. The recoveries are affected from the contractors against the short
comings, if rectification is not possible, but the wok is able to meet the
functional requirem~nt and acceptable to the user.

(b) No fruitful result can be obtained without fixing the responsibility

and keeping this in view the Officers inspecting the works shall also be
responsible for short comings if not pointed out but detected later in the
work. It is thus imperative that the inspections carried out by this Dte should
be extensive, looking into all the aspects viz. contract, architectural features,
electrical, water supply and functional requirements of the project as a whole
contemplated by the user.

(c) ADGTE organisation is having 7 STE formations one for each

command. However, there are 2 STE for Southern Command located at
Chennai and Pune to cater for the vast area under 1;l:ris command. Each STE
office has 3-4 TE's and is headed by a STE. In the HQ of ADGTE there are 5
officers thus making a total of 35 Officers in the organisation. On the other
hand there are about 383 GEs where in every GE office concludes more than
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70 contracts and 200 Job Orders in one year thus averaging a total of about
26,810 contracts and 76,600 Job Orders. In addition there are 92 CWEs
concluding 40 contracts per CWE and 36 CEs who conclude approximately 30
contracts per CE each year totalling to about 1080 contracts of major value. All
these have to be checked at the execution stage because, checking after
completion serves very little or no purpose.

(d) The above works out to 156 contracts per officer per year even if 10% of
GE's, 25% of CWE's and 100% of CE's contracts are to be checked. In addition
any one officer with an area of specialisation like Contract, B/K E/M or
architect will not be able to do justice and cover all aspects of work viz.
contractual, architectural, electrical and civil. Thus the emphasis hence forth
shall be on joint inspection team consisting of specialist in each category to
achieve a meaningful and realistic assessment of the work.

(e) It is also observed that approx 150 items of SSR are executed in any
major work. The observations on workmanship are generally repetitiv~ in
nature, which leads to accumulation of large no of observations of similar type
which do not serve any useful purpose in improving the quality of work on
ground. h1 view of above emphasis will now be on quality inspections rather
than quantity. Henceforth, intensive inspections will be carried out of
selected works covering all aspects. The methodology and frequency of
inspection has been completely Tevised in this compendium.

(f) The policy Compendium was last revised in the year 1993. Over a
period of 18 years, there has been a sea change in cost 1 size of project, work
load of MES, construction techniques, construction materials used in the work
and aspirations of the users. A large number of policy letters have been issued
during the intervening period. Considering all these factors, a comprehensive,
transparent and easy to follow Policy Compendium - 2012 has been prepared
using experience gained during the past four decades on inspection of works.
The purpose of this compendium is also to apprise and update the inspecting
officers and make the stake holders aware about their responsibilities. While
drafting the compendium, due consideration has also been given to the

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practices followed in other government departments viz CVC, RITES, DASI

etc to the extent applicable. Prior approval of E-in-C and QMG will be
obtained before issue of any amendment to this compendium.

Organisation
(a) ADGTE heads the organisation, with its HQ situated at Kashmir
House, New Delhi, works under QMG. ADGTE will be assisted by a team of
officers comprising of the following:
(i) Jt DG TB JtDG (QS & C)
(ii) Dir TE Col
(iii) Jt Dir TE LtCol
(iv) TE Lt Col/Maj/EE
(b) The Command STE formations are eo-located with respective
Command HQ except Southern Command which has additional STE
formation at Chennai due larger AOR. Each STF. Command has 3- 4 TEs one
officer each from B/R, E/M, SW, Arch category. Additional STE formations
may be raised if required based on detailed justification i.e. work load,
approachability, traveling time and type of works. The location and break up
of each STE Command is as under:
.
~
Command Location STE TE
(Lt Co]/Ef/EE(QS&C)
.:

Xorthern Jammu Col 3Nos

\\-estern Chandigarh Col 3Nos
South Western Jaipur SE(QS&C) 3Nos
Central Lucknow ACE 3Nos
Eastern Kolkatta Col 4Nos
Southern- I (Pune) Pune ACE 4Nos
Southern - 11 (Chennai) Chennai Col 3Nos

3..3. Area of Responsibility. The area of responsibility of each STE Command is

almost same as of respective Command HQ (Army) except for few stations due to
proximity of MES formations. TheMES formations supporting Navy, Air force and
DRDO have been distributed considering geographical location and travel time by

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maintaining unity of Command. ADGTE may change the AOR of STE formation on
Technical/ Adm.hlistrative grounds. The details of AOR for each STE formation are
is-sued {Appendix A) which are as under:-
(a) Northern Command Annexure I
(b) Western Command Annexure 11
(c) South Western Command Annexure Ill
(d) Central Command Annexure IV
(e) Eastern Command Annexure V
(f) Southern Command (Pune) Annexure VI
(g) Southern Command (Chennai) Annexure VII

3.4. Command and Control.

(a) The ADGTE Organisation will function under the direct command and
control of QMG for all purposes except for posting and transfers of the officers
and staff which will be done b y E-in-C's Branch/ MS-12. The ADGTE in
addition to his duties will also be the engineer advisor to HQ IDS on all
infrastructure & works matter.

(b) Organisation Tree ( Headquarter).

ADGTE (Maj Gen)

~
Jt DG TE (QS & C)
~
Dir TE (Col)

~
)t Dir TE (Lt Col)

~
TE (Lt Col/Maj/EE)

(c) Organisation Tree (STEin Command)

STE (Col/SE (QS&C)/PD)

~
TE (Lt Col/EE (B/R)/EE(E/M)/EE (QS&C))

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Channel of Reporting. for ACRs

a Staff posted in ADGTE HQ. The entire clerical staff posted in HQ will
function under the directions of the Section Officer. The work distribution to
the staff will be decided by Section officer, who will be responsible for overall
day to day functioning of clerical staff. The channel of reporting of ACR will
be asunder:

Appointment 10 RO SRO
O erical Staff so TE

so TE DirTE
TE &JtDirTE DirTE JtDGTE ADGTE
DirTE JtDGTE ADGTE QMG
JtDGTE ADGTE QMG VCOAS
ADGTE QMG VCOAS COAS

(b) Staff posted to STE Command. Command TE Office will function

under direct command and control of HQ ADGTE. However, for local
administration they will be under the respective Command HQs (Army). The
channel of reporting of ACR will be as. under:

Appointment 10 RO SRO
TE STE ADGTE QMG
STE ADGTE QMG VCOAS

CHARTER OF DUTIES
(a) ADG TE Dte (Headquarter).
(i) ADGTE
(aa) Perform the functions of Head of TE Org.
(ab) Site examination of selected works with the team of STE
during progress and after completion
(ac) Submit periodical report to QMG on inspection of works.
(ad) Liaise with three Service HQs, E- in-Cs Branch, DRDO,
DG Coast Guard.

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 (ae) Approve tour programs of all officers.
(af) Sanction leave of officers of HQ ADGTE Dte and STEs as
per approved leave program.
(ag) Approve initiation of Draft Para (DP) and Serious Case
(SC).

(ii) It DGTE
(aa) Officiate in the absence of ADG TE.
(ab) Scrutinise selected contracts concluded by the CE Zones.
(ac) Site examination of selected works with the team of STE.
(ad) Tech check of selected final bills.
(ae) Recommend tour programs of all officers of this Dte and
Comd TE formation for approval of ADGTE.
(af) Raise, settlement of Special Obsn, Draft Para & Serious
Cases.
(ag) Advice ADG TE on contract and other policy & technical
matters.
(ah) Countersign on claims on behalf of ADG TE
(aj) Sanction leave of sub ordinate staff.
(ak) Issue advisory to DGW of E in C Br

(iii) Dir TE
(aa) Deal with all technical matters/ correspondence and issue
technical instructions to STE commands
(ab) Budget, grants and procurement
(ac) Recommend leave of officers and staff of this Dte and STE
Comd.
(ad) Inspection of selected works with the team of STE.
(ae) Preparation and issue of Quarterly Report.
(af) Monitor important obsn raised by STE.
(ag) Issue technical instructions and policy letter to STEs on
approval of ADGTE.

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 - 11 -

(ah) Process the matters pertaining to draft paras and serious

cases to ADGTE.
(aj) Sanction leave of subordinates, in absence of Jt DG TE.
(ak) Compilation of data for conference/ discussions
(iv) It Dir TE
(aa) Assist Dir TE in management of budget, grants and
procurement.
(ab) Works as account officer of the Dte.
(ac) Reports and Returns pertaining to adm matter of Dte.
(ad) Co-ordinate office administration including security
aspects of Dte
(ae) Inspection of selected works with the team of STE.
(af) Organize Annual SfE conference.
(ag) Recommend leave of subordinates to Dir TE.
(ah) Perform additional duties of TE in his absence.
(v) TE
(aa) Co-ordinate ADG TE inspection tour.
(ab) Linking and monitoring of ADGTE obsns and user
feedback
(ac) Officer in Charge of Cyber security of ADGTE Dte
(ad) Inspection of selected works with the team of STE.
(af) Assist Jt Dir TE.
(ag) Updating of policy compendium.
(ah) Preparation of tour notes of ADGTE.
(aj) Monitoring of ADGTE observation
(vi) so
(aa) Office Adm work and management of Incoming &
Outgoing Dak.
(ab) Office Inventory
(ac) GPF with drawl of civilian.
(ad) Posting/ Transfers.
(ae) ACR of Civilians.
(af) Any other duty assigned.

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SECTION -4
VISITS AND INSPECTIONS
General.

a) It is not p ossible for the TB organization to check each and every work
fti!!Ctl1ted by the construction agency. Further MES has a system in place to
carry o ut periodic checks by next higher formations. However, the officers of
TE organization inspecting the works will be held responsible to the extent
applicable for any shortcomings observed at a later date. Therefore emphasis
of inspection will be on quality inspections rather than quantity.
Henceforth, intensive inspections will be carried out of selected works
covering all aspects by entire team of STE formation.

(b) It will be the responsibility of the zonal CE to ensure that points observed
by the TE organization during inspections are applied to all other ongoing
\\·arks in their AOR. In case, similar mistakes are found in other works, the
observations will be converted into Serious Cases.

Guidelines for Inspection. The draft of plaru1ed program shall be forwarded

- STE to ADGTE for approval after taking into account the following factors: -

a) Inspections shall be carried out .on fortnightly basis by entire team of

STE office comprising B/R E/M, SW and Arch officers.

(b) STEs will submit updated list of all ongoing CE Contracts for all CE
Zones in their AOR with latest % of progress.

(c) The Zonal CEs to be inspected shall be proposed by STE, out of which
STE will propose 05 Works/ Stns.

(d) The criteria for selection of proposed wks for insp will be:-
(i) Amount of contract and magnitude of work.
(ii) Based on available input from environment.
(ill) % progress of work:-
(aa)
..
Min 30% to 50% physical progress for first inspection .
(ab) Min 70% physical progress but within DLP for review
inspection.

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(b) STE Formation

(i) STE. STE will be head of STE Formation. The duties are as
follows:
(aa) Site examination of works with team of officers based on
approved tour program
(ab) Scrutinise selected contracts.
(ac) Raise observations based on team inspection report.
(ad) Obtain user feedback on observations rectified by MES.
(ae) Settle observations based on reply of CE Zone.
(a£) Issue Special Obsn on approval of ADGTE.
(ag) Submit draft of Serious Cases & Draft Para to ADG TE for
approval.
(ah) Interact with PMG, Command CEs and staff of Command
HQs.
(ii) TE
(aa) Site examination of selected work as a team of officers
based on approved tour program
(ab) Scrutinise CA of selected contracts.
(ac) Raising of observations based on STE team inspection
report.
(ad) Reports and Returns.
(ae) Verify the defects rectified and confirmed by MES.
(a£) Recommending settlement of observations pertaining to
inspected works.
(ag) Prepare Draft Para/ Serious Case.
(ah) Any other duty assigned by STE.

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(e) STE to give preference to Stn which have longest gap since last
inspection.

" (f) In every inspection only one wm·k each of CE, CvVE, GE shall be
inspected.

(g) The draft tour programme will be submitted to ADG TB for approval in
the format given at Appendix B with four Annexure one for each CE Zone.

(h) Additional work may be inspected by STE team on specific request

from Stn Cd.r, provided the requirement is included in the minutes of
discussion issued by Stn HQ.

G) Having inspected all CE Zones in first row1.d, next Stn for inSpection
shall be in the AOR of CWE not inspected in first round.

(k) STE team will cany out review inspection of previously inspected work
while visiting nearby Station.

(1) The details of work as and when due for review inspection, shall be
projected by STE for the approval of ADG TE along with draft tour
programme. The review inspection is applicable to the works inspected after
31 Mar 12.

(m) March and August will be kept for settlement of observations and
during this period no inspection will be undertaken by STE team.

(n) At least one contract apart from building works i.e. furniture, road,
electrification, water supply and periodical services in a station will be
selected for check.

(o) No work shall be checked more than twice. In exceptional and specific
cases prior approval of ADGTE shall be sought before carrying out further
check.

(p) Before and after the inspection STE shall meet the Stn Cdr.

(q) Good quality work, innovative practices & adherence to PDC/ timely
completion will be commented and highlighted in the inspection report.

(r) Advisory on shortcomings and hindrance on account of user and PMG

will also be factually reported in the factual notes.

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4.5. Conduct of Inspection

(a) On arrival at the Stn for inspection, STE Team will meet the Stn Cdr
· along with GE and apprise him about the works proposed to be inspected.
The purpose of this meeting is to obtain the users point of view and in case
any additional feed back is reqttired from the users/ it may be obtained prior
to the inspection.

(b) After obtaining the feed back from the users the STE team will go to the
selected site and the GE will give a presentation to the team bringing out the
salient points of the work/ points of the users and the contractor. This
presentation will be attended by the PMG, site executives/ and the contractor.
Intensive site inspection will be carried out by the team of officers with special
emphasis on the specialization of each officers viz the surveyor officer will
thoroughly scrutinse the contract agreement, E/M officer will check the works
pertaining to the trade and so on. However, if during inspection, any point is
noticed by any officer outside his trade they shall be reflected/ discussed
during the site inspection.

(c) All suggestions/recomm.e ndations of Stn Cdr/ users I PMG will be

reflected in factual notes prepared after the inspection. The factual notes will
be signed by Inspection team, GE, Rep of CWE, Rep of CE and contractor.
After the inspection STE along with his team will meet the users rep/Stn Cdr
and hand over a copy of the factual notes to ensure that all the points
projected by the users are covered in the inspection.

(d) On written request of Stn Cdr, additional works may be inspected by

the team of STE. The additional work if proposed to be inspected the
intimation shall be forwarded to ADGTE by fax to the HQ. In no case more
than two additional works will be undertaken for inspection by the team in
one station.

(e) GE and the contractor shall be given an opportunity to show good

quality work when the inspection team points at bad work. These will also be
clearly reflected in the factual notes.

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 - 15-

!>) No work will be inspected by less than Uuee officers.

(t) Depending on the nature of the work ADGTE may detail any o_ther
L·fficer from his Dte or any other STE formation to carry out inspection with
the team of STE.

(u) Whenever ADGTE or any other officer is detailed for inspections he

will accompany the complete team of STE.

fv) Inspections when planned by ADGTE in remote/difficult areas

Command HQ (Army)/NavyI Aii· Force will ensure that air effort is provided
to him and the leam of officers accompanying him.

(w) The STE shall forvvard an after inspection report as per the format given
at Appx 'C. In addition STE shall write a DO letter to ADGTE with copy to
Station Cdr, Accepting Officer, Chief Engineer Command & MGOL
Command. This DO shall highlight important observations which require
immediate rectification to stop the execution of defective work and a fate-
accompli situation on completion of the project.

-z...3. Previous Inspection Report. STE shall provide information regarding

renous inspections of last 12 months in respect of entire STE AOR (GE/ AGE (I)
·ise) along with draft tour programme. The format for previous inspection report is
at Appendix D.

4.4. Tour Program of STE Formation

(a) Based on guidelines given above, the draft tour program will be
prepared by STE and forwarded to ADG TE HQ min one month in advance.
On approval of tour, concerned Stn HQ and MES formations shall be
informed about the CE, CWE, GE work selected for inspection. The MES
formation shall keep all documents ready for inspection.
(b) However, this notice may not be available to GE/CWE/CE, when
request for inspection is made by Stn Cdr/ Fmn Cdr during interaction with
ADGTE/STE

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 - 17-

(f) The GE and the contractor will be given an opportunity to indicate

hindrances from user and lack of support from the PMG I Stn HQ if any. The
same will be verified by STE Team and clearly reflected in the factual notes.

(g) After the arrival of STE and his team to their HQ, shall issue the
observations under the signature of the STE. The visit to next stn shall not be
undertaken before issue of observations of the previous visit. The copy of the
observations shall be forwarded to Stn HQ, CE, CWE, GE. However in case
ADGTE or any officer from his Dte was detailed for the inspection the copy of
observations shall be forwarded to this HQ in draft form for approval before
issue.

(h) Conduct of the visit of ADGTE shall be in accordance with HQ ADGTE

letter No 97005/Q/ ADGTE dt 31 Dec 10. For visits to far flung and remote or
fd areas, air effort shall be provided to ADGTE and accompanying TE Dte
staff.

4.6. Verification of Rectification of Defects

(a) Observations must be supported with_digital photographic record for

reference in next visit. This will facilitate confirmation of defect rectification.

(b) Confirmation of defects rectification by MES formation shall be

l'ecorded as pe1· the format at Appendix E in respective jacket. These shall be
verified on test check basis. The results will be recorded in the folder and
factual site notes.

(c) If verification reveals that the rectifications as confirmed have not been
carried out, then a Serious Case should be published in the Quarterly Report.

4.7. Discussion on Old Obsns during Tour.

(a) In view of large number of observations remaining outstanding for

over a long period, discussion of the outstanding observations with
GE/CWE/CE will be given special attention during each tour with a view to
expedite their finalization/ settlement. The check list for discussion points/
outstanding observations shall be prepared beforehand by STE with details i.e.
contract No, reference to the point I outstanding observation(s), date since

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 - 18-

pending and the formation with whom pending. The opportunity should be
utilized by CE Zone to get old observations settled.

4.8. Annual Inspection of STE Offices

(a) ADGTE HQ will carry out annual inspection of STE offices. The annual
inspection will be for the period 01 Apr to 31 Mar.

(b) The Performa for Annual Inspection as per the format at Appendix F
shall be submitted by STE offices duly filled in pencil so as to reach ADGTE
HQ by 30 JUI1 every year.

(c) The annual inspection will normally be carried out in the month of Mar
and Aug. After the inspection, one copy of the report with remarks of the
Inspecting Officer and ADGTE will be forwarded to STE for record and action.

{d) STEs will take prompt action on the points observed in the inspection
report and will ensure compliance in future.

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SECTION -5
TECHNICAL EXAMINATION
General
a) All inspection of works by the ADGTE Dte and STE shall be carried out
along with the team of STE, hence, the observations raised will be forwarded
to all signatories of the factual notes.

Scrutiny of Contract Agreements

a) STEs will obtain soft copy of accepted CA with all amendments directly
from Accepting Officer and carry out scrutiny of CA in respect of works
approved by ADGTE for inspection.
(b) Ambiguities having substantial financial implications in the contract
and impacting quality of work should only be raised. All explanations likely
:c be offered by MES authorities should be foreseen before raising the

bservations and it must be ensured that observations raised are established

tJe.,·ond doubt.
c) STEs will not ask MES authorities for details in support of
reasonability of the rates/amounts accepted. Observations on excessive rates
will be taken only if STEs are sure in their mind, with the information
~·ailable with them that the rates accepted are excessive and are in a position
gn·e their reasonable rates.
Letters with regard to scrutiny of contract agreements will be
dressed directly to the Accepting Officer with copy to ADGTE HQ.
During visit to higher MES formations like Zonal/Project CEs,
portant aspects of improvements and interpretation of contract stipulations,
re in doubt, should be discussed to arrive at firm views. Large variation
::ates for similar works in the same station but under different formations
disparity in specifications for different building contracts in the sam.e
sti:tiun w ill be brought out during such discussion.

Site Examination of Works

The aim of site examination of works is to detect under specifications or
. quality work carried out at site. The effectiveness of site examination of

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 -20-

works will, to a large extent, depend on meticulous and systematic

preparatory work which entails:-
(i) Going through contract agreements in detail.
(ii) Closely studying relevant provisions in SSR, Indian
StandardSpecificationsI Codes etc.
(iii) Listing out points to be verified and checked at site taking into
account anticipated progress at site.
(b) Serious cases will be brought to the notice of the CE, CWE and also
reported to ADG TE HQ specifically in a separate communication in respect of
works which have not been accepted by users due to major defects or works in
which construction failures/ serious defects have occurred during progress or
after the completion but within the DLP.
(c) Once a work has been selected for inspection, it will be checked
thoroughly so that no defects and irregularities are left out and there is no
scope for anyone to say that even the team of STE did not point it out.
Inspecting team shall be also held accountable if defects are noticed
subsequently.
(d) The point observed during the site examination will be listed in the
form of factual site notes. The factual site inspection notes should be elaborate
and indicate the quantum and location of defective work. The defective work
observed at site by the team shall be endorsed in digital photographic record
inaCD.
(e) The observations in factual notes shall be divided into Minor, Major,
Special observation, Conb·actual and advisory. . The factual notes will be
signed by Inspection team, GE, Rep of CWE, Rep of CE and contractor. One
copy of the signed factual site notes will be kept by each of the signatory.
Once the statement of facts as per the site notes is agreed upon between the
team of STE, MES executives and contractor, the same will constitute a firm
basis for subsequent formulation and finalization of observations.
(f) The factual notes are therefore, very important documents and must be
prepared with utmost care. These must be:-
(i) Strictly factual indicating as to what exists at site.
(ii) Indicating exact location and extent of defects.

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 - 21 -

(iii) The defects should be defined with respect to qualitative

parameters like strength, shape, size, gTading, make, thickness etc as
~site to frame the observation precisely.
The actual quantity of defective work involved in an observation
-....ALJ.d
' be ascertained before leaving the station, which should be the basis of
assessment by checking numbel' of places selected by the STE as well as by
before incorporating in the factual notes.
Ii it is intended to make a particular defect applicable to the entire work
er the contract, GE and the contractor should be given opportunity to
K similar work executed under the same contract conforming to the
ta.ndards laid down in the contract.
All site information required for arriving at facts must be collected
before leaving the station instead of asking for such particulars on r!=!turn to
Lhe STE' s HQ.
{kl During visit to site, deviation orders, amendments particularly
regarding relaxation of original provisions in the contract, changes in the
scope of work etc, which ru·e likely to benefit the contractors must be looked
~'lto for the reasons & method of pricing and discussed as related to the site
conditions. Measurement books etc may also be looked into for
mconsistencies.
(I) STE and his team while visiting a work shall inspect site documents
such as Works DiMy, Works Passing Register, Test Register, Works Site Order
Book and the like, and the GE will be asked to show the same at the site of
Kork. When the work has been completed STE can have a look at the site
documents, if he so desires at the GE' s office. It should be checked whether the
work was inspected by CE/CWE and the remarks are endorsed in the Works
!)iaryI Site Order Book.
m) FIM Items. It is noticed many a time that E/M materials incorporated
m the work do not comply with the Indian Standard Specification and
provisions stipulated in the contracts. Technical Examination of E/M works
should, therefore, be given due attention to bring out the cases of non-
adherence to contract requirements. Relevant IS specifications and codes for

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 -22-

E/M items should be available in the library of STEs office and these should
be studied closely.

5.4. Vouchers/fest Certificates

(a) Vouchers, test certificates will be produced by contractors/exec at site
during inspection. These shall be reflected in the factual notes, if vouchers/
test certificates are not held with executive.
(b) At times it transpires that products, although bearing ISI certification
mark, are not actually found conforming to the IS but are of sub-standard
quality. Where STE have good reasons to doubt the quality of any item,
samples thereof may be selected and sealed jointly with theMES Rep and
contractor for getting the same tested from reputed NABL accredited labs.
Such occasions would, however, be very rare and only when sufficient reason
for doubt exists, this should be resorted to.

5.5. Inspection of Works-Special Reports

(a) ADGTE's organization is at times asked by Ministry/Service
Headquarters/ users/ E-in-C to site examine specific works and submit
report. Such requirement generally originates from users dissatisfaction with
the quality of works executed. The STEs should be objective in this regard
keeping the background in view.
(b) In such cases the STE should study the contract agreement thoroughly
before going for site examination. The staff authorities and senior users
should also be contacted to ascertain their specific complaints, if any and if
possible, they should be requested to accompany the team of officers at the
time of site inspection.
(c) The complaint may be either in respect of materials and workmanship
and/ or in respect of planning and design. All such points should be
examined by the inspecting team apart from other defects and lapses that may
be detected by them. Exact/probable causes of the defects should be found
out including those originating from plaruring and design. Remedial
measures being taken by the MES with regards to such defects should also be
ascertained.

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 -23 -

5.6. Checking of Paid Final Bills/RARs

(a) A minimum of one bill each of CE Zone, CWE & GE per quarter will be
checked by the STE/TE to detect any cases affording unintended benefit to
the contractor. The check will be from bills, measurement books; deviation
orders, and other documents. The check should be carried out soon after the
paid bills are received from CDA office and observations progressed
expeditiously. All efforts should be made to finalize the observations
expeditiously so that adjustment can be made by MES within two years of
payment of final bills.
(b) Final bills received from CDA's office for technical examination should
not be allowed to accumulate in STE' s office. Final bills not selected for check
should be returned to CDA within 15 days of receipt of the bills. Final bills
selected fo~ check should be examined promptly and observations issued
within 3 month from date of receipt of the final bills from CDA.
(c) No checking of Supply Orders and Job Orders shall be undertaken
by the inspecting officers since these are outside the purview of this
organization.

5.7 Examination of MES Works by CVC (CTE's Organisation)

CTE' s organization of Central Vigilance Commission (CVC) has
decided to carry out independent Intensive Examination of Works executed
by MES valued over 10 crore. The works which are selected for check by
CTE's organization of CVC shall not be checked by ADGTE's Br unless
specifically ordered in writing by DGW/E-in-C on the recommendations of
staff authoiity.

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 -24-

SECTION -6
FORMULATION AND FINALISATION OF OBSERVATIONS

6.1. Formulation and Issue of Observations.

(a) Technical examination of contract agreement, work and final bill in
respect of same contract ru·e sometimes carried out at different stages. In some
cases, site examination of work is carried out more than once. It is desirable
that while raising new observations after technical examination, stock is taken
of all the observations raised previously. This will be helpful in formulating
fresh observations apart from keeping a watch on pl'Ogressing of previous
outstanding observations. For this purpose action will be taken as under:-
(i) All observations i.e. on Contract/Work/Final bill on any one
contract will be dealt with from one jacket.
(ii) All observations raised from time to time on any one contract
will be numbered serially. As an illustration, if observations 1 to 8 were
raised previously on teclmical examination of Contract/Work and new
observations arise consequent to further technical examination of same
work, the subsequent observations shall be serially numbered as 9
onwards. Before doing so, progress on the earlier observations will be
taken stock of and actions if any required shall be taken by the STE.
(iii) Each observation will have a serial number. Grouping of several
observations for different items of trade as sub item of the same serial
number such as 2(a), 2(b), 2(c), 2(d), 2(e) etc shall not be done.
(iv) Minor observation shall be included under head in observation
sheet and shall not be monitored by STE.
(v) Observation which is ultimately dropped as "Not Pursue
Further' is not worth taking.
(b) Observation sheet shall also give the status of observations previously
raised along with the details of new observations.
(c) Specimen form for issuing observation is enclosed as Appendix 'G'. All
such letters will be fully self contained in respect of settlement or otherwise in
respect of all observations raised including those raised eat·lier.

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 -25-

o.2. Minor Observations. All single observation with financial effect less than
Rs 10,000/- will be treated as minor observations. With past experience and
occurrence of similar obse1vations in other contracts it should be possible to identify
such observations at the very beginning except in marginal cases. These will be
pointed out to GE to work out financial effect. If the amount is less than 10,000, absn
will be left to the competent authority as laid down to take further action as deems
fit. These shall be included in Factual notes under separate Para. Apart from the first
intimation of the observations, no further correspondence or monitoring/ progressing
will be done by STEs in respect of these minor observations. Once the observation is
declared as minor based on the financial amount worked out by the GE, STE shall in
no way be responsible for the settlement of the observation. However, if STE is of
the opinion that certain observation declared minor by GE is not acceptable, he may
ask the competent authority to forward the reply for his scrutiny. However, such
cases shall be rare and in all such cases the complete correspondence shall be
forwarded to ADGTE HQ with recommendations of STE. Minor observations will
not be considered by the STE in his list of pending observations. The amount at
which the minor observations are settled by the GF/CWF/CE shall not be
considered by the STE in deciding the overpayment for inclusion in Draft Para.

6.3. Major Observations

(a) The observations having financial effect beyond the limits laid down
for minor observation are Major Observations. These shall be monitored by
STE.
(b) The observation letter consequent to site check of works will be issued
within one week of carrying out the inspection. Next visit shall not be
undertaken before issue of all observation of previous inspection. The lapse
on this matter will be viewed seriously. The observations arising from site
check must be based on factual site notes.
(c) The observation letters will be signed by STEs. Similarly the settlement
of the observation will be decided and letter signed by the STE only and not
by TE. Letters signed by TEs and countersigned by STEs are not acceptable.
(d) Framing of obseiVatious must be precise, clear, and quantified bringing
out the lapses and defects of the defective work. As far as possible, emphasis

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 -26-

shall be on rectification of defects rather than recoveries. The cases where

rectification is not feasible but the work is able to meet safety and functional
· requirement, devaluations or price adjustment will be accepted. Extent of
devaluation shall be finalized at site based on factual assessment and mutual
agreement between all the parties present during inspection at site.
(e) Observations on Scrutiny of Contract Agreements.
(i) Observations on drafting of Contract Agreements , amendments
to contracts, app roval to deviation orders or other decisions w ill be
addressed directly to the Accepting Officer, because a GB may not be in
a position to offer a clarification in respect of actions of the Accepting
Officers. Copies of observations should, however, be endorsed to lower
formations viz CWE/GE. Such observations on all contracts will be
issued under the signature of STE and copy endorsed to ADGTE.
(ii) Where more than one contract is involved in respect of a
particular observation, the Accepting Officer should be apprised of it so
that the finalized action is made applicable to the other contracts also.
This will avoid repetition in correspondence.
(iii) If the lapse noticed is of recurring nature, the concerned
formation may be requested to take suitable steps for preven ting the
recurrence.
(iv) Observation based on controversial interpretations must be
avoided unless the stand taken as basis of such observation is so clear
and convincing that the alternative interpretations will be totally
ignored by all reasonable yard-sticks. Provisions capable of more than
one interpretation must be brought to the notice of the Accepting
Officer and ADG TE.
(v) Deviations involving omissions and additions of major nature
involving substantial financial effect or changes in the materials su ch as
flooring, ceiling, species of timber for major portion of the work even
though with a small financial effect on the face of the deviation must be
critically examined with reference to the market rates whether the
deviations ordered give unintended benefit to the contractor. If on
detailed examination it is found that the deviation order gives

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 -27 -

considerable un-intended benefit to the contractor, observations should

be raised accordingly.
.IDG TE Observation.
(i) These shall be the observations raised by the team of STE, where
ADGTE or any officer of this HQ has accompanied the team. The
observation shall be issued by the STE for this tour after approval of the
draft observations from this HQ. On the receipt of final tour note,
factual notes will be issued by STE in the standard format. These
observations shall be settled by STE as in case of major observations.
(ii) Observations other than those marked 'Special' will be
addressed to the concerned Accepting Officer with a copy to CWE/GE.
(g) Special Observation. A particular observation in one contract
ha\-ing an overpayment of more than five percent of the contract amount or Rs
~ 000/ - whichever is less; will be treated as 'Special Observation'. Thereafter
detailed and self explanatory letter will be issued by STE addressed to the
A.ccepting Officer with copy to ADGTE, CE Command, CWE & GE, in case of
CE contracts. In case of CWE Contracts copies will be addressed to ADGTE,
CE Zone and GE and in case of GE Contracts copies will be endorsed to
1-\DGTE, CE Zone and CWE. An effective watch must be maintained on the
progress of the special observations through reminder register. STE will
settle special observation after concurrence of the ADG TE.

Cot:respondence by STEs with ADG TE HQ on Technical Observations

a) Copies of correspondence on technical observations by STEs with the
tES need not be endorsed to ADG TE HQ.
Cases where STEs may have to address ADGTE HQ in respect of some
observations could be as follows:-
(i) Where ADGTE' s office has advised the STE to keep informed
about development of particular observation. In such cases, when there
is a tangible development it should be reported in a separate
communication.
(ii) Where STE, after having failed to get agreement even upto CE's
Zone level and desires that a case still to be pursued at E-in-C s level, a

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 -28-

self-contained note bringing out the points at issue, different

contentions, financial effect etc. will be forwarded along with STE' s
jacket and relevant extracts of the contract.
(ill) Where STE desires to have guidance or ad vice from ADGTE HQ
on any particular obsetvation. A self-contained brief as above will be
sent; jacket need not be sent.
(iv) Correspondence with ADG TE HQ must be signed by the STE
himself except when STE is away on tour and the letter in question
cannot await his return. A monitoring register should be kept for cases
taken up with ADG TE to have proper check so that follow up action is
not lost sight of. Similarly, a monitoring register will be maintained in
ADGTE office for cases taken up with E-in-C's Branch.

6.5. Financial Adjustment Consequent to STEs Observations

(a) While working out devaluation, over-payment and cost of rectification
the main point to be kept in view is that contractor does not derive financial
benefit by not doing a work as per specification. All price adjustments will
relate to specific quanhtm of work and specific rate. Adhocism will be
avoided.
(b) Devaluation may be resorted to only if the work as executed is
otherwise acceptable to MES. STEs will not propose devaluation from their
side in the letters raising observations when it is apparent that a work done is
not of acceptable standard structurally or from user point of view e.g. leaking
roofs /water tanks, structural failures, bad workmanship in finishes etc. In
such cases only rectification of the work will be asked for leaving to MES to
consider retention of work done with appropriate price adjustment. Many a
time, the GE intimates that the defective work has been rectified. However, if
the nature of defect is such that rectifying the same is not practical or is very
difficult, the rectified work must be verified during the next visit. The action
will be taken if rectification is confirmed by GE but not carried out on gmund
as per para 9.3 (a) (v). MES will order a deviation order to regularize the obsn
raised by STE for settlement. Financial effect of these will also be accounted
for by STE in their reports.

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 -29-

(c) At times it transpires that financial assessments of observations

indicated by STE's office at the initial stage were grossly disproportionate as
compared to the amount financially worked out after detailed examination for
final settlement. Such cases cause mis-understandings and are likely to invite
criticism. Hence it must be ensured that the indications of financial
assessments are not unrealistic but are made on rational basis so as to
maintain the impact of such assessment.
(d) Overpayments agreed by theMES will be brought to the notice of the
GE as soon as the case is closed, for taking further action in terms of contract
provisions to enforce the recovery for the overpayments detected to safeguard
Government interest. The intimation should be given promptly within six
weeks of settlement of the observations and copy of the same endorsed to
CDA, UAGE and CWE for suitable further action.
(e) After closing the case and intimating the over-payments to GE, CWE,
CDA and UAGE, there will be no follow up by STE office with them since the
responsibility of effecting recovery is the responsibility of the CE Comd/DGW
MFS.
(f) Observation is treated as finalized on receip t of agreement from the
MES. Cases of agreed recoveries will not be reopened. In case any further
reference is received from the MES in this regard, they will be replied
accordingly.
(g) Specimen form for issuing the case closing letter is enclosure as
Appendix ' H'. If the case is closed with 'NIL' financial effect, detailed letter
need not be issued; a simple letter addressed to the GE will suffice, with a
copy endorsed to the CWE.

6.6. Provisional Recoveries- Intimation to CsDA

(a) In exceptional cases intimation may be sent to CDA, before final
agreement of MES is obtained about any overpayment provisionally. Some
examples are:-
(i) The fact of over-payment and recovery as ·per contract are
beyond any shadow of doubt.

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 - 30-

(ii) There is a clear indication that the contractor will get away with
all his payments before the observations are finally settled with MES.
(iii) There is a deliberate delayI neglect on the part of MES executives
to finalise the case.
(iv) Government interest will be seriously jeopardized if CDA is not
informed provisionally.
(v) Such intimation will be given to CDA only with prior permission
of ADG TE. For this purpose, a self-contained note will be sent to ADG
TE HQ bringing out the point at issue and the following main aspects:
(aa) Dated history of the examined final bills/site examination
of works.
(ab) Approxin\ate evaluation of the observations.
(ac) Whether it is suspected that the settlement of observations
is unnecessarily ap.d deliberately being delayed by the MES; how
and why.
(ad) Whether there is likelihood of contractor getting away
with all his payments before the case of
overpayments/ devaluations is finalised.
(ae) Specific efforts that have been made by STE to finalise the
obsns.
(af) Any other relevant point to justify the action proposed.
(ag) After receipt of sanction from ADG TE, while intimating
CDA about provisional amount of overpayment, the reasons for
doing so will be given by STE to CDA in brief and copies shall be
endorsed to all concerned in the MFS up to CE Zone under
intimation to ADGTE HQ. CDA will be requested only to
safeguard the Government interest to the extent of provisional
amounts intimated pending finalisation of the case.
(ah) On finalization of the case, the provisional amounts shall
be replaced with the firm amounts and intimated to CDA, again
under intimation to all the recipients of the previous
information.

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 -31 -

Recovery of Overpayment.
a) Condition 67 of IAFW 2249 interalia state that right of Government to
adjust overpayment shall not extend beyond the period of 2 years from date of
payment of final bill. This provision for adjustment must be borne in mind
and all out efforts made to finalise the observation expeditiously, preferably
before expiry of the adjustment period of 2 years from the date of payment of
ftnal bill.
(b) It should be clearly understood that the responsibility of taking
necessary action to enforce the recovery on account of overpayments as a
result of Technical Examination of the work is that of the Garrison Engineer of
the l\tfES.

Suggestions for Improvement in Planning, Designing, Specifications etc.

ta) In reply to observations raised by STE during technical examination,
the MES sometimes accepts a suggestion given by STE for incorporation in
subsequent contracts. This aspect will be checked while inspecting the
Contract Agreement. In case the changes are not carried out in future
contracts, the observation will be taken and marked as Serious. Based on
monthly feedback of STE inspection, the advisory letter shall be sent to DGW
by ADGTE.
(b) If the suggestions as above are based on observations of wasteful or
over provisioning in 1'espect of the works in progress, the avoidable
expenditure so observed could be pointed out for highlighting the economy
behind the suggestions.
(c) Suggestion of wider applicability should be included by STEs in their
monthly reports submitted to ADGTE HQ. These will be examined by ADGTE
HQ and if found suitable, the matter will be referred to E-in-C s Branch for
further action.
(d) Suggestions sent by ADGTE HQ to E-in-Cs Branch will be included
separately in quarterly reports.

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 -32-

SECTION -7
INTERACTION WITH COMMANDERS/STAFF
.
7.1. STE Interaction with Station Commanders
(a) A copy of tour programme of STE and his team will be sent to Stn HQ
in addition to the concerned MES executives. The GE/CWE would ensure
that meeting is fixed between the Stn Cdr and the visiting team of STE. In the
absence of Sb.1 Cdr, the meeting will be chaired by Offg Stn Cdr.
(b) Briefing by GE. On arrival at the Stn for inspection, STE Team will
interact with Stn Cdr along with AGE(I)/GE/rep of CWE/rep of CE. The STE
will apprise the Stn Cdr regarding the works they propose to inspect and will
obtain the feed back of any of the on going works in the station. In case Stn
Cdr desires that a work not approved by the ADGTE is to be inspected then
the same shall be included for inspection based on a letter from Stn Cdr which
will be forwarded to ADGTE by fax by the STE. ·
(c) De-Briefing bv STE. After inspection, STE shall inform Stn Cdr about
major defects in quality of work and serious lapses if any, observed during the
current inspection. STE will also bring out discrepancies in BP, lack of co-
operation from user and highlight the cases where Stn Cdr' s intervention may
be necessary for expediting completion of the work (e.g. delay in handing over
of the sites by the users). The additional support required by MES/Contractor
to expedite the work and clear bottle neck shall be brought to the notice of Stn
Cdr.

