DHARAMPAL SATYAPAL LTD.

Effective Date: 27.05.2023

UNIT: SFD, A – 85/86, Sector – 2, Noida
Title: Procedure for Records & Control of
Drawing Rev. No.: 00
SFD
NOIDA SFD/SOP/R&D/01 Page No.: 1 of 2

PROCEDURE FOR RECORDS & CONTROL OF DRAWING

1. PURPOSE
The purpose of this SOP is to establish guidelines for the proper management, control &
maintenance of drawing.

2. SCOPE
This SOP applies to all drawing including Engineering Drawing, Architectural Plans and
Technical Diagram.

3. RESPONSIBILITY
a) Creator -
b) Reviewer -
c) Approval -
d) Custodian -

4. Drawing Control Process:-

4.1 Drawing Identification –

4.1.1 Each drawing should have a unique identifier, such as a drawing number or code, which
is recorded in the inventory.

4.1.2 Drawing should include essentials information like tittle, creator, and creation date and
revision history.

4.2 Drawing Creation , Review & Approval -

4.2.1 The person who are authorized for creation of drawing having a good technical
knowledge of drawing, process for which drawing is to be prepared & performance of
Drawing.

4.2.2 Use standardized formats and template to ensure consistency across drawing.

4.2.3 Ensure pre-print of Creation by, Reviewed by & Approved by format.

4.2.4 Reviewer should assure the accuracy, technical content & completeness of the
Drawing.

Prepared by: Reviewed by: Approved by:

 DHARAMPAL SATYAPAL LTD.
Effective Date: 27.05.2023
UNIT: SFD, A – 85/86, Sector – 2, Noida
Title: Procedure for Records & Control of
Drawing Rev. No.: 00
SFD
NOIDA SFD/SOP/R&D/01 Page No.: 2 of 2

4.3 Drawing storage & distribution -

4.3.1 Physical drawing should be stored in a secure and controlled environment protected
from damage, moisture, fire.

4.3.2 Electronic drawing should be stored in a backed up system and accessible to

authorized personnel with appropriate access controls.

4.3.3 The drawing will be accessible only by those person who will be authorized by
department.

5 Documentation & Records:-

5.1.1 The custodian are responsible for proper documentation & maintaining the records of
drawings.

5.1.2 Establish retention period for drawing based on regulatory requirements.

5.1.3 Periodically review and update the drawing inventory, identifying obsolete or outdated
drawing for disposal.

5.1.4 Ensure proper disposal methods, such as shredding or secure deletion to protect
sensitive information.

6 Review & Continuous improvement:-

6.1.1 Review regularly and assess the effectiveness of the drawing, making necessary
Revision or improvement are required.

6.1.2 Implement a revision control system to track changes made to drawing.

6.1.3 Clearly mark revisions using a standardized format including revision number, date
and description.

6.1.4 Maintained a record of previous revisions and their associated document for reference
and traceability.

Prepared by: Reviewed by: Approved by: