TI Activity 7 ACCOMPLISHING REPORTS FORMS

Activity 1
ACCOMPLISHING SCHOOL FORMS

AND OTHER RELATED REPORTS
Teaching
Internship
e-Portfolio
Activity
1
Activity 7
ACCOMPLISHING REPORTS/ FORMS
My Aims/Purposes
At the end of the activity, I should be able to:
a. identify all the school forms and their uses; and

b. accomplish each school form and other related reports.
My Responsibilities
Aside from teaching, teaching interns are oriented and guided to accomplish
forms that are being required by the school. These forms contain information and data
which are useful to keep track of their progress, enrollment details among others.
a. The following are the modified school forms that you need to familiarize to
accomplish them easily.
LIST OF MODIFIED SCHOOL FORMS
CODES AND DESCRIPTION TO BE MODE OF SCHEDULE

TITLE PREPARED PREPARATION
BY
SF 1- School Master List of Class LIS Beginning of
Register Class Enrollment Adviser School Year
(BoSY) and
as needed
SF 2- Learner’s Recording of Class Partially through Daily
Daily Class attendance, Adviser LIS and manual
Attendance absence,
tardiness
(template with
learners’ name)
SF 3- Books List of books (by Class Partially through Beginning of
Issued and title) issue to/ Adviser LIS and manual School Year
Return returned by (BoSY) and
learners End of
School Year
(EoSY)
SF 4- Summary Enrollment School Head LIS Monthly
2
Enrollment and count/
Movement of transferred in/
Learners out and dropout
by grade level
(Summary of
SF2)
SF 5- Report List of Promoted/ Class LIS EoSY
on Promotion Retained by Adviser
Class
SF 6- Summary Number of
Report on Promoted/
Promotion Retained by
Grade Level
(Summary of
SF5)
SF 7- Inventory List of school School Head Manual BoSY or as
of School personnel with (originally needed
Personnel basic profile and designed in
teaching load/ Human
assignment Resource
Information
System)
SF 8- Learner Per learner Class LIS BoSY or
Basic Health assessment of Adviser/ EoSY
Profile Body Mass Index MAPEH
teachers
SF 9- Learner Individual Class Manual Quarterly
Progress academic, Adviser
Report Card behavioral and
attendance
report by quarter
(formerly Form
138)
SF 10- Individual Class Manual EoSY
Learner’s academic record Adviser
Permanent by quarter and
Academic SY (Simplified
Record and standard
from former
Form 137)
Reference: DO No. 4, s. 2014 and DO No. 11, s. 2018
3
IMPORTANT TO NOTE!
After knowing the different forms, here are the initial task of teacher- adviser
pursuant to the DepEd Order No. 11, s. 2018. This task is to ensure the quality and
consistency of the learner information. Kindly ask the assistance of your faculty experts
in elucidating the steps below.
1. At the beginning of the school year, collect supporting documents like PSA Birth
Certificate, Baptismal Certificate and the like to establish the identity of each learner
assigned per class.
2. If the learner is from other school, the teacher adviser will coordinate and validate the
transfer of the Learner’s Permanent Academic Record. Guideline for the transfer of
the learner’s academic records as provided in DO No. 54, s. 2016 shall be properly
observed.
3. Diligently encode the learners basic information into the Learner Information System
(LIS) to avoid issues in data accuracy and reliability. The learner’s academic records
shall be the basis for enrolling or validating the said learner in the Learner
Information System (LIS).
4. After encoding all the information in the LIS, the class adviser can generate FS 1
using his/ her system account. This shall become the official enrollment list of his/
her class and shall be used as reference in any other reporting that requires the list
of officially enrolled learners.
5. The class adviser shall also download SF2 from the LIS with pre- loaded names of
learners. This learner daily attendance report shall be forwarded to the school head
assessment and consolidation, and to serve as reference for the consolidated report
on monthly movements of learners as required in SF4 or the Monthly Learner
Movement and Attendance Report.
6. At the end of the school year, once the computation of final rating for each learning
area is done, transfer the grades from the class record into SF10. Noted that SF 10
should not be prepared quarterly to avoid erasures in the document by ensuring that
only final grades are recorded. The validated SF10 will be the basis for updating
each learner’s status (promoted, conditionally promoted or retained) in the LIS as of
end of school year. Provisions stipulated in DepEd Order No. 58, s. 2017 Section IV,
paragraphs D & E and DepEd Order No. 69, s. 2016 Section IV, Paragraph B shall
be strictly observed. SF5 and SF6 or the Report on Promotion and Level of
Proficiency sand the Summarized Report on Promotion and Level of Proficiency,
respectively, for each class can be generated from the LIS using the school level
access accounts.
4
7. The SF5K shall be used for Kindergarten as validated by the Early Childhood Care
and Development (ECCD) Checklist post- test result and the Kindergarten Progress
Report Class Advisers in Kindergarten are not required to prepare SF-10 ES
(formerly known as Form 137)
8. These four (4) SFs (SF1, SF4- February & March, SF5 and SF6) generated from the
LIS shall be the focus of checking and should be supported by the appropriate
documents.
9. For graduating/ moving u levels (Kinder, Grade 6 and 10, 12) the class adviser shall
also prepare awards and/ or certificates in accordance with DO No. 36, s. 2016 or
the most recent applicable guidelines. The learner information on these awards and
certificates should be checked against SF1 Consistency.
5
ACCOMPLISHMENT OF DEPED FORMS
School Form 1 (SF 1) - School Register
Reference: DO No. 4 s.
2014
6
DESCRIPTIONS OF THE DATA ELEMENT
To have consistency in the information given in the form, refer to the following element below.
These serve as your guide in encoding the data.
1. School ID- A six digit- number assigned to a school recognized in EBEIS.
2. School Year- The prescribed period of time when schools offer daily instruction. It covers 10
months of regular schooling starting month of June (Beginning of School Year) up to the
month of March (End of School Year) of the following year.
3. School Name- Official name of school as registered in DepEd and EBEIS.
4. Grade Level- A degree/ stage of a learner classified according to age and progress.
5. Section- A group of pupils/ students convened together to receive instruction in a given

