Project HSE Plan 1683965029

M A N U A L S
PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

Doc. No: IKAN-M-02 W.e.f: 01-08-2013
PROJECT HSE PLAN
Name Designation Signature Date

Muhammad Waqas
Prepared By Incharge HSE
Farooq
Approved By Azhar-ul-Hassan CEO
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LIST OF CONTENTS
PART– I
GENERAL
1. PURPOSE
2. SCOPE
3. QUALITY, HEALTH, SAFETY AND ENVIRONMENT POLICY
4. OBJECTIVES
5. MANAGEMENT STRUCTURE
6. FLOW CHART HSE CONTROL PROCEDURE
PART– II
SAFETY
1. IKAN SITE HSE RULES
2. SITE HSE PHILOSOPHY, OWNERSHIP, ORGANIZATION AND RESPONSIBILITIES

2.1 PHILOSOPHY
2.2 SITE HSE OWNERSHIP
2.3 SITE HSE ORGANIZATION
2.4 HSE RESPONSIBILITIES
3. SUB-CONTRACTORS HSE MANAGEMENT
4. COMMUNICATION AND HSE MEETINGS
4.1 HSE TARGETS AND GOALS

4.2 HSE SCORE BOARD
4.3 HSE BULLETIN BOARD
4.4 ORANGE AND GREEN FLYER
4.5 HSE AWARENESS SIGN BOARD
4.6 SM’S DAILY INTERNAL COORDINATION MEETING
4.7 INTERNAL WEEKLY SITE HSE COMMITTEE MEETING
4.8 DAILY CONSTRUCTION COORDINATION MEETINT WITH CUSTOMER
(INCLUDING HSE AS A SUBJECT)
4.9 WEEKLY DETAILED HSE REVIEW MEETING WITH CUSTOMER
4.10 WEEKLY / MONTHLY REPORT
4.11 FEED BACK FROM SITE PERSONNEL

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5. WORKFORCE INVOLVEMENT, MOTIVATION AND HSE INCENTIVE

5.1 CITATIONS/ LETTERS OF APPRECIATION
6. PERFORMANCE MONITORING
6.1 INTERNAL AUDIT AND INSPECTION
6.2 PERFORMANCE REVIEW IN SITE HSE COMMITTEE MEETINGS
6.3 TECHNICAL / HSE AUDIT BY CUSTOMER (CUSTOMER)
6.4 QUARTERLY SITE HSE MANAGEMENT SYSTEM AUDITS BY HEAD HSE
AND CUSTOMER RESPERSENTATIVE
6.5 INCIDENT / ACCIDENT REPORTING AND INVESTIGATION
7. ORIENTATION, SITE HSE INDUCTION AND OTHER TRAINING ACTIVITIES
7.1 INITIAL HSE ORIENTATION PROGRAMMES

7.2 SPECIFIC INDUCTION FOR WORKERS (ON JOB)
7.3 PERMIT TO WORK SYSTEM COURSE
7.4 DAILY TOOL BOX TALK BY LINE SUPERVISORS
7.5 WEEKLY HSE TALKS BY SITE PERSONNEL ON AREA WISE BASIS
7.6 MANAGEMENT EMPLOYEE TRAINING PROGRAM
7.7 TRAINING PROGRAM FOR INCHARE SITE HSE
7.8 TASK SPECIFIC TRAINING COURSES (WHENEVER REQUIRED)
8. SAFE WORK PRACTICES
8.1 IKAN SITE GENERAL HSE RULES

8.2 SITE TRANSPORT
8.3 PERSONNEL PROTECTIVE EQUIPMENT
8.4 FIRST AID FACILITIES
8.5 FIRE PROTECTION & PREVENTION
8.6 EMERGENCY ALARM RESPONSE
8.7 REPORTING PROCEDURES
8.8 HOUSE KEEPING
8.9 EXCAVATIONS & OPENINGS
8.10 MAINTENANCE & EQUIPMENT INSPECTION
8.11 ELECTRICITY
8.12 HAND & POWER TOOLS
8.13 SCAFFOLDING
8.14 LADDERS
8.15 CRANES & LIFTING
8.16 SLINGS AND LIFTING GEARS
8.17 MAN RIDING BASKETS
8.18 WELDING & BURNING OPERATIONS
8.19 STORAGE AND HANDLING OF CYLINDER GASES
8.20 HAZARDOUS SUBSTANCES
8.21 RADIOGRAPHY
8.22 PRESSURE TESTING
8.23 COMPRESSED AIR
8.24 SAND BLASTING
8.25 PAINTS & COATING
8.26 WORKING ABOVE GROUND LEVEL
8.27 WEATHER PROTECTION
8.28 WORK IN CONFINED SPACES
8.29 SMOKING REGULATIONS

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8.30 HSE OF PROJECTIONS
8.31 FRAGILE ROOFING AND MATERIALS

8.32 COMMISSIONING OF PLANT
8.33 HSE TRAINING
8.34 TOOL BOX MEETINGS
8.35 HORSEPLAY & SUBSTANCE ABUSE
8.36 WARNING SIGNS
8.37 WASTE MANAGEMENT
8.38 NOISE
8.39 NIGHT WORKING
8.40 CARTRIDGE OPERATING FIXING TOOLS
8.41 WOODWORKING MACHINERY
8.42 ABRASIVE WHEELS
8.43 HAZARD ANALYSIS AND CONTROL PROGRAMME
8.44 BLASTING AND EXPLOSIVE HANDLING
8.45 JOURNEY MANAGEMENT
9. PERMIT TO WORK
9.1 DEFINITIONS
9.2 PERMIT TO WORK COURSE
9.3 GUIDE LINE FOR WORK PERMIT
10. EMERGENCY RESPONSE PLAN (ERP)

10.1 PURPOSE
10.2 PRIORITIES
10.3 ROLES AND RESPONSIBILITIES
10.4 GENERAL CONSIDERATIONS
10.5 RAISING THE ALARM AND PLAN ACTIVATION
10.6 RAISING THE ALARM AND COMMUNICATION
10.7 T-CARD SYSTEM
10.8 EMERGENCY PROCEDURE / ACTION FOR DEFINED EVENTS
11. FIRE PREVENTION AND FIRE FIGHTING

11.1 SCOPE
11.2 PURPOSE
11.3 RESPONSIBILITIES
11.4 INSTRUCTIONS
12. HAZARD ANALYSIS AND RISK MANAGEMENT

12.1 PURPOSE
12.2 TYPICAL HAZARDS
12.3 OTHER HAZARDS
12.4 STAGES OF RISK ASSESSMENT
12.5 CONTROL OF HAZARD
13. PERSONAL PROTECTIVE EQUIPMENT

13.1 PURPOSE
13.2 SCOPE
13.3 DEFINITIONS
13.4 CONSTRAINT
13.5 INSTRUCTIONS

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13.6 BASIC PERSONAL PROTECTIVE EQUIPMENT (PPE)
13.7 EYE AND FACE PROTECTION

13.8 RESPIRATORY PROTECTION
13.9 HEARING PROTECTION
13.10 HAND AND ARM PROTECTION
13.11 BODY PROTECTION
13.12 HARNESSES AND LIFE LINES
14. TRANSPORATION
14.1 SITE TRANSPORT
14.2 SPEED LIMITS
14.3 DRIVER’S RESPONSIBILITIES
PART– lll
ENVIRONMENT
ENVIRONMENTAL MANAGEMENT MANUAL (EMM)
1. ENVIRONMENT POLICY
2. SCOPE AND OBJECTIVES
3. RESPONSIBILITY FOR CEMP
4. WASTE MANAGEMENT
5. HAZARDOUS MATERIAL
6. NIGHT WORKING
7. HOUSE KEEPING
8. NOSIE

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PART– IV
HEALTH & HYGIENE
1. PURPOSE
2. SCOPE
3. MEDICAL PERSONNEL AND FACILITIES
4. HEAT STRESS
5. FIRST AID TRAINING
6. LIVING CAMP
6.1 LIVING ACCOMMODATION AND TOILETS

6.2 COOKING HOUSES AND DINING AREAS
7. WELFARE OF PERSONNEL
8. USE OF NARCOTICS AND DRUGS
9. DRAINAGE, SEWERAGE AND SEPTIC TANK

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PART– V
SITE SECURITY
1 PURPOSE
2 SCOPE
3 METHOD AND RESPONSIBILITIES
3.1 RESPONSIBILITIES
3.2 SECURITY ORGANIZATION
3.3 IDENTIFICATION OF EMPLOYEES
3.4 TIMEKEEPING
3.5 VISITORS
3.6 PROHIBITED ITEMS
3.7 VEHICLES ENTERING SITE
3.8 ENTRANCES AND BOUNDARIES
3.9 STORAGE OF MATERIALS
3.10 CASH ON SITE
3.11 PERSONAL PROPERTY
3.12 NOTICE BOARD
3.13 REPORTING OF LOSSES
3.14 PETS

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PART – I
GENERAL
1. Purpose
The purpose of this Project HSE Plan is to identify the strategy and devise mechanism
which is directed towards the better management of Health, Safety and Environment
(HSE) matters for the PROJECT. This HSE Plan makes references to IKAN’s own
procedures and Standard Operating Procedure and also Customer’s Procedures for
working safely at the PROJECT. The implementation of this Plan will create a mindset,
intolerant of any accident, injury and damage, regardless of severity.
2. Scope
2.1 The Project HSE Plan details the procedures and Standard Operating Procedures that
shall apply to all activities coming under IKAN’s scope of work at PROJECT including
the subcontractor(s) employed by the company.
2.2 Apart from this HSE Plan, IKAN’s HSE Standard Operating Procedures and Forms will
further supplement the HSE effort at site; all these documents, along with procedures of
Equipment and Plant and those dealing with construction activities, Civil, Mechanical
and E&I (Electrical and Instruments) – which carry HSE component, are referred in this
Plan and may be provided separately.
2.3 The scope of the work is to perform Civil, Mechanical and Electrical & Instrumentation
construction works for PROJECT.
2.4 The scope of work shall be executed by supplying the designated materials, baseline
manpower, temporary facilities, baseline equipment / tools, consumables, testing and
inspection facilities and other services necessary to complete the scope of work.
3. QHSE Policy
QUALITY, HEALTH, SAFETY AND ENVIRONMENT POLICY
To lead engineering & contracting establishments in the region

and to undertake business with a focus on continual growth by
recognizing those contribute to it & building excellence to meet
customer’s satisfaction based upon quality and on time delivery.

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We strive to minimize hazards by virtue of consistent HSE

monitoring & evaluations based upon international standards
without harming global context & human lives.
CORPORATE VALUES
1. Pursuit of Excellence: We strive for the highest professional standards in everything we
do.
2. Courage: We courage to adopt and implement creative ideas to meet the

challenges of dynamic environment of industry
3. Integrity: We attempt to be fair in all our business transactions and working

relationships.
4. Customer First: Our customers are foremost all the time and we go extra mile
to meet their expectations.
5. Safety: We consider safety as significant part of our operations. We adopt and

maintain such practices that ensure safety of our customers and staff.
6. Our people: Each member of our team is of equal importance and provided with
perpetual training & guidance.
4. Objectives
Pursuant to the Policy Statement above, the following objectives are identified in order to
create a positive approach to health, safety, and protection of the environment during all
activities of the project:
4.1 To avoid all personal injuries during the execution of the Project, ‘Target Zero LTI’.
4.2 To ensure that all personnel employed on the Project are competent to carry out their
designated tasks safely.
4.3 To create positive health, safety and environment attitudes and perceptions at all levels
of the Project organization, and to raise health safety and environmental awareness in
general.
4.4 To implement a training program that supports the achievement of personnel
competency in relation to Health, Safety, and the Environment.
4.5 To complete the Project without incurring any significant property damage to permanent
equipment, or temporary facilities.
4.6 To complete the Project with minimum avoidable impact upon the surrounding
environment.
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4.7 To implement a hierarchy of communication forums that ensure that HSE concerns can
be raised and addressed at all levels of the organization.
4.8 To introduce a method of motivating good safety and environmental performance this
shall include the use of commendation, as well as correction techniques.
4.9 To continually monitor and improve HSE performance.
5. Management Structure
Site Manager shall be accountable for implementing the HSE Plan and procedures at all
phases of the project. For the Construction work at the site, Site Manager along with
Incharge Site HSE and Area Incharges will be responsible to implement the HSE Plan
and procedures. Their aim will be to:
5.1 Promote co-operation between individuals, HSE representatives, and organizations so
that HEALTH, SAFETY AND ENVIRONMENT become a collaborative effort.
5.2 Ensure dissemination of necessary information throughout the Project, at all levels.

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6. Flow Chart HSE Control Procedure

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PART – II
SAFETY
1. IKAN SITE HSE RULES
1.1 All new workers must go through initial HSE Orientation session before starting work.
New workers must Understand IKAN HSE POLICY and adhere to HSE rules.
1.2 Personal Protective Equipment will be provided and must be worn when required.
Enclosed steel toe safety shoes, coveralls and hard hats in all site areas. Safety
goggles, Gloves and earplugs as required. Always wear safety goggle & Face shield
during grinding, chipping, drilling and demolishing jobs, Dust or fume masks of an
appropriate type for dusty jobs or work with solvents etc.
1.3 Before starting work, check the permit, thoroughly understand it and get permission from
area supervisor.
1.4 Follow the messages and instructions displayed on HSE boards installed on site.
1.5 Be aware of emergency assembly points and escape routes. In the event of an
emergency do not panic, follow the site emergency response procedure.
1.6 Report promptly all accidents to your supervisor and HSE officer at site. Immediately
provide first aid for the injured and call for the medic.
1.7 Always follow buddy system in isolated areas or in a confined space make sure that your
nearby colleague and supervisor are well informed or use a standby man/banks man
where appropriate.
1.8 Ensure adequate lighting is in place for work on night shifts or for emergency response.
1.9 All Scraps, waste materials and garbage must be disposed of in accordance with the
construction waste management plan.
1.10 Always clean your work site after completing the job or your shift.
1.11 Maintain appropriate barricades as required. .
1.12 Never tamper with electric cables and appliances. Never insert direct cables into
sockets, rather use proper plugs.
1.13 Work at height is strictly prohibited without appropriate fall arrest systems in place.
Ensure presence of strong side railings; there should be no gaps and ensure that all
planks are secured appropriately.
1.14 Do not enter scaffold that is not tagged safe for access.
1.15 Tools or materials must not be carried while climbing up or down scaffolding or ladders.
Use bags or ropes for this purpose.
1.16 Do not smoke or produce naked flame in NO SMOKING area. Use of open fire is
prohibited.
1.17 Keep all walkways and aisles clear and clean at work sites.
1.18 Vehicles must be driven at a safe speed, observing speed limits. Drivers must
have a valid driving license for the class of vehicle they are operating.
1.19 Vehicles shall only be parked in designated parking areas.