7.2. STE Interaction with Stn HQ Mter Return to HQ

(a) After return of STE to his HQ, the STE will formulate observations
based on factual site notes and address the same to the GE with copies to
CWE/ CE Zone and ADG TE HQ as per the existing instructions. In addition,
a contract wise list will be compiled listing out the defects observed requiring
rectification/ replacement of sub-standard materials and workmanship. These
lists will be forwarded by STE to the Stn HQ with copies to all addressees.
The defects should be described in a clear mrumer which can be understood
by Staff.
(b) While forwarding the list of defects the STE will request the Stn HQ to
monitor the progress of rectifications and to ensure that the defects are

Anand
 -33-

rectified within two months and intimation of completion/ progress is sent to

theSTE.
cc) In case the intimation in respect of completion/progress of
rectifications is not received from the Stn HQ within three m onths, the STE
should report the same to the next formation HQ in chain of Command with a
copy lo lhe Stn HQ and to ADGTE HQ.

-3 STE Presentation to Comd HQ. STEs shall brief CE Comd and COS of
md HQ about state of infrastructure in Comd AOR in every quarter. STE will also
pprise the staff at Comd HQ about details of inspection carried out in recent past
~J. ~~~....~ \\.~~~~~~-

(a) Serious lapses/ defects obser ved during technical examinations.

(b) Anomalies observed in the board proceeding stage.
(c) The specific station issues creating bottleneck and delaying progress of
work.

- .4. ADG TE Interaction. ADG TE shall interact with QMG HQ IDS, Service
HQs, E- in-C s Branch, DRDO, DG AWHO, DG Coast Guard, & Command HQ
regarding inspection of work. ADGTE shall keep QMG & E-in-C up dated about the
state of inspection and observations and about short comings in execution of work
and give recommendation for their improvement.

7.5. Verification of Rectification of Defects

(a) During subsequent visits to the Stn by STE/TE, confirmation about
rectification of defects should be verified on test check basis and results
recorded jointly with the MES rep accompanying the STE/ TE. Where
verification reveals that the rectifications have not been carried out the same
will be informed to the Stn Cdr, zonal CE and serious case shall be initiated for
approval of ADG TE.
7.6. Progressing of Observations
(a) The GE is fully responsible for progressing, finalization and settlement
of observation. The minor observation will be settled within 3 months. The
major observations must be settled witl1in a maximum period of six months of
raising them.

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 -34-

SECTION -8
MONITORING OF CASES REPORTED BY TECH EXAMINATION

8.1. Monitoring At Integrated Headquarters of Defence Level. Necessity for

expeditious follow up action on the case being reported by ADGTE and on the
suggestions for improvement are of prime importance. Targets for disposal of cases
shall be as under:-
(a) All efforts will be made to finally dispose of case referred by ADGTE to
E-il1-C' s Branch within a period of four months. However, :in case where the
responsibility for lapse on the part of executives and conb·actor has to be fixed
through investigation, this time may be extended up to six months.
(b) Action required, if any, against staff and contractors should commence
immediately after the investigations. Cases requiring action against service
personnel and regularization of losses should be reported to the staff at the
appropriate level.
(c) Feedback on recommendations/suggestions of ADGTE for
improvement in specifications, contract administration etc. should be
forwarded by E-in-C' s Branch to ADGTE within period of two months.
However, where inputs are required to be obtained from lower formations,
this period may be extended to three months.
(d) To monitor the above action a meeting between DGW and ADGTE will
be held once in three months.

8.2. Monitoring At Command Level. STE should liaise with Staff at Command
HQ and evolve suitable monitoring system with a view to achieve the desired
results. Bi-Monthly/Quarterly meetings (as may be decided by Comman..J HQs)
with Brig Q, ACE (Wks), Jt DG (Contract) and STE would be useful to monitor and
expedite the following issues:-
(a) No. of observations outstanding for more than one year.
(b) Follow up action on special observation, serious cases and draft paras.
(c) Serious cases observed during current inspections.
(d) Cases in which no replies are forthcoming from Zonal CEs/CsWE/GEs
(e) Progress on implementation of suggestions/recommendations being
made in ADGTE Quarterly Reports.

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 -37-

9.2.2 On receipt of above, Draft Para will be issued by ADGTE. The DP will be
allotted number in serial order for inclusion in the Quarterly Reports. For example in
case of STE SC, draft Para number will be DPISC (Pune)lll-1211, DPISC(Pune)ll-
12 12 and so on. The serial order will be maintained in successive draft paragraphs
for the entire financial year of 2011-12.

u.2.3 Immediately, after the draft Para is issued, a letter indicating the short
comings along with the recoveryI rectification cost will be forwarded to respective
Command CE with a copy to DGW.

2.4 The further investigation on DP will be taken by CE Command. The

tt-ome & decision to regularize the DP will be communicated by CE Command to
-m-C's Branch, ADGTE, STE office, CE Zone, CWE and GE.

_ 5 The monitoring of Draft Para cases shall be carried out by E-in-C' s

anch. The DP shall be included in the Quarterly repmt published by ADG TE.

DGW (E8) shall submit six monthly report on outstanding Draft Para to ADG
Dte.

Serious Cases
ra) The serious cases shall be raised on concerned CE Zone and settled byE
in C s "Branch. The observations of serious {fraudulent nature ines"Qec.ti.ve of
financial effect shall be forwarded to ADG TE for his approval. The following
types of observation will be considered for Serious Case;
(i) Intention to fraud
(ii) Negligence in Execution
(ill) Faulty planning and inadequacies in CA with negligence I
doubtful intention
(iv) Any action causing undue benefit to contractor.
(v) Rectification confirmed by exec but not exec on ground.
(vi) Fake test certificates, vouchers.
(vii) Repeated occurrence of similar obsnsl mistakes in CA or in work
under execution.

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 -35-

(f) The STE shall maintain the record of minutes of meetings issued by Stn
HQ after discussion along with response of Stn HQ to the inspection report
and state of rectification. The salient points of discussion shall be incl in the
cbsn sheet.

Quarterly Reports. Quarterly Report will be prepared by this HQ to appraise

anJ Users about the activities of ADG TE. This will enable them to take prompt
timely remedial action in rectification of cases detected/ finalized and also
.anent suggestions for improvements in specifications/ contract administration
The Quarterly Report issued by ADG TB HQ will include the
:-wmg:-
(a) Summary of activities and achievements showing stations visited,
number of works and final bills technically examined, position of outstanding
observations and position of cases finalized.
(b) Status of outstanding observations in the quarter.
(c) Cases finalized involving issue of Draft Para and Serious Cases.
(d) Draft Para and Serious cases 1·aised during current inspections.
(e) Advisory covering lapses observed during current inspections.
(f) Recommendations/ suggestions for improvements in contract
administration and specifications.

8.4 The latest position of clearance of outstanding observations in the quarter

ending will be submitted by STEs as per format given is Appendix T.

3.5 No of works sites, final bill and contract agreements checked in the quarter
will be submitted by STE as per the format given in Appendix 'K'

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 -36-

SECTION- 9
DRAFT PARA AND SERIOUS CASES

9.1. Draft Paragraphs Draft Para shall be raised by ADGTE and settled by CE
Command. Once all observations are finalized and financial effect arrived at and
agreed by the GE, and if total financial effect of recoveryI rectification/ minus DO in
one contract exceeds the limit given below, a "Draft Para" shall be raised. The
financial effect of minor observation shalJ not be taken into account while deciding
the amount of draft para. The financial limits of DP are as follows;

,----
Value of Work Limit of Draft Para
Up to Rs 15 Lac > ( Rs 25,000 or 5% of CA Amount whichever is less)
-
>Rs 15 Lac but< 50 > (Rs 50,000 or 5% of CA Amount whichever is less)
Lac .
>Rs 50 Lac but < 1 > (Rs 1,00,000 or 5 % of CA Amount whichever is less)
Crore
>Rs 1 Crore but< 5 > (Rs 2,00,000 or 5 % of CA Amount whichever is less)
-
Crore
f-
>Rs 5 Crore but< > (Rs 4,00,000 or 5% of CA Amount whichever is less)
-
>Rs 15 Crore > (Rs 6,00,000 or 5% of CA Amount whichever is less)

9.2. A proposal for Draft Paragraphs as per format given as Appendix 'L' shall be
forwarded by STE to ADGTE along with following d etails;
(a) Observations raised against the work.
(b) Reply I comments forwarded by GE/ CWE/ CE.
(c) Comments of STE on replies indicating amounts of recovery/
rectification and minus DO.
(d) Details of recovery amount arrived at against each observation.Non
receipt of comments from GE/CWE/CE within one month will be treated as
NIL comments.

9.2.1 If Accepting officer in his comments does not agree or suggests any
modifications, the STE will immediately furnish the correct fach1al position and
forward his views/ recommendations to ADG TE HQ for approval.

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-- -- --~------------------------------------------------------~

- 38 -

(b) All serious observation of one Work will be clubbed by STE and a
detailed letter shall be forwarded by STE to CE Zone for comments with the
·· following details with copy to ADGTE:
(i) Observations raised against the work.
(ii) ReplyI comments forwarded by GE/ CWE/ CE.
(ill) Views of STE on replies.
Non receipt of comments within two month will be treated as NIL comments.
After evaluating the entire case, ADGTE will issue the serious case and
forward to DGW for further action.

(c) The Serious Case shall be included in the Quarterly Report. E in C's
Branch will order BOO to pinpoint the responsibly and initiate Disciplinary
action/ Administrative action against responsible executives and contractor.

(d) Based on findings of investigation suitable amendment shall be carried

out related to framing of contracts and other related issues. DGW shall
forward closure letter in respect of Serious Case to ADGTE, CE Comd, CE
Zone and STE.

(e) The monitoring of Serious Case shall be carried out by E-in-C's Brancl1.
The detail of SC case shall be included in the Quarterly report published by
ADG TE Dte. DGW (E8) shall submit six monthly reports on outstanding
serious cases and forward to ADG TB Dte.

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 -39-

SECTION -10
RAINWATER HARVESTING
, Introduction. Providing clean water to the forces is one of the major
ponsibilities of MFS. Water is a precious and limited resource and its utilization
d be such as to conserve it for generations to come. In order to achieve this Rain
ter Harvesting (RWH) has been made mandatory by the Ministry of Environment
Forests due to which all major projects are required to cater for provision of rain
ter harvesting for the catchments area of the project under consideration. The term
m \'Vater Harvesting cmmotes collection, storage of rain water and other activities
anned at harvesting surface water. To supplement the ever growing shortage of pure
J. safe water rainwater is an ideal source which can be conserved and used in a
~ful manner by the users. Rain Water Harvesting is merely putting back rain water
the soil where it will be stored in underground reservoirs and rivers so that we can
ral,. it whenever we need it.
? Methods of Rain Water Harvesting
(a) Recharge Well. In this well assemblies of slotted pipes with
diameters varying from 100 mm to 250 mm are lowered throughout the depth.
The annular space around the well assembly may be shrouded with
appropriate size of gravel. This gravel should be washed so that it becomes silt
free. The slotted pipes should be placed against the aquifer or dried up aquifer
encountered in the recharge well.
(b) Recharge Pits. These are suitable in alluvial areas where
permeable rocks are exposed on the land surface, or at very shallow depth,
and the water from the roof tops is collected in these pits. This method is
suitable for buildings having roof area of 100 sqm and the pits are constructed
1 or 2 m wide and 2 to 3 m deep which are back filled with boulders at the
bottom, gravel in between and <;oarse sand at the top. A wire mesh should be
provided at the top so that the leaves or other solid waste is prevented from
entering the pit. The top layer of sand should be cleaned periodically to
maintain the recharge rate.
(c) Recharge Trenches. These are suitable for buildings having roof area
200-300 sqm and where permeable strata are available at shallow depths. The
trench is 0.5 to 1m wide, 1 to 1.5 m deep and 10 to 20 m long depending on the

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 -40 -

availability of water to be recharged. These are back filled with boulders at the
bottom, gravel in between and coarse sand at the top. A wire mesh should be
·· provided at the top so that the leaves 0~ other solid waste is prevented from
entering the pit. The top layer of sand should be cleaned periodically to
maintain the recharge rate.
(d) Recharge Through Dry or Operational Dug Wells. These wells, if
exist in the campus may be utilized as recharge structures after cleaning and
de-silting. Recharge water is guided through a pipe from the de-silting
chamber to the bottom of the well or below the water level to avoid scouring
of the bottom. Periodic chlorination should be done for controlling the
bacteriological contamination in the well.
(e) Recharge Through Abandoned/Existing Tube Wells. Abandoned I
existing tube wells should be used as recharge structures. PVC pipes of 10 cm
dia are connected to the roof drain to collect the rain water. Rain water from
roofs is taken to collection/ desilting chambers located on the ground. These
collection chambers are inter connected as well as cmmected to the filter pits
through the pipes.
(f) Recharge Tube Wells. These are used in areas where the aquifers
are over laid by a considerable thickness of impervious layer of soil. In such
situations a new recharge tube well can be constructed for recharging the
harvested rain water. It is also suitable for recharging roof top rain water of
big buildings.
(g) Roof Top Rainwater Harvesting. In areas having rainfall over a large
period of year i.e. in hilly and coastal areas constant and regular rainfall can be
usefully harvested and stored in suitable water tanks. Water is collected
through roof gutters and down take pipes and collected in suitable water
tanks.
10.3 Precautions in Rainwater Harvesting.
(a) No sewage or waste water should be admitted into the rain water
harvesting system.
(b) No waste water from areas likely to have oil, grease or other pollutants
should be connected in to the system.

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 - 41 -

(c) Each structure/well shall have an inlet chamber with sluice

arrangement. The rain water harvested from first few shower will be wasted
out through drainage system to avoid charging of impurities to the ground
water.
(d) The well should be terminated at least Sm above the aquifer so that
only filtered water enter in it.
(e) Maintain the catchments neat and clean, and do not use roof
top/terrace of the building and open spaces around the buildings for dumping
of unwanted items and scrap materials.
(d) Do not let the washing machine water which is having heavy dose of
detergents enter the rain water drains.
re) Open water drains should be covered with perforated detachable RCC
slabs for easy cleaning. If the storm water drainage is through pipe system,
provide man holes and chambers at regular intervals.
(f) Protect the drainage system from tree leaves, polythene bags, plastic
bottles and pouches of eatables.
(g) Precautions should be taken to prevent entry of domestic waste water
into the recharge structures.
(h) Recharge water should be introduced into the structure at the lowest
point to prevent erosion and disturbance of the filler material.
(j) TI1e recharge pits should be constructed well away from existing sewer
lines & manholes. Adequate horizontal and vertical separation should be
maintained to avoid leakage/ seepage of sewerage into rain harvesting pits/
wells.

~ Water Harvesting in Cantonments

(a) In spite of well-planned water system for the Military habitats whether
it is Military Station or Cantonment, the inescapable sight of carriage of water
in water trucks cannot be avoided. This is due to least respect paid for
conserving, preserving and utilizing water. One or more or a combination of
various techniques explained in ETI No 02/2010, Rain Water Harvesting
depending upon local conditions may be adopted in cantonment/ defense
area.

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 - 43-

e Geological properties of soil

I} Deptl1 of water table
~ It am he seen that while (a),(b) and (c) above are to be worked out by MES,
ad\ice from CGWB will be required for balance works. Thus, close interaction
.,.e to be established with CGWB to work out the details.
P~annin g of structure for recharging will depend on the amount of surface run
£.JJ.g peak rainfall for 15 to 30 min duration and rate of percolation of soil at
*liln~ depth. Once the RWH scheme is executed, three impo!tant follow up actions

a} Monitoring of Water Table Effect of RWH is required to be monitored

by way of checking variation in depth of water table through test bores. It can
be done independently by MES by way of keeping record or change in yield of
tube wells be noted. Help from CGWA can be taken for initial periods.
(b) Periodic Maintenance of Recharge Structures &Drains The recharge
structures particularly the filter media get choked due to deposition of
clay j silt/ leaves etc during rains and also during dry spells. Therefore pre-
monsoon maintenance has to be carried out regularly for effective RWH.
c) Cleaning of Storm Water Drains Pre-monsoon cleaning of storm
w ater drains is the responsibility of Stn authorities. The station authorities be
asked to regularly carry out the same. The importance of clean drain for
effective RWH must be made clear to them.
.4.7 Since RWH is a new concept, thus its method of design, planning and
maintenance should be understood at all engineer levels and suggestions for further
c:nprovement be discussed at various levels and tried. The RWH may not have
~ect and immediate benefit to users but is has to be done for national and social
use and for long term benefits .

.:> Do's and Don'ts

(a) Harvested rainwater is used for direct usage or for recharging aquifers.
It is most important to ensure that the rainwater caught is free from
pollutants. Following precautionary measures should· be taken while
harvesting rainwater:-

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------------------------------------------------~
-42-

(b) Presently the rain/ storm water is collected through inadequate and
poorly maintained storm water road side drains and rain water is not being
harvested. If rain water is localized and channclized by making rain
harvesting struchues, bunds and percolation pits etc, the water could be
collected and stored in a manageable and meaningful way so that the scarce
water could be made to contain within the area which will enrich the water
table and improve the micro climatic condition by facilitating landscape and
plant growth around these structures.
(c) Por implementing RWH schemes, there is a need to review the existing
area drainage system. The existing area drainage systems have been planned
with a view to divert most of surface run off into a natural system/pond/wet
land. However, now this concept is required to be changed. The drainage
system of buildings and catchments area will undergo following changes:-
10.4.1 Modification in Drainage of Roof Top Rainwater. Generally, it is observed
that roof top rain water is allowed to fall freely and goes to unpaved area of further
natural disposal. By providing saucer drains after plinth pro~ection the rainwater
can be diverted to nearby storm water drain for effective use. The saucer drain will
be useful for collecting surface runoff from unpaved area as well as vertical drain, if
any. Therefore saucer drains must be made integral part of building drainage
wherever RWH is envisaged.
10.4.2 Modification to Storm Water Drain. The present trend is to provide standard
storm water drains. However for RWH to be effective, these drains should be
designed to carry, without overflowing, the surface runoff from catchments which
will get generated from 15 to 30 min of peak hourly rainfall.
10.4.3 Modification of Outfalls. As the final step the concept of disposal of R'..Y into
nearby natural body will also get changed. Now, several recharge pits or other
suitable structures approved by CGWB.
10.4.4 Thus, the complete area drainage system should be planned on catchment
basis in totality using following parameters:-
(a) Topography of the area.
(b) Amount of surface run off in each catchment area.
(c) Percolation rate of soil
(d) Locations from where RW can be diverted into grow1d water.

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 -44-

(i) Roof or terraces used for harvesting should be clean, free from
dust algal plants etc.
(ii) Roof should not be painted sin.ce most paints contain
toxicsubstances and may peel off.
(iii) Do not store chemicals, rusting iron, manure or detergent on
theroof.
(iv) Nesting of birds on the roof should be prevented.
(v) Terraces should not be used for toilets either by human beings or
by pets.
(vi) Provide gratings at mouth of each drainpipe on terraces to trap
leaves debris and floating materials.
(vii) Provision of first rain separator should be made to flush off first
rains.
(viii) Do not use polluted water to recharge ground water.
(ix) Ground water should only be recharged by rainwater.
(x) Before recharging, suitable arrangements of filtering should be
provided.
(xi) Filter media should be cleaned before every monsoon season.
(xii) During rain season, the whole system (roof catchment, pipes,
screens, first flush, filters, tanks) should be checked before and after
each rain and preferably cleaned after every dry period exceeding a
month.
(xiii) At the end of the dry season and just before the first shower of
rain is anticipated, the storage tank should be scrubbed and flushed off.