course or subject.
6. Learner Reference Number (LRN)- Twelve (12)- digit number which the pupil, student or
learner shall keep while completing the basic education program, regardless of transfer to
another school or learning center in the public or private sector and promoting/ moving up to
the secondary level. (DO 22, s. 2012)
7. Name of Learner- Name of an individual as reflected in the birth certificate or equivalent

document seeking basic literacy and functional life- learning skills.
8. Sex (Male or Female)- Learner’s biological and physiological sex as reflected in the birth
certificate or equivalent document.
9. Birth Date- Date of birth of the learner as reflected in the birth certificate or equivalent
document.
10. Place of Birth (Province)- Name of province where the learner was born as reflected in the
birth certificate or equivalent document.
11. Age by June (1st Friday)- The actual age in years of a learner as of last birthday by the 1 st
Friday of each school calendar year.
12. Mother Tongue- The language first learned by a learner; there are 19 major languages
identified in the recent DepEd Order which are: Tagalog, Kapampangan, Pangasinense,
Iloko, Bikol, Cebuano, Hiligaynon, Waray, Tausug, Maguondanaoan, Maranao, Chabacano,
Ybanag, Ivatan, Sambal, Aklanon, Kinaray-a, Yakan and Surigaonon. (DO 16, s. 2012 and
DO 28, s. 2013)
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13. IP (Specify ethnic group)- A group of people or homogenous societies identified by self-
ascription and ascription by others, who have continuously lived as organized community on
communaly bounded and defined territory.
14. Religion- The religious belief of the learner. For Muslim learners, “Islam” will be written
instead of Muslim under this column.
15. House #/ Street, Brgy., Municipality, Province- Refer to the place/ location where the
learner currently holds residence.
16. Name of Father- The name of the father of the learner as reflected in the birth certificate or
equivalent document.
17. Name of Mother- The name of the mother of the learner as reflected in the birth certificate
or equivalent document.
18. Name of Guardian- The person who oversees the welfare of the learner in behalf of the
parents.
19. Relationship to the Guardian- The relationship between the learner and the guardian.
20. Contact Number (of Parents/ Guardian)- Contact number of the parents and/ or the
guardian of the learner.
21. Remark/s- Additional information about the learner’s status or particular condition.
8
School Form 2 (SF 2) - Daily Attendance Report of Learners
9
2014
10
In order to have consistency in the information given in the form, refer to the
following element below. These serve as your guide in encoding the data.

