lOMoARcPSD|13670932

Senior High School - Reading and Writing - Week 8

General Academic (Quezon National High School)

Studocu is not sponsored or endorsed by any college or university

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)
 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Reading and Writing Skills

Fourth Quarter – Week 8

Lesson: Writing an Application Letter for Employment and Various Forms of Office
Correspondence
MELC: Identify the unique features of and requirements in composing professional
correspondence:
a. Application for Employment
b. Various Forms of Office Correspondence
(EN11/12RWS-IVhj-13; 13.1; 13.2; 13.3; 13.4)

Key Concepts

Application for Employment

What is an employment application letter? What are the parts of an employment

application letter? What business formats can be used in writing an employment
application letter? How can you write an employment application letter?

Employment Application Letter is widely known as a "cover letter". It is used to

introduce yourself to a prospective employer. You write this to demonstrate your
interest in the company, sell your services and qualifications in written form, and
show that you are fit for a job position. It is usually submitted with a résumé. Using
any of the three letter formats (Block, Modified Block, and Semi-Block) depends on your
preference as an applicant, but the most common layout for business letter is the
block format which means that all parts of the letter are aligned to the left. In a
modified block format, the heading, date, complimentary close, and signature are
placed slightly to the right of the center of the paper. The least used format is the
semi-block which is similar with modified block except that the paragraphs of the
body are indented.

Full Block Format

This is the most common layout used in writing cover
letter. In this format, all parts are justified to the left.

Modified Block Format

Another common format used is
the modified block format.
Modified block is a type of format
where applicant’s address, complementary close, signature
and sender’s identification is shifted to the right side. Note
that the first sentence in the body or in
each paragraph is not indented.

Semi-Block Format
The least used format is the semi-block. It is almost the same
as the modified block format; however, the difference is that
the first sentence in each paragraph is indented.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)


If there is no required format, it is recommended to write it in full-block with one-inch
margin on margin on all sides, single spaced and preferably using Times New Roman font
and twelve point font size.
Below are the parts of an application letter:
Heading
-the sender’s mailing
address
Date
-the date when the letter
was written
Inside Address
-receiver’s name, job
title, and address
Salutation
-usually begins with
“Dear” and uses colon (:)
at the end
Body
-consists of the opening,
middle, and closing
paragraphs
Complimentary Close
- a polite way of ending
your letter; ends with a
comma (,)
Signature
-the complete name and
signature of the sender
Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)
lOMoARcPSD|13670932
RO_MIMAROPA_SHS_WS_Reading&Writing
Purok Matyaga 1,
Bunganay, Boac,
Marinduque, 4900
May 3, 2021
BEN M. DELA CRUZ
Principal
Paciano A. Sena Memorial High School
Tabionan, Gasan, Marinduque
Sir:
It is a great pleasure that I am writing with regards to the vacant
senior high school teaching position in your reputable school.
This is in response to DepEd Marinduque’s open ranking
announcement which was posted on its Facebook page on April
14, 2021.
I completed my degree Bachelor in Secondary Education Major in
English at Polytechnic University of the Philippines - Manila
Campus. In addition, I also obtained a degree Master of Arts in
English Language Teaching at the same school. At present, I am
teaching at Sibuyao National High School as a senior high school
teacher and a part-time college professor.
Thank you for your time and patience to consider my application.
If I can provide you with any additional information, please
contact me at +639183456789 or email me at
ben.delacruz@email.com. I look forward with eagerness to be a
part of your institution and contribute with the best of my
abilities.
Truly yours,
Crescelda N. Rey
CRESCELDA N. REY
 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Key Concepts

Office Correspondence

What is an office correspondence? What are the major forms of office correspondence? Why
is office correspondence important?

Office Correspondence, or business correspondence, is a written interchange of internal

(communication between company departments) and external communication
(communication between a company to another firm) to assist the flow of business
processes.

Business letter is the traditional way of communicating information from one company to
another or used in external correspondence. The format can either be full block, modified
block and semi-block. Various types of letters are sales letter, order letter, complaint letter,
inquiry letter, adjustment letter, acknowledgement letter, follow-up letter, cover letter, letter
of recommendation, and letter of resignation. Here is an example where you can identify the
different parts of a letter.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Additionally, Business memorandum or memo is a written communication

strictly between the company’s offices to another, or used in internal correspondence.
A memo has its title line and series number. Employees tend to read the
memorandum if the title line is related to their job description. Memos are also used
to implement internal guidelines or procedures that the employees must follow.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Heading TO: DEMOCRITO MERENCILLO, PSDS

All Concerned School Heads
All Concerned Teachers

FROM: ELSA DELA CRUZ, Schools Division Superintendent

DATE: May 2, 2019

SUBJECT: Notice of Meeting

___________________________________________________________________

In line with Schools Division Office’s participation to 2020 Regional Music

Festival, there shall be an orientation meeting to all participants on the
Body 7tt of May, 2019, 2PM at the District Conference Hall, Torrijos Central
School..