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REMEMBER! ACCIDENTS DON’T HAPPEN ……THEY ARE CAUSED

PRIORITY OF SAFETY IS FOR HAPPIER LIFE
2. SITE HSE PHILOSOPHY, OWNERSHIP, ORGANIZATION AND
RESPONSIBILITIES
2.1 Philosophy
The philosophy of the Site HSE Plan is to strengthen the concept of ownership of HSE
among IKAN site personnel.
2.2 Site HSE Ownership
2.2.1 Purpose
The purpose of this procedure is to strengthen the ownership concept of HSE among
IKAN site personnel.
2.2.2 Scope
Ownership is encouraged by as a visual reminder of personal commitment to HSE.
2.2.3 Procedure
Three types of armband are to be worn by three tiers of personnel.
2.2.3.1 Site Leader
The Project Manager or site manager wears a “site leader” armband when on site.
2.2.3.2 Area Leader
The ‘Area leader’ armband is worn by:-

 All area persons supervisor
 Persons directly reporting to PM/SM/CM and working at site.
 PM & supervisor site HSE or HSE committee (if any) would decide the three key
leader for safety Areas under each leader may be geographical or functional.
2.2.3.3 Team Leader
Persons nominated as team leaders wear the Team Leader armband. Team leaders are
carefully selected from various line functions. The armband would be worn for generally for
a period of 3 months. However, a worker having good HSE performance may be
reselected.
 PM/SM & Supervisor Site HSE or HSE committee (if formed) would carefully select
team leaders.

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 Team leaders must have participated in a two – hour special orientation program
conducted by the person Supervisor Site HSE, before commencement of their new
role as Team Leaders
 There should not be more than two persons, designated as Team Leader, within each
geographical operating area.
 The selected persons must be members of the construction team at site.
 The selected persons should have worked for at least three months on that site where
they are selected as HSE Team Leaders.
 No written violation should be issued against them.
2.3 Site HSE Organization
For Site organization and HSE Site organization See Part VI (Attachments).
2.4 HSE Responsibilities
 Each leader of an area shall be directly responsible for the safety of all persons and
other resources under his charge.
 Site Manager, Construction Manager, Area Supervisors, Area Engineers,
Supervisors and Lead Technicians, will be accountable for the elimination of unsafe
plant or activities that may lead to accidents.
 Incharge Site HSE shall report to the Site Manager administratively and functionally
to Head HSE at the head office.
 Incharge Site HSE will commence work from the commencement of mobilization to
completion of the project at site starts and stays there until the end of the project.
2.4.1 Site Manager
The Site Manager has the overall responsibility for HSE issues on the project and will
carry out the duties of HSE Plan Manager. The HSE Plan Manager will be responsible
for organizing and chairing the weekly HSE Committee Meetings and periodic HSE
reviews during the Project.
The HSE Plan manager role is to ensure that:
 Site HSE management program is in place and is working effectively.
 Funds for essential HSE facilities, equipment and personnel are made available.
 Each line supervisor/area engineer fully discharges his responsibilities towards HSE
management.
 His own personal behavior supports, strengthens and confirms the site’s HSE
management program.
 Carry out a review and vetting of all method statements and risk assessments, for
critical tasks and activities such as heavy lifts, complex rigging studies, unusual tasks
and other events, as necessary.

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2.4.2 Incharge Site HSE
Incharge Site HSE and his department will act as facilitator and shall assist the
construction management in ensuring that the HSE requirements outlined in the work
method statements and risk assessment procedures are understood and are being
implemented. HSE inputs into the formulation of the method statements and HSE staff
shall also provide risk assessments.
Other HSE responsibilities are:-
 Conducting initial HSE induction/orientation program.
 Conducting scheduled inspections and HSE audits of all work areas and advising
managers and Area Supervisors on unsatisfactory conditions or practices being
observed.
 Conducting other training and education programs on HSE, as outlined in the
Training Matrix. See Part VI (Attachments).
 Ensuring that all injuries, accidents, incidents/near misses and hazards are
positively and timely reported.
 Assisting Engineers/Area Supervisors in accident/incident investigations, where
required.
 Attending and positively contributing in the HSE Committee Meetings.
2.4.3 Area Supervisors, Area Engineers and Line Supervisors
 Maintaining safe working environment.

 Ensuring a clean and tidy workplace at all times.
 Conducting daily visual and weekly formal work site inspections as per schedule.
 Analyzing all work activities under their control to ensure that hazards have been
identified and controlled and to ensure that only safe systems of work are
undertaken.
 Ensuring that all materials, gears and equipment (including personal protective
equipment) needed to carry out the job safely is provided prior to commencing work.
 Ensuring that work activities do not adversely affect or endanger other contractors’
employees.
 Conducting daily toolbox talks.
 Ensuring that suitably qualified and trained personnel carry out all work.
 Reporting, recording and investigating all accidents, incidents within their work area.
 Immediately investigating any report HSE hazards and implementing measures to
control or eliminate such hazards.
 Preparing work method statements, and risk assessments - where required.
 Ensuring that the requirements identified during the development of the work
method statement and risk assessment are adequate in terms of detail and are
being effectively communicated to all personnel involved with the task.

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3. SUB-CONTRACTORS HSE MANAGEMENT
All IKAN sub-contractors & their personnel shall adhere to the following:
 All sub-contractors staff will be under direct supervision by IKAN.
 Each Sub-contractor shall designate a HSE representative for the project. This
person would be on site whenever work is being performed and shall report to IKAN
HSE Site in charge.
 The Sub-contractors’ HSE Representative shall conduct ongoing HSE inspection of
the work to confirm that it is accordance with the IKAN HSE plan.
 IKAN shall provide HSE training for subcontractors. This shall include but not be
limited to IKAN’s HSE Plan project site basic HSE procedures, Hazard
communication, use of PPE, work permit rules. Tool Box HSE meetings.
Documentation of these training activities would be maintained including training
notes & a list of attendees.
 All accidents or near-miss incidents involving IKAN subcontractors shall be
investigated and reported in accordance with IKAN HSE plan.
 Through IKAN direct supervision HSE inspections of Sub-contractors work area &
deficiencies would be identified and corrective action taken.
 IKAN shall ensure that their sub-contractors staff are issued & use proper personal
protective equipment as per requirements of the Project HSE Plan and procedures.
This includes, but is not limited to, hard hats, eye protection, foot protection & fall
protection. Hard hats, steel toe safety shoes, & safety glasses with side shields shall
be worn at all times; body harness shall be worn when fall protection or confined
space entry is required.
 Good housekeeping by all personnel is MANDATORY. Daily cleanup & removal of
debris is required by all trades. Open fires are prohibited.
 Sub-contractors’ employees shall immediately correct all unsafe conditions & acts as
directed by IKAN direct supervision. Unsafe acts by any personnel may be grounds
for immediate removal and permanent banning from the project site.
 Only properly trained employees shall be authorized by IKAN to operate equipment,
machinery, vehicles & tools.
 All Sub-contractors are required to follow safe work practices, and meet the
requirements clearly identified in IKAN HSE PLAN AND PROCEDURES. This shall
be ensured by direct IKAN supervision.
 The Sub-contractor shall erect & maintain safeguards for the protection of workers,
any other sub-contractors & the public and eliminate or mitigate HSE hazards
created by or otherwise resulting from performance of the work as directed by IKAN.
 Failure to comply with IKAN HSE requirements may be considered as a violation of
the contract.

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4. COMMUNICATION AND HSE MEETINGS
4.1 HSE Targets and Goals
Pursuant to the Policy Statement, the following HSE Targets and Goals are identified
in order to create a positive approach to health, safety, and protection of the
environment during all activities of the project; this will be achieved by employing
competent and motivated staff:-
 To avoid all personal injuries during the execution of the Project, ‘Target Zero LTI’.
 To ensure that all personnel employed on the Project are competent to carry out their
designated tasks safely.
 To create positive health, safety and environment attitudes and perceptions at all
levels of the Project organization, and to raise health safety and environmental
awareness in general.
 To implement a training program that supports the achievement of personnel
competency in relation to Health, Safety, and the Environment.
 To complete the Project without incurring any significant property damage to
permanent equipment, or temporary facilities.
 To complete the Project with minimum avoidable impact upon the surrounding
environment.
 To implement a hierarchy of communication forums that ensure that HSE concerns
can be raised and addressed at all levels of the organization.
 To introduce a method of motivating good HSE and environmental performance this
shall include the use of commendation, as well as correction techniques.
 To continually monitor and improve HSE performance.
4.2 HSE Score Board
Incharge Site HSE will arrange a HSE score board and display at the key location of the
project site facilities.
Information’s on the HSE Score Board will be updated on daily basis.
4.3 HSE Bulletin Board
Incharge Site HSE will erect a HSE bulletin board and display at a prominent location
within the site for the awareness of HSE aspects among the workforce.
HSE bulletin board will be updated as when ever required with respect to the HSE
happenings.

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4.4 HSE Awareness Sign Boards
HSE awareness signboards shall be displayed at key locations around the site to create
and maintain awareness and ownership of HSE issues.
4.5 SM’s daily Internal Coordination Meeting
Day to day HSE issues will be the first item on the agenda of SMs daily coordination
meetings. Construction and support teams will attend these meetings. The start of the
SM’s daily coordination meeting with a discussion on HSE issues will enhance the level
of ownership of HSE issues within the construction team.
4.6 Internal Weekly Site HSE Committee Meeting
Internal HSE Committee Meetings chaired by the Site Manager, will be held each week
with all Area Supervisors and nominated Engineers, Supervisors and support staff HSE
committee meetings will allow communication of HSE performance and corrective
actions. All-important HSE matters of the site as well as the results of the HSE audits
and corrective action requests will be discussed in these meetings.
4.7 Daily Construction Coordination Meeting With CUSTOMER

(Including HSE as a Subject)
HSE matters will be discussed in daily construction meeting with CUSTOMER and
remedial actions will be taken on priority basis.
4.8 Weekly Detailed HSE Review Meeting With CUSTOMER
A Detailed review of on HSE issues will be held with the CUSTOMER on weekly basis.
The agenda for such meetings will be structured around the guidelines and requirement
of PROJECT.
The minutes of the meeting will be issued and circulated among the participants on
regular basis for follow up and necessary action.
4.9 Weekly / Monthly Report
See Part VI.
4.10 Feed Back From Site Personnel

It is important that site personnel form an active part of the HEALTH, SAFETY AND
ENVIRONMENTAL process. Lines of communication need to be developed from site
personnel through their supervision and management. Mechanisms for feedback will
include:
 Suggestion boxes.

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 Recording of concerns/recommendations and other feedback from Tool Box

Talks/Team Talks.
 Raise concerns/recommendations with site supervision.
Note: Any advice on Health, Safety and Environment, generated by site personnel will
be tabled at the weekly Site HSE Committee Meeting. The conclusion of these
discussions will be communicated back to the work force.
5. WORKFORCE INVOLVEMENT, MOTIVATION, AND HSE INCENTIVES
5.1 Citations / Letters of Appreciation

A HSE incentive scheme shall be implemented. Details of the scheme shall be
finalized following discussions with CUSTOMER, but could include the following
elements:-
Certificates on HSE
Competitions
Motivation Talks
6. PERFORMANCE MONITORING
6.1 Internal Audit and Inspection
 IKAN shall utilize a number of audit and inspection programs not only to ensure
compliance with Project requirements, but also to identify areas with potential for
improvement in productivity.
 In order to avoid duplication of efforts, and to promote a common HSE Culture and
Goal, at all levels, IKAN intend to carry out inspection and audits, jointly with
CUSTOMER.
6.1.1 HSE Audits

Incharge Site HSE in co-ordination with the Site Manager, will:
 Schedule HSE audits for different areas of a site divided with respect to the Area
Supervisors of execution as well as for different hazards/hazardous conditions like
fire, electrical, housekeeping, equipment and plant etc. as per half yearly master
HSE audits schedule. (HSE/FRM-06); See Part VI Attachments.
 Make a list of site key persons to be nominated for audits.
 Audit team consisting of Incharge Site HSE and nominated site key persons shall
perform the audit according to the schedule.
 After performing the audit, Incharge Site HSE will fill a HSE audit report with
deficiencies, and recommended corrective actions. For recommended corrective
actions, he may get the assistance from Supervisor, functional supervisor or any
other expert.

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 Incharge Site HSE will then submit this report to the Site Manager who would assign
duties for corrective actions with target dates. For target dates the auditee may be
consulted. Copies of the HSE audit reports will be sent to CUSTOMER as required.
 Incharge Site HSE may send copies of HSE audit report to the concerned assignee,
the area/functional supervisor(s) to remove deficiencies.
 Incharge Site HSE will perform follow up audit as per target date to check the status
of corrective actions taken, and in case of non-compliance, a new target date shall
be fixed with the consultation of Site Manager and assignee. Incharge Site HSE shall
send a copy to Head HSE, on the receipt of audit report of follow up.
 Incharge Site HSE is authorized to take immediate action in case of serious non-
compliance and inform Site Manager.
 In addition to the above audit, anyone will be authorized to perform an audit of any
area and at anytime.
 Based on HSE audit results, injuries statistics, the area securing best results can be
identified for monthly HSE award.
6.1.2 HSE Inspections of Equipment and Tools
 The Site Manager will ensure that no electrical or mechanical equipment will go to
the working area without HSE inspection.
 Incharge Site HSE will co-ordinate with Equipment and Plant Department for the
inspection of all electrical and mechanical equipment.
 For the inspection of electrical and mechanical equipment, Incharge Site HSE will
use the checklist.
 An inspection sticker signed by the supervisor workshop would be displayed on the
visible points of the inspected equipment.
 If during inspection, any equipment is found sub-standard, Incharge Site HSE is
authorized to reject this equipment and inform the Site Manager.
6.2 Performance Review in Site HSE Committee Meetings
Performance reviews shall be held on weekly basis in the Internal Weekly Site HSE
Committee Meetings. The objective of the review is to gather information from
monitoring, inspection and auditing activities and to assess the effectiveness of the
implementation of HSE procedures on site.
The key performance indicators are:
 Compliance with Health, Safety and Environment standards
 Identification of areas not addressed in the HSE Plan
 Achievement of specified HSE objectives
 HSE statistics, root cause and trend analysis of the statistics

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6.3 Technical / HSE Audit By Customer (CUSTOMER)
Incharge Site HSE will discuss with CUSTOMER and schedule the Technical / HSE
audit, and the points mentioned will be discussed in daily PM’s meeting for remedial
actions.
Feedback will be to the CUSTOMER in weekly HSE meeting.
6.4 Quarterly Site HSE Management System Audits by Head HSE and
CUSTOMER Rep.
Incharge Site HSE will coordinate with the CUSTOMER and Head HSE for the quarterly
site HSE management system audits.
Audit report generated will be discussed in SM’s meeting for remedial action within the
targeted date.
6.5 Incident / Accident Reporting and Investigation

Objective
The objective of incident reporting, investigation & analysis is to identify the cause(s) of an
incident to allow for preparation of recommendations, to avoid recurrence of such
incident(s) in future.
6.5.1 Incident Reporting
 As soon as an incident occurs, Supervisor/Area Engineer will immediately inform the

Area Supervisor, who will communicate the incident to SM and the Incharge Site
HSE. Site Manager will in turn inform the management of PROJECT.
 For a restricted work injury/lost time injury/fatal case or any serious incident
involving damage or loss to property or a near-miss, Incharge Site HSE shall fax or
email to Head HSE at head office, Initial Report on Format, within two hours of a
copy of the report will also be provided to CUSTOMER.
 If an injury results from an incident or causes damage to the company/CUSTOMER
assets, Incharge Site HSE would classify the injury and estimate the cost of damage.
 If the injury is more than a first aid case. A detailed report, (Incident Report) shall be
initiated by the Incharge Site HSE on format, within 48 hours of the incident, and
sent to Head Office, for completion by all the concerned functions i.e Supervisor,
Area Engineer, Area Supervisor, Construction Manager and Site Manager. A copy
of this report shall also be provided to CUSTOMER(s).
 Incharge Site HSE shall also draft a flyer, highlighting the immediate cause of the
incident, and following review by Site Manager, display it on the site copied to Head
HSE.
 Head HSE shall brief the Management about the lost time injury/fatal cases and
serious incidents / near-misses.
 Incharge Site HSE will issue a Weekly HSE Report to Head Office, with one copy to
CUSTOMER.