course or subject.
6. Month- Month covered in the report.
7. Learner’s Name- Name of the individuals as reflected in the birth certificate or

8. Date (Daily)- School day (Monday, Tuesday, Wednesday, Thursday and Friday) and
date in month being reported.
9. Total number of Days Absent (per pupil)- Total number of absences of each
learner in the month reported.
10. Total number of days Tardy (per pupil)- Total number of times a learner was late
or spent less than the required time in school (under time including of classes) during
the month reported.
11. Remarks- Addition information about the learner’s status or particular condition.
12. Enrolment as of 1st Friday of June- The total number of enrolled learners as of 1 st
Friday of June.
13. Late enrolment- Learners who reported to school beyond the cut- off of BoSY. This
reflects only the number of late enrollees during the month being reported and not
the cumulative total.
14. Registered Learner as of end of the month- The actual number of learners who
are officially enrolled and registered (including transferred in) as of the last day of
classes for the month being reported. Learners who are dropped/ transferred out
during the month or prior the last day of classes for the month must not be added.
11
15. Percentage of Enrolment (registered learner as of end of the month over
Enrolment as of July 31)- The percentage (%) of the number of registered learners
with a computation of:
Registered Learners as of end of the month
Percentage= x 100
Enrolment as of 1 st Friday of June
16. Average Daily Attendance- The average daily number of learners attending classes
during the month being reported.
17. Percentage of Attendance for the month- The percentage of the attendance for
the current month with a computation of:
Total Daily Attendance
Percentage of Attendance for the Month=
Registered Learner as of End of the Month
18. Number of students with 5 consecutive days of absences- Total number of

learners who did not attend class for 5 consecutive days which can be used as basis
for home visitation.
19. Drop out (M/F/Total)- Total number of learners aggregated left school before
completing the prescribed grade level within the specified school year from 1 st Friday
of school calendar days to March 31 and should not be included in the total
enrollment as of the same date.
20. Transferred In (M/F/Total)- Total number of learners aggregated by male and

female who entered from one school to another either government or private from 1 st
Friday of school calendar days to March 31. Learners who transferred in must be
included when reporting total number of learners as of the end of the month being
reported.
21. Transferred Out (M/F/Total)- Total number of learners who left the school to enter
another school as evidenced by a request for permanent record (FORM 137) from 1 st
Friday of school calendar days to March 31. Learners who transferred out should not
be included in the total enrollment as of the same date.
22. Signature of Teacher- The name and signature of the teacher who prepared the
form.
23. Signature of School Head- The name and signature of the school head attesting
the correctness of form.
12
School Form 3 (SF3)- Books Issued and Returned
2014
13

course or subject.
7. Learner’s Name- Name of the individuals as reflected in the birth certificate or

8. Title of the Book & Reference for what subject area- The name of the book given
to each learner. The subject area to which the book is issued should also be
reflected.
9. Date Issued- The day the learner received the book allotted to him/ her.
10. Date Returned- The day the learner returned the book allotted to him/ her. (In cases
of losses/ unreturned, applicable code will be written in this column. Codes are: FM-
Force Majeure, TDO- transferred/ Dropout, NEG- Negligence)
11. Remarks/ Action Taken- May provide additional information for lost/ unreturned or
damaged books. Actions taken by the teachers are coded with the following
description: LLTR= secured Letter form the Learner duly signed by parent/ guardian
(for code FM), TLTR= Teacher prepared letter/ report duly noted by School Head for
submission to School Property Custodian (for code TDO), PTL= Paid by the Learner
(for code NEG).
12. Total Male- Total number of registered male learners.
13. Total Female- Total number of registered female learners.
14. Total Learners- Total Registered learners.