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 -45 -

SECTIONll

Consen·ation of Electricity

Energy Efficient Fluorescent Lamp (FTL) such as T-5 fittings and CFLs
haYe certification from Bureau of Energy Efficiency (BEE) for its energy
efficiency. Over a periodof time all Street Light Fittings(HPSV/Mercury /FTL)
replaced with LED lighting.

se of capacitor banks with use of appropriate capacitor selected on the

f component of inductive load in the circuit to achieve Power Factor
nearly 1, at the substation..

Provision of roof gardens in the OTM accommodations to reduce heat

J effect and consequent heating of the roof and thus reducing air
dttioning load.

Ina-eased use of solar water heating system with provision of

rgeable photovoltaic cells.

Effective window placement (day lighting) to provide more natural

and lessen the need for electric lighting during the day.

Increased use of glazing to allow natural light to come in.

Provision for insulation of walls and use of hollow concrete blocks.

Onsite generation of renewable energy through solar power, wind

--~or biomass, if possible.

Ensure that the lighting and air conditioning system is not over

ure your fixtures and lan1ps are properly sized for use with one
e'ample T-5 lamps do not work as well in direct fixtures designed
ps and may be too bright for direct lighting solution.

11 occupancy sensors to control lightinSt ventilation, AC and

gm enc'J.oseet areas fhat arc occupied intermittently.

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 -46-

(m) Instead of using recessed fixtures to light a work place, use open top
light which will reflect off the ceiling and walls into the task area.

(n) Emphasize use of light-colour schemes to reflect light.

(o) Consider staging multiple AC chillers rather than one large chiller.
Compressors that run near capacity are most efficient. Variable speed drives
can also help chillers operate more efficiently.

(p) Implement automated solutions for heating, ventilation and AC system

using SCADA and Building Management System (BMS).

(q) Since electricity is a very costly source of energy in terms of production

cost, it is rightly said that energy saved is energy produced. In our
cantonments there exists a lot of scope for conserving this rich source of
energy which can be achieved at the micro and the macro level. It has been
seen that the major source of electricity wastage can be broadly classified into
the following heads:-

(i) Indoor lighting.

(ii) Outdoor lighting (particularly street Lighting).

(ill) Electric appliances.

(iv) Air conditioning and refrigeration.

(r) Suggestions for conservation of electricity in each category are:-

(i) Indoor Lighting

(aa) Turn of lights when not in use.

(ab) Use CFL bulbs in lieu of incandescent light bulbs.

(ac) Light bulbs if must these should be used with dimmer.

(ad) Dust your lamps and light fixtures regularly.

(ae) Look for energy star label (BEE rating) for products.
(af) Use task light instead of bright light.

(ag) Take advantage of day light by using light coloured

curtains.

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 -47-

(:ii) Outdoor Lighting

(aa) Use outdoor light with photo cells to turn on at night.

(ab) Exterior lighting is one of the best places to use CFL

because of long life.

(ill) Electric Appliances

(aa) Keep your printer turned off, using switch on the printer.

(ab) Switch off the computer when not in use.

(ac) Energy star computer consume 70% less electricity.

(ad) Use laptop instead of computer as it consumes less

energy.

(ae) Turn off TVs, VCRs DVD when not in use.

(af) Small appliances use less power than larger one.

(ag) Buy energy saving BEE Energy star appliances.

(ah) Unplug battery chargers when the batteries are fully

charged.

(iv) Air Conditioning and Refrigeration

(aa) Unless necessary use fan rather than air conditioner.

(ab) Use curtains and shades on windows to keep off heat.

(ac) Thaw frozen food in refrigerator before cooking.

(ad) Don't over stock the fridge.

(ae) Ensure fridge door closes tightly and properly.

(af) Set thermostat as low as possible.

(ag) Cover liquids stored in the fridge as uncovered foods.

(ah) Use occupancy censors at home.

(aj) Turn off exhaust fans within 20 min after use.

(ak) Turn down the thermostat of water heaters.

(al) Install solar water heaters where feasible.

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 ~ 48 ~

11.2 Conservation of Water

(a) Water is a scarce commodity; hence it should be ensured that every

drop of water is used in the best possible way to make efficient use of this
commodity. It has been seen that in most of the cantonments due emphasis is
not being laid to the water conservation resulting in wastage of water which
adds on the burden of pumping extra water thereby causing financial loss
which can be easily avoided by adopting certain simple habits. It has been
seen that the major source of water wastage can be broadly classified into the
following heads:

(i) Taps.

(ii) Kitchen.

(iii) Bathroom and toilets.

(iv) Conferences, m~ss parties.

(v) Watering of plants and gardens.

(vi) Car and scooter washing.

(b) Suggestions for conservation of water in each category are given

below:-

(i) Taps

(aa) Ensure that there is no leakage in taps.

(ab) Close your tap after use.

(ac) While brushing and shaving do not leave the tap running.

(ad) Do not leave the tap running while washing dishes.

(ae) Increased use of dual capacity (Sltr/10 ltr) flushing

cisterns.

(ii) Kitchen

(aa) Kitchen sink disposal requires lot of water, hence remove

the waste into trash.

(ab) Select proper size pan as large pan require more water for
cooking.

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 -49-

(ac) Soak the utensils for some time rather than letting the
water run.

(ad) Don't use water to thaw food rather defrost it in

microwave.

(ill) Bathrooms and Toilets

(aa) Use bucket instead of shower.

(ab) Arrest all dripping taps and faucets i.e. fix leakage.

(ac) Bathe your pet in areas which need water.

(ad) Wash your clothes in washing machines with full load of

clothes.

(ae) Drop tissue in trash instead of flushing it.

(af) Don't use toilet as ash tray or water basket.

(ag) Don't waste water to get cold water from overhead tank
for afternoon bath, instead fill a bucket with water in morning.

(ah) Sensor based water efficient fixtures to reduce wastage of

water.

(aj) Use and design of dual plumbing system that recycles

water in toilet flushing.

(ak) Encourage use of hand held faucet or jet in EWC to

minimize use of water.

(iv) Conferences/Mess Parties

(aa) Provide 200 -250 ml bottles instead of 1 litre bottles in

conferences.

(ab) In get-togethers serve water in small tumblers.

(v) Watering of Plants and Gardens

(aa) Plant during the spring when the water requirement in

low.

(ab) Use layer of organic mulch around· plants to reduce

evaporation.

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 -50-

(ac) Plant less grass and cover by landscaping with rock or

cactus which require less water.

(ad) vVhen cleaning the fish tank, use the waste water for the
plants.

(ae) Never put water down the drain it will always have some
other use.

(af) Water lawn in small short sessions as it will helps in

water absorption.

(g) Have longer grass in lawns as it reduces water due to

evaporation.

(vi) Car/ Scooter Washing

(aa) Wash your car/scooter with bucket rather than pipe, it

saves 50% water.

(ab) Wash your car/ scooter on grass to use the water for
irrigation of grass.

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 -51 -

SECTION12
CitEE.' BUILDING MEASURES: NORMS AND IMPORTANT FEATURES

~ieasures(Nor~s

a Reuse of 100% treated water for landscaping and flushing

requirements.
(b) Provision of on site rain harvesting system.
(c) Ensure that 90% of the constiuction waste is recycled and reused on the
site.
d) Orient windows and walls and place awnings, porches and trees to
shade windows and roofs during summer while maximizing solar gain in the
winter.
e) Ensw·e use of lead free paints, adhesives / sealants with low volatile
organic compound (VOC) content.
d) Encourage use of rapidly renewable plant materials such as bamboo
and straw, compressed earth blocks, recycled stone recycled metal etc.
e) Use of" grey water ", waste wate1· from sources such as dishwashing
or washing machine for sub surface.
1.£) Provide onsite solution for waste reduction such as co~post bins to
reduce matter going to Iandfills.
(g) Efficient water use during construction by way of using materials such
as Ready MixConcrete (RMC) for preventing loss during mixing . Ful"ther use
recycled treated water and control the waste of curing water.
(h) Use of flyash for RCC structures with in-fill walls and load bearing
structures, mortar and binders.
G) Reduce volume , weight and time of construction by adopting an
efficient tedmology( precast system, ready mix concrete)
(k) Use of low energy materials/finishes to minimize the usage of wood in
the interiors( internal partitions, wall cladding, paneling, false ceiling)
(1) A ~urn of 10 % of internal lighting load should be met from
renewable energy sources.

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(m) Promote use of rain water harvesting, reduce the quantity of surface
runoff by providing permeable pavement around the building, provide waste
water treatment on site, reuse of h·ealcd waste waler and irrigation demand.

12.2. Important Features of Green Buildings

(a) Green bldgs are good for their occupants as well as the environment.
They use less water & energy than conventional bldgs., while offering better
indoor quality and more natural light.
(b) Location & orientation- NE and near mass tpt system
(c) Energy efficiency- energy saving materials & CFLs
(d) Windows - prevent the heat of summer & allow warmth of winter sun.
(e) Landscaping -native plants for ease of survival.
(f) Recycling- bio degradeable& non-biodegradable garbage & water.
(g) House Keeping - use of non-toxic and envt friendly, chemicals &
paints.
(h) Ozone friendly- No CFC refrigentusage.
G) No smoking.
(k) A Green bldg uses
(i) Less Energy.
(ii) Less water.
(I) A Green building also
(i) Creates less water.
(ii) Is healthier for its occupants.

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SECTION13
HERITAGE BUILDINGS

Introduction
_ -o building is maintenance-free, so every structure, heritage or new, requires
to limit deterioration. ExpoSUie to the elements causes all building materiaJs to
ear down eventually. Periodic inspections can help to find problems early and,
along with regular maintenance, extends the life of building. This also helps to avoid
the need for potentially expensive and disruptive repair work, which may damage
building's heritage value. Heritage buildings are an asset of any organisation and
smce these are generally old buildings they require greater care for maintenance. It is
therefore a good idea to set up a building maintenance schedule to remind of any
mspections or work that needs to be done. It will also help to prioritize maintenance,
preventing avoidable, costly, future repairs.

:'-.2 Guidelines for Maintenance of Heritage Buildings

(a) Plan the building's maintenance to conserve your heritage building
(b) Maintain the basic parts of the building
(c) Solve common problems of typical building systems
(d) Preserve the original building element.
(e) Start with the building's overall features such as the form, scale and
massing.
(f) Look at the surroundings like gardens and landscaping that may
directly affect the building.
(g) Look mo1·e closely at the exterior and record the materials used.
(h) Look inside the building and record the interior features, finishes, and
details.

13.3 Common Defects in Heritage Buildings

(a) Misaligned doors and windows
(b) Cracks in the brick
(c) Cracks in the plaster or drywall

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(d) Gaps around the doors and windows

(e) Cracks in the foundation
(f) Slope or cracks in the floor

13.4 Walls
(a) Have the roots of creepers or over-growth penetrated the surface of the
walls? These encourage moisture and insect intrusion. Is there evidence of
moisture penetration? Moisture is the greatest enemy of any ~tructure.
(b) Cracks are the most obvious expression of a failure in a masonry wall.
The level of conce1·n depends on: the size of the crack, the location and
direction of the crack, and the rate of change in the crack.
(c) In masonry walls, check for any evidence of mortar deterioration (eg.no
mortar present in the joint within 4 cm of the wall surface, mortar that can be:_
easily scraped from the joint, mortar that has taken on a sand-like textute anq
crumbles, or morta1· that cleanly separates from the brick).

13.5 Roof
(a) Check the covering over the ridge or hip of a roof to make sure it is
water tight.
(b) Look at flashing for cracks, holes and looseness.
(c) Search roofing materials for deterioration- cracks or blisters or curling.
(d) Inspect soffits and fascia for deterioration (sagging) or openings.
(e) Look for evidence of decay in the rafter ends and for water damage on a
cornice.
(f) Look for signs of clogging, inadequate slopes, or defects in the gutters.

13.6 Inspecting Gutters

(a) Check for blockage, clogging, corrosion, and leaks.
(b) Remove all leaves and debris from gutters and check for loose joints.
(c) Check for corroded, broken and loose fasteners.
(d) Check fascia boards for rot.

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(e) Check for cracked soldering at all joints.

(f) Check gutter outlet where water flows to downspout. It should have a
screen to prevent large debris from entering.

Conclusion
Heritage buildings are normally prone to rapid wear and tear since these are
buildings. While every part of building needs ongoing maintenance, some parts
more constant care than others. The exterior of building is subject to constant
. .l!rl,oration due to the rain, sun, wind and snow. The exterior elements often ha:ve
heritage value, so they are likely be the focus of maintenance efforts. A
get needs to be set aside for maintenance of heritage buildings.

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SECTION 14

POINTS/ASPECTS TO BE CHECKED DURING CONSTRUCTION

OF BUILDING WORKS AND SERVICES PROTECTS

14.1 General

(a) CPM Chart is prepared and updated periodically as and when

required.

(b) The contractor employs adequate Nos of site engineers.

(c) GE approves samples of the materials well in advance for any stage.

(d) Work of external wa ter supply, exten1al electrification and furniture are
executed concurrently w ith building work to avoid delay in overall
completion of project.

(e) Proper area drainage is planned and catered for in CA and drains are
planned and sited keeping in view the natural slope of ground.

(f) Site clearance of whole area is catered for in CA so as to give buildings

to users in a very neat and tidy condition.

(g) Storage of Materials

(i) Cement

(a a) Godown

(ab) Dunnage

(ac) Clearance from walls.

(ii) Steel

(aa) Dunnage

(ab) Dia wise stacking

(ac) Coat of cement slurry

(iii) Sand and aggregate- Storage bins/platforms

(h) Site Laboratory

(i) List of equipments required to be kept in site lab shall form part
of contract and all equipments as per CA shall be available at site.

(ii) All equipments shall be duly calibrated.

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(iii) Contractor shall employ separate technician for site lab.

(iv) Chart showing methods for various tests shall be displayed in

site lab.

(v) Dedicated technician for site lab shall be available.

Documents

a) Works Diary, Site Order Book, Stage Passing Register, Sample

-\pproval Register, Material Testing Register, Cement and Steel Acceptance
Register, DO Register, Cement Constunption Register, Cement Requirement
Register, Steel Reinforcement Register.

Stages to be passed by GE/ AGE/JE shall be indexed in Stage Passing

nster and timely approval shall accordingly be given.

Level sheet showing levels of existing ground duly signed by GE.

Various stages of Sample Qtr are duly passed by GE and the sample
omplete in all respects within the time fixed for its completion.

Cement register and steel reinforcement register showing stage wise

General

1 Yardstick alongwith breakdown details is prepared and

approYed by the Accepting Officer.

Stage wise requirement of steel and cement in register.

Steel and cement are procured strictly as per existing policies.

Each lot of cement and steel is independently tested for

satisfactory results.

\~) Testing of various materials at laid down frequency is done and

ts are satisfactory.

Guarantee for ATT and waterproofing is submitted.

Seismic Strengthening Requirements

aa) Load Bearing Structure

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(i) In Seismic Zone -III following shall be provided:-

(aa) RCC band at plinth level.

(ab) RCC band at lintel level.

(ac) RCC band at roof level.
(ii) In Seismic Zonc-IV/V following shall be
provided:-
(aa) RCC bands at plinth, lintel & roof level.
(ab) Strengthening of jambs around openings.

(ab) RCC Framed Structure

(i) Recommendations of IS: 13920 shall be shown in

the structural drawings and shall be followed on ground
for RCC framed structure building situated in Seismic
Zone IV· and V and bldgs with importance factor more
than 1.0 ie. water tanks, school buildings, auditoriums.
(ii) Provision of MS Flat at RCC column and brick wall
junctions in Seismic Zone IV & V to achieve proper
bonding of panel brick walls and RCC frame.
(viii) Crumple joints in load bearing construction.
(ix) Bearing plaster and building craft paper is provided between top
of load bearing walls and soffit of RCC slabs.
(x) Plaster grooves are provided at junction of concrete/RCC and
masonry.
(xi) In framed structures, RCC frame is casted first and then brick
panel walls are constructed leaving a gap of 10 to 15mm between top of
wall and soffit of beams.
(xii) Waterproofing treatment of sunken slabs/roofs and chajjas.
(xiii) Built in furniture.
(xiv) Ponding test of roof slabs.
(xv) Leakage/ seepage in sunken slabs/walls.
(xvi) Cracks in plaster/RCC walls.

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{i) Soil report shall be available before commencement of work.

(ii) Soil bearing capacity given in soil report shall not be less than
the value given in drawings but not much higher making the
ation uneconomical.

(iii) In black cotton soil adequate precautions shall be taken by

replacing soil ru·ound foundations & under floor with sand/ moorum.
Also wider plinth protection and suitable drains shall be provided.

(iv) In pile foundations, casting of test piles and working out the pile
capacity after load test.

(v) ATI work at various stages.

c) Concrete

(i) General

(aa) Grade of concrete used.

(ab) Whether cement added by weight or not.

(ac) Moisture content test of sand and aggregate to adjust Qty

of water.

(ad) Identification of cubes w.r.t. location of RCC member.

(ae) Marking of date of casting of RCC members(w hen given).

(a£) Honey-combing and compaction.

(ag) Hacking of RCC surfaces.

(ah) Acceptance criteria of concrete as per IS: 456-2000.

(aj) Quality assurance plan as specified in IS: 456-2000.

(ak) Pinholes in RCC surfaces.

(al) Finish of RCC surfaces.

(ii) Design Mix of Concrete

(aa) Agency from where mix design got'done.

(ab) Type of exposw·e and grade of cement in mix design.

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(ac) Availability of duly approved mix design before

commencement of concreting.

(ad) Cement Content

(i) As per mix design.

(li) As per CA.

(ae) Involvement of DO for extra Qty of cement, maintaining

separate cement register for the same.

(af) Fresh mix design on change of source of material i.e.

change in make of cement/ change in source of aggregate.

(ill) PCC Window Cills

(aa) Mix and thickness of PCC and projection beyond wall.

(ab) Face.

(ac) Throating.

(ad) Surface finish.

(iv) RCC Chajjas

(aa) Thickness and width.

(ab) Throating/ drip mould.

(ac) Length of chajjas w.r.t. the opening length.

(ad) Slope at top.

(ae) Finish of plaster at top and coving.

(v) Plinth Protection

(aa) Mix of PCC and hardcore below it.

(ab) Width of plinth protection.

(ac) Joints and filling material.

(d) Brick Work

(i) Bricks: Class, quality, dimensions and source.

(ii) Filling of vertical joints.

(ill) Raking of joints and its depth.

(iv) Thickness of joints.

(v) Line and level of brickwork.

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(vi) Curing of brickwork.

(vii) Mix and srrength of mortar joints.

(viii) Efflorescence on brick masonry surfaces.

(ix) Testing of bricks.

(e) Stone Masonry

(i) Size of stones.

(ii) Thickness of mortar joints.

(iii) PCC Bond Stone.

(aa) Cast-in-situ/ precast.

(ab) Size

(ac) Nos provided per sqm.

(iv) Hollowness of mortar joints.

(v) Weep holes in case of retaining/ drain walls.

(vi) PCC coping: Thickness, projection and throating.

(vii) Raking of mortar joints and its depth.

(viii) Type of masonry: coarsed/ un-coarsedjbrought to coarse etc.

(ix) Dressing of stones.

(f) Form Work

(i) Type of formwork: steel/ply/wooden.

(ii) DefOI"rnations in steel plates.

(iii) Surface treatment of formwork.

(iv) Type of props: wooden ballis/ adjustable pipe props.

(v) Props not to be resting over bricks.

(vi) Gaps in form wo1·k.

(g) Doors and Windows

(i) Wooden Frames

(aa) Type of timber.

(ab) Limensions.

(ac) Surface finish.

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(ad) Preservative treatment.

(ae) Chamfering/rounding of edges.

(af) Tongued and grooved joint.

(ag) Length & thickness of FI hold fast.

(ah) Size of PCC block for hold fast.

(ii) Pressed Steel Frames

(aa) Profile din1ensions.

(ab) Thickness of sheet.

(ac) Make
(ad) Pipe sleeve for door bolt.

(ae) Stiffener at bottom.

(af) Length & thickness of hold fast.

(ag) Size of PCC block for hold fast.

(iii) Wooden Shutters

(aa) Dimension of stiles, rails & thickness.
(ab) Sub-tenoned or full tenoned.

(ac) Factory made or locally fabricated.

(ad) Type of timber used.