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 In the internal Weekly Site HSE Committee Meetings, Incharge Site HSE shall brief
the attendees about the incident(s).
 The Incharge Site HSE, covering each and every incident, including all the first aid
cases shall also fill monthly injury record format.
 One copy of the monthly injury record shall be sent to Head HSE while one copy of
each report will be kept in the office of the Incharge Site HSE.
6.5.2 Incident Investigation
 As soon as an incident occurs, the Area Supervisor and Incharge Site HSE shall go to
the location and investigate the cause of the incident.
 Incharge Site HSE will involve the Construction Manager and together take
immediate corrective action(s), if required.
 As soon as possible the Incharge Site HSE and Construction Manager with input from
the area engineer will compile an incident report. The incident report should include
where appropriate, statements from the people involved, eye witnesses and technical
experts.
 Based on the incident report the Incharge Site HSE would indicate responsibility for
the incident and make recommendations on the corrective actions on the Incident
Report.
 Construction Manager and Site Manager will review the incident report and
comments on the recommendations of the Incharge Site HSE. They will then assign
corrective actions and send the Incident Report to Head HSE at head office for
putting up the same before the management.
 The Incharge Site HSE shall carry out a follow up of the recommendations/corrective
actions from time to time. Where he identifies ongoing non-compliance he shall inform
the SM and Head HSE.
 Area supervisor, engineers, supervisors and lead technician(s) will be held
accountable for the HSE management in their specific area and for the elimination of
causes of accident(s).
6.5.3 Incident Analysis

In order to identify problems in any specific area, the Incharge Site HSE, shall perform a
monthly incident analysis (based on the data available on the monthly injury record form)
After analysis and identification any problem areas Incharge Site HSE shall inform Site
Manager, through a memo attached with the analysis report, highlighting potential
problems a copy of the same shall be sent to Head HSE at head office.
Site’s monthly injury statistics data would be compiled and issued for comparison by HSE
at head office.
Head HSE, based on the information on monthly injury record form and other incident
reports shall perform review of site incidents’ analysis.
After analysis and identification of a problem, Head HSE shall give his recommendations
to the management.

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Head HSE shall also perform a yearly comprehensive analysis.
7. ORIENTATION, SITE HSE INDUCTION AND

OTHER TRAINING ACTIVITIES
7.1 Initial HSE Orientation Program
Each and every person will undergo a HSE orientation program. On completion of
orientation he will be issued an ID card and permitted to enter the plant.
IKAN Incharge Site HSE with the help of CUSTOMER HSE personnel shall perform the
initial orientation based on but not limited to the following:
 Explaining IKAN HSE Policy and organizations of IKAN site and CUSTOMER.
 General HSE rules and regulations for working in a live gas compression plant
including use of Personal Protective Equipment, incident reporting, getting first aid,
emergency response (alarm system, escape route, assembly point), HSE inspection,
housekeeping, etc.
 Hazards at construction site, works, offices, or any miscellaneous work.
 Specific hazards like height open excavations, electrical, fire, Fumes (including spray
painting) and vehicle safety etc.
 Environmental hazard.
Note: 1: This Initial HSE Orientation would also be given to all the workers of the
sub-contractors working at site.
2: Incharge Site HSE will keep a record of staff having completed induction.
3: For the IKAN workers activities in plant operational area, special
induction shall be conducted by CUSTOMER Operations.
7.2 Specific Induction for Workers (On Job)

Subsequent to the general induction first line supervisor shall conduct a specific
orientation for new staff, which would comprise:
 Introduction of the workers on the nature of their jobs.

 Explaining to the workers the work environment of a particular location and
specific job hazard
7.3 Permit to Work System Course
 It is mandatory for all work permit recipient and signatories to attend a permit
to work course held by CUSTOMER. Work permits will often be required prior
to commencement of work.
 Refresher courses will be arranged by IKAN HSE.
7.4 Tool Box Talk by Line Supervisors

All supervisors will be trained to deliver daily tool box talk in their respective areas.
 Subjects for “tool box talks” would be selected to reflect the specific hazards of
a particular site, feedback from first line supervisors/ HSE inspectors and
observation / input from any other employee.

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 Incidents, which may occur in the site/works, shall also be discussed in “tool
box talks”.
 Records of “tool box talks” shall be maintained by site HSE supervisor on form.
7.5 Weekly HSE Talks by Site HSE Personnel on Area Wise Basis
Incharge Site HSE and HSE personnel will conduct weekly HSE talks in each area
covering issues identified in the daily observation report or simply general HSE issues.
7.6 Management Employees Training Program
 The management employees training program will be conducted during the

project to ensure that all management employees are trained.
 An HSE specialist from IKAN head office shall conduct the meetings, during his
visit to site.
 The duration of this course would be half day.
A record for this course will be maintained by HSE at head office by filling form.
7.7 Training Program for Incharge Site HSE
 Incharge Site HSE will attend Supervisor Site HSE Training Course (to be
conducted by HSE department at Head Office).
 The duration of this course would be 1-2 days.
The record of Supervisor Site HSE training course will be kept by HSE at Head
Office through maintaining form.
7.8 Task Specific Training Courses (Whenever Required)

In addition to the above, specific training courses shall also be provided for staff and
workers Subjects for the training courses will be identified in the training matrix as
advised by the CUSTOMER.
8. SAFE WORK PRACTICES
Subsequent paras i.e. from para 8.1 to 8.19 of this Part (II) contain safe work practices.
However, additionally, as mentioned in point 2.2 of Part I, procedures, Standard
Operating Procedures and covering construction activities viz. Mechanical and E&I, all
contain HSE precautions to be taken during various stages of construction.
8.1 IKAN Site General HSE Rules

8.2 Site Transport
8.3 Personnel Protective Equipment
8.4 First Aid Facilities
8.5 Fire Protection & Prevention
8.6 Emergency Alarm Response
8.7 Reporting Procedures

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8.8 House Keeping
8.9 Excavations & Openings
8.10 Maintenance & Equipment Inspection
8.11 Electricity
8.12 Hand & Power Tools
8.13 Scaffolding
8.14 Ladders
8.15 Cranes & Lifting
8.16 Slings and Lifting Gears
8.17 Man Riding Baskets
8.18 Welding & Burning Operations
8.19 Storage and Handling of Cylinder Gases
8.20 Hazardous Substances
8.21 Radiography
8.22 Pressure Testing
8.23 Compressed Air
8.24 Sand Blasting
8.25 Paints & Coating
8.26 Working above Ground Level
8.27 Weather Protection
8.28 Work in Confined Spaces
8.29 Smoking Regulations
8.30 HSE of Projections
8.31 Fragile Roofing and Materials
8.32 Commissioning of Plant
8.33 HSE Training

8.34 Tool Box Meetings
8.35 Horseplay & Substance Abuse
8.36 Warning Signs
8.37 Waste Management
8.38 Noise
8.39 Night Working
8.40 Cartridge Operating Fixing Tools
8.41 Woodworking Machinery
8.42 Abrasive Wheels
8.43 Hazard Analysis and Control Program
8.44 Blasting and Explosive Handling
8.45 Journey Management
9. Permit to Work
The Work Permit System incorporates procedures, commonly used in industrial facilities
to ensure that necessary communication takes place and hazards are controlled.
CUSTOMER’s restricted areas are potentially hazardous. However, knowledgeable
people using proper procedures can perform work tasks efficiently and safely. The
CUSTOMER work permit procedure is important in maintaining a safe work environment
and is a requirement for all CUSTOMER jobs in restricted areas.
9.1 Definitions

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9.1.1 Restricted Areas
Restricted areas are those areas or activities which have been designated by
department managers as requiring the work permit system. These include (but are not
limited to) all areas where hydrocarbons, flammable liquids or gases, or oxidizing agents
are handled, stored, piped, or processed in significant quantities; and critical non-
hydrocarbon operations.
The following are examples of restricted areas: petroleum processing plants; pump
stations; tank farms; loading piers; hydrocarbon pipelines; oil wells; gas plants: specified
locations on marine vessels; gasoline service stations; areas where explosives and
industrial X-ray or radioactive materials are used or stored; work areas under or near
power lines; confined space entry; and material supply storage areas.
9.1.2 Issuance and Approval
The authorized receiver (authorized craftsman) must request a work permit from a
certified issuer (operation supervisor) before doing any work in a restricted area.
The issuer will grant the work permit after he has visited the site with the receiver, review
the hazards applicable to the particular job, and is satisfied that the work can be done
safely. If the work contemplated involves any change, addition, or deletion in the facility,
the work should be reviewed by an engineer and appropriate authorization is necessary.
Both the issuer and the receiver must hold valid work permit certificates issued by
CUSTOMER.
9.1.3 Precautions
Checklist
Each permit contains a checklist of precautions against common hazards. Such a list
cannot include precautions against all hazards. It is the duty of both the issuer and the
receiver to review the job, anticipate what hazards might arise, check for flammable
gases in the area and see that proper precautions have been specified on the permit
before it is signed.
Clear Area
One specific precaution applying to all work is to clear the area of people not required for
the job to avoid their being exposed to unnecessary hazards. If people enter an area
where they could be exposed to undue danger, the work should be stopped until they
are cleared from the area.
Work Stoppage
If conditions change or become unsafe during the course of work, the issuer or local
supervisor may stop the work and cancel the permit.
The receiver has the responsibility to stop the work and advise the issuer or supervisor
any time he feels the HSE of the job does not meet the conditions of the work permit.
9.1.4 Twelve Rules On Work Permit Procedure

 Issuer and receiver must inspect job site together before signing the work permit.

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 Issue the correct permits for the job — hot, cold, vessel or confined space entry,
and/or gas release. Two or more permits may be required for the job.
 Issuer and receiver must both have in their possession a valid work permit
certification card (issuer and receiver respectively).
 As per job requirement gas test and/or H2S gas test and/or oxygen analysis test
must be made before issuing work permit
 Job description and equipment used must be clearly stated on the work permit. Be
specific, issue permits for a single pump, drum, etc.
 All tick boxes must be correctly filled in and gas readings indicated.
 Proper lockouts, hold tags, and blinds must be used where applicable (multiple clips
with lock, and/or chains with padlocks).
 Work permits should be issued for the specific period of time required to complete the
job.
 To extend time work permit beyond one shift, the incoming shift issuer must inspect
job site, write in extended time and sign permit.
 Special precautions such as requirements for fire watch, SCBA, life lines, barricades,
etc. must be written on the permit.
 The work permit must remain on the job site in a conspicuously visible place while
work is going on. If an emergency develops, the permit must be withdrawn
immediately and all work stopped without questions.
 The work permit must be closed out after a job is completed. Issuer and receiver
must inspect the job site and sign off the work permit.
Note:- CUSTOMER’s ‘Permit to Work’ system will be adopted for the
PROJECT as advised by CUSTOMER.
9.2 Permit To Work Course

It would be mandatory for all work permit receiving and applying Area Incharges
and supervisors to take this exclusive course, as a daily work permit will be
required in the morning to start the job.
9.3 Guide Line for Work Permit

During the project execution the work permit system of CUSTOMER will be
followed as per requirement.
10. EMERGENCY RESPONSE PLAN (ERP)
10.1 Purpose
To describe responsibilities in preparation for, response to and recovery from any
reasonably foreseeable incident.
10.2 Priorities
Secure the HSE of all personnel involved
Minimize any impact on the environment
Minimize any impact on property and assets.

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10.3 Roles and Responsibilities

(For events deemed to be major, CUSTOMER may be obliged, by its responsibilities
under its agreements with the Government, to assume control of emergency response
activities. In these circumstances the CUSTOMER Representative shall clearly advise
IKAN that CUSTOMER is assuming control and the IKAN Site manager will work under
CUSTOMER instruction).
For emergency response activities managed by IKAN, key roles and responsibilities are
detailed below.
10.3.1 Field Response Team Leader (FRTL) (Normally Site Manager)

The FRT Leader shall carry overall responsibility for IKAN emergency response
execution. Key responsibilities shall include:
 Providing leadership and direction in the event of an emergency.
 Ensuring that emergency response planning, preparedness and execution is consistent
with the requirements of CUSTOMER’s.
 Ensuring that appropriate field response teams are defined and prepared for the
various emergency response scenarios identified in this plan.
 Notification to CUSTOMER Construction Manager of any emergency incident. This is a
mandatory requirement for all emergencies. Notification of an emergency incident
should be made via radio, telephone or messenger to CUSTOMER Operations CCR as
soon as practicable upon receiving advice of same.
 Following initial notification, liaison with CUSTOMER Construction Manager during the
execution of any emergency response.
 Mobilization of additional resources, third party assistance etc. Liaison with
management.
10.3.2 Incharge Site HSE

Reporting to the FRT Leader, the INCHARGE Site HSE and/or his substitute is
responsible for ensuring at site that provisions are in place for emergency response,
including:
- Muster points.
- Arrangements for conducting head counts.
- Identification and Mobilization of the Fire Team.
- Setting up drills and exercises.
- Procurement of fire equipment.
In the event of any emergency the INCHARGE Site HSE or a member of the HSE team
shall take the following actions:
 Shall attend the site of the incident, assess the situation and issue direction to the
concerned parties and to the Fire Team.
 Ensure that messages have been communicated to The Field Response Team Leader.
 Evaluate the scale of the incident and decide whether additional resources are required
to adequately deal with it.