14
15. Total Copies Issued- The total number of copies of each textbook issued by the
teacher to the learners.
16. Total Copies Returned- The total number of returned textbooks by the learners to
the teacher.
17. Signature of Teacher- The signature above printed name of the teacher who
prepared the form.
15
School Form 4 (SF4) - Monthly Learners’ Movement and Attendance
2014
16
DESCRIPTION OF THE DATA ELEMENT

course or subject.
6. Name of Adviser- The person in the school assigned to supervise, guide and direct
a specific class and actual teaching to his/ her assigned class and other classes, if
there is any.
8. Registered Learners (As of end of the Month) (M/F/Total)- The number of learners
(M/F/Total) who are enrolled and registered in the school in the current month.
9. Attendance: Daily Average- This is the average daily attendance of learners by section/
grade/ and total for school divided by the total number of school days for the month.
Total Daily Attendance

Average Daily Attendance=
Number of School Days∈reporting Month
10. Attendance: Percentage for the Month- The percentage of the attendance for the current
month with a computation of:
Average Daily Attendance
Percentage of Attendance for the month= x 100
Registered Learners as of end of the month
11. Drop out Cumulative as of Previous Month (M/F/Grand Total)- Total number of learners
(male/female/grand total) who left school in the previous months.
12. Drop out for the Month (M/F/Grand Total)- Total number of learners (male/ female/ grand
total) who left school in the current month.
13. Drop out Cumulative as of End of the Month (M/F/Grand Total)- The number of learners
male/ female/ grand total who left schooling from the previous months and the current
month.
14. Transferred out Cumulative as of Previous Month (M/F/Grand Total)- Total number of
learners aggregated by male and female who move out of original school where he is
officially enrolled to enter another school from the previous months after enrollment.
17
15. Transferred out for the Month (M/F/Grand Total)- Total number of learners (male/ female/
grand total) who move out from the original school where he is officially listed to another
school in a current month.
16. Transferred out Cumulative as of End of the Month (M/F/Grand Total)- Total number of
learners who move out from the original school where he is officialy listed to another school.
17. Transferred In Cumulative as of Previous the Month (M/F/Grand Total)- The number of
learners (male/ female/ grand total) who move in from one school where he is officially
enrolled to a new enter school from the previous months after enrollment.
18. Transferred In For the Month (M/F/Grand Total)- The number of learners (male/ female/
grand total) who move in from one school where he is officially enrolled and transferred in
from another school in a current month.
19. Transferred In Cumulative as of End of the Month (M/F/Grand Total)- The number of
learners (male/ female/ grand total) who move in from one school where he officially enrolled
but opt to transfer to another school from the previous months after enrollment including the
current month.
20. Name Signature of School Head- The name and signature of the school head who
prepared the form.
18
School Form 5 (SF5)- Report on Promotion and Level of Proficiency
Ref
ere
nce
:
DO
No. 19
4 s.
20
14
1. School ID- A six- digit number assigned to a school recognized in EBEIS.
2. Curriculum- Systematic group of experiences or sequences of courses or subject

required for graduation or certification in each level of education. For Grade levels
implementing K to 12 Basic Education Curriculum, “K to 12 BEC” will be reflected.
For the remaining grade/ year level, “Restructured BEC” will be written.
3. School Year- The prescribed period of time when schools offer daily instruction. It
covers 10 months of regular schooling starting month of June (Beginning of
School Year) up to the month of March (End of School Year) of the following year.
5. Grade Level- A degree/ stage of a learner classified according to age and

progress.
6. Section- A group of pupils/ students convened together to receive instruction in a

given course or subject.
7. Learner Reference Number (LRN)- Twelve (12)- digit number which the pupil,
student or learner shall keep while completing the basic education program,
regardless of transfer to another school or learning center in the public or private
sector, and promoting/ moving up to the secondary level. (DO 22, s. 2012)
8. Learner’s Name- Name of an individual as reflected in birth certificate or

9. General Average- The average rating of a student in all subject areas taken in a
given school year written in a numerical value of 3 decimal places for honor
students and two for non- honors. Equivalent Descriptive Letter Value should be
written in close parenthesis. Leave this column blank for irregular learners or
learners with subject deficiencies.
10. Action Taken- Status of Learner as of end of School Year using the following
categories:
 Promoted: Satisfied requirements in all subject areas.
 Irregular: with incomplete subject/s, this category implies that the learner is
promoted to the next level but with deficiencies in one or more subject
area/s. As per D.O. #73, s. 2012 section G page 5, “If by the end of the
school year, the students are still at the Beginning level, they shall be
required to take summer classes”. Special instruction for grade 1 children
20
under the K to 12 Basic Education Program was issued on March 2013
(D.M. 46, s. 2013).
 Retained: Learner who was not able to complete even one subject area.
11. Incomplete Subject/s (completed as of end of SY)- The subject area from the
previous level taken by the student in the current school year because of previous
subject deficiency that he/she has passed in the current SY. This column is for K
to 12 Curriculum and the remaining RBEC in high school.
12. Incomplete Subject/s as of End of the current SY- The subject/s currently
undertaken the learner for the current School Year but failed to pass. This column
is for K to 12 Curriculum and the remaining RBEC in high school.
13. Summary Table- Promoted (M/F/ Grand Total)- The number of learners
(male/female/grand total) who are promoted to the next grade level for the next
school year.
14. Summary Table- Irregular (M/F/ Grand Total)- The number of learners
(male/female/grand total) who are promoted to the next grade level for the next
school year but with deficiency in some subject. (Applicable only to K to 12
Curriculum).
15. Summary Table- Retained (M/F/Grand Total)- The number of learners