(ae) Preservative chemical treatment.

(af) Surface finish.

(ag) Type of particleboard for panel inserts.
(ah) Testing of door/window shutters.

(aj) Nos & dimensions of sash bars in mosquito proof

oars/windows.
(ak) Size of beading in wire gauzed doors and whether the
edges are mitred.
(al) Dia of wire and aperture of wire cloth.
(am) Wooden doorstoppers.
(an) Self closing arrangement in mosquito proof door shutters.
(ao) Aluminum Sheet lining on doors of WC/Bath/Toilet

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(i) Thickness.

(ii) Height of coverage.

(iii) Fixed with nails/GI screw/ AI screw.

(iv) Pelmet/DRAPERY ROD

(aa) Length shall be more than opening SP

(ab) Fixing arrangement with walls.

(ac) In long facia the drapery rods should be supported in

centre also.

(ad) Drapery rods should be of matching colour.

(h) Builder's Hardware

(i) MS Butt Hinges

(aa) Type: Heavy or medium.

(ab) Flap length and thickness.

(ac) ISI marking and make.

(ii) Tower Bolts

(aa) Material: Aluminum/MS/Brass.

(ab) Length of bolt and dia of shoot.

(iii) Sliding Door Bolt

(aa) Material: Aluminum/MS/Brass.

(ab) Length of bolt and dia of shoot.

(ac) Backside screws provided or not.

(iv) Handles

(aa) Material and type of handles.

(ab) Grip length.

(ac) Base plate.

(v) Curtain Rod.

(aa) External dia and wall thickness.

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 -64-

(ab) Type: Aluminum or MS.

(vi) Tie Hanger (AI): Length & Thickness.

(vii) Type of door spring and its length.

(viii) ISI marking and make of tower bolts, sliding, door bolt, handles,
door spring etc.
(ix) Type of screws for fixing the hardware.

G) Steel & Iron and Aluminum Work

(i) Reinforcement
(aa) In slabs, chairs between two layers of reinforcement near
supports shall be provided.

(ab) Lap length at splicing portion and anchorage length at

beam colunm junctions shall not be less than development
.
length.
(ac) Splicing of column bars shall not be done at column beam
junction.
(ad) Horizontal'U' shaped bars in exterior columns at column
beam junctions shall be provided.

(ae) Each crossing of bars shall be tied with binding wire.

(af) Binding wire shall be 0.9 mm dia.

(ag) Length of hooks and stirrups of beams and lateral ties of

columns shall be as per drawing/IS.
(ah) Proper concrete cover blocks shall be casted and used in
work.

(ii) Steel Windows

(aa) Configuration of Windows:-
(i) Glazed and wire gauged shutter on common
frame.
(ii) .Glazed and wire gauged shutter on separate frame.

(iii) Glazed bars in glazed shutters.

(iv) Sash bars in wire gauzed shutters.

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(ab) Width and thickness of 'Z' section, glazing bars and sash
bars.

(ac) Hinges.

(i) Projecting/ friction/box type.

(ii) Electra galvanizing of hinge pin.
(iii) Thickness/length of sheet, washer Nos &
thickness.

(iv) Oil paper used for covering during plaster.

(ad) Nos of lugs used on sides.
(ae) Size of PCC block for lugs.

(af) Lugs welded or bolted, length and thickness of lugs.

(ag) Fixing arrangement of windows flush with RCC columns.

(ah) Smoothening of flash butt welding.

(aj) Length, thickness and finish of peg stay.

(ak) Window handles.

(iii) Aluminum Doors/Windows

(aa) Qimensions of stiles, rails & Chowkhats.
(ab) Wall thickness of members.

(ac) Degree of anodizing.

(ad) Manufacturer's test certificate.

(ae) Floor spring.

(af) Locks: make, type and No of levers.
(ag) Rubber gasket lining.
(ah) Il'.Re of Insert Panel
(i) Glass: thickness.

(ii) Prelam particleboard: int/ ext grade.

(k) Roof Covering

(i) Water Proofing Treatment

(aa) Localised depressions on top surface.

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(ab) Primer: make, type, rate of application.

(ac) Bitumen: make, grade, rate of application, testing.

(ad) Polymeric Water Proofing Membrane

(i) Make, thickness of Central core.

(ii) Manufacturer and independent test certificate.

(iii) Side and end overlaps.

(iv) Torching of overlapped portions.

(v) Filleting in parapet walls.

(vi) Bubble formation.

(vii) Turning on vertical face of roof projections. .

(viii) Weight per sqm.

(ix) Treatment below and around water tanks placed

on roof.

(x) Treatment on mouth of rain water pipes.

(ae) Brick Tile Protection over Membrane.

(i) Size and thickness of brick tiles.

(ii) Quality of brick walls. Mix and thickness of mortar

bedding layer.

(iii) Width of joints.

(iv) Mix of mortar in joints.

(v) Thickness of pointing.

(vi) Mixing of Crude oil.

(vii) Level and slope of top surface of brick tiles.

(af) PCC Padding Protection over Membrane.

(i) Thickness.

(ii) Finish of top surface.

(ill) Size of gtooves and filling materials.

(iv) Cracks.

(v) Weight of wire mesh.

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(1) Fa.lse Ceiling and Linings

(i) Size of Aluminum tee including wall thickness.

(ii) Method of suspension from roof.
(ill) Level adjustor.
(iv) Holding clips.
(v) Tiles
(aa) Perforated particleboard.

(ab) Plain AC board.

(ac) Other material/type.
(vi) Gypsum False Ceiling

(aa) GI Channel: size & wall thickness.

(ab) Thickness & make of gypsum board.

(ac) Fixing screws: Brass/GI

(ad) Tape at joints.

(m) Flooring
(i) PCC Sub-Base: thickness and size of aggregate.
(ii) PCC Flooring
(aa)
.
Thickness.
(ab) Finish and level and slope of top surface.
(ac) Size of panels.
(ad) Dividing strips, material and size.
(ae) Test for hollowness by tapping.
(ill) Cast-in-situ Terrazzo Flooring
(aa) Thickness
(ab) Type of cement.
(ac) Size of marble chips.
(ad) Spreading of marble chips.
(ae) Cutting and polishing.
(a£) Top level and slope.
(ag) Dividing strips, material and size.

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(iv) Terrazzo Tile Floor

(aa) Size & thickness.
(ab) Size of ma.:ble chi-ps.

(ac) Thickness of top layer.

(ad) Make & ISI marking.
(ae) Width of joints.
(af) Level of top surface and slope.
(ag) Test for hollowness by tapping.
(ah) Cutting and polishing.

(v) Kota Stone

(aa) Size and thickness of Kota stone slabs/ tiles.
(ab) Uniformity of colour.
(ac) Scratch marks on surface.
(ad) Widtli. of joints.
(ae) Test of hollowness by tapping.
(af) Level of top surfaces and slope.
(ag) Cutting & polishing-normal/ mirror finish.

(vi) Ceramic and Glazed Tiles

(aa) Make and quality of tiles.
(ab) Colour.

(ac) Size & Thickness.

(ad) Finish: Matt or non-skid.
(ae) Width of joint.
(af) Depth of filling of white cement.
(ag) Level of top surface of flooring and slope.
(ah) Testing for hollowness by tapping.
(vii) Marble and Granite Flooring
(aa) Thickness and size of tile/ slab.
(ab) Width of joint.
(ac) Cutting/ polishing-normal/ mirror finish.

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(ad) Type of granite.

(ae) Type of marble.

(a£) Thickness of screed layer.

(ag) Level of top surface.

(ah) Test for hollowness by tapping.

(viii) Tile Dado.

(aa) Type, make and quality of tiles.

(ab) Colour.

(ac) Height of dado.

(ad) Size & thickness of tiles.

(ae) Width of joint.

(af) Depth of filling of white cement.

(ag) Rounding of edges on jamb locations.

(ah) Test for hollowness by tapping.

(n) Plastering and Pointing

(i) Plastering

(aa) Thickness.

(ab) Surface finish.

(ac) Line and level.

(ad) Mix and strength.

(ae) Plaster grooves.

(af) No o£ layers in external plaster.

(a g) Plaster on chajjas tops and coving.

(ah) Typ~ of sand used in plaster.
(flj) Cracks.
(ii) Pointing

(aa) Type of pointing specified and executed

(Keyed/ flush/ raised/ recessed)

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 -70-

(ab) Mix of mortar specified, incorporated and it's adequacy.

(ac) Quality of workmanship.

(o) White Washing, Colour Washing and Distempering

(i) Surface preparation.

(ii) Run of brushes in horizontal and vertical direction.

(iii) Brush marks.

(iv) Mixing of glue in white wash.

(v) Whether coming out on rubbing by hand.

(vi) Removal of stains from floors and from doors/win dows

including glass panes.

(vii) Uniformity of colour.

(p) Painting

(i) Surface preparation.

(ii) Removal of mortar deposits from door/ windows frames.

(iii) Primer.

(iv) Brush marks and uniformity of colom.

(v) Class of synthetic enamel paint.

(vi) Curing of cement paint.

(vii) Whether cement paint coming out on rubbing by hands.

(viii) Removal of stains from plinth protection and glass panes.

(q) Internal Water Supply, Plumbing, Drains and Sanitary Fittings

(i) Pipes

(aa) Material and class/ grade of pipes and confirmation to

specification/ IS.
(ab) Fixing arrangement.
(ac) Provn of unions in all branch lines and with every stop .
cock.

(ii) HDPE Water Tanks

(aa) Capacity and Nos of layers.

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 - 71 -

(ab) Make & ISimarking.

(ac) PCC platform for resting.

(ad) Union provided nearby or not.

(ae) Overflow and washout pipe.

(af) External colour to match ambience of building.

(iii) Bib Cocks & Pillar Cocks

(aa) Material and type.

(ab) Long/ short shank.

(ac) Weight.

(ad) Make & ISI marking.

(iv) Stop Cock

(aa) Type-brass or CP/Fancy type.

(ab) External or internal threading.

(ac) Weight.

(v) Plumbin~

(aa) Soii/WasteNent Pipes

(i) Material and class/ grade and conformity to

specifications/ IS.

(ii) Make & ISI marking.

(iii) Type of jointing material.

(iv) Fixing arrangements with walls.

(v) Height of vent pipe above roof level.

(vi) Size of pipes.

(ab) Nahni/Floor Traps

(i) Material.

(ii) Long body or short body.

(iii) Make & ISI marking.

(iv) w ,e ight & size.

(v) Smoothness of filling on periphery above NT /FT.

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(vi) Type of grating: Cl or CP/hinged or non-hinged.

(ac) Leakage/ seepage through joints.

(vi) Sanitary Fittings

(aa) WHB&aurinals
(i) Make: ISI marking and quality.

(ii) Sizes
(iii) Fixing arrangement.

(ab) Flushing Cisterns

(i) Type and capacity.
(ii) Make and ISI marking.

(ill) Fixing arrangement with walls.

(iv) Waste pipe, its type & specification and fixing to
cistern & WC.
(v) Overflow pipe.

(ac) EWC Seat & Cover

(i) Colour.
(ii) Make and ISI marking.
(ill) Hinges MSCP or brass CP.

(ad) Tower Rails

(i) Material and type.

(ii) Length.
(ill) Outer dia and wall thickness.
(vii) Testing of plumbing and sanitary fittings.

(r) Sewage Disposal

(i) SGSW Pipes
(aa) Size, make and ISI marking.
(ab) Thickness of bedding layer.

(ac) Returning/filling of soil in trenches.

(ad) Haunching/ surrounding.

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 - 73-

(ae) Precaution in black cotton soil areas.

(af) Depth/ precaution in portions under roads.

(ii) Manholes
(aa) Type of cover: RCC or CL

(ab) Size and finish of covers.

(ac) Smoothness of plaster.

(ad) PCC coping on top of walls.

(ae) Handle.

(iii) Septic Tank/Soak Well

(aa) Overall dimensions.

(ab) Thickness, grade of concrete and finish of top slab.

(ac) Finish of inside and outside plaster.

(ad) Filter material: type and thickness of each layer.

(ae) Vent pipes.

(af) Manhole covers.

(ag) Twin septic tanks preferred.

(iv) Testing of Sewage System.

(s) Internal Electification

(i) Batten Wiring

(aa) Quality of wood in battens, thickness and width, surface
finish, varnishing.

(ab) Fixing arrangement with wall and spacing of gutties.

(ac) Thickness, size and spacing of Aluminum clips.

(ii) PVC Casing and Capping.

(aa) Whether proper specifications are given in the contract
and if given whether execution is as per it.

(ab) Screws used for wiring (should be Cadmium plated).

(ac) Accessories to casing and capping: size and quality.

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(iii) Conduit Wiring

(aa) Type of conduit PVC or MS.

(ab) Type of fittings: PVC or MS.

(ac) Make and ISI marking on conduits and fittings.
(ad) Fixing arrangement with wall/in chases.
(ae) Grade of conduit, outer dia and wall thickness.
(af) No of cables in one conduit.

(ag) Use separate conduits for audio, video & electric cables.
(iv) Sunken Boxes
(aa) Type: MS or Cl.
(ab) Size and wall thickness and depth.

(ac) Bituminous paint on embedded surfaces.

(ad) Paint on,exposed surfaces.

(ae) Cover Sheet: bakelite or PVC, thickness, make and ISI

marking, screws GI or brass.
(v) Cables for Wiring

(aa) Type: PVC sheathed or unsheathed.

(ab) Make, grade and ISI marking and size.

(ac) Type: Aluminum or Copper, solid or stranded.

(ad) Size of the cable.
(ae) Dia of strands and No of strands.
(a£) Colour coding.
(ag) Purchase vouchers.

(vi) Provision of sleeves at all wall crossings.

(vii) Earthing
(aa) Type and dia of wire.
(ab) Earth dolly connection to sunken boxes.

(ac) Light fittings connected with earth wire.

(ad) Earthing wire connected to main earthing.

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 -75-

(ae) Size and thickness of earth plate.

(a£) Watering and protection pipe.

(ag) Earth pit covers.

(ah) Funnel and wire mesh.
(aj) The earth resistance as per Indian Electricity Pules.

(viii) Light Fittings

(aa) Make and ISI maiking.
(ab) Thickness of sheet.
(ac) Fixed on wooden boards or directly on walls.
(ad) Purchase vouchers.

(ix) MCBs

(aa) Make and ISI marking.

(ab) Rating.
(ac) Wires connected with thimbles.

(ad) Purchase vouchers.

(x) DBs
(aa) Make..
(ab) Thickness of sheet enclosure.

(ac) Ways 2, 4, 6 or 8 ways.

(ad) Blanking plates.
(ae) Purchase vouchers.
(af) On wooden boards or directly embedded on walls.

(xi) Power and light circuits drawn separately or on/in same

batten/ conduit.
(xii) Height of switch boards above floor level.
(xiii) Whether testing of internal wiring is carried out.

Road and Path Work

(a) Aggregate
(i) Type: trap/basalt/ granite.

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(ii) Tests: Sieve analysis, flakiness index, abrasion value, stripping

value, soundness and water absorption.

(b) Earthwork in embankments/ sub grade.

(c) Camber.

(d) Soling and WBM

(i) Size of stones.
(ii) Filling of gaps: chippings/moorum.

(iii) Camber

(iv) Brick edging.

(v) Compaction.
(vi) Testing of stones.

(e) Premix Carpet and Seal Coat

(i) Grading of aggregates and sand .
(ii)
.
Thickness of carpet, should be 40mm SDAC/DAC.

(iii) Voids on surface.

(iv) Seal coat: Not to be used.

(v) Rolling and compaction.

(vi) Edges.

(vii) Camber.
(viii) Localised depressions.

(ix) Temperature of mix at laying and rolling.

(x) Paver used or not.

(xi) Hot mix plant or mixed at site.

(f) Bitumen
(i) Source of procurement, Purchase Voucher and test certificate.

(g) Semi Dense Asphaltic Concrete (SDAC)

(i) Job mix design.

(ii) Percentage of binder used.

(iii) Gradation of aggregates.

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(iv) Filler: Type-cement/time stone dust and gradation.

(v) Camber.

(vi) Localized depressions.

(vii) Thickness and compaction.

(viii) Voids and surface finish.

(ix) Quality Control Measures

(aa) Marshall stability test.

(ab) Temperature records.

(ac) Rolling hours.

(ad) Gradation, flakiness test, abrasion test, stripping value

test, water absorption test of aggregates.

(ae) Gradation of filler material

(x) Laying by paver and mixing by hot mix plant.

(xi) Stack measurements.

14.5 Area Drainage

(a) Location, grid, direction and slopes of drains w.r.t. topography and
slope of natural ground.

(b) Adequacy of size/ cross section of drain w.r.t. discharge.

(c) Section of Culverts w.r.t. discharge.

(d) Precautions in black cotton soil area.

(e) Quality of brickwork, PCC and plaster of drains-adequacy of laid down

specifications Vs executed.

(f) Coping at top of walls.

(g) Weep holes.

14.6 External Electrification

(a) Cables

(i) Grade HT/LT

(ii) Voltage 660/1100 Volt or 1100 volt for LT: 6.5.KV /11KV for HT.
(iii) UG armoured or XLPE.

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(iv) Specifications, make, drum No and ISl marking.

(v) Purchase vouchers and test certificate.

(vi) Trench width and depth.

(vii) Sand cushioning.

(viii) Protection covers (brick/PCC, size/ shape and mix of concrete,
their make and testing).

(ix) Insulation test at site.

(x) UG cable for LT prefened.

(b) Transformers

(i) Specifications, capacity, make and winding

(Aluminum/ Copper).

(ii) Purchase vouchers and test certificate.

(ill) Oil level.

(iv) Various accessories.

(v) Neutral and body separately earthed.

(vi) Type: indoor or outdoor.

(vii) Insulation test at site.

(viii) Plinth of transformer.

(c) OCBLACBNCB

(i) Specifications: make and rating.

(ii) Configuration and various parameters.

(iii) Purchase vouchers and test certificate.

(iv) Only VCB & higher grades to be used in projects.

(d) MCCB

(i) Specifications, make and rating.

(ii) Configuration and various parameters.
(iii) Purchase vouchers and test certificate.

(e) DG Sets
(i) Specifications: make and rating.
(ii) Various gauges, dampers in outlet smoke pipe.
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(iii) Asbestos rope, fuel tank.

(iv) Make and rating of engine and alternators.
(v) Vibration isolation.
(vi) Earthing-type/ quality and adequacy of number of earthing.
(vii) Foundation, mounting channel frame.
(vili) Purchase vouchers and test certificate.
(ix) Testing, including earth resistance test.

(f) Steel Tubular Poles

(i) Specifications, make and ISI marking on tubes.

(ii) Smoothening of welding.

(ill) Finial tapers at top.

(iv) PCC plinth.

(v) Painting and pole numbering.

(vi) Danger plate and anti-climbing device in HT poles.

(vii) Earthing of poles.

(vili) Purchase vouchers and test certificate.

(g) Panels

(i) Specifications and make.

(ii) Size and thickness of sheet.

(iii) Voltmeter, ammeter and CTs.

(iv) Bus bar: Aluminum/Copper and size.

(v) Earthing.

(vi) Rubber gasket lining and locking arrangement.

(vii) Purchase vouchers and test certificate.

(h) Lighting Arrestors

(i) Specifications, make and rating.
(ii) Type: Linear resistance type or expulsion typ~.

(iii) Purchase vouchers and test certificate.

(iv) Fixing of strip conductors or porcelain saddles.

(v) Testing joints.

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G) God and HT/LT Cable end Joints

(i) Specifications, make and rating.

(ii) Purchase vouchers and test certificate.

14.7 External Water Supply

(a) Cl Pipes
(i) Specifications, class, make and ISI marking.

(ii) Size and weight.

(iii) Pressure rating.

(iv) Lead/Tyton joints.

(v) Width and depth of trench.

(vi) Laying.

(vii) Returning/ filling.of soil in trench.

(viii) Testing.

(b) GI Pipes
(i) Specifications, grade, make and ISI marking.

(ii) Size, weight and grade.

(iii) ISI marking of fittings.

(iv) Width and depth of trench.

(v) Anti-corrosive paint on exposed threaded positions.

(vi) Laying.