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 Liaise with site supervision for withdrawing any permits.

 Liaise with site supervision for the mobilisation of any plant and equipment necessary
for dealing with the emergency.
 Limit access to the area with barriers or other means to prevent unauthorised access.
 Co-ordinate the reinstatement measures following stabilisation of incident.
 Prepare a full report.
10.3.3 Fire Team
 The fire team will be selected and trained appropriately.

 The Incharge Site HSE shall appoint a Fire team Leader (and his substitute) who will
direct personnel under his control.
 The fire team leader will have had training and preferably previous experience in
emergency response actions.
 All the members of the fire team shall report to the Fire Team Leader.
 Appropriate training shall be provided to members of the fire team.
 An electrician or instrument specialist will be included in the fire team. His responsibility
the electrical isolation of areas as necessary.
Fire fighting appliances shall be maintained in accordance with their specifications.

Sufficient redundancy shall be incorporated into the facilities to allow for periodic
unavailability during maintenance. A designated member of the HSE Team shall
Regularly confirm that fire extinguisher and other appliances are recharged and
maintained as appropriate.
10.4 General Considerations

Emergency response drills shall be conducted at least once a month for each principal
area i.e. camp and the work site, the observations and debrief notes shall be recorded.
The INCHARGE Site HSE shall analyse the findings and identify any remedial actions
required.
The emergency procedure shall be updated from time to time to reflect observations
made.
 Training shall be conducted on regular basis for emergency response teams.
 The location of emergency facilities e.g. fire fighting appliances shall be clearly
identified on plans displayed at conspicuous locations.
 Shall be also very clearly marked on this plan.
10. 5 Raising the alarm and plan activation
Refer section 10.5.1 below for definition of responsibilities.
10.5.1 For incidents in the construction area or outside the plant.
Activate the alarm and notify the FRTL.

Provide the following details:
 Location of the Incident.

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 Natures of incident e.g. fire, number of injuries, etc.

 If it is a fire, state type - oil, gas, electric or other and state wind direction and strength.
 Identify yourself giving your name and telephone number or radio channel.
Table 10.5.1The following table summarizes the required response of contractor

personnel:
Party & Impact Alarm Operations Contractor FRTL

Location of Activation Personnel in Personnel in (Contractor)
Incident Plant Plant
(non FRT) ( FRT)
Contractor’s Without Contractor No action Cease work Notify FRTL

activities in impact to personnel in required make area Projects, keep
construction CUSTOMER accordance unless safe informed of
area or Operations with stipulated by developments.
report to
outside plant CUSTOMER Operations
muster
Procedure. FRTL
station
10.5.2 For incidents within the Site
In the event of an incident activate the alarm by available alarm points and/or notify
the central control room (CCR) by radio or telephone
Provide the following details:
 Location of the Incident.
 Nature of incident e.g. fire, number of injuries, etc.
 If it is a fire, state type - oil, gas, electric or other and state wind direction and
strength.
 Identify yourself giving your name and telephone immediately notify the Central
Control Room (CCR)
10.5.2 The following table summarizes the required response of personnel involved:
Party & Impact Alarm Operations Personnel in FRTL

Location of Activation Personnel in Plant
Incident Plant
(Non FRT)
(Non FRT)
Activities With impact to Operations or Cease work Cease work Notify FRTL
within plant CUSTOMER Personnel Projects, Notify
Make area Make area
Operations FRTL
In accordance safe safe
Operations.
with
Report to Report to
CUSTOMER Follow
Muster Station Muster Station
instructions from

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Procedure FRTL Operations
10.5.3 For CUSTOMER Operations incident while working within the

Plant
Table 10.5.3 The following table summarizes the required response of personnel involved:
1 Party & Impact Alarm Operations Personnel in FRT

0 Location of Activation Personnel in Plant
.
Incident Plant
6 ( FRT)
(Non FRT)
R
a Operations With impact to Operations Cease work Cease work Notify FRT
iactivities within Operations Personnel
Make area safe Make area safe
Projects, Notify
s Plant FRT
In accordance
i Report to Report to Operations.
with
n Muster Station Muster Station
CUSTOMER Follow
g
system. instructions
t from FRT
h Operations
e
Alarm and Communication
Communication is a critical factor in handling an emergency. To control the situation by

the earliest possible action, any employee must be able to act and raise an emergency
alarm.
If necessary one or more sirens tied to the existing siren system shall be installed close to
temporary facilities area.
The assembly points shall be clearly indicated.
 On hearing an alarm all personnel shall vacate the work place. Before leaving, each
person shall ensure that the area is as safe as possible by switching off welding
machines, gas cylinders, running machines etc.
 All personnel shall muster at the assembly point according to the plot plan. The
designated members of the HSE team shall provide guidance and assistance for
mustering at the correct assembly point.
 The subcontractor’s HSE team members shall take directions from the Site HSE co-
ordinator.
10.6.1 Guidance Notes
In case of emergency at the site, HSE Manager will contact, during working hours or
after office hours, the HSE Co-ordinator at the telephone numbers listed below.
The following list shall be posted and kept current at the job site.
Contractor’ telephone exchange Tel. N. TBA _____________

Site Manager Tel. N. TBA _____________

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Site HSE Manager Tel. N. TBA _____________
Subcontractor HSE Manager Tel. N. TBA _____________
10.6.2 Emergency Response Procedure (Temporary Facilities)
Emergencies which occur within the temporary facilities e.g., camp, offices, clinic,
kitchen, etc. will be handled by IKAN as per guide lines given in 10.6.1and will be inform
to CUSTOMER in detail.
On the basis of emergency nature and intensity, CUSTOMER will be informed and call
for HSE immediately, if required.
10.6.3 Emergency Response Procedure (Work Sites) – Refer also CUSTOMER
Incident / Accident within Operations not Affecting CUSTOMER Working/Operation.
In this case handle the emergency as per procedure in 10.6.1 and generate a
detailed incident/accident report to prevent the reoccurrence.
Submit this report to the CUSTOMER.
Incident/Accident within Operations Affecting CUSTOMER Working/Operation.
In this case immediately inform to CUSTOMER Operation Control Room in detail

about the nature, location and intensity of the emergency.
Follow the instructions/guidelines provided by the CUSTOMER.
Incident/Accident within CUSTOMER’s Operations Affecting Working/Operation.

In this case IKAN will follow the instructions given by CUSTOMER.
10.6.4 Incident response
Emergency situations occurring at the work site have the potential to cause serious
injury, loss of life and property damage.
The following is a list of incidents that may be classed as emergencies for the purpose
of this procedure:
 Scaffold collapse
 Fire involving fuels, gases and other materials
 Medical emergency
 Failure of lifting equipment
 Pressure test failure
 Collapse of an excavation involving personnel
 Vehicle accidents
 Collapse of structures/steelwork
 Action in emergency

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In an emergency, or on hearing the "Stop Work Alarm", every supervisor shall ensure
the following:
 All work is stopped at once.
 All equipment is shut down and put in a safe place.
 All men are evacuated to a pre-determined assembly point in an orderly manner.
 A roll call is taken and every man is accounted for, awaiting further instructions
 Keep the zone affected by the emergency clear and remove any vehicles that could
cause a restriction to the emergency team
 No one is permitted to return to work until notification has been received from
operations or from the company representative that it is safe to do so.
Evacuation
Activate the emergency disaster siren to evacuate the area safely and Assign
someone to ensure that unnecessary personnel leave the site by a safe route. Assign
someone to advise security to open the Facility main gate for emergency vehicles.
10.7 T-Card System
For the purpose of carrying out a head count in the event of an emergency, the T-card
system will be followed.
The I/C P&A will issue 2 T-cards to each employee on reporting at site.
The following personal information should be highlighted on the cards,
Name
Employee No.
Employer Name
Passport size photo
The Incharge Site HSE will provide training on T-Cards during the HSE
induction.
10.7.1 Use Of T-Cards

Two boards marked with “IN “,” OUT” will be displayed at main entrance of camp and site.
These locations will be declared Muster Point/Assembly Point.
Each employee shall display his T-card in THE SLOT of the respective IN or OUT board,
as per his presence at site or camp.
In case of hearing the emergency alarm/siren, all the personals should have report a
SLOT “.
All the personnel remain at the mustering points, until the All Clear alarm/siren is
sounded.
10.8 Emergency Procedures/Actions For Defined Events – Such as

serious injury/illness, fatality, demonstration or Mechanical unrest in
the vicinity of site.
10.8.1 Serious Injury Or illness
Definition

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A serious injury or illness is one that requires;
The services of a doctor at the site and/or immediate and urgent transfer of the sick or
injured person to a medical facility
Incharge HSE
Make immediate area safe;
Arrange best possible interim medical arrangements for patient during transfer to
hospital or while attendance by doctor is being arranged
Advise Field Response Team Leader, request assistance as appropriate
Field Response Team Leader
Arrange ambulance and doctor.

Advise local hospital of imminent arrival of victim and nature of injury/illness if known
Advice CUSTOMER FRTL
10.8.2 Snakebite
Treatment of Snakebite (first make sure that no further bites can occur.)
The victim must lie down and remain in this position. Reassure them to keep him calm.
Arrange treatment as soon as possible.
The bitten area should be carefully washed to prevent tetanus.
Do not cut, do not suck with your mouth,
Correctly apply an elastic bandage to snakebite. The method of Dr S.K. Sutherland, of

Australia should be used. This requires the application of a tight bandage completely
around the affected limb (along its entire length). Proper bandaging reduces the speed that
venom spreads. However, an improperly applied elastic bandage may become a
tourniquet and causes the loss of a limb so do not apply a tourniquet.
Immobilise the limb with a splint as well, and maintain the victim in a horizontal position.
Transport the victim to a vehicle by stretcher, if possible. If absolutely necessary, a victim
may be carried. The victim should not walk, and should never run.
Remove the victim to hospital for treatment or observation as quickly as possible. The
victim should remain under medical observation for twenty four hours.
Notes:
If attacked by a spitting cobra, flush the eyes immediately with copious amounts of water or
any fluids available. After sufficient flushing, apply antibacterial eye drops.
Note and record any symptoms and changes in the snakebite victim. These include quality
of vision, respiration rate, emotional changes, nausea etc.
Do not apply ice to the site of the bite as this may cause further tissue damage.
Bring the dead snake along for identification if possible, then the appropriate antivenin can
be administered, if necessary.
10.8.3 Road Accident
Upon receiving notification of a road accident involving a IKAN vehicle:

Site ambulance, medic and first aid kit to be dispatched to location immediately.
CUSTOMER Construction Manager to be informed immediately for advice.
Arrangements for treatment at local hospital to be made by telephone

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Police to be notified
10.8.4 Fatality
Until the identity of the deceased has been positively confirmed, the incident shall be
referred to as “suspected fatality of project member”.
Next of kin should not be notified prior to positive identification of the deceased.
Actions Required
 Notify FRTL immediately

 Site Manager to contact CUSTOMER Project FRTL / Construction Manager
immediately
 In conjunction with CUSTOMER arrange contact with appropriate local authorities eg
Police
 Proceed to the scene and assess the situation (together with paramedic)
 Attempt to resuscitate the casualty if appropriate
 Take all steps to preserve the dignity of the casualty
 Where appropriate ensure that the fatality site is not disturbed prior to the arrival of the
appropriate authorities and or incident investigation teams.
 Suspend all operations
 Liase with and take advice from CUSTOMER Construction Manager
 Seek to obtain positive identification of the deceased.

 Secure the deceased person’s property and personal effects.
 Record details of all events.
 Do not make any statements to the media, all media enquires shall be directed to
CUSTOMER
10.8.5 Demonstration or Mechanical Unrest in vicinity of site

Person(s) in Vicinity of Demonstration or Mechanical Unrest:
Ensure personal safety as a matter of priority

Avoid confronting demonstrators.
Notify Field Response Team Leader
Field Response Team Leader
 Notify CUSTOMER FRTL (Construction Manager) immediately

 Evaluate situation and decide whether work on site should be suspended
 Ensure all site personnel are in the safest possible location
 In conjunction with CUSTOMER FRTL (Construction Manager) consider need for
evacuation
 In conjunction with CUSTOMER FRTL (Construction Manager) contact local authorities
as appropriate
 Do not make any comment or statement to media, refer all enquiry’s to CUSTOMER

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11. Fire Prevention And Fire Fighting

11.1 Scope
To be applied to all facilities including workshops, offices, temporary
accommodation and construction areas.
11.2 Purpose
The purpose of this procedure is to highlight the fire hazards, precautions and
suppression facilities required for the Projects.
11.3 Responsibilities
11.3.1 IKAN Site Manager:
Ensures that procedure is understood and being applied appropriately.
11.3.2 IKAN Site Health, Safety and Environment Incharge:
 Responsible for the improvement of this procedure and monitoring compliance.
 To make certain the development of the written emergency Manuals.
 To assist in introducing whatever training is required for fire teams, fire wardens
and IKAN personnel.
11.3.3 Construction Manager:

CM will ensure that sufficient resources are deployed for the appropriate
implementation of this procedure and are being applied correctly.
11.3.4 Area Incharges, Discipline Engineers and Supervisors:
 Ensure that the defined procedures are well known and are being followed by all
personnel in their respective areas.
 Provide necessary training
 Carry out regular audits of the fire protection arrangements on location.
 Ensure that fire extinguishers and all allied protection systems are being
inspected on monthly basis.
11.3.5 IKAN and Subcontractor HSE Supervisors shall ensure the following:
 Office and Camp “FIRE ACTION” notices are displayed at strategic locations, and
that sufficient “Emergency Assembly Points” are set up, and regular practice
evacuation drills are performed.
 A number of office/ camp staff are being assigned with the responsibility to act as
fire wardens
 Office/camp staffs (in particular new starts) have been briefed and keep updated
on fire and emergency response procedures.