(male/female/grand total) retained in the same grade level for the next school
year.
16. Level of Proficiency- Beginning (M/F/Grand Total)- The number of learners

(male/female/grand total) who are at the beginning level or whose numerical
grade is 74% and below.
17. Level of Proficiency- Developing (M/F/Grand Total)- The number of learners

(male/female/grand total) who are at the developing level or whose numerical
grade ranges from 75% to 79%.
18. Level of Proficiency- Approaching (M/F/Grand Total)- The number of learners

(male/female/grand total) who are at the approaching level or whose numerical
ranges from 80% to 84%.
19. Level of Proficiency- Proficient (M/F/Grand Total)- The number of learners

(male/female/grand total) who are at the proficient level or whose numerical
ranges from 85% to 89%.
20. Level of Proficiency- Advanced (M/F/Grand Total)- The number of learners

(male/female/grand total) who are at the advanced level or whose numerical
ranges from 90% and above.
21
21. Name and Signature of Class Adviser- The name and signature of the teacher
who prepared the form.
22. Name and Signature of School Head- The name and signature of the school
head attesting the veracity of this form.
22
School Form 6 (SF6)- Summarized Report on Promotion and Level of
Proficiency
2014
23
24
covers 10 months of regular schooling starting month of June (Beginning of
School Year)
4. Promoted (M/F/Grand Total)- Total number of learners (male/female/grand total)

in a certain grade level who are promoted for the next grade level for the next
school year.
5. Irregular (M/F/Grand Total)- Total number of learners (male/female/grand total)

who are promoted for the next grade level for the next school year but with
deficiency in some subject areas. (Applicable only to K to 12 Curriculum)
6. Retained (RBEC) (M/F/Grand Total)- Total number of learners

(male/female/grand total) in a certain grade level who are in the beginning level of
proficiency.
7. Level of Proficiency Beginning (M/F/Grand Total)- Total number of learners

(male/female/grand total) in a certain grade level who are in the beginning level of
proficiency.
8. Level of Proficiency Developing (M/F/Grand Total)- Total number of learners

(male/female/grand total) in a certain grade level who are in the developing level
of proficiency.
9. Level of Proficiency Approaching (M/F/Grand Total)- Total number of learners

(male/female/grand total) in a certain grade level who are in the approaching level
of proficiency.
10. Level of Proficiency Proficient (M/F/Grand Total)- Total number of learners

(male/female/grand total) in a certain grade level who are in the proficient level of
proficiency.
11. Level of Proficiency Advanced (M/F/Grand Total)- Total number of learners

(male/female/grand total) in a certain grade level who are in the advanced level of
proficiency.
head who prepared this form.
13. Name and Signature of DPO/ EPS- The name and signature of the Division’s
Planning Officer or EPS who reviewed and validated this form.
25
14. Name and Signature of Schools Division Superintendent- The name and
signature of the Schools Division Superintendent attesting the veracity of this
form.
School Form 7 (SF7)- School Personnel Assignment List and Basic Profile
26
2014

27
covers 10 months of regular schooling starting a month of June (Beginning of
School Year) up to the month of March (End of School Year) of the following year.
4. (A) Nationally Funded Teaching Related Items (Summary Table) Title of

Plantilla Position- Teaching and teaching- related Plantilla positions including
those with provisional appointments, Title of Plantilla as reflected in the PSI- POP
and/ or appointed (generic, where applicable).
5. Number of Incumbent- The total number of personnel occupying the said