(vii) Returning/ filling of soil in trench.

(viii) Testing.

(c) Sluice Valves

(i) Specifications, make and ISI marking.

(ii) Size and class.

(iii) Spindle: brass/ steel.

(iv) Serial No on sluice valve.

(v) Purchase vouchers and test certificate.

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(d) Pumps

(i) Type: submersible/ centrifugal.

(ii) Discharge h ead and RPM

(ill) Make and ISI marking.

(iv) Purchase vouchers and test certificate.

(v) Noise.

(vi) Earthing.

(vii) Starter.

(vili) Testing.

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SECTION15

COMMON DEFECTS IN BUILDING CONSTRUCTION

15.1 Roof Treatment. WPT to roof are being considered with APP membrane.
However, with good quality control/ under strict supervision/ leak proof RCC slab
can be casted. WPT with APP membrane not only increases dead load on the slab
but after a lapse of 2/3 years itself become cause of accumulation of water on roof
surface/ thereby leading to avoidable leakage/ seepage. Therefore, water proofing to
roof with APP should not be provided. Also user to ensure ponding test for all roofs.
Wherever there is a case of leakage/ seepage/ necessary repairs to be carried out by
contractor as per specifications/ provisions catered in CA. Executives & users to
ensure that accommodation is handed/taken over only after successful ponding test
has been carried out. Records of all ponding tests to be maintained.

15.2 Quality of Bricks. Quality· of bricks being incorporated in the work was
found to be inferior in terms of shape size/ soundness etc though strength criteria.
Poor quality of bricks leads to efflorescence, cracks and leakage/ seepage. Only class I
bricks to be used in all projects. Amendments to CA/ and SSR be made based on
relevant IS-codes.

15.3 Drainage. Drains of size 45cm X 65cm is being considered in coastal areas,
however/ due to heavy rainfall/ they may get flooded. Therefore, redesign the
drainage system and also connect these to main drainage in the neighboring area.

15.4 Sewage Disposal. Provision of soakage well septic tanks for sewage disposal
is being considered. Instead sewage discharge, direct to nearest manhole of the
sewage system be considered, as clearing of septic tanks is frequently required.
Necessary liaison with municipal authorities be carried out in this regard. Disposal
of sewage be tied with municipal authorities.

15.5 ATI. ATT should be executed through specialist agency which is a member
of PCI and also independent testing of the same be carried out by executives. It must
be confirmed by the GE that the treatment has been done as stated.

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15.6 Colour Scheme. Colour scheme for the ongoing project be got approved
from the users before commencement to achieve greater user satisfaction.

15.7 Site Clearance. Generally debris and discarded construction material

found lying near the boundary wall or building premises. Executives to ensure that
proper site clearance is carried out before handing over the assets to the users.

15.8 Brick Masonry. It is observed that brick wall paneling of ground floor are
being executed before completing of the same on higher floors. Also no space being
left between the top course and soffit of beams. The same is not considered as sound
engineering practice. Wall paneling of higher floors be carried out first so that RCC
members can acjhiever/ desired deflection as per design criteria.

15.9 Sunken Floors. Sunken floors are still being considered in CAs. Concept
of sunken floors is now considered outdated. Provision of direct outlet of sewage be
considered in all future CAs as the same are found to be cheaper and trouble free.
False ceiling be provided under such floors for easy access & quick maintenance.
Also pending test for all sunken floors to be ensured & records maintained.

15.10 Service Tanks. Service tanks black colour be replaced with white/ other
colour for better aesthetics & same be placed over raised platform.

15.11 Remarks by Visiting Officers. Visiting Officers to duly endorse their

remarks on various site-documents after the site visit to increase accountability of
both executives and contractors and also to sh·engthen stand of department in
arbitration cases.

15.12 Scaffolding Marks. Scaffolding marks observed in plaster at various places.

Contractor & executives to ensure that smooth & even finish in plaster is achieved &
work is finished in proper workmanship.

15.13 Alignment of Down Water Pipes. Alignment of down water pipes are
generally not found proper. Also only rust proof fixing clamps be provided at all
places.
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15.14 Alignment of Parapet Wall. Alignment of parapet wall are generally not
found proper. Executives to take extra care to ensure proper alignment of walls,
jam~~, chajjas etc.

15.15. Drip Course. Provision of drip course should be specified in all CA, the
same be provided over all balconies, chajjas etc.

15.16 Chowkhats. It is observed that wooden Chowkhats provided are not

generally sawn properly & found chipped. Properly sawn & smooth finish
Chowkhats only be used in the work.

15.17 Debris Over Chajjas. Cement mortar brick bats etc are mostly observed
over chajjas at places. Executives & Contractor to ensure that top of all chajjas,
projections are properly cleared before H/T over of assets to avoid leakage, seepage
at a later stage.

15.18 Improper Fitting of Tower/Sliding Bolts. Door are often found not to be
closing properly due to poor fitting of tower/sliding bolts, thick plaster near the
bottom rail. Executives to ensure that all such minor defects are rectified for better
user satisfaction, before H/T over of'assets.

15.19 Peg Set in Bathrooms. Provision of peg set in bathrooms are not found
catered in CA. Peg sets be provided in all bathrooms/ toilets.

15.20 Slope in Kitchen Shelves. Executives to ensure that proper slope towards
outside is provided in all shelves located under the kitchen platform for easy
washing/ cleaning.

15.21 SS Bib Cock. Bib cocks of brass found provided in toilet & bathroom. The
same be replaced with SS bib cocks to prevent theft/ pilferage.

15.22 Dado in Toilet/Bathrooms. Dado in toilets & bathrooms found till height of
3 ft. Same be provided to a minimum height of 1.2m as per TI of E-in-C Branch.

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15.23 Cupboards. Often only shelves have been provided in cupboards. Design
of cupboards be reviewed and hanger rods be included in revised drg.

15.24 Door Shutters of Cupboards. Executives to ensure good quality door

shutters are provided at all places.

15.25 Mirror over WHB. Good quality & adequate size mirror to be fixed over
WHB.

15.26 Groove Cutting. Grooves cut at the junctions beam/ coln & brick masonry
are found rough & of irregular depth. Proper size, as per drg, groove be provided at
all places.

15.27 Reinforcement Bars. Rft bars are found projecting out of roof slab in lieu
of being bent in roof beams. The same are required to be cut to prevent leakage in
roof. Executive to ensure no such bars are left uncut over the roof.

15.28 Mixing of Mortar on Roof Slab. Marks indicating cement mortars being
mixed on roof slabs obserired at site. No mixing of mortar directly on slab be
allowed. PGI sheets/ alt arrangements be made for the same as left over mortar shall
hold water and may lead to leakage.

15.29 Slope of Cill in Windows. Slope of cill of windows/ openings to be towards

outside to prevent rain water flow towards inside of accn. Same to be ensured.

15.30 Efflorescence. Efflorescence observed in brick wall panels at places.

Bricks to be washed/ soaked in water solution before laying.

15.31 Plastering. Plastering are found patchy, not smooth at places. Executives to
ensure that all work is executed quality workmanship.

15.32 Road. It is observed that hard core/ soling & WBM are done very late. The
same be done at the earliest to achieve necessary compaction through moving traffic

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& rains so that there is no settlement of road at a later stage. The minimum road
w1dtll should be 5.5m cUtd prol-·idcd witl1 4Dmm SDAC,IDAC.

15.33 Expansion Ioints. It is suggested that necessary expansion joints are

provided in boundary wall at every 15m-20m interval.

15.34 Unpopular Makes. Unpopular maker such as firms like Omtex, Narmada,
Varun etc should be avoided and the mfrs specified should be as per approved list of
E-in-C's Branch. Only reputed firms & makes of items should be specified for
procurement of items under DGS&D Rate Contracts.

15.35 Site Lab. Site lab are not found properly maintained. Charts not found
displayed.

15.36 Test for organic impurities for coarse aggregates are not done. Please
confirm tests have now been conducted.

15.37 Sand found lying on ground, hence lot of impurities are added. No
measures found taken to protect the sand from such impurities.

15.38 Date of Casting on concrete surface is not mentioned on site documents.

15.39 Steel and cement not found stored as per specifications.

15.40 Joints in brick masonry found wider than specified on site.

15.41 Mix Design. RMC is being used in most of the work and concrete is being
manufactured at site in contractor's RMC plant. Though strict supervision is being
ensured during manufacturing RMC and testing at site lab is being carried out
regularly. Independent testing of same be got done intermittently through approved
institutions also.

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15.42 Landscaping. Landscaping of the project to be planned in detail as only

provision of plants/ grass may not suffice. Architect to suggest additional items to
enhance aesthetics of terraces. Fountain, footpaths, trees of age more than 03 years,
lights, sprinkler system etc be incorporated in the projects.

15.43 Flooring. Flooring on various floors of the bldg consists of ceramic tiles,
granite, Katni stone, marble and vitrified tiles. Executives to ensure sample approval
from users before laying of the same. Also architect to supervise the work during
execution to ensure matching of joints, grains of marble etc. User & executives with
architect to consider visiting prestigious buildings for first hand view on the subject
thereby improve quality and also overcome the design/ construction faults found in
the projects.

15.44 Periodical Inspection of Work by Architect. Architect to review execution of

work more frequently and ensure work is being executed as per desired
requirements of users/ approved plans.

15.45 Curing. Presently curing on RCC is being carried out for 10 days only. The
same be increased to 28 days. Plastic covers be used for initial 3 to 4 days to improve
curing.

15.46 RCC Valley Gutter. RCC valley gutter are being provided to drain off rain
water. Design of same be revised and FRP jGalvalume sheet valley gutter be
provided in lieu. RCC valley gutter is difficult to maintain/ repair and also not cost
effective.

15.47 Synthetic Enamel Paint. Colour of Synthetic enamel paint to be got

approved from users before incorporating the same. It should preferably be
matching with the surroundings.

15.48 Aluminum Joinery. Anodized aluminum joinery has been considered in

CAs. The same be reviewed and aluminum sections with same powder coating as

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that of external finishes be provided. The plastic cover of the joinery be removed
after all finishes are complete.

15.49 Filler Material in joints. Bitumen mastic filling is specified for joints in hard
standing. The same tends to overflow during summers and hence be replaced with
high density filler boards and Polysulphide/polyurethane.

15.50 Column Out of Plumb. Coh1nms were found to be out of plumb at places.
Defects be rectified and proper steel shuttering with good compaction be ensured in
balance of work.

15.51 Site Engineers. Executives and contractor to ensure that all supervisory
staff of contractor and man power are present at site. In case of further default pay of
this staff be deducted from the RAR of the contractor. Proper entries be made on site
order book and works diary.

15.52 Grubbing of Roots. Contractor and executives to ensure that no root is left in
the ground and all roots are grubbed out.

15.53 Box Type Fittings. Box type fittings are provisioned for internal
electrification in CAs. Same be replaced with modern energy efficient fittings.

15.54 Switches/Sockets. Executives to ensure switch/ socket fittings being

provided under subject CA are of matching colour as that of the walls for better
aesthetics.

15.55 MCBs. It has been observed that oversize/higher capacity MCBs are
installed in internal electrification. The same once installed do not serve the desired
purpose of safeguarding electrical fittings in case of short circuit. Hence MCBs of
only required criteria be provided.

15.56 Earthing Test. Earthing test carried out at number of places in bldgs
revealed that resistance value was coming out to be either open circuit or very high.

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 -89-

Earthing test to be canied out frequently & necessa11' repair work be under taken to
prevent any untoward incident, as laid down in Indian Electricity Rules. The
earthing resistance should ideally be 0.2 to 0.3 ohms (-2).

15.57 Cable Trays. Separate cable b·ays for comn and electrical cables be provided.
Executives to ensure that good quality trays are provided. Joints in cables to be
avoided specifically above false ceiling.

15.58 External Electrification. Steel poles for external electrification to be

necessarily coated with antifungal corrosion resistance paint. Also security lights not
to be based on solar energy for security reasons.

15.59 Summer Appliances. Summer appliance like refrigerators' water coolers

etc are being catered under Sch 'B'. AO to ensure that all Sch 'B' items are of reputed
make. Also size of pedestal of water coolers be kept large enough with proper
drainage to prevent water falling directly on the adjoining floor.

15.60 AC Drain Pipes. Condensed water from ACs to be drained out through
pipes upto ground level. Prct>visions for the same be catered accordingly.

15.61 FF Eqpt. Fire fighting equipment's like hose pipes etc. to provided in a
wall mounted cabinet at desired locations and the same be provided with locking
arrangements . Also it is to be ensured that FF extinguishes with environment
friendly chemicals are provided. The brass fittings to be replaced with stainless Steel
(SS) fittings to avoid pilferage/losses.

16.62 Security Measures. Location of security cameras/Digital Video Recorders

(DVRs) be finalized with users. Please ensure that all entryI exit points are
adequately covered by security cameras. The colour of security cameras. The colour
of security eqpt should match the background/ ambience of tJ:~ building.

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 -90-

Appx "A' Annexure I

(Refers to Para 3.3)
REVISED AOR OF - STE (NC) TAMMU
CE Udhampur Zone
((
CE Pathankot Zone (Partially
CWE Udhampur. considered the stns which are closer
1. GE (U) Udhampur to STE NC Jamrnu}
2. GE (N) Udhampur CWEMamun
3. GE (S) U dhampur 35. GEMamun
4. GE (P) Udhampur 36. GE (E/M) Mamun
37. GESamba
HQ 135 Works Engr 38. GE(P) Mamun
5. GE (N) Akhnoor
6. GE (S) Akhnoor CWEiammu
7. GENagrota 39. GEKaluchak
8. GE (P) Nagrota 40. GESatwari
9. AGE (I) CIF (U) 41. GEJammu
42. GE(P)Jammu
CWE Rajouri
10. GE881 EWS CWEYol
11. GE862EWS 43. GE (KH) Yol
12. AGE (I) CIF (R) .
44 .
45.
GE Palampur
AGE (I) Dalhause
13. GE (I) (P) CH Udhampur
14. GE (I) (Army) Dhar Road 46. AGE (I) Dharmasala
15. GE (I) 873 EWS 47. AGE (I) R&D Manali

CE Srinagar Zone ADG (OF & DRDO}

HQ 133 Works Engr CE R&D Delhi Zone
16. GE969EWS 48. AGE (I) R&D Manali
17. GE864EWS
18. GE874 EWS CWE Pathankot
HQ 134 Works Engr 49. GE (W) Pathankot
19. GE861 EWS 50. GE (S) Pathankot
20. GE970EWS 51. GE Basoli
21. AGE (I) CIF (K)
HQ 138 Works Engr
22. GE865EWS
23. GE Kargil
24. GE860 EWS
25. GE (P) Leh
26. AGE (I) Partapur
27. AGE E/M R&D Dilhar (Leh) Total - 42 GEs & 09 AGE(I)
CE (AF} Udhampur Zone
28. GE (I) (AF) U dhampur
29. GE (I) (AF) Pathan.kot
30. GE (I) (AF) Srinagar
31. GE (I) (AF) Avantipur
32. GE (I) (AF) Leh
33. GE (I) (P) (AF) Srinagar
34. GE (I) (AF) Jammu

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Appx A' Annexure n

I

(Refers to Para 3.3 )

AOR OF STE (WC) CHANDIGARH

CE Delhi Zone CWE Amirtsar

CW E Delhi Cantt 32. GE Amirtsar
1. GE (E) Delhi Cantt 33. GE NAMS Amirtsar
2. GE (W) Delhi Cantt 34. GE Gurdaspur (Tibri)
3. GE (Central) Delhi Cantt CWE Ferozpur
4. GE (N) Delhi Cantt 35. GE (E) Ferozpur
CWE (P) Delhi Cantt 36. GE (W) Ferozpur
5. GE (P) (E) Delhi Cantt 37. GE Ludhiana
6. GE (P) (W) Delhi Cantt 38. GE Faridkot
CWE (U) Delhi Cantt CE (AF) WAC Palam
7. GE (U) Elect Supply CWE (AF) Palam
8. GE (U) Plant & Machinery 39. GE (AF) (N) Palam
9. GE (U) W /S Delhi Cantt 40. GE (AF) Subroto Park
CWE New Delhi 41. GE (AF) (S) Palam
10. GE New Delhi 42. GE (P) (AF) Palam
11. GEE/M RR Hospital CWE (AF) Ambala
12. GE E/ M Base Hospital 43. GE (AF) Ambala
13. GE (S) New Delhi 44. GE (AF) Sarsawa
CE Chandigarh Zone 45. GE (AF) Halwara
CWE Chandimandir CWE (AF) Chandigarh
14. GE Chandimandir 46. GE (AF) Chandigarh
15. GE (U) Chandimandir 47. GE (AF) Adampur
16. GE Chandigarh 48. GE (I) (AF) Gurgaon
17. GE (P) Chandimandir. 49. GE (I) (P) (AF) Halwara
18. AGE (I) Chandimandir CE (AF) Nagpur
CWEAmbala CWE (AF) Tuglakabad
19. GE (N) Ambala 50. GE (AF) Tuglakabad
20. GE (S) Ambala 51. GE (P) (AF) Gurgaon
21. GE (U) Ambala 52. GE (AF) MC Chandigarh
22. GE (P) Ambala ADG (OF & DRDO)
CWE Hills Shimla CE R&D Delhi Zone
23. GE Kasuli 53. GE R&D Chandigarh
24. GE 863 EWS 54. GE (I) R&D Delhi
25. GE Jutogh
CWE Patiala
26. GE (N) Patiala
27. GE (S) Patiala
28. GE (P) Dapper
CE Jalandhar Zone
CWE Ialandhar Total- 53 GEs & 01 AGE (I)
29. GE (E) Jalandhar
30. · GE (W) Jalandhar
31. GE (P) Kapurthala

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Appx 'A' Annexure Ill

(Refers to Para 3.3)
REVISED AOR OF STE (SWC) JAIPUR

CE Jaipur Zone CER&D Delhi

CWEJaipur 29. AGE (I) R&D Jodhpur
1. GEJaipur CE (AF) N agpur
2. GE(S) Jaipur 30. GE (I) (AF) Nagpur
3. GEAlwar 31. GE (I) (AF) Ojhar
4. GE Kota CWE (AF) Bhuj
5. GE Bharatpur 32. GE (AF) Janmagar
CWEHissar 33. GE (AF) Bhuj
6. GE Hissar 34. GE (AF) Naliya
7. GE (P) Hissar 35. GE (P) (AF) Bhuj
8. GE (I) (P) Jaipur 36. GE (AF) (P) Jamnagar
CWE (AF) Lohogaon
CE Batinda Zone 37. GE (AF) Lohogaon
CWE Bhatinda 38. GE (AF) Thane
9. GE (S) Bhatinda 39. GE (I) (AF) Gandhinagar
10. GE(U)Bhatinda 40. GE (I) (P) (AF) Chiloda
11. GE (N) Bhatinda 41. .GE (I) (AF) Baroda
CWEBikaner
12. GE (N) Bikaner
13. GE (P) Kanesar
14. GE (Army) Suratgarh
CWE CAF) Bikner
15. GE (AF) Suratgarh Total - 40 GEs & 01 AGE(I)
16. GE (AF) Bhisiana
17. GE (AF) Nal
18. GE (P) (AF) Nal
19. GE (AF) Sirsa
CWE Sri Ganganagar
20. GE Sri Ganganagar
21. GE Lalgarh}attan
22. GEAbhor
23. GE (I) Bhatinda

CE (AF) Gandhinagar *
CWE CAF) Jodhpur
24. GE (AF) Jaisalmer
25. GE (AF) Jodhpur
26. GE (AF) Utterlai
27. GE (P) (AF) Jaisalmer
28. GE (AF) Phalodi