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 Awareness to control flammable materials being used on the premises, e.g.,

photocopier fluids have been given to workers deployed at sites.
 Provision of lidded refuse containers for the safe disposal of aerosols which
contained flammable materials
 Ensuring that a clean desk policy is being adhered to and that materials are not
allowed to build up by regular housekeeping, and checks of the offices at the
close of the day.
 Daily checks of the office to ensure that walkways are not blocked, carpet and other
fittings are properly secured, fire doors kept closed and that the means of escape
are available.
 Provision of metal filing cabinets for documents, stationery and other potentially
flammable items
 A close liaison with the electrical/instrumentation department for the inspection,
testing and servicing of fire alarms, smoke detection units etc
 Kitchen areas are being monitored to ensure that electrical fittings have been
turned off after use and do not present a fire hazard
 Glass doors should have the direction of opening, e.g. Push/Pull and a warning
strip should also be pasted on the doors to avoid personnel hit into them.
 Training for the use of fire extinguishers has been to staff/workers and signs
have been displayed on various locations indicating the emergency procedures.
 ‘No Smoking’ policy applies in the meetings and video conference rooms.
 Common social areas, mess halls and toilets, within the camp, are checked
before closure of possible ignition sources following each meal time and at end of
evening
Liaison shall take place with the Subcontractor HSE department for regular
audits and inspections of the camp, main site office, surrounding areas, and all
other temporary facilities job wide.
11.3.6 Camp Boss:
Camp Boss shall comply with requirements outlined above. Also, he will check
the accommodation areas to ensure that residents are complying with the
requirements for fire protection.
Specifically:
 Ensure that personnel are informed not to interfere with fire detection devices or
systems
 ‘NO SMOKING’ policy applies in the bedroom areas
 Ensure that night security guards regularly patrol around the camp areas and
closely watch that the fire has not broken out, security lights are functioning in
well order and identify any other potential area of risk
 Ensure that a strict regime is maintained with regard to waste removal (especially
combustible items) on a daily basis (or more frequently as material deliveries
dictate).

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 Ensure that cooking is not undertaken inhabitable rooms.

 Rooms are cleaned and waste or trash is removed on a daily basis.
 Hallways, entrances and/or fire escapes are free of obstructions and trash is
being regularly removed on a daily basis.
11.3.7 E & P (Maintenance) Manager:
E & P (Maintenance) Manager shall ensure that the following control measures
are in place:
 Workshops are maintained in a neat and tidy manner and that waste oil, rags and
other flammable materials are removed at the end of each shift or as necessary.
 Maintenance crews are properly trained for the use of fire extinguishers, raising
the alarm and fire hazards on the work place.
 Battery recharging will be conducted in well ventilated separate areas, with no
smoking signs and fire extinguishers in place.
 Areas around pedestal grinders and other hot work type activities are kept free of
combustibles.
 Welding and burning shall be screened and controlled to prevent fire risk and
exposure to personnel
 Flammable liquids such as gasoline, diesel etc. are not used for cleaning
purposes and their container are marked as per the containment.
 Provision of adequate storage areas that are located in places where exits,
passage ways and stairways are not adversely affected
 Flammable liquids are stored safely, in a neat and tidy manner with adequate
HSE signs provided
11.4 Instructions
The following instructions are outlined to elaborate the principal precautions and
necessary arrangements:
11.4.1 General
 Materials and equipment shall be maintained in an orderly manner that reduces
or prevents the possibility of fire spread.
* Materials shall not be stored in such a manner that obstructs fire points, sprinkler
heads (where installed), alarms, emergency exits, electrical panels and walkways
* Materials will not be stored close to, or in a manner that conceal floor openings or
hoist ways.
* Consideration shall be given to the fire loading imposed in an area by the
placement of materials
* Doors provided for emergency escape will open outwards in the direction of
travel

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* Self closing nozzles shall be used for fuelling and equipment will not be fuelled
while the engine is running.
* Smoking is prohibited whilst refueling activities are taking place.
* Incompatible materials will not be stored in proximity to each other.
* Scaffold boards will be swept and kept free of flammable materials.
11.4.2 Cutting and Welding:
* Cutting and welding will be controlled by permits, as and where necessary,
during commissioning and start-up as well as tie-ins to existing facilities.
* Particular care will be taken while carrying out hot work operations on the
locations where combustibles are available. This will include precautions such
as; inspection of the surrounding area, removal of any combustible materials,
protection by fire blankets and provision of fire extinguishers.
* Compressed gas cylinders shall be closed when not in use, and shall be stored,
properly secured and used in an upright position at all times. Protective end caps
will be fitted when being moved or transported (unless by cylinder trolleys).
* Compressed gas cylinders shall be kept clear of electrical equipment and cabling
where they are part of an electrical circuit.
* Gas cylinders shall not be taken into confined spaces, and feed hoses and
nozzles when used in confined spaces shall be removed when not in use
* Compressed gas cylinders shall be kept free of oil and grease.
* Valve wrenches shall be left in position on the valve stem at all times when the
cylinder is in use
* Fuel gas and oxygen hoses shall be clearly distinguishable, in good condition
and secured properly (wire is not permitted)
* Flashback arrestors must be fitted to both oxygen and fuel gas regulators and
manifolds
* Fire extinguishers shall be available before the commencement of hot work and
persons shall be trained to their correct use.
* Oxygen and fuel gas cylinders shall be stored at least 6 meters apart or
separated by a fire resistant wall or 2 CMS. Thick steel plate.
11.4.3 Wood Cuttings, Off Cuts, Sawdust:
* Carpenter shop will be swept daily (or more frequently subject to workload).
* Cuttings, off-cuts, etc. will be placed immediately in internal bin(s) adjacent to
band saws, planning machines, etc. prior to being removed by external
collectors.
* Wood shapes will be neatly bulk stored external to shop by size in racks or
similar and raised from grade. Materials marshaled within the shop will also be
stored in racks or feeder tables and must not be allowed to clutter floor space
adjacent to shop equipment. Safe access and egress to and from machines
must be maintained at all times.

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* Plywood and or steel shutters will be neatly stacked and raised above grade.
* Prime consideration will be given to maintain access ways for firefighting
vehicular equipment.
11.4.4 Garage, Fuel Storage, Lube Oil Changes:
* Tools will be uplifted; areas swept and oil impregnated waste rags are disposed
off daily.
* Maintenance areas where lube oil changes, etc. are performed will be in paved
(lean concrete) areas capable of being hosed down and collected
* Project vehicles will be washed down in paved area(s) to avoid dispersal of
hydrocarbons and subsequent fire risk
* Storage of fuels and lubricants containment requirements will be agreed with the
CUSTOMER beforehand.
* Location of maintenance shop will be selected taking cognizance of fuel storage.
* HSE signs will be posted in three languages i.e. English and Urdu.
* Fire extinguishers will be installed at prominent and protected locations.
11.4.5 Painting Activities:
Storage of paint and more especially thinners or solvents will be strictly
controlled.
* Accumulation of waste rags for cleansing or use with solvents will be prohibited.
They will be collected in fit for purpose containers and thereafter soaked with
water prior to dispersal
* Accumulation of empty containers will be prohibited as will any attempt to
incorporate them for fabrication or other purposes
11.4.6 Joint Wrapping Materials for GRE/PVC Pipes:
* Storage of jointing materials will be strictly controlled.
* Particular care and attention will be given during cutting and fabrication activities
to minimize the risk of explosion and resultant fire.
* Particular care and attention will also be given to internal butt wrapping of joints
to ensure atmosphere will not support combustion.
Note: Also see ‘Emergency Response’ i.e. part II, under number 10 of the HSE
Plan.
12. Hazard Analysis And Risk Management

Hazard Analysis and Risk management techniques shall be adopted so that potential
hazards are identified and evaluated prior to execution, thereby enabling either substitution
or adoption of control techniques.
Risk Assessment
12.1. Purpose

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To ensure that all steps are taken to control hazards identified in a job and
provide a safe working environment.
12.2. Typical Hazards: Following are examples of typical hazards that can be
encountered:
12.2.1 Falling objects
12.2.2 Falls from heights
12.2.3 Welding
12.2.4 Gas cutting
12.2.5 Grinding
12.2.6 Erection of steel work
12.2.7 Installation of pipeline etc.
12.2.8 Transportation / Lifting of heavy equipment

12.2.9 Radiography
12.3 Other Hazards

12.3.1 Above Ground Potential Hazards
Overhead power lines, list kV rating
Bridges, by-passes
Micro wave / communication towers
Houses
Traffic flow
Facilities close-by
Aircraft flight path
Trees, poles
High cliffs / dangerous overhangs
Fuel / chemical / pressure vessels and systems
12.3.2 Ground Level Potential Hazards
Electrical wires
Roadways
Ditches
High water table
Tie-downs
Obstruction
Unstable soil

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Fences/walls
Traffic flow
Guide wires
Nearby buildings, schools, houses
Possible flood or wash out areas
Adverse weather conditions
Hazards from nearby plants or operations, etc.
12.3.3 Underground Potential Hazards
Buried utilities
High water table
Building foundations
Underground water waste
Unstable soil
Chemical / trash dump area
Voids in the earth (caves)
Underground fuel / chemical / pressure systems and vessels
12.3.4 Interface Potential Hazards
Existing emergency evacuation procedures
Emergency communication system
Traffic flow
Special personnel
Protective equipment requirements
Hazardous waste disposal
Hazards from other outside operations
Escape routes
Evacuation alarms
Access control
Flammable liquid / chemical / pressure vessel storage
Gas release into proposed area
12.4 Stages Of Risk Assessment
The Site Manager will assign duties for the preparation, review communication,
coordination and implementation, of the work method statement and risk
assessment process, to the concerned individuals of execution team.
12.4.1 Stage - 1
Work Method Statements

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Details on who is doing the work and the respective disciplines, numbers involved,
date of preparation and reference number to be supplied by the individual
responsible for managing and controlling the work - an outline definition of the work
scope to be provided, and then any risks identified in terms of high potential,
should be highlighted and addressed as part of the stage two procedure on risk
assessment.
It is essential for the purpose of this procedure that all tools and equipment are
listed and a Performa providing a list of considerations should be reviewed against
the previous sections and after undergoing the approval route of this procedure, an
assurance regarding communication should be made that parties involved with the
task are fully aware of the steps, procedures and considerations necessary to
undertake the task.
12.4.2 Stage - 2
Risk Assessments
Following the completion of the work method statement Performa, an evaluation
will be made as to any identified hazards which shall be ranked in order of
magnitude against the list of hazards.
The rankings are given as low, medium and high in terms of probability and
severity, the assessment should therefore be based on what the hazards are and
what potential exists for injury or property damage. In other words risk rating i.e
low, medium and high = severity x probability.
12.5 Control Of Hazard

The hierarchy of Risk/Hazard Control is used to determine risk reduction
measure in order of their effectiveness, as follows:
12.5.1 Elimination or substitution of the task / job step or substance.
12.5.2 Engineering Control Including guarding and mechanical aids such as scaffolding,
extraction ventilation and alike
12.5.3 Administrative Controls
Including permits, training, signage, reduction in time or personnel exposure
12.5.4 Personal Protective Equipment
12.5.5 Control Of Ignition Sources

Factors Contributing To Fires
To eliminate chances of fire, its causes must be identified .The most common
ones are summarized below:
Electrical Safety

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This is a leading cause of fire. Most electrical fire start in wiring and motors, and
can be prevented by proper maintenance. Special attention is needed for
equipment in hazardous processes and in storage area.
Sabotage
This covers fires maliciously set by intruder’s juveniles, disgruntled employees,
and arsonists. Watch and guard services; installed fences and other security
measure can prevent them.
Smoking
Smoking must be strictly prohibited in storage area. It can be permitted in clearly
designated safe areas only.
Friction
Hot bearing, misaligned or broken machine parts and poor adjustment of power
drives can result to fire due to friction. This can be prevented by a regular
inspections, maintenance and lubrication.
Cutting & Welding
Sparks, arcs and hot metal from cutting & welding operation are a potential
source of fire; work permit & other precautions can be used for prevention.
Burner Flame
Improper use of portable torches, dryers, ovens, portable heating units and
burners can cause fire and can be prevented by proper design, operation and
maintenance.
Exposure
These are fires spreading from nearby properties. Blank walls furnish the most
effective barriers. Protect wall openings with open sprinklers or wired glass,
depending on the severity of exposure.
Combustion Sparks
Sparks and embers, released from incinerators, furnaces, fireboxes, various
process equipment, and industrial trucks can cause fires. Use well designed
equipment and well-enclosed combustion chambers with spark arresters, as
needed.
Mechanical Sparks
Sparks from foreign metal in machines can result in fires. These can be
prevented by keeping stock clean; removing foreign material by magnetic or
other separators.
Static Sparks
Ignition of flammable processes getting out of control, chemicals reacting with
other materials, and decomposition of unstable chemicals can cause fires. These
can be prevented by proper operation, instrumentation and controls; and by
careful handling and storage, particularly avoiding conditions of heat and shock.
Lightening

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Direct lightening strokes, sparks from one object to another induced by nearby
lightning stroke, and induced surges in circuits and electrical equipment due to
lightening can cause fires. These can be prevented by the use of lightening rods,
arresters, surge capacitors, and grounding. Unusual causes and relatively
unimportant causes not included in the other classifications.
Smoking policy
Smoking and carrying of “strike anywhere” matches, lighters, and other spark-
producing devices must not be permitted in storage tanks areas. The size of the
restricted area will depend on the type of products handled, the design of the
building, and local conditions.
Suitable “NO SMOKING” signs shall be posted conspicuously in buildings and

areas where smoking is prohibited.
Smoking And It’s Restrictions
Carelessly discarded cigarettes, pipe embers, and cigars are a major source of
fire. Smoking must be prohibited, especially in places where flammable liquids or
combustible products are manufactured, stored, or used.
No Smoking Area
“No smoking” areas shall be marked with prominent signs and everyone,
including Area Incharges and visitors, must adhere to the regulation. It may be
necessary to use more than one signs to draw attention to the “NO SMOKING”
areas. Adhesive stickers shall be placed on containers, storage cabinets, or
doors to areas where there is danger of fire or explosion.
Smoking Material
Employees are prohibited from carrying matches, lighters, and smoking material
of any kind into the danger areas. Smoking must be allowed only in fire-safe
areas. Employees shall be encouraged to discard matches and smoking
materials in a safe container rather than on the floor. This practice will discourage
employees from throwing match and cigarettes into places which may not be free
of hazards.
Note: For every major activity, hazard analysis and control sheets will be prepared,
encompassing description of work, identification of hazards, their ranking in
terms of probability and severity and control measures. Some of such sheets
already prepared are attached as sample while the rest are under preparation.
See Part VI (Attachments).
13 Personal Protective Equipment
13.1 Purpose
This procedure has been developed to ensure that all site personnel on the
PROJECT are provided with, and wear or hold, appropriate Personal Protective
Equipment (PPE) to protect them against work related hazards which may
endanger their health, safety and environment.