Plantilla Position.
6. (B) Nationally- Funded Non- Teaching Items- Non- Teaching Plantilla positions
approved by DBM whose positions are not engaged in classroom teaching but
assist in the administrative work.
7. (C) Other Appointments and Funding Sources- Title Designation and Nature of
Appointment Designations as reflected in the contract or other related document.
8. Number of Teaching & Non- Teaching Incumbent/s- The total number of

teacing and non- teaching incumbents who are not holding Plantilla/ regular
position.
9. Name of Personnel- Employee’s complete name as reflected in the birth

certificate.
10. Sex- Employee’s sex as reflected in the birth certificate.
11. Fund Source- Name of the institution or source that finances the employment of
the particular employee.
12. Position/ Designation- The official item or position assigned to an employee as

reflected in the appointment paper, contract or equivalent document signed by the
approving authority.
13. Name of Appointment/ Employment Status- Appointment given to an employee

as reflected in the appointment paper.
14. Educational Qualification Degree- Highest Educational Attainment.

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15. Educational Qualification- Area of specialization/ field of study or specialized
Training.
16. Subject Taught (include Year and Section) Advisory Class & Other
Assignment (Please Specify)- Indicate subject areas being taught.
17. Daily Program- The daily schedule of the teacher for the subject areas he/ she
handles on a weekly basis.
18. Average Teaching Minutes per Day- Add the total number of minutes per day
for each subject area and divide by 5 days.
19. Remarks- Particular information about the personnel.
head who prepared this form.
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OTHER FORMS NEEDED
School Form 8 (SF8)- Learner’s Basic Health and Nutrition Report
This form is also necessary to accomplish and it is done at the beginning of the
School Year assisted by the school nurse. This procedure may be repeated as deemed
necessary to measure the improvement of the child’s health before the end of the school
year.
2014
30
School Form 9 (SF9)- Learner Progress Report Card
This form is formerly named as Form 138 or the Progress Report Card. No particular
guidelines have been made by DepEd about this form. You may ask for assistance from
your Practice Teaching Supervisor to fill- out this form. The format and content of the
existing Progress Report Card as prescribed by DO 8, s. 2015 will still be adopted in all
grade levels except Kinder.
Front Page
Back Page
Ref
ere
nce
: 31
DO
No.
4 s.
20
14
School Form 10 (SF10)- Learner’s Permanent Academic Record
32
Ref
ere
nce 33
:
DO
No.
4 s.
20
POINTS TO REMEMBER!
1. SF- 10- ES form is mandatory to all public schools. You can download the excel
format of this in the website of DepEd or in the LIS of your school. After
downloading, copy- paste some repeated information in SF1 such as Learner
Profile and LRN. You can also encode other required information about the
school.
2. If the learner transferred school before the issuance of DO 58, s. 2017 and the
originating school only submitted FORM 137, the receiving school is the one
responsible to do SF10 and just copy the grades and put it on the required quarter
and add it to a required quarter of the receiving school. The FORM 137 should be
attached to the SF10 made by the receiving school.
3. If the transfer happens during December the originating school should continue to
do SF10 and put some remarks transferred out to new school with effective date.
This will only be valid if there is a signature of the responsible person and seal
coming from originating school. After receiving the form, the receiving school will
put some information in the box, they will copy all information given by originating
school and create a new box to easily compute the grades of the learner.
4. Separate the printing of page 1 and page 2 is recommended instead of back to

back printing to ensure the cleanliness of the paper especially in putting the seal
later on. If two copies are not enough, then you can print additional page.
5. Don’t use hard bond paper in SF10, this is not possible in printing and may cause
some problem in mailing because you cannot fold also this form. Instead use
ordinary bond paper that can be printed in an ordinary printer. The purpose of this
modified school form is to make this simple, cheaper and easier.
6. If there are some changes in the name or information of the learner, it is not
allowed to create new SF10 because of the signatories. You can have some
alterations/ adjustment but should have countersigned by the school head.
7. Putting logo of the school and picture of the learner is strictly prohibited.
34
My Observation and Insights
Directions: Write your insights about your experience after accomplishing the different
forms. How do these give significant contribution to your learning experience as a
practice teacher?
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My Exhibits (Evidences/Documentations)
Attach a sample SF-1 that you have accomplished.
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TI Activity 7 ACCOMPLISHING REPORTS FORMS