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Appx 'A' Annexure IV

(Refers to Para 3.3)
REVISED AOR OF STE (CC) LUCKNOW
CE (AF) Nagpur * CE Jabalpur Zone
1. GE (I) (AF) Amla CWE Iabalpur
2. GE (I) (AF) (B&R) Chakeri 34. GE (W) Jabalpur
3. GE (I) (AF) (E/M) Chakeri 35. GE (E) Jabalpur
CE Lucknow Zone 36. GE (P) Jabalpur
CWELucknow 37. AGE (I) Padunarhi
4. GE (E) Lucknow 38. AGE (I) Raipur
5. GE (W) Lucknow CWE Ranchi (Located at Di.patoli)
6. GE (E/ M) Lucknow 39. GE Ranchi
CWEKanpur 40. GE Danapur
7. GE Kanpur 41. GE Ramgarh
8. GE Fatehgarh 42. GE Dipatoli
CWE Allahabad 43. GE (P) Gaya OTA
9. GE (W) Allahabad CWEMHOW
10. GE (E) Allahabad 44. GE (Maint) Inf Schoo1
11. GE Faizabad 45. GE (P) In£ School
CWEAgra 46. GEAWCMHOW
12. GE (E) Agra 47. GE MCTE MHOW
13. GE (W) Agra CE (AF) Allahabad Zone
14. GE (E) Mathura CWE (AF) Bamrauli
15. GE (W) Mathura 48. GE (AF) Bamrauli
CE Bareilly Zone 49. GE (AF) Bakshi-Ka-Talab
CWE Bareilly 50. GE (AF) Gorakhpur
16. GE (W) Bareilly 51. GE (AF) lzatnagar
17. GE (E) Bareilly 52. AGE (I) (AF) Bhita
18. GE (P) Bareilly CWE (AF) Maharajpur
CWEMeerut 53. GE (AF) Maharajpur (Adm Area)
19. GE (N) Meerut 54. GE (AF) Maharajpur (Tech Area)
20. GE (S) Meerut 55. GE (AF) kheria(Adm Area)
21. GE (U) Meerut 56. GE (AF) kheria(Technical Area)
22. GE (P) Meerut 57. AGE (I) (AF) Sonegaon
CWE Hills Pithiorgarh 58. GE (I) (P) (AF) Izatnagar
23. GE Pithiorgarh CCE Projects
24. GE Ranikhet 59. Chief Project Manager COD Agra
25. GE 871 EWS 60. Chief Project Manager COD Jabalpur
CWE Hills Dehradun CE (Fy) Hyderabad
26. GE Roorkee 61. GE (I) (P) Jabalpur
27. GE Clement Town ADG (OF & DRDO)
28. AGE (I) Raiwala CE R&D Delhi Zone
CWE Dehradun 62. GE (I) R&D Dehradun
29. GE Dehradun 63. GE (I) R&D Agra
30. GE Premnagar 64. AGE (I) R&D Kanpur
31. GE (P) Dehradun 65. AGE (I) R&D Haldwani
32. GE (P) IMA Dehradun
33. GE (I) Landsdowne Total- 58 GEs & 07 AGE(I)

Anand
 -94-

Appx 'A' Annexure V

(Refers to Para 3.3)
A'-.._,'9'&"-'.._.._,~-.-.&,_.& .._,~- _._ ...,..,--...-.- .. .-..-..-.-

CE (Fx} Hxderabad Zone CWE Bengdubi

1. GE (I) (P) (Fy) Ishapore 34. GE Bengdubi
CE Kolkata Zone 35. GE Sevoke Road
CWEKolkata 36. GE (North) Binaguri
2. GE Fort William 37. GE (South) Binaguri
13. GE Alipore 38. GE (I) (P) Gantok
4. GE (Central) Kolkata 39. GE (I) (P) Siliguri
CWE (P) Kolkata CE (AF} Shillong Zone
5. GE (P) Kolkata CWE (AF) Borjar
6. GE (P) (Navy&Coast Guard) Kolkata 40. GE (AF) Borjar
7. AGE (I) (P) Panagrah 41. GE (AF) Hashirnara
8. AGE (I) (Fy) Bolangir 42. GE (AF) Bagdogra
CWE (SUBURB) Barrack12ore 43. AGE (I) Kumbhigram
9. GE Barrackpore 44. AGE (I) (AF) Digaru
10. GE (North) Kolkata CWE (AF) Iorhat
11. GEPanagrah 45. GE (AF) Chabua
CE SE Falls Shillong Zone 46. GE (AF) Jorhat
CWE Shillong 47. GE (AF) Tezpur
12. GEShillong CWE (AF) Kalaikunda
13. GENarangi 48. GE (AF) Kalaikunda
14. GEGauhati 49. GE (AF) Barrackpore
15. AGE (I) Umoroi 50. GE (AF) Panagarh
HQ 137 Works Engr 51. AGE (I) (AF) Singharsi
16. GE868EWS 52. AGE (I) (AF) Purnea
17. GE869EWS 53. GE (I) (AF) Shillong
18. GESilchar 54. GE (I) (P) (AF) Tezpur
19. AGE (I) Zakhama CE Jabalpur Zone
20. GE872EWS 55. GE (I) Gopalpur on Sea
CWETezpur Chief Const Eng! (Army} No.l, Dinjan
21. GETezpur 56. Project Manager Rayang (Pasighat)
22. GE Missarnari (Arunachal)
23. GE859EWS 57. Project Manager Khonsa
24. AGE (I) Rangia 58. Project Manager Likabli
25. AGE (I) Chardwar 59. Project Manager Basar*
CWE Dinjan 60. Project Manager Daporijo*
26. GEDinjan 61. Project Manager Itanagar-I*
27. GEJorahat 62 Project Manager Itanagar-II*
28. AGE (I) Lekhapani Chief Const Eng! (Army} No.2, Missamari
29. AGE (I) Along 63 Project Manager Missamari No.I
CE Siliguri Zone 64. Project Manager Missamari No.II
HQ 136 Works Engr 65. Project Manager Tungri*
29. GESukna 66. Project Manager Nafra*
30. GEGantok 67. Project Manager Baisakhi*
31. GE867EWS Chief Const Eng! (Army} No.3, Narangi
32. AGE (I) Darjeeling 68. ProjectManagerTezpur
ADG (OF & DRDO) 69. Project Manager Shaugaon*
CE R&D Delhi Zone 70. Project Manager (OL) Bengubi
33. GE (I) R&D Chandipur 71. Project Manager (OL) Dinjan
* To be raised on confirmation from CEEC.
Total -58 GEs & 13 AGE (I)_ _ _______

Anand
 -95-

Appx 'A' Annexure VI

(Refers to Para 3.3)
REVISED AOR OF STE (SC) PUNE

CE PuneZone 41. GE Kamptee

CWEPune 42. GE (P) (Fy) Ambajari
1. GE (N) Pune 43. AGE (I) Bhusawal
2. GE (S) Pune 44. GE (I) (P) (Fy) Kirkee
3. GE Khadakvasla 45. AGE (I) (P) (Fy) Edumilaram
4. GE (P) CH Pune DGNPMumbai
CWE Deolali CWE NO (DGNP)
5. GE Nasi.k Road 46. GE (DD)
6. GE Deolali 47. GE (ND)
7. GE (N) Ahmednagar CE (Fy) Hyderabad Zone
8. GE (S) Ahmednagar CWE Secunderabad
9. GE (P) Ahmednagar 48. GE (5) Secunderabad
CWE Kirkee 49. GE (N) Secunderabad
10. GE MH & Range Hills 50. GE Golconda
11. GE (CME) Kirkee 51. GE (E/M) Secunderabad
12. GE (Central Kirkee) 52. GE (I) (P) Secunderabad
CWE (Armv) Mumbai CE (AF) Bangalore
13. GE (W) Colaba CWE (AF) Secunderabad
14. GE (N) Santa Cruz 53. GE (AF) Hyderabad
15. GE Panaji 54. GE (AF) Hakimpet
16. GE Dehu Road 55. GE (AF) Bidar
CE (Nayy) Mumbai Zone ADG (OF & DRDO)
CWE (NW) Mumbai CE (R & D) Secunderabad
17. GE (NW) Navy Nagar 56. GE (I) R&D RCI Hyderabad
18. GE (NW) Nofra 57. GE (I) R&D Kanchan Bagh
19. GE (NW) Kunjali 58. GE (I) R&D Pashan
20. AGE (I) Ashvini 59. GE (I) R&D Girinagar
CWE (SUBURB) Mumbai CE Bhopal Zone
21. GE (NW) Bhandup CWE Bhopal
22. GE (NW) Mankhurd 60. GE Nasirabad
23. GE (CG&P) Bhandup 61. GE Bhopal
CWEKaranja 62. GE Saugar
24. GE (NW) Karanja 63. GE Dronachal
25. GE (P) (NW) Karanja 64. AGE (I) Dhana
26. GE (P) (NW) Mumbai CWEJhansi
CWE (Nayy) Vasco 65. GE Jhansi
27. GE (P) No. 1 Vasco 66. GE Babina
28. GE (P) No. 2 Vasco 67. GE Gwalior
29. GE (NW) Vasco 68. AGE (I) Talbehat
30. GE Gomantak CWE (Army) Iodhpur
31. GE (I) (Navy) Porbandar 69. GE (Army) Jodhpur
32. GE (I) (Sea Bird) Karwar 70. GE(Army) (U) Jodhpur
CE (NW) Kochl 71. GE Shlkargarh
33. GE (I) (Navy) }anmagar 72. AGE (I) Udaipur
34. GE (I) (Navy) Lonavala 73. AGE (I) Nagtalao
CE (Fy) Hyderabad Zone CWE (P) Banar Qodhpur)
CWE Ahmedabad 74. GE(Army) Jaisalmer
35. GE (Army) Baroda 75. GE Banar
36. GE Ahmedabad 76. GE(Army) Barmer
37. GE (Army) Bhuj 77. GE(Army) (P) Jaisalmer
38. GE (Army) Janmagar
39. GE Gandhinagar
CWE Nagpur Total- 70 GEs & 07 AGEs (I)
40. GE Pulgaon

Anand
 -96-

Appx A' Annexure vn

I

(Refers to Para 3.3)

REVISED AOR OF STE (SC) CHENNAI

CE Chennai Zone CE Andaman & Nicobar Zone, Port

CWE (Army) Bangalore Blair
1. GE (S) Bangalore CWE Port Blair
2. GE (N) Bangalore 31. GE Minee Bay
3. GE (Central) Bangalore 32. GEHaddo
4. GE (P) Bangalore 33. GE Brichgunj
CWE Wellington 34 GE (I) (P) North, Port Blair
5. GE Wellington 35. GE (I) (P) South, Port Blair
6. GE DSSC Wellington 36. GE (I) 866 Engr Works Section
7. GE Coimbatore CE (AF) Bangalore
8. GE (Army) Trivandrum CWE (AF) (North) Bangalore
CWEChennai 37. GE (AF) Hebbal
9. GE Chennai 38. GE (Maint) (AF) Jalahalli
10. GE Avadi 39. GE (AF) Yelahanka
11. CB St Thomas Moun~ CWE {AF) (South) Bangalore
12. GE (P) Chennai 40. GE (AF) SDI & ASTE
13. GE (I) Belgaum 41. · GE (AF) Tambaram
CE (NW) Kochi 42. GE (AF) Sambra
CWE Ezhimala 43. AGE (I) Coimbatore
14. GE (P) No. 1 Ezhimala CWE (AF) Trivandrum
15. GE (P) No. 2 Ezhimala 44. GE (AF) Trivandrum
16. GE (Maint) Ezhimala 45. GE (AF) Thanjavur
CWE (NW) Kochi 46. GE(A/F) Sulur
17. GE (NW) North Kochi 47. AGE (I) Suryalanka
18. GE (NW) South Kochi 48. AGE (I) Chimney Hills, Jalahalli
19. GE Fort Kochi CE (Fy) Hyderabad Zone
20. GE ( E/M) Kochi 49. GE (I) (P) (Fy) Avadi
21. AGE (I) Agrani Coimbatore DGNP Visakhapatnam
CE (Navy) Visakhapatnarn CWE (Works) -1 Vizag
CWE Visakhapatnam 50. GE (Works)- 2 Vizag
22. GE Naval Base Vizag 51. GE (Services) Vizag
23. GE Naval Depot Vizag CWE (Works)- 2 Vizag
24. GE (Naval Service) Vizag 52. GE (Works) -1 Vizag
CWE (Navy) Chennai 53. GE (Works)- 3 Vizag
25. GE (Navy) Chennai 54. GE (Works)- 4 Vizag
26. GE (Maint) Arkonam ADG (OF & DRDO)
27. GB Thiru.n alvelli CE (R&D) Secunderabad
CWE (P) Kalinga 55. GE (I) R&D (East) Bangalore
27. GB Chilka 56. GE (I) R&D (West) Bangalore
28. GE (P) (Navy) Vizag 57. AGE (I) R&D A vadi
29. GE (P) (Navy) Kalinga 58. AGE (I) R&D Kochi
30 GE (I) Dockyard Maintenance 59. AGE (I) R&D NSTL
Vizag 60. GE (I) NYC Vizag

Total- 53 GEs & 07 AGE (I)

Anand
 Appx 'B' Annexure I
(Refers to Para 4.2)

DRAIT TOUR PROGRAMME- INSPECTION OF WORKS

FOR THE MONTHS-- OF --20 ...

Mont CE Stn * CWE* GE/* No of Work Load Detail of Last inspection of Total No of visits Proposed Remarks
h Zone CE CE work under the GE so far in last 12 Duration of
AGE(I)* works months (GE Wise) Stay of srE
Date @ Insp by @
team
StnX
CE
Zone
. .

A StnY ;

StnZ
I
I

CE !
CO
I -.J
Zone
I

CE
Zone
c
CE
Zone
D
--·· -··-·· - · · - · - · · - · · · - --- ---······· -·-·-

Note : * AddJ rows may be added if more No of Stations are there in a CE Zone .

@Last Date of visit in the station to check the CE Works should be given.

Anand
 Appx 'B' Annexure ll
(Refers to Para 4.2)

ZONE WISE LIST OF CE WKS FOR DRAFT TOUR PROGRAMME- MONTHS &

CEZone:

s MES CA CA Stn CWE GE Date of Physical PDC Status of prevjous checks Remarks
No Fmn No& AmoW1t commenc % Progress Original Extend Out- BY LAST
Name ement PDCas edCA standi SIE/ VISIT BY
of per CA PDC ng TE OFFR
work obsns OF
ADGTE CD
HQ CX>

Date Date&
& %PROG I
I

. %
PRO
G

*DETAILS OF ALL CE WORKS.

*RECOMMEND 05 WORKS FOR INSPECTION.
*LIST OF EACH ZONE CONTRACTS TO BE GIVEN IN SEPARATE SHEET.

Anand
 Appx 'C'
(Refers to Para 4.2)

AFfER INSPECTION REPORT

1. Stn: 4. Month of Inspection: 6. Duration of Inspection:

2. ADG TE approval reference: 5. STE Obsn sheet No:- 7. Detail of Insp Team:
3. Rep of ADG TE: {Name& Appointment) (a) Obsn Sheet No- (a) STE- Name/Absent
(b) (b) TE -Name I Absent
(c) (c) TE -Name/Absent
\- -- - ---·- ---, - -- - ----

Detail of CA No & No of old Obsn Noof New Type of insp Remarks

MESFmn Nameofwork verified during ObsnRaised
. (First
'

&Amount visit Insp/Review

inspection)
Works inspected as per Approved Tour Proro;am

CEZone 1 . Mention important obsns No and brief description in <D

<D
front of respective work
CWE

GE

Work inspected beyond Al!proved Tour Prog!am

CEZone
. 1. Indicate if additional work inspected by STE Team based
I

on Stn Cdr' s request.

CWE
2. Give the letter ref of minutes of discussion issued by the
GE StnHQ I

3. Mention important obsns No and brief description in

I
front of respective work
- I

Anand
 Appx 1 D'
(Refers to Para 4.3)

PREVIOUS INSPECTION REPORT

GF/AGEffi WISE DETAIL FOR LAST 12 MONTHS ( to )

STE ......... ...... .

.
STNJLOC GE I CWE CEZONE MONTH AND YEAR OF INSPECTION

GE(I) PI LAST 2NDLAST LAST VISIT BY

VISIT BY VISIT
AGE(I)I ADG TF/ STAFF OF ADG TE
STF/TE BY STF/fE DTE
......
PM 0
(APPT OF INSPECTING 0
I

OFFICER)
I

Mumbai(Navy) GE(NW) CWE(NW) CE(Navy)

Navy Nagar Mumbai
.
GE(NW) -do- -do-
Nofra

GE(NW) -do- -do-

Kunjali

AGE(I) -do- -do-

Ashwini

Anand
 Appendix 'E'
(Refers to Para 4.6)

MASTER REGISTER FOR VERIFICATION OF REQIFJCATION OF DEFECfS

ObsNo Details of Defectrect Settle:tn.ent of Date of Names of Remarks I

S.No CA No&
Name of obs confirmed by Sl'E verification officers
Work GE/CWE/CE Letter No. & dt verifying
Let;ter No. & dt

3 4 5 6 7 8 9
1 2
~
0
~

Anand
 Appendix 'F' Annex I
(Refers to Para 4.8)

RECORD FOR MONITORING THE RECEIPf OF QUARTERLY RETURN OF CE CONTRACfS

FOR THE YEAR (01 Apr 20 to 31 Mar 20 )

S.No. CEZone Return for Quarter Ending received vide letter No

QE ]uly QEOct QEJan QEApr .......

--··-----·-
I I I 0
"'

Anand
 Appendix 'F' Annex II
(Refers to Para 4.8)

CEWISE RECORD OF TECHNICAL EXAMINATION OF WORKS CARRIED OUT (01 Apr 20 to 31 Mar 20 }

S.No CA No, Name of Date of Date of site check Name of team of STE Jacket No Remarks
Work, & Amount Commencement/ & 1Yo age progress officers inspected
Completion the work

1 2 3 4 5 6 7

CE CONTRACTS

0
w

CWE CONTRACTS

I ::
GE CONTRACTS
I I I I I I l

I :: . I I I I I I I

Anand
 Appendix 'F' Almex Ill
(Refers to Para 4.8)

RECORD OF VISIT TO GE FORMATIONS

YEAR 01 APRIL- TO 31 MARCH-

CE Date of last Date of visit in Names of Remarks

GE formation CWE
S.No thls year officers who
visit
as per AOR visited the GE

4. 5. 6. 7. 8.
2. 3.
1.
_...
~

Anand
 Appendix 'F' Annex IV
(Refers to Para 4.8 )

DETAILS OF OBSERVATIONS ON CONTRACTS (01 Apr 20 to 31 Mar 20 )

Contract No GE CWE _ _ _ _ __ CE Jacket No_ __

S.No. Type of Check Obs Nos raised Folio No Details of obs settled Remarks

CA Scrutiny/1st
. with remarks
Recovery/RectI NPF
Check/ Review
From_ _To_ _
Check/ FB Check

1 2 3 4 5 6 I
_..
0
I 0'1

Anand
 Appendix 'F~ Aimex V
(Refers to Para 4.8 )

RECORD OF CONTRACf AGREEMENTS SCRUTINISED (01 Apr 20 to 31 Mar 20 )

S.No. CA No & Amount Formation Name of officer letter Obs raised from to Remarks
No &date
GE/CWE/CE

1 2 3 4 5 6
I
-loo
0
(J)

Anand
 Appendix 'F' Annex VI
(Refers to Para 4.8)

RECORD OF FINAL BILLS CHECKED (01 Apr 20 to 31 Mar 20 )

S.No. CA No &Amount Formation Name of officer letter Obs raised from to Remarks
No&date
GE/CWTI/CE
.
1 2 3 4 5 6

........
0
.........

Anand
 Appendix 'F' Annex VII
(Refers to Para 4.8 )

MASTER REGISTER OF OBSERVATIONS RAISED, CLOSED & PENDING

S.No CA No Jacket No No of Obs raised No of obs settled PendingNo obs Remarks

during the year during the year
GF/CWF/CE

1 2 3 4 5 6 7
L.__ ___
---··----

_..
0
00

Anand
 Appendix 'F' Annex Vlll
(Refers to Para 4.8)

MASTER REGISTER OF DRAFT PARAS RAISED, SE1TLED & PENDING

S.No CA No Jacket No No of DP rajsed No of DP settled Pending No DPs Remarks

during the year during the year
Gf/CWF/CE
~
1 2 3 4 5 6 7
-~~~~ -
I

0
CD

Anand
 Appendix 'F' Annex IX
(Refers to Para 4.8)

MASTER REGISTER OF SERIOUS CASES RAISED, SETILED & PENDING

S.No CA No Jacket No No of SC raised No of SC settled Pending No SCs Remarks

during the year during the year
GF/CWFjCE

1 2 3 4 5 6 7

~
~
0

Anand
 - 111 -

Appendix 'F'
(Refers to Para 4.8)
ANNUAL INSPECTION OF STE OFFICE
(REVISED 2011)
STE __________________ Conunand Year: 20 -20

S. No Points Remarks of Remarks of Inspecting

SfE Officer of ADGTE HQ

1. 2. 3. 4.