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13.2 Scope
This procedure applies to all IKAN personnel employed including all of Sub-
contractor’s deployed at the PROJECT.
13.3 Definitions
Personal Protective Equipment is defined as equipment designed to be worn or
held by personnel to protect themselves against work related hazards which may
endanger their health and safety.
13.4 Constraint
Samples of PPEs shall be approved by CUSTOMER.
13.5 Instructions
13.5.1 General Requirements

The risks posed in any particular work activity shall be assessed, and adequate
PPE selected in accordance with the following criteria:
 Gives protection against risk(s) without itself leading to any increased risk
 Is suitable for the personnel involved in the work including correct fitting
 Is compatible with the work activity
13.5.2 All employees shall be provided with the necessary PPE, as defined above, for
their particular work activity. They shall also be provided with the necessary
instruction and training in its correct use. PPE and the necessary training courses
shall be supplied to the employee by or on behalf of the employer.
13.5.3 All employees shall be held responsible for the proper care and use of any PPE
supplied to them. IKAN and it’s subcontractors shall replace, free of charge to the
employee, any PPE which becomes deficient in any way through normal work
usage or wear and tear, such that at all times the worker has adequate protection.
Normal wear and tear shall include the period of effective use specified by the
manufacturer and requirements of basic hygiene standards.
13.5.4 Area Incharge of any work site shall be responsible for ensuring that all
personnel on site are trained in the use of, provided with, and wearing all PPE
required for the particular activity and environment of the work. Personnel not
properly equipped, for whatever reason, shall not start or continue working.
13.5.5 All employees shall wear the appropriate PPE supplied to them at all times while
working at their assigned tasks. Area Incharge shall apply disciplinary action in
accordance with procedures to any employee who fails to comply.
13.6 Basic Personal Protective Equipment (PPE)
13.6.1 Basic and minimum PPE requirements are defined as:
 Safety helmet of plastic construction, manufactured in accordance with standard.

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 Safety footwear with steel toe protection manufactured in accordance with

standard. The construction and sole materials shall be chosen in accordance
with the activity and adequate for the place of work.
13.6.2 In addition to above, IKAN shall supply coveralls to employees working in
storerooms, workshops or work sites in the open. Coveralls will have
identification name or logo of IKAN displayed at a prominent place.
13.6.3 Basic PPE shall be worn within all industrial facilities and work sites and
whenever any significant risk of falling loads exists. These locations include, but
are not limited to:
 Whenever notices are displayed stating that such PPE shall be worn. Such
notices shall be in English and Urdu. Visual signs shall also be displayed (outline
drawing of hard-hat/boots etc)
 Any production facility, inclusive of power plants and gathering stations

 All well locations inclusive of locations in preparation, drilling, production and
work over phases
 All construction sites inclusive of construction repairs to existing buildings
 All abrasive blasting operations
 During all excavation work, inclusive of digging trenches, when working near
excavating equipment, or any work where the depth of excavation is such that
material could fall into the excavation
 Working with any machinery or equipment where a significant hazard of
projection of debris exists (e.g. using portable power saws, heavy cutting
machinery, etc.)
The following exception to the above is considered acceptable:
 Welders when actually welding and cutting, where the necessary eye shield or
heat protective cap prevents its use, are not required to wear a hard-hat
13.7 Eye and Face Protection
13.7.1 Face/Head protection scarves are only allowed if specially designed and worn
such that there is no impairment of the wearer’s vision.
13.7.2 Suitable protective goggles, face shield or screens shall be worn by personnel
involved in, assisting with or adjacent to any activity where there may be a
danger of projected debris, dust, sparks or other particles; corrosive fluids or
mists; excessive heat, light or other harmful radiation. Such work situations
include, but are not limited to:
 Working with rotating equipment such as grinders, drills, lathes
 Cutting and welding
 Chipping, chiselling or caulking
 Using powder bolt driving tools

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 Spraying of abrasives
 Working with chemicals
 Mixing drilling fluids, acids or other toxic hazardous fluids
 Working with paints, disinfectant, pesticides or other toxic or hazardous
fluids
 Working with strong sources of electromagnetic radiation, welding,
machines, etc
 Working in the open with winds blowing sand
13.7.3 The necessity for wearing eye protection for any work activity shall be indicated
at the work site by prominent signs in English and Urdu. Visual representation of
the type of protection needed shall also be displayed.
13.7.4 In general, eye and face protection worn frequently shall be issued on a personal
basis. Exceptions to this would be in the case of fixed grinding, drilling or other
rotating machines used by multiple users in a workshop. In such cases, it is
recommend leaving suitable eye protection adjacent to the machine, in addition
to any eye protection issued on a personal basis to workers in the workshop.
13.7.5 Safety sun glasses should be worn in strong sun glare to reduce eye strain and
fatigue.
13.7.6 Optically corrective or wrap around eye protection shall be worn by the
employee, following medical approval/assessment, when the employee wears
spectacles or contact lenses for normal working activities.
13.8 Respiratory Protection
Respiratory Protective Equipment shall be available to all persons who are
exposed to any situation in which there is a possibility of the atmosphere being or
becoming deficient in oxygen or containing any harmful substance, whether
particle, dust mist, vapour or gas including:
13.8.1 Work in containers or vessels where a danger of oxygen deficiency or
harmful gases may be present
13.8.2 Work in shafts, sewer or enclosed septic tanks
13.8.3 Work in refrigeration plants where the danger of escape of refrigerant gas
exists
13.8.4 Grit or abrasive blasting operations
13.9 Hearing Protection
13.9.1 Hearing protection shall be made available to all workers exposed to noise levels
of 85 dB (A) or above.
13.9.2 The selection of type of protection shall be in accordance with the type of noise
hazard and the work being performed.
13.9.3 In all work environments where the noise level is at or above 85 dB (A),
prominent signs in English and Urdu shall be displayed indicating the need for

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ear protection. A visual sign in the form of a line drawing of ear muffs shall also
be displayed.
13.9.4 In general, hearing protection worn frequently shall be issued on a personal
basis. In addition to personal issue it is recommended to leave suitable hearing
protection by the entrance into high level noise areas.
13.10 Hand and Arm Protection
13.10.1 Adequate hand and arm protection shall be available for all manual labour.
The type of protection worn shall be selected according to the hazard to be
protected against. These include but not limited to:
 impacts, cuts, abrasions and infections
 extreme temperatures
 Chemical, toxic, corrosive and other hazardous substances.
13.10.2 Hand and arm protection shall conform, where applicable, to a recognised
national or international standard.
13.10.3 Hand and arm protective devices shall be regularly inspected and replaced
when physically damaged, or contaminated by substances (such as greases,
paints, drilling fluids or chemicals) which might impair their effectiveness or
safety.
13.11 Body Protection
13.11.1 Adequate body protection such as special suits, aprons, leggings, etc., shall
be provided for any work which involves hazards, above.
13.11.2 Specific and adequate body protection shall be supplied for all work activities
which present these hazards, including but not limited to;
 Working in extremes of temperature, such as fire fighting, heating furnace
attendance, working in refrigeration plants, etc.
 Welding, burning, cutting and grinding
 Handling or mixing of acids and other toxic, corrosive or hazardous chemicals
 Cleanup and disposal of hazardous waste (Asbestos, chemical, hydrocarbon,
etc)
13.12 Harnesses and Lifelines
13.12.1 Harnesses and lifelines of OSHA shall be provided, worn and properly
secured in all work situations, when other safeguards such as nets, planking,
or scaffolding cannot be used. It will be used to prevent workers from falling
into the sea (at marine terminals). Where any of the following dangers exist :
 Falling from a height greater than 2m (6 feet)
 Succumbing to toxic atmospheres or oxygen deficiency
13.12.2 Such situations include, but are not limited to:
 Working on scaffolding

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 Work on any high structure, whether in construction or maintenance,

including petroleum processing plants, drilling rigs, storage tanks, etc.
 Work over water
 Rescue work, in fire fighting, from high structures and from hazardous
atmospheres.
14. Transport
14.1 Site Transport
14.1.1 Only vehicles necessary to the construction operation shall be permitted on site.
14.1.2 It shall be ensured that only authorized and competent personnel are allowed to
drive vehicles.
14.1.3 Loads shall be within the safe weight limit for the vehicle and shall not project
beyond the vehicle body in such a manner as to present a hazard to other
vehicles, pedestrians or adjacent structures.
14.1.4 Passengers shall not be carried unless a proper seat is provided.
14.1.5 Personnel shall not get on or off any vehicle whilst it is in motion.
14.1.6 All vehicles shall be parked on level ground with the hand brake applied. Keys
shall be left in the ignition unless at an authorized car park.
14.1.7 Vehicles shall not block access or emergency points.
14.1.8 All drivers of vehicles shall be in possession of a valid national license for the
class of vehicle.
14.1.9 All drivers shall go through an orientation before entering the site.
14.2 Speed Limits

During the PROJECT laid down speed limits for the vehicles will be strictly
observed.
14.3 Drivers’ Responsibilities
Drivers’ responsibilities include:
14.3.1 Take responsibility for the vehicle, the load and passengers being carried.
14.3.2 Understanding of the travel arrangements and journey Manual.
14.3.3 Contact Incharge Transport at the destination to notify him of his arrival.
14.3.4 Checking of the vehicle prior to the start of the journey.
14.3.5 Ensuring that all personnel in the vehicle are wearing seat belts.
14.3.6 Shall not pick up unauthorized persons.

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PART – III
ENVIRONMENT
CONSTRUCTION ENVIRONMENTAL MANAGEMENT MANUAL
1. Environment Policy : See Part I (3)

Every IKAN employee shall endeavour to conserve the environmental resources and work
in an environment friendly atmosphere. This will be achieved by:-
1.1 Developing environmental management standards and their maintenance through
application of inspection and audit system.
1.2 Fully abiding by government legislations and regulations related to environmental
preservation and pollution control.
1.3 Communicating environmental issues all across the company and investigation of
incidents and violations thereof, to prevent recurrence.
1.4 Ensuring commitment from our subcontractors and vendors to comply with IKAN
environmental standards.
1.5 Striving for continuous improvement in environmental matters.
2 Scope And Objectives
2.1 The Construction Environmental Management Manual (CEMM) describes the
activities aimed at ensuring that the environmental impacts which could arise
during the project phases of the PROJECT are maintained within acceptable
limits and minimized as far as possible.
2.2 The essential objectives of the CEMP are as follows:
2.2.1 Protect the work site and surrounding areas from unacceptable impacts
2.2.2 Identify potential environmental effects/impacts
2.2.3 Identify mitigation measures to control the adverse environmental effects
produced
2.2.4 Manual activities of control, monitoring, inspections and corrective actions
to meet following objectives :
 Continuously reducing waste, emissions and discharges, and improving
efficient use of energy and natural resources

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 Assure the environmental compatibility of plants and facilities during all

project phase
 Minimize the impact of the activities on site on the environment
2.3 The scope of the environmental management activities is accomplished during
the Construction and commissioning stages of the Contract by means of the
following activities :
2.3.1 Site Inspections on Environmental Issues
2.3.2 Waste Management

2.3.3 Environmental Awareness and Training
3. Responsibility For CEMP
3.1 IKAN’s Site Manager, who will act as CEMP Manager, will be responsible for the
development and implementation of the environmental activities described in
this EMP.
3.2 The Incharge Site HSE’s environmental responsibilities include the following:
3.2.1 To ensure that all construction personnel involved with construction related
activities are aware of the objectives and appropriate environmental
requirements
3.2.2 To acknowledge the Project organization with environmental policy of the project
3.2.3 To carry out site inspections
3.2.4 To manage the waste streams
3.2.5 To compile and issue required documents and reports
3.2.6 To design and run environmental training
3.2.7 To liaise with CUSTOMER on environmental issues
4. Waste Management
4.1 Purpose
The purpose of this procedure is to outline the requirements for managing and
controlling the waste management systems to be applied during the Construction
of the PROJECT.
4.2 Scope
This procedure applies to all locations and accommodation utilized by IKAN and
its subcontractors.
4.3 Definitions
4.3.1 Aqueous waste All untreated effluent such as sewerage, detergent and
other contaminated water
4.3.2 Hazardous waste Includes chemical waste either liquid or solid that may
present a risk of personal injury or impact to the

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environment, including oils, grease and other hydrocarbon
based materials.
4.3.3 Solid waste Includes domestic waste, concrete, soil, redundant scrap
etc.
4.4 Reference and Guidelines

Responsibilities
4.4.1 Site Waste Coordinator
Shall ensure the following:
 Suitable arrangements are in place to ensure the consignment and disposal
of waste materials. These arrangements shall include;
 Will daily monitor site conditions and ensure that remedial actions are
implemented.
 Shall satisfy himself that waste material removed from site is reaching the
landfill area or incineration facility, and is not being “fly tipped” or causing
environmental damage.
4.4.2 Subcontractors
IKAN and it’s subcontractors are responsible for ensuring that the arrangements
provided for on site are being followed and adhered to.
Specially:
 Assign responsibility within their organization for the control and elimination
of waste material.
 Monitor and maintain an audit trail of the arrangements in place for
controlling waste management.
 Disposal of all waste material from site will be carried out to PROJECT
approved disposal sites.
4.5 Instructions
Aqueous waste will be connected to septic tanks via drains and disposed off at a
nominated location of CUSTOMER.
4.5.1 The construction debris will be disposed off at a nominated location of
CUSTOMER.
4.5.2 Domestic solid waste from the camps and accommodation will be stored
in predetermined collection points prior to their removal and transport to
disposal sites approved by PROJECT.
4.5.3 Timber and other scrap material with a commercial value shall be
separated and stored in segregated areas prior to removal.