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Activity 1

ACCOMPLISHING SCHOOL FORMS

At the end of the activity, I should be able to:

a. identify all the school forms and their uses; and

LIST OF MODIFIED SCHOOL FORMS

CODES AND DESCRIPTION TO BE MODE OF SCHEDULE

School Form 1 (SF 1) - School Register

1. School ID- A six digit- number assigned to a school recognized in EBEIS.

3. School Name- Official name of school as registered in DepEd and EBEIS.

5. Section- A group of pupils/ students convened together to receive instruction in a given

7. Name of Learner- Name of an individual as reflected in the birth certificate or equivalent

DESCRIPTIONS OF THE DATA ELEMENT

1. School ID- A six digit- number assigned to a school recognized in EBEIS.

3. School Name- Official name of school as registered in DepEd and EBEIS.

5. Section- A group of pupils/ students convened together to receive instruction in a given

6. Month- Month covered in the report.

7. Learner’s Name- Name of the individuals as reflected in the birth certificate or

18. Number of students with 5 consecutive days of absences- Total number of

20. Transferred In (M/F/Total)- Total number of learners aggregated by male and

1. School ID- A six digit- number assigned to a school recognized in EBEIS.

3. School Name- Official name of school as registered in DepEd and EBEIS.

5. Section- A group of pupils/ students convened together to receive instruction in a given

6. Month- Month covered in the report.

7. Learner’s Name- Name of the individuals as reflected in the birth certificate or

12. Total Male- Total number of registered male learners.

13. Total Female- Total number of registered female learners.

14. Total Learners- Total Registered learners.

1. School ID- A six digit- number assigned to a school recognized in EBEIS.

3. School Name- Official name of school as registered in DepEd and EBEIS.

4. Section- A group of pupils/ students convened together to receive instruction in a given

5. Month- Month covered in the report.

Total Daily Attendance

1. School ID- A six- digit number assigned to a school recognized in EBEIS.

2. Curriculum- Systematic group of experiences or sequences of courses or subject

4. School Name- Official name of school as registered in DepEd and EBEIS.

5. Grade Level- A degree/ stage of a learner classified according to age and

6. Section- A group of pupils/ students convened together to receive instruction in a

8. Learner’s Name- Name of an individual as reflected in birth certificate or

15. Summary Table- Retained (M/F/Grand Total)- The number of learners

16. Level of Proficiency- Beginning (M/F/Grand Total)- The number of learners

17. Level of Proficiency- Developing (M/F/Grand Total)- The number of learners

18. Level of Proficiency- Approaching (M/F/Grand Total)- The number of learners

19. Level of Proficiency- Proficient (M/F/Grand Total)- The number of learners

20. Level of Proficiency- Advanced (M/F/Grand Total)- The number of learners

3. School Name- Official name of school as registered in DepEd and EBEIS.

4. Promoted (M/F/Grand Total)- Total number of learners (male/female/grand total)

5. Irregular (M/F/Grand Total)- Total number of learners (male/female/grand total)

6. Retained (RBEC) (M/F/Grand Total)- Total number of learners

7. Level of Proficiency Beginning (M/F/Grand Total)- Total number of learners

8. Level of Proficiency Developing (M/F/Grand Total)- Total number of learners

9. Level of Proficiency Approaching (M/F/Grand Total)- Total number of learners

10. Level of Proficiency Proficient (M/F/Grand Total)- Total number of learners

11. Level of Proficiency Advanced (M/F/Grand Total)- Total number of learners

DESCRIPTION OF THE DATA ELEMENT

1. School ID- A six- digit number assigned to a school recognized in EBEIS.

3. School Name- Official name of school as registered in DepEd and EBEIS.

4. (A) Nationally Funded Teaching Related Items (Summary Table) Title of

5. Number of Incumbent- The total number of personnel occupying the said

8. Number of Teaching & Non- Teaching Incumbent/s- The total number of

9. Name of Personnel- Employee’s complete name as reflected in the birth

10. Sex- Employee’s sex as reflected in the birth certificate.

12. Position/ Designation- The official item or position assigned to an employee as

13. Name of Appointment/ Employment Status- Appointment given to an employee