1. Have all the points noted in the

last Inspection Report been
settled? If not state outstanding
points with reasons for delay in
settlement.
Administrative Points
2. (a) Is the office
accommodation up to scale for
the authorized establishment?
(b) Are security measures
adequate?
3. (a) Have any local fire orders
been issued and are fire
precautions adequate?
(b) Have all Gazetted and
Non-Gazetted Staff read,
understood and signed a
certificate of having read and
understood Official Secrets Act ?
~ ----+-------------------------+-----------~----------------~
4. What are the normal office
hours?
5. (a) Is an attendance Register
kept?
(b) Is it checked and initiated
by an officer daily?
(c) Is casual /restricted leave
register kept, and properly
maintained7
6. (a) What is the amount of
imprest held ?
(b) Is the Cash book properly
maintained7
(c) Is the cash adequately safe
guarded and kept in safe
custody?
(d) Does the imprest holding
officer keep the key and cashier
the. other?

Anand
 - 112-

(e) Are any audit objections

pending? If so, are any of these of
serious nature state how many
and since when?
7. I (a) Have standing orders for
the office been issued?
(b) Has each member of the
staff been given definite written
allocation of duties and
published in office order?
8. I Are the arrangements for the
custody of important and Secret
papers adequate?
9. I (a) Is proper Receipt &
Dispatch register maintained?
(b) Is the system of filling and
dealing with correspondence
efficient?
10.1 Are separate files for the
following properly maintained?
(a) G of I important /policy
letters.
(b) ADGTE's important /
policy letters.
(c) E-in-C's Branch important
/ policy letters/ technical
instructions.
(d) Command CE/Other MES
formation important instructions.
11.1 (a) Is a complete and up to
date list of reports and returns
kept?
(b) Are the reports/ returns
submitted by due date? If not
please state the number of cases
reports /returns delayed?
12.1 (a) Is there a catalogue of
books held in the office?
(b) Are books of regulations
etc being properly maintained/
amended?
(c) Is the technical library
maintained properly?
13.1(a)Are proper accounts of
receipts and issues of stationery
and forms kept?
(b) Are proper accounts of T
& P and other equipment kept?

Anand
 - 113-

(c) Are proper accounts of

receipt/ issue of liveries for class
IV personnel maintained?

14. (a) How many closed cases

have been destroyed since last
inspection?
(b) How many closed cases
(Which are due for destruction)
ru:e now held on charge?

15. Are the following books/forms

etc properly kept and up to date:-
(a) Stamps Register (IAFZ-
2005).
(b) Leave accounts of all
officers and staff
16. Is a register of all members of the
office staff showing dates of their
periodical increments in
substantive and temporary
grades kept?

17. Is a register showing advance of

pay and TA etc given to staff
kept and are recoveries properly
watched?

18. Is a register showing particulars

of Identity Cards of all officers
/staff kept up to date?

19. Are there any cases of

loss/misplacement of
documents? If so, have these
been reported in time?

20. Are disciplinary cases promptly

dealt with? Attach a list of
disciplinary cases not yet
finalised, showing full particular
period from which initially
outstanding and reasons for
delay in their finalisation.

Anand
 - 114-

Budget Points

21. (a) What were the demands

and allocations?
(b) What was the actual
expenditure?
(c) Are reports and returns
submitted on due dates?

Technical Points

22.1 Are the following records

maintained properly and up to
date:-
(a) Record for monitoring
receipt of quarterly returns of CE
contracts accepted. (Annexure 1).

(b) GE wise record of

technical examination carried
out. (Annexure 11).

(c) Record of visits to MES

formations. (Annexure Ill).

(d) Index of observations of

contract. (Annexure IV).

(e) Record of contract

agreements scrutinized.
(Annexure V).

(f) Record of final bills

checked. (Annexure VI).

(g) Master register of

observations raised, closed &
pending. (Annexure VII).

(h) Master register of Draft

Paras. (Annexure VIII).

G) Master register of Serious

Cases. (Annexure IX).
23.1(a) Are tours planned
properly and are the duration of
stay in the station decided as per
check list and norms for
checking?
Anand
 - 115-

(b) Has STE personally

visited at least one Zonal Chief
Engineer in each quarter by
rotation? If not, state reasons for
the same.

(c) Has STE personally met CE

Command at least once in six
months? If not state reasons for
the same.
24. (a) Have the confirmation
given by the GEs regarding the
re·c tification of defects been
adequately monitored and
verified on test check basis
during the later inspections?
(b) How many cases were
verified and in how many cases
the confirmation given by the
GEs was found incorrect?
(c) Have the cases on
incorrect confirmation of
rectification of defects been
brought to the notice to ADGTE
HQ?
25. Are STE & his team holding
discussions during their visits for
progressing & finalisation of
outstanding observations? Are
the records of discussion signed
by all the parties?

26. (a) How many contract

agreements were scrutinised
during the year?
(i) CE' s Contracts
(ii) CWE' s Contracts
(ill) GE' s Contracts
(iv) Total

27. (a) How many works were

checked at site?
(i) CE's Contracts
(ii) CWE' s Contracts
(iii) GE' s Contracts
(iv) Total

Anand
 - 116-

28.1 Are factual notes signed by the

GEs, rep of CWE, rep of CE, team
of STE and conh·actor? Indicate
Nos of cases, if any, where not so
signed and reasons for the same.
29 .I Is the trade wise check list of
defects generally observed
maintained and is it up dated
periodically based on experience I
gained? .
30.1(a) How many final bills were
checked?
(i) CE's Contracts
(ii) CWE' s Contracts
(iii) GE' s Contracts
(iv} Total
31.1a) Is the progress on
clearance of outstanding
observations systematic and
effective?
(b) Is the level of
correspondence raised at
appropriate time as laid down
for settling the obs?
32.1Is the fixing of recovery rates for
settlement of observations done
by STE in a pragmatic manner
after due deliberations?
33.1 (a) Are the instructions
regarding interaction by STE &
his team with commanders/ staff
being adhered to?
(b) Are copies of tour
programmes of team of STE sent
to Stn HQ also?
(c) Is meeting held by the
visiting team with Stn Cdr along
with CWE/GE concerned before
and after the visit?
(d) Are minutes of the
meeting issued by Stn HQ ?
(e) Are contract wise lists of
defects requiring rectifications/
replacements compiled and
forwarded to Stn HQ after return
of team of STE to his HQ for
monitoring by Stn HQ ?

Anand
 - 117-

(f) Are intimations in respect

of completion/ progress of
rectifications received from Sh1
HQ within 3 months? If not, is
the matter reported to next
higher formation HQ? Indicate
number of such cases.

34. (a) Are periodical meetings

held by STE with Command
HQ to monitor and expedite
progress of outstanding
observations and other relevant
issues? How many such
meetings were held during the
year?
(b) Are minutes of the
meetings with Command HQ
issued by STEs ?

35. Are Draft Paras issued within 15

days of issue of case closing
letters? Indicate Nos of cases
where delayed with reasons.

36. Positions of observations :-

(a) Nos outstanding at the
end of previous year
(b) Nos added during this
year
(c) Nos settled during this
year
(d) Nos outstanding at the
end of this year (a+ b-e)
(e) Break up details of
outstanding observation under
(d) above :-
(i) Less 1 year old
(ii) Over 1 year but less than 2
years old.
(ii) Over 2 years but less than
3 years old.
(iv) Over 3 years old
(f) Nos of outstanding
observations of
serious/fraudulent nature.
(i) Less than 1 year old
(ii) Over 1 Year old

Anand
 - 118-

37.1What are the overpayments

finalized during
the year:-
(a) Overpayments in respect
of site examiminon of works
Rs. lakhs
(b) Rectification cost/minus
deviations in respect of site
examination of works
Rs. lakhs
(c) Overpayments in final
bills Rs. lakhs

Place: _ _ _ _ _ _ __

Date : _ _ _ _ _ _ __
(Signature of STE)

Remarks of Inspecting Officer of ADGTE HQ

Place : _ _ __ _ __ _

Date : _ __ _ _ _ __
(Signature)

Remarks by ADGTE

Place: _ _ _ _ _ __

Date : _ _ _ __ _ _ _ (Signature)

Anand
 - 119-

Appendix JG'
(Refers to Para 6.1)

SPECIMEN LETTER FOR ISSUING OBSERVATIONS

No: dt
Superintending Technical Examiner
............................... Command

Technical Examination of Contract I Work I Final Bill

Contract No
Amount of Contract
Name of Work
Name of Contractor
Date of Commencement
Date of Completion as per CA
Extended date of completion
Actual date of completion
Date of expiry of defect liability period
Date of site check
Ph)'sical progress of work as on date
Names of team of officers inspecting the
work

.
Names of MES officers, users, &
contractor present during inspection.

Reference to previous checks (a) Letter No under which check

carried out Observations raised from--
-to-----

(b) Letter No under which check

carried out Observations raised from---
-to-----

1. The work was inspected by the team of officers on the date mentioned above.
A copy of the factual notes of the observations was signed by all present and was
handed over to all after the site visit. The observations apply to the entire work
(except where otherwise mentioned). Please take suitable further action to get the
defective work rectified. If however the defects are not rectifiable and the defective
work as executed is technically acceptable to you, please forward the details of over
payment involved for such defective work accepted.

Anand
 - 120-

2. Please take necessary action to ensure that the defects as detected above are
not allowed or accepted in other works in your area. Remedial action as taken in this
case should be taken in other cases also including any financial recovery.

3. Please furnish your specific replies to the observations within 6 weeks failing
which the matter will be reported to higher authorities.

OBSERVATIONS ON CONTRACT DOCUMENTS

1.
2.
3.
OBSERVATIONS ON SITE INSPECTION (MAJOR)
4.
5.
6.
OBSERVATIONS ON SITE INSPECTION (MINOR)
7.
8.
9.
10.
SPECIAL OBSERVATIONS
11.
12.
ADVISORIES TO STAFF/DGW
13.
14.

STE

Anand
 - 121 -

Appendix 'G' (contd)

(Refers to Para 6.1)
* Applicable where obsn * 1. Position of the observations raised earlier
were raised earlier. (refer 'k' above) is as under:-
(a) Obsn Nos (Say 1,5,6) are settled.
(b) Obsn 2 - Reply awaited from GE.
@Illustrative only.
(c) Obsn 3- In view of GE's disagreement
@ referred to CWE, vide

(d) Obsn 4 - In view of no reply from GE/ CWE,

referred to CE vide

The following further observations are made :-

**Applicable where obsns ** 1. The following observations are made:-
were not raised earlier.
Obsn No. - -- - -- - - - -

Obsn No.-- -- -- - - - -
Obsn No. _ _ __ _ _ _ __ _

*** Applicable in case *** 2. Copy of factual statement is held on your

of site examination record. The above observations apply to the
of work only entire work (except where otherwise specifically
mentiqned). No action for price
adjustment/ deviation has been initiated till date
of inspection.
3. Please take suitable further action to get the
defective work rectifie~l. If, however, the defects
are not rectifia'ble and the defective work as
executed is technically acceptable to you, please
forward the details of overpayment involved for
such defective works accepted.
4. Please refer to E-in-Cs Branch letter
No.41000/E8 dated 14 Oct 81 and take necessary
further action to ensure that the defects as
detected above are not allowed or accepted in
other current works in your area. Remedial
action as taken in this case should be taken in
other cases also including any financial recovery.
5. Please fumish your specific replies to the
observations within 6 weeks failing which the
matter may have to be reported to higher
authorities.
SUPERNTENDING TECHNICAL EXAMINER
Anand
 - 122-

Appendix 'G' (contd)

(Refers to Par 6.1)

Copy to:

CWE _____________ Please refer to E-in-C' s Branch letter

No.41000/E8 dated 14 Oct 81 and issue
suitable instructions to all the other GEs under
you with a view to preventing acceptance of
similar defective work in those divisions where
such defects are suspected to be occurring
Financial recoveries as applicable may be
effected in similar works also.

CE -------~- For information.

( * In case of CEs contracts only)

STN HQ (Q Wks) For info.

PMG/USER UNIT For info.

NOT ON ORIGINAL/OTHER COPIES

Addl DGTE, Army HQ Along with a copy of factual statement.

Kashmir House
New Delhi -110011

Anand
 - 123-

Appendix 'H'
(Refers to Para 6.5 )
SPECIMEN FORM FOR ISSUING CASE CLOSING LETTER

REGISTERED
Tele:
Superintending Technical Examiner
_ _ __ _ _ _ Command

No .......................... . .......... 20
Garrison Engineer

OVER PAYMENTS DISCOVERED AS A RESULT OF

TECHNICAL EXAMINATION OF CA NO
1. Reference (a) First letter of observations
(b) Letters agreeing to overpayments
(c)
2. As a result of technical examination of the above work, an overpayment
amounting to Rs. as per details given below has been agreed to by you
vide above quoted letters and earlier correspondence.
3. The case has been closed. Please note the case for agreed overpayments will
not be re-opened.
4. Necessary further action to enforce the recovery for the overpayments
detected may please be taken in terms of contract provisions at an early date to
safeguard Government interest.
DETAILS OF OVERPAYMENT AGREED BY GE

~CA No
Name of Work

Ser Obsn Brief Amount Amount of Amount Remarks

No No Description of over rectification adjusted if minor
payment as obsn
deviation
Rs Rs Rs
1 2 3 4 5 6 7
1.
2. .
Copy to:-

1. CDA The overpayment shown under Coln 4 may

2. UAGE please be noted for suitable further action.
3. CWE

Anand
 . 124 .

tAppendix ' )')

(Refers to Para 8.4)

POSITION OF CLEARANCE OF OUTSTANDING OBSERVATIONS

IN THE QUARTER ENDING

l.Total No of obsns outstanding at

the beb~u..ill_g_ of the_g_uarter
2.No of obsns closed during the
quarter
3.No of new obsns added during the
quarter
4.Total No of obsns outstanding at
the end of the _g_uarter of (1-2+3)
5. Break up details of obsns
closed during the_quarter
(a) No of obsns settled involving
overpC!Jment
(b) No of obsns settled with
rectification of defects
(c) No of obsns settled with
Minus Deviations
(d) No of obsns treated as minor
(e) No of obsns settled for
inclusions as lapses in drafting of
contracts
(f) No of obsns settled as "Not
Pursued Further''.
Total of (~to _ill_
6. No. of new obsns raised
relating to Quality of work (out of Ser
3 above)
7. No of obsns over 12 months
old at the end of the month (out of Ser
4 above}. -----

Anand
 - 125-

Appendix 'K'
(Refer to Para 8.5 of
ADGTE Compendium}

NO OF WORKS, FINAL BILLS, AND CONTRACT AGREEMENTS CHECKED

DURING THE QUARTER

1. Nos of works site checked during the quarter.

Ser Contract Jst Amount 2 nd or Amount Total Total No of Rema-

No time inlakhs subseq in lakhs of of Contracts rks
check uent c.olns c.olns checked after
check 3&5 4&6 comp1eti.on o£
works
Out Out of
of coinS
coln
3
1 2 3 4 5 6 7 8 9 10 11
CEs

CsWE

GEs
TOTAL

Break up of types of works site checked (out of Col7 above)

(i) Bldg work Nos
(ii) Roads Nos
(iii) Water Supply & Sewage Disposal Nos
(iv) Furniture Nos
(v) Electrical( Mechanical Works Nos
(vi) Works of Specialist Nature Nos
(vii) Term Contracts & Periodical Services Nos
(viii) Miscellaneous Nos

Anand
 - 126-

4 Nos of Contract Agreements checked during the quarter

SerNo Contract No Amount in Remarks

. lakhs
1 2 3 4 5
CE CONTRACTS

CWE CONTRACTS

GE CONTRACTS

5 Nos of Final Bills checked during the quarter

SerNo Contract No Amount in Remarks

lakhs
1 2 3 4 5 I

CE CONTRACTS

CWE CONTRACTS

GE CONTRACTS

6. Test Check of Defects Rectifications

(a) Nos of cases in which confirmation given by MES regarding

rectification of defects was verified during the month

(i) CEs Contracts Nos

(ii) CsWE Contracts Nos

(iii) GEs Contracts Nos

(iv) Total Nos

(b) Nos of cases out of (a) above in which confirmation regarding

rectification of defects was found incorrect.

(i) CEs Contracts Nos

(ii) CsWE Contracts Nos

(ill) GEs Contracts Nos

(iv) Total Nos

Anand
 - 127-

(Appendix 'L')
(Refer para 9.2)

SPECIMEN FORM FOR ISSUING DRAFT PARA

Tele: Superintending Technical Examiner

_ _ _ _ _ _ _ Command

No............ .. .. ......... .. . ......... 20 ... .

To

Commander Work Engineer

DRAFT PARA NO. ADDL DG TEs REPORT

NO FOR THE PERIOD FROM TO

1. Reference further to this office letter No.

_ _ _ _ __ dated . @

2. Draft para No. _ _ _ _ _ _ _ _ pertaining to contract No. _ _ _ __

is forwarded herewith as Annexure I.

3. The observations have already been agreed/ accepted by GE/CWE/CE vide

letters contained in Annexure-II.

4. Your comments if any regarding wording/ framing the draft para may be
forwarded to Addl Dir Gen TE with a copy to this office within a period of 5 weeks
of receipt of this letter.

Encls: Annexure I & II

SUPDTG TECHNICAL EXAMINER

Copyto:-
1. Addl Dir Gen TE Together with 2 copies of Annexure I
AHQ, Kashmir House and one copy of Annuxere-II
New Delhi- 110011
2. Garrison Engineer Together with a copy of draft para

3. **Chief Engineer Together with a copy of draft para

4. Draft Para Folder

**Where necessary- refer para 8.1.4, @ Letter of closure

Anand
 - 128-

Annexure-! of Appendix 'L'

STE Command

ADDL DG TE REPORT No Draft p_ara No

(for the period to 1
Data Particulars

Date of completion Substandard joinery, flooring and other

CWE defects in a work at .]
GE,_______________
Classification by Service (i) The case pertains to CA No___________
Army /Navy/ Airforce/Factory /R&D /DGNP for Provision of at'-------
Factory/R&D /DGNP of the value of Rs. lakhs under GE_ _ _
Due to technical (2) During technical examination of_ __
examination of following defects/lapses were observed:-
Conb·act Agreement (a)
Work at Site (b)
Final Bills (c)
Amount of overpayment Rs____ (3) In addition there were other defects.
Amount of rectification/ In all the GE agree to a total overpayment
minus deviation Rs._ _ _ _ of Rs. . rectification cost of
Rs and adjustment through minus
Total Rs___ __ Dos of Rs. thus totaling to
Rs. _ _ __ _ __ _________
Reference to STE' s letter No. dated intimating
the amount of o~erpayment to GE with a copy to CDA, UA GE and CWE.

Notes:-

1. Points observed will be narrated under para 2, as brief as possible but

Conveying the enormity and impact of the lapse/ defect/ impropriety and the
financial effects involved will be show.

2. If the number of points observed is large, these will be suitably grouped

together pertaining to a trade or item of work.

3. Ser No of the observation raised will not be mentioned.

Anand
 - 129-

Annexure-11 of Appendix 'L'

CA No. _ _ _ _ _ __ _ __ __ _ _ _ _ _ __ _ _ _ _ __ __
No -----------------------------------------------------

Letters under which overpayment/ rectification cost/ adjustment through minus

DOswas agreed to by the GE:-

1. GE______ __ .l etter No_______________ dated~----

2. GE_ __ ____letter No____ ________dated._______

3. GE.________ .l etter No________________ dated_______

4. GE_ _ _ _ __ _ letter No_ _ __ ______ dated_ __ __

Anand