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4.5.4 Oil and other lubricants shall be collected in drums and disposed off in
accordance with PROJECT instructions.
4.5.5 Batteries shall be drained and flushed before disposal, and the residual
acid diluted and neutralized, shall be discharged into the sewerage plant.
4.5.6 Sharp containers will be provided in the medical facilities (for syringes,
suturing kits and needles) and also clearly identified bagging for infectious
or contaminated dressings, these will be removed and incinerated.
4.5.7 Adequate drainage and sewerage facilities designed and installed in

accordance with PROJECT specifications.
4.5.8 Siting and provision of temporary soak pits in areas designated by
PROJECT.
4.5.9 Siting and provision of concrete wash areas and disposal area.
4.5.10 Identification of disposal pits for non contaminated material such as spoil.
5. Hazardous Material
5.1 Purpose
This procedure has been developed to provide a system for recording and
controlling the use of all hazardous materials introduced on site.
5.2 Scope
To be applied for all materials being introduced to the project where their use
could be considered as potentially hazardous without the correct control
measures in place.
5.3 Definition
Hazardous Material: Any substance or compound that has the ability to produce
an adverse health effect in a worker.
Administration
5.4.1 Application of this procedure for carrying out assessments shall be the
responsibility of the Supervisor and/or HSE organization, as required by
the material to be used. Advice may be sought from the Site HSE
department and the PROJECT organization.
5.4.2 IKAN, Subcontractors and vendors who introduce a material onto the
project shall provide:
A Material Safety Data Sheet (MSDS) shall be submitted to the Site HSE.
The following minimum information shall be provided :
 Name and address of supplier
 Trade name or commonly known name
 Chemical constituents
 Use & purpose

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 Occupational exposure limits/threshold limit values

 Chemical reactions and substances that are incompatible
 Fire, toxic, corrosive and environmental hazards
 Fire extinguishing mediums
 Waste management and disposal
 Emergency actions
 Personal protective clothing
 First aid and medical treatment
 Storage, Package and labelling
Details of the delivery will be provided to the Incharge Site HSE, who
shall co-ordinate with the Task Supervisor/Subcontractor.
Prior to the use of any substance classified as hazardous all precautions
including the following will be taken:-
 First aid equipment
 Firefighting equipment
 Protective clothing
 Absorbent sand or other material necessary to contain spillages
 Changing rooms or other welfare facility
 Minimization of the amount to be used (minimum required)
6. Night Working
6.1 Purpose
The general philosophy on the project is to eliminate, where possible, any work
that continues into the hours of darkness. With this in mind, the purpose of this
procedure is to outline the requirements and responsibilities for any work or
activity that falls outside this general philosophy, whether programmed or
otherwise.
6.2 Scope
This procedure will typically apply to activities such as concrete pours, NDT work,
test runs and other activities experienced during the Construction and
commissioning phases of the project.
6.3 Definitions
6.3.1 Lumen is the unit used to describe the amount of light emitted by a
source or received on a surface.
6.3.2 Lux is equivalent to one lumen per square meter.

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6.4.1 Responsibilities
The Incharge Site HSE will be responsible for the following:
 Ensuring that supervision and subcontractor management are familiar with
this procedure.
 That any work carried out during the night is covered by this procedure.
 Monitoring site conditions and measuring the lighting provided to ensure it
falls within the requirements of this procedure.
Area Incharges will be responsible for:
 When occasions occur, that require working into the hours of darkness, the
responsible Supervisor will ensure that the PROJECT Site Representative
has been informed and that he is satisfied that all necessary precautions are
in place.
 Plan the work as far as practicable to eliminate the need for night working,
but have contingency manuals and arrangements in place to carry out the
work safely, if necessary.
 For activities such as radiography, they will ensure that signs, barriers and
flushing lights are provided as well as adequate lighting.
 Provision of instruction. Particularly with regard to the movement of vehicles
(concrete trucks) within the areas of work.
 Ensuring that adequate barriers are provided around areas where hazards
may exist, and that such hazards are clearly lit.
 Ensure that provided lighting is adequate (minimum of 100 LUX) and that
personnel are not working in a shadow.
6.4.2 Instructions
 All points of exit, pathways and muster points shall be clearly illuminated.
 Ladder accesses and egress shall be clearly illuminated.
 Lighting equipment provided shall be 110 volts, and checked in accordance
with the procedure for temporary electrics.
 Where bayonet type light bulbs are used as stringers for illuminating provided
for this purpose shall be sited to avoid glare and spaced to provide adequate
light for the areas covered.
 Tower lighting shall be sited in a manner that illuminates all parts of the area
where the work is taking place.
 Lighting provided in confined spaces shall be in accordance with Company
specifications.
 Generators provided shall be checked prior to use to ensure they meet the
requirements of the Plant and Equipment procedures.

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 Cables employed for the purpose of temporary lighting shall be routed to

ensure that they do not present a trip hazard or other obstruction.
 Lighting poles and other metal parts shall be earthed and the circuit fitted with
residual current devices.
7. Housekeeping
7.1 Purpose
The purpose of this procedure is to outline the requirements for managing and
controlling housekeeping operations during the construction of the PROJECT.
7.2 Scope
This procedure applies to all locations i.e. offices, laboratories, workshops, sites
or pipelines.
7.3 Definitions
Housekeeping is the act of keeping the working environment cleared of all
unnecessary waste and materials, thereby providing a first-line of defense
against accidents and injuries. Housekeeping is the responsibility of all site
personnel, and line management’s commitment will be demonstrated by the
continued efforts of the supervisory staff towards this activity.
The Incharge Site HSE ensures the following:
 That suitable arrangement, including for subcontractors, are in place to
maintain site tidiness to a high standard.
 Will daily monitor site conditions and ensure that remedial actions are
implemented.
 Shall engage a separate subcontractor, if necessary, to remove waste
material including arrangements for specialised or hazardous waste.
 Shall satisfy himself that waste material removed from site is reaching the
landfill area or incineration facility, and is not being “fly tipped” or causing
environmental damage.
IKAN and its subcontractors are wholly responsible for the Construction of site
housekeeping, specifically they will:
 Assign responsibility within their organization for the control and elimination of
waste material.
 Monitor the arrangements in place for controlling housekeeping, for
effectiveness.
 Disposal of all waste material from site must be carried out to PROJECT
approved disposal sites.

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7.4.2 Instructions
These instructions shall apply equally to office, workshop, site or desert
locations, used during the course of the project.
 All emergency exits, passageways, exits, fire doors, break-glass alarm points,
firefighting equipment, first aid stations, and other emergency stations shall
be kept clear, unobstructed and in good working order.
 All workplaces, accesses and means of escape shall be maintained clear of
debris, waste and other rubbish, which shall be disposed off in segregated
containers for disposal.
 All spillages of liquids, especially of oily or greasy liquids, shall be
immediately cleared by absorption in inert sand or other suitable materials.
Toxic, corrosive or other hazardous liquids shall be cleared up in accordance
with manufacturer’s instructions or HSE data sheet. All material used to mop
up spills shall be immediately removed to a safe place and stored in closed
containers for safe disposal.
 Tools, equipment and raw materials at the workplace should be kept to a
minimum, commensurate with efficient working practice. Finished work, tools
and equipment should be removed as soon as possible to their defined
storage area such that the workplace is maintained clear.
 Common-sense and good working practice shall be employed when storing
or placing materials, boxes, pallets or containers such that they do not pose a
threat to workers from lifting, tripping or blocking egress routes. Offices shall
be regularly tidied and cleaned. Laboratories and workshops shall be
maintained clear of debris, waste and other rubbish, which shall be disposed
off in accordance with manufacturer’s guidelines.
 Adequate time will be assigned to ensure that good housekeeping is
maintained. This may be carried out by the workers in a particular office,
workshop or site or, by a team of specialist cleaners.
 Any instances of poor housekeeping that results in the creation of a tripping,
slipping or fire hazard shall be immediately dealt with.
 Materials shall be stacked or stored in a safe manner that prevents sliding,
falling or collapse.
 When carrying out shuttering operations or any other activity that results in
splinters, nails or other sharp edges, the activity will be controlled by the
removal or other methods as appropriate.
 Arrangements shall be in place to ensure that cable management is
controlled and that walkways/stairways are kept clear of temporary electric’s
and hoses.
 Waste disposal containers shall be sited for food waste, and such areas as
utilized for eating shall be kept clean and tidy.

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 Where materials are being removed from elevated structures, proper

arrangements shall be in place e.g. barriers, signs, winches, hoists etc. to
eliminate the risk of injury to personnel working in the area.
8. Noise
2.1 Purpose
The purpose of this procedure is to outline the hazards associated with noise and
the preventative measures that are to be taken to reduce risk to health.
8.2 Scope
The procedure covers all areas where the work is being carried out and includes
consideration for adjacent population areas.
8.3 Definition
8.3.1 Noise is defined as unwanted sound, which at certain volume levels may
cause irreparable damage to hearing.
8.3.2 Frequency is the pitch measured in Hertz, calculated from the rate of
pressure fluctuations of sound waves.
8.3.3 dB refers to a unit of sound pressure fed into an electronic weighting
network which provides an approximate sound level calculated over the
total frequencies.
8.3.4 dB (A) refers to the characteristics of sound which are filtered to replicate
the noise heard by the human ear.
8.3.5 Attenuation is the reduction of noise achieved by hearing protection, each
type of ear protector should have attenuation table which illustrate the
noise reduction at different frequencies, e.g. 30 dB(A) at 5,000 Hz.
8.4 Reference And Guidelines
8.4.1 Introduction
The phenomena of noise induced hearing loss has only, relatively speaking,
been recently analyzed and understood. The causation factors of working in
industries where high levels of noise are generated are now clearly understood,
and the long term consequences created from working in such high risk
environments placing greater levels of care on employing companies.
The physiological damage of working in environments where high levels of noise
exists can be simply explained as the damage caused to the fine hairs in the
Cochlea, part of the hearing mechanism sited in the inner ear. These hairs are
joined to nerves transmitting the sensation of hearing to the brain; prolonged
exposure to high levels of noise will result in auditory fatigue and eventual failure
of function for those fine hairs. This may result in temporary deafness called a
‘Temporary Threshold Shift’ or permanent deafness which includes the
occupational illness of ‘Noise Induced Hearing Loss’.
 Managing Contractor and IKAN site management.

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 Supervision when planning the work shall take into account the anticipated
noise levels that persons under their control may be exposed to.
 Where any concerns exist, shall consult with the HSE department and
arrange for noise analysis to take place.
 Will provide adequate and suitable hearing protection for the work being
performed, recognizing the attenuation factors of the different ear protectors.
8.4.3 HSE Department
 Shall advice on the procurement of hearing protection.
 Shall carry out noise assessments where and when necessary, and produce
noise contour maps with octave band frequencies analyzed.
 Shall ensure that the appropriate signs are displayed for areas where high
levels of noise exit.
 Prepare toolbox talks and other training material for briefing the workforce.
8.4.4 Instructions
 The action point for noise on the PROJECT is 85 dB (A), noise levels 85
dB(A) and over will require the provision of signs, mandatory hearing
protection and an analysis of the noise emissions.
 The maximum noise levels to which anyone may be exposed to are 115
dB(A) continuous and 135 dB(A) impulse or short duration. This includes
personnel wearing hearing protection.
 Instances where personnel are exposed to high levels of noise will require
screening to assess if any impairment has occurred.
 In areas where noise may interfere with communications, suitable alternative
arrangements shall be in place for alerting the work parties in the event of an
emergency.

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PART - IV
HEALTH & HYGIENE
1. Purpose
The purpose of this part of the Manual is to specify requirements of maintaining high
standards of health and hygiene at the PROJECT.
2. Scope
The arrangements and instructions contained in this part of the Manual shall be
applicable to all activities of IKAN as well as its subcontractors.
3. Medical Personnel And Facilities
3.1 Paramedical personnel shall provide medical services to the staff advise
personnel on health related issues and promote high standards of health in order
to maximize their presence at work and optimize their performance.
3.2 Detailed responsibilities of the medical staff will be:-
3.2.1 In collaboration with Plant’s medical staff, deal with medical emergencies and
common illnesses to promote good health and advise staff on measures to
protect themselves from health hazards. Depending upon the job in the field, the
emergencies could be of various natures e.g., fractures, burns, cardiac problems,
heat stroke, exhaustion and snake bites etc.
3.2.2 To carry out inspections/audits for monitoring health and hygiene conditions and
give suggestion for remedial actions.
3.2.3 To provide basic first aid training to all staff. To provide training of designated first
aiders to a level of the advance first aid.
3.2.4 To maintain field clinic equipment and provide requisite medical services to the
staff by utilizing the given resources in the most cost effective manner.
3.3 First Aid (Medical) Facilities

Following will be provided at the work site
3.3.1 Site clinic will feature
 A hand washing facility
 Toilet
 Good light and backup power supply
 Lockable refrigerator with ice packs
 Suitable disposable for clinical waste including syringes
 Temperature control
 Insect screen

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 Drip hooks
 Bed pan
3.3.2 Emergency Medicines and Injections
3.3.3 I /V Fluids
3.3.4 Ambulance
A proper Ambulance (preferably a four-wheel drive vehicle) should be available
at site on a 24-hour basis. It will contain:
 Oxygen cylinder with face mask
 Stretcher
 VHF / HF Radio
 Emergency Light
 Rotating flashing beacon lights
 Portable suction machine
 Emergency kit (This kit needs to be placed in the clinic because of the
controlled temperature, and will be kept in the ambulance in case of
emergency)
4. Heat Stress
4.1 General
4.1.1 Heat stress is usually the result of work being performed at elevated
temperatures. Contributory factors may also include a decrease of natural body
ventilation by protective clothing e.g. chemical & impervious suits.
4.1.2 Note: If the body’s physiological processes fail to maintain a normal body
temperature because of excessive heat, a number of physical reactions can
occur ranging from mild (such as fatigue, irritability, anxiety, and decreased
concentration, dexterity, or movement) to fatal, because heat stress is one of the
most common and potentially serious illnesses that Construction workers
encounter; in areas where high temperatures are normally encountered, regular
monitoring and other preventative measures are vital.
It is the responsibility of the line management to ensure that personnel under
their control are educated in recognizing and understanding the treatment for the
various forms of heat stress, and that supervisor actively monitoring the work
force for signs and symptoms of heat stress.
4.3 Preventive Measures
4.3.1 Employees must have access to cool potable water at their place of work. Water
coolers and paper cups will be provided for all crews.
4.3.2 Shaded areas will be provided for rest periods and instructions given to workers
that resting adjacent to, or under plant equipment is strictly prohibited.

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4.3.3 First Aid equipment provided on site will include treatment for dehydration e.g.
electrolytes, salt tablets etc.
4.4 Types of Heat Stress

4.4.1 Heat Stroke
Heat stroke is an acute and dangerous reaction to heat stress caused by a failure
of the heat regulating mechanisms of the body, e.g. a breakdown of the
employee’s temperature control system that causes sweating. Body temperature
rises so high that brain damage and death will result if the person is not cooled
quickly.
 Symptoms
Red, hot, dry skin, although the person may have been sweating earlier;
nausea; dizziness; confusion; extremely high blood pressure, rapid
respiratory and pulse rate; unconsciousness or coma.
 Actions
Casualty must be cooled down and medical aid sought immediately with
the person transported to the site medical facilities.
4.4.2 Heat Exhaustion
Heat exhaustion is a state of very definite weakness or exhaustion caused by the
loss of fluids from the body. This condition is much less dangerous than heat
strokes, but must be treated early on to prevent eventual deterioration to heat
stroke.
 Symptoms
1. Pale, clammy and moist skin.
2. Profuse perspiration and extreme weakness.
3. Body temperature is normal, pulse is weak and rapid, and breathing is
shallow. The person may have a headache, may vomit, and may be
dizzy.
4.4.3 Heat Cramps
Heat cramps are caused by perspiration that is not balanced by adequate fluid
intake. Heat cramps are often the first sign of a condition that can lead to heat
stroke.
 Symptoms
* Acute painful spasms of voluntary muscles; e.g., abdomen and
extremities.

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4.4.4 Heat Rash

Heat rash is caused by continuous exposure to heat and humid air and is
aggravated by chafing clothes. The condition decreases ability to tolerate heat.
 Symptoms
* Mild red rash, especially in areas of the body in contact with
protective gear.
4.4.5 Conclusion
All of the above conditions must be reported to the site medical clinic and treated
as soon as possible, medical staff will send regular communiqués on the subject
of heat stress and inform management of any concerns.
The contents of this procedure will be communicated and emphasized to site
management and Area Incharges during training sessions, and at the weekly
HSE meetings.
5. First Aid Training
5.1 The responsibility for first aid training will rest with the Incharge Site HSE and the
medical staff at site.
5.2 Although all employees will be trained in basic first aid, designated first aiders,
having got training in advance first aid will be posted at selected points to impart
first aid, when required.
6. Living Camp
CUSTOMER sanitary code will apply on our camping facilities. The camp will be visited
and approved by CUSTOMER before IKAN moves in it’s manpower. A minimum living
space of 50 sqft will be allocated per person.
6.1 Living Accommodation And Toilets
6.1.1 Suitable and adequate living accommodation shall be provided to all the
employees by IKAN.
6.1.2 In summer, the accommodation has to have cooling arrangements in the form of
ACs, desert coolers and ceiling / pedestal fans, as the case may be.
6.1.3 The living rooms / dormitories have to be airy and well lit. No congestion inside
the rooms will be allowed.
6.1.4 Toilets have to be provided with facilities such as wash basins, urinals and WCs.
Use of antiseptics will be made on daily basis to ensure proper hygiene and
sanitation.
6.1.5 The medical staff will carry out regular inspections of the living accommodation
and toilets and recommend remedial measures for continuous improvement.

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6.2 Cooking Houses And Dining Areas
6.2.1 Cooking Houses
 The medical staff will ensure periodical checks of the cooking staff, particularly
for symptoms of hepatitis B.
 All the cooking places will be enclosed; fire wood will not be used in the oven,
instead LPG will be used.
 All the cook houses will be regularly monitored by the Incharge Site HSE and
medical staff for hygiene and sanitation, apart from ensuring the medical fitness
of the cooks. In the same way, cook houses of the subcontractor(s) and
canteens etc, will also be kept under surveillance.
6.2.2 Dining Areas
Dining Areas have to be spacious, airy and well lit. All floors in the dining areas
have to be brick soled. Cleaning of the dining areas has to be done after service of
every meal. consumption. The medical staff will ensure that all dining areas,
including those of the subcontractor(s) and canteens etc, are fly proof and remain
clean at all times.
7. Welfare Of Personnel
7.1 Toilet facilities for workers shall be provided at site and maintained regularly.
7.2 Water coolers and sun shades shall be provided on site and at camp for labor.
8. Substance Abuse (Use Of Drugs And Narcotics)
Use of drugs and narcotics is strictly prohibited at all work places as well as in the living
camp. Anyone violating the ban will be immediately removed from the site.
Rules
You must follow these rules while you are on IKAN premises and while you
conduct IKAN business. The rules apply any place you conduct IKAN business,
including an IKAN vehicle or your own vehicle:
1. You may not use, possess, or be under the influence of alcohol on IKAN
premises.
2. You may not use, possess, or be under the influence of illegal drugs.
3. You may not sell, buy, transfer, or distribute any drugs. It is against the law to
do so, and we will report such actions to the authorities.
4. You may not use, possess, sell, buy, transfer, or distribute drugs.
5. You may not use or be under the influence of inhalants.
6. You must follow these rules if you take prescription or over-the-counter drug
on the job.
• You may use a prescription drug only if a licensed health care provider
prescribed it for you within the last year.
• You may use prescription or over-the-counter drugs only if they do not generally
affect your ability to work safely.
• You must follow directions, including dosage limits and usage cautions.
• You must keep these drugs in their original containers or bring only a single-day
supply.

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The IKAN may consult with a doctor to determine if a prescription or over-the
counter drug may create a risk if you use it on the job. The IKAN may change
your work duties or restrict you from working while you are using a prescription or
over-the-counter drug that creates such a risk.
7. You may not use machinery while taking prescription or over-the-counter

drugs that impair your ability to work safely. This includes vehicles. You must
cooperate with any investigation into substance abuse. An investigation may
include tests to detect the use of alcohol, drugs, or inhalants.
9. Drainage, Sewerage And Septic Tank In The Offices And Camp Area
9.1 Sewerage and Septic Tank(s)
For hygiene and sanitation, temporary sewerage will be laid out, which will
culminate in septic tank(s) and a soakage pit.
9.2 Drains
Wherever necessary, open drains will be constructed for the disposal of rain
water.

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PART V
SITE SECURITY
1 Purpose
The purpose of this specification is to describe the primary functions in security
necessary for the prevention of loss of equipment, materials etc. due to carelessness,
negligence, vandalism and pilfering.
2 Scope
This specification defines the rules, regulations and responsibilities which must be
implemented in order to effectively control security operations on the PROJECT site.
The main objective of security is to protect the property from fire & theft and to stop the
unauthorized entry in to the specified area. The company’s security rules and regulation
will be incorporated to the maximum possible extent in to the job site security rules as
per requirement of CUSTOMER.
3 Method and Responsibilities
The Site Manager (SM) is responsible for arranging meetings with the Customer security
representatives to outline the Company requirements for security and to incorporate any
Customer requirements in to the security plan of the project.
The HSE Manager will be responsible for implementing the Security Plan, monitoring
and supervising its implementation and administering the subsequent operations.
3.2 Security Organization
The security organization will be establish according to the site condition such as
number of employees area to the guarded and the local condition of law and order. The
nature of responsibilities and strength of security personals to be deputed at site will be
based upon the information provided by the CUSTOMER.
3.3 Identification of Employees
IKAN and sub-contractor employees working on site will be issued site identity cards on
completion of the HSE induction course as per Customer procedures.
All employees on site must carry their site identity card at all times, Non compliance with
this rule can exclude the person from the site until the site identity card is produced.
Site employees must not use any site building for the purpose of domestic habitation.
Any employees in breach of this rule will have their site identity card confiscated followed
by their expulsion.
The CUSTOMER representative at site reserves the right to check any issued site
identification cards at any time.
When a person leaves the site on termination or transfer he must return the site identity
card to IKAN. The IKAN shall inform the CUSTOMER of any such personnel changes
and return the relevant site identity card to the concerned authoritative end. Loss of
identity card is to be reported to the HSE Manager.

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Personnel must have the appropriate Personnel Protective Equipment (P.P.E) prior to
entry of the site, no compliance with this rule can result in immediate expulsion from site.
3.4 Timekeeping
It is the responsibility of the IKAN site security to control the timekeeping of all
employees in accordance with the site rules and conditions of contract as dictated by
CUSTOMER.
3.5 Visitors
The temporary visitors will be provided with the visitor’s card after registration of their
name, reason for visit and the address with respect to the company. The visitor card /
batch will be signed of and returned to the gate at the end of visit. Visitors will be
accompanied at all times on site by a responsible person until or unless they are
properly inducted and issued with a full identity card.
Visitors to contractors will only be allowed on site with prior approval of the CUSTOMER
after providing the appropriate Personnel Protective Equipment.
The Security Guard will ensure that all visitors are made aware of any smoking
regulations which are in force on site and of fire and emergency evacuation procedures
and HSE regulations.
3.6 Prohibited Items

The possession of the following items on site is strictly forbidden. Nobody will be allowed
to carry any one of these articles under any circumstances.
- Any purpose made weapon
- Firearms
- Cameras and flash equipment
- Transistor radios
- Intoxicants
- Drugs illegal
- Unapproved pager and portable telephone equipment
- Any battery powered equipment not ‘intrinsically safe’ rated
- Alcohol – instant dismissal
3.7 Vehicles Entering Site

The Vehicle entry Permit for all the vehicles require at project site will be issued in
accordance with CUSTOMER procedure and this will be place in a prominent location of
the vehicles. Whereas, the visitor’s vehicles and vehicles performing temporarily at site,
the security guard will issue a temporary vehicle pass after permission from authoritative
end. The Security Guard is responsible for completing the Vehicle Entry Log Book/Form
for all vehicles entering and leaving the site.
Drivers of all delivery and collection vehicles must remain with their vehicles whilst they
are no site. For vehicles entering construction sites where a hot work permit and / or
flammable gas test may be required, the vehicle entry must be approved by the

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Construction Manager responsible for the area. Movement outside the area designated
on the entry permit is strictly forbidden.
The Security Guard is responsible for collecting the vehicle entry permit from all site
vehicles on their departure from site and updating the vehicle entry log book/form.
The Security Guard is responsible for inspecting delivery vehicles to ensure that Delivery
Advice Notes cover the material being carried. The vehicle driver must identify any
materials not for delivery to the site warehouse and to be taken off-site on departure.
Passengers who accompany drivers of vehicles will not enter the site unless authorized
to do so.
All contractor’s vehicles leaving the site must be checked by the Security Guard and
when such vehicles contain materials and/or equipment, an appropriately signed
Authorization to Remove Material Form must be produced before exit is allowed.
Car parking for the IKAN and sub-contractors employee vehicles should be possibly
outside the actual construction site, materials compound and contractors areas.
The CUSTOMER and IKAN representative reserves the right to conduct search on any
vehicles at project site.
3.8 Entrances and Boundaries

Careful consideration shall be given to the location of entrance/exit gates during the
preparation of the site mobilization, entering and exiting the site through the gates will be
kept under full view at all times which may necessitate the provision of lighting at these
points.
All doors and gates to the warehouse and laydown areas should be provided with a lock,
which will be secured at the end of each working day by the person nominated by the
Site Manager. It is important that only nominated persons have access to keys. Spare
keys will be available from the security office for emergency access.
Boundary fencing must be sound and effective. Chain-linked type fencing is

recommended, in addition to its other properties it allows maximum visibility. External
fences shall be at least 1.80m high and have a 45o hangover with at least three strands
of barbed wire.
The HSE Manager and another nominee by site manager will be responsible for making
regular inspections of all boundary fences to check for any possible break. If it is
observed so the repair must be carried out on emergency basis.
3.9 Storage of Materials

Receipt of all deliveries of materials and equipment to the site are the responsibility of
the material coordinator. Consideration shall be given to the security of all items of value
to prevent their unauthorized removal.

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All sub-contractors are required to provide a secure storage area for materials and
equipment under their control to minimize thefts, stock shrinkage and consequent project
delays.
3.10 Cash on Site

IKAN and its sub-contractors employee’s wages are the responsibility of the concerned
accordingly. All necessary arrangements will be made in this regard to arrange the
payment to staff in due course of time.
3.11 Personal Property

Care must be given to employees personal property such as tools etc. contractors are
responsible for providing adequate lock-up facilities for all employees.
3.12 Notice Board

The important matters and authoritative instructions by HSE Manager will be conveyed
to security staff through notice board.
3.13 Reporting of Losses

Every incident involving loss or theft must be reported immediately to the respective line
supervisor who will inform the Site Manager. Enquiries and investigations into such
losses must be commenced as soon as possible by the HSE Manager who will (with the
approval of the Site Manager) inform the local police if required.
Incase of any loss of material, plant and equipment must be reported by site manager
immediately to:
- The local police
- Manager of Construction
A comprehensive written report of any loss should be sent to the CUSTOMER Office as
soon as possible. The report should include the following details:
- the nature of the loss, place and circumstances of the occurrence and if
known the exact date and time
- a detailed description of the items missing, quoting where applicable, plant
numbers, registration numbers and any relevant information which will assist
in identifying the equipment involved.
3.14 Pets
IKAN and its sub-contractor personnel are not allowed to keep pets or other animals at
the construction site.

71

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M A N U A L S

PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

PROJECT HSE PLAN

Name Designation Signature Date

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PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

3. QUALITY, HEALTH, SAFETY AND ENVIRONMENT POLICY

6. FLOW CHART HSE CONTROL PROCEDURE

1. IKAN SITE HSE RULES

2. SITE HSE PHILOSOPHY, OWNERSHIP, ORGANIZATION AND RESPONSIBILITIES

4. COMMUNICATION AND HSE MEETINGS

4.1 HSE TARGETS AND GOALS

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PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

5. WORKFORCE INVOLVEMENT, MOTIVATION AND HSE INCENTIVE

7. ORIENTATION, SITE HSE INDUCTION AND OTHER TRAINING ACTIVITIES

7.1 INITIAL HSE ORIENTATION PROGRAMMES

8. SAFE WORK PRACTICES

8.1 IKAN SITE GENERAL HSE RULES

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PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

8.31 FRAGILE ROOFING AND MATERIALS

10. EMERGENCY RESPONSE PLAN (ERP)

11. FIRE PREVENTION AND FIRE FIGHTING

12. HAZARD ANALYSIS AND RISK MANAGEMENT

13. PERSONAL PROTECTIVE EQUIPMENT

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13.7 EYE AND FACE PROTECTION

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3. MEDICAL PERSONNEL AND FACILITIES

5. FIRST AID TRAINING

6.1 LIVING ACCOMMODATION AND TOILETS

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QUALITY, HEALTH, SAFETY AND ENVIRONMENT POLICY

To lead engineering & contracting establishments in the region

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PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

We strive to minimize hazards by virtue of consistent HSE

2. Courage: We courage to adopt and implement creative ideas to meet the

3. Integrity: We attempt to be fair in all our business transactions and working

5. Safety: We consider safety as significant part of our operations. We adopt and

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PROJECT HSE PLAN Doc. Level: I Doc. Version: 00

6. Flow Chart HSE Control Procedure

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1. IKAN SITE HSE RULES

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REMEMBER! ACCIDENTS DON’T HAPPEN ……THEY ARE CAUSED

2.2.3.1 Site Leader

2.2.3.2 Area Leader

The ‘Area leader’ armband is worn by:-

2.2.3.3 Team Leader