Matters concerning the contest, transportation and accommodation shall

be discussed. Attendance is highly expected.

Immediate dissemination of this memorandum is desired.

Special Attachments: Regional Memorandum: Regional Music Festival 2019

Notatio
n

Here are some reminders in completing the parts of a memorandum:

Heading – This segment follows this general format:

TO: (Identify the recipient/s)
FROM: (Your name)
DATE: (Complete and current date)
SUBJECT: (What the memo is about)
Body – Basically, the body of the memo has two parts: the purpose statement and the
explanation. It is usually presented in single-spaced paragraphs with a line
skipped between each paragraph.
Special Notations – Notations at the bottom of the memo are used to indicate specific
things to the reader.
• If you have an attachment on enclosure notation, type “Enclosure” or
“Attachment”.
• An Enclosure is something included with the memo while an Attachment
is a supporting document attached by a paper clip, staple, etc.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

• If copies are being sent to others, add notation cc (carbon copies or

courtesy copy) line and list of names at the bottom of the memo.

Lastly, Business e-mail is an office correspondence that can either be internal or external.
There is no required format in writing e-mail correspondence but it is expected that the
writer maintains a professional tone. Note that the header of the letter is written on the
blank fields including the ‘from’ and ‘to’ fields. ‘From’ contains e-mail from the sender while
the field ‘to’ contains the email of the recipient.

SAMPLE E-mail

From: John Dela Cruz <principaljohn@email.com>

To: ben.delacruz@yahoo.com
Header
Cc:departmenthead1@yahoo.com;departmenthead2@yahoo.com;
departmenthead3@gmail.com Bcc:

Subject: Production of Awards Certificate

Dear Teachers,

Salutation
Thank you for agreeing to produce our Outstanding Students
certificates. The information you need to prepare for the certificates
is attached. The first document lists the names and awards of each
recipient. The second document provides the text for the wording of
the description of the award.
Body
As we discussed, you will send me a sample of the finished product
so the department heads can approve the paper quality and design. I
appreciate your taking on the job with such a short notice and
promise to get back to you with approval within the day.

Yours truly,
Complimentary
Close
John Dela Cruz
Principal
Pascual Integrated High School principaljohn@email.com
Signature

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Activity 1 – Follow the Format

Directions: Given the information below, rewrite the letter in block format.

I would like to express my interest to apply in the Trade an Industry Specialist Position
posted at Jobstreet.com last March 14, 2021. As mentioned in your advertisement, I
consider my skills and expertise as fit for the said position in your renowned
establishment.
Aside from being a graduate of Bachelor of Business Administration at Polytechnic
University of the Philippines, Sta. Mesa, Manila, I also have ten-year industry experience
in managing a unit in Sam Miguel Corp. I am applying in your establishment because I
believe that your office would benefit with the innovative approach that I could give.
My skills and experiences are included in the résumé enclosed on this letter. Thank you
for your time in processing my application. I look forward to hearing from you soon. If you
have questions, you can contact me at +639214751430.
(Signature)
JOHN LENNON FIDELINO
PAUL H. MANAOG
Human Resource Manager
Department of Trade and Industry
1026 D – Malamig St. Puerto Princessa, Palawan
Very truly yours,
Sir:
March 28, 2021
Poblacion, Boac, Marinduque, 4900

Activity 2 – Apply Now!

Directions: Think of the job you want to have in the future and write an application letter
that suits the nature of the job you want. Prepare an application letter on a clean sheet of
paper by following the guidelines in making a good one. Be guided by the rubric below as
reference for checking your application letter.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Criteria Excellent Good Needs SCORE

(4) (3) Improvement (2)
Application All parts are Only 1 part is 3 parts are
Letter complete and in missing but the missing with very
Content detail. content is in detail. little details.
Format and Consistent font and Minor issues with Inappropriate
Appearance spacing with font, spacing, and font, spacing,
appropriate margins. Easy to and margin.
margins. It is easy read but with Too much white
to read and not too many white spaces. spaces exist in
crowded. the application
letter
Structure All parts are Minor issues on the Inappropriate
and arranged arrangement of title for each part
Organization accordingly. parts. of the application
letter
Spelling and No spelling and 1-2 spelling and 3 or more spelling
Grammar grammar errors grammar errors and grammar
errors
TOTAL

Activity 3 – Do Me A Favor!
A. Directions: Arrange the following parts of a letter by numbering them (1-7). After which,
put it in the final form using semi-block format. Use a separate sheet for writing.
( ) I want to thank you for the positive ( ) March 2, 2021
things you have done. I look ( ) Sincerely,
forward to spending my remaining ( ) Zia G. Oliveros
high school years here at Mogpog Mogpog Comprehensive National
Comprehnsive HS. High School, Capayang, Mogpog,
( ) Purok Maligaya, Marinduque
Laylay, Boac,
Marinduque, 4900
( ) Dear Ms. Oliveros:
( ) Clarisse Cruzado

B. Directions: Write a memo informing your class of the observance of Independence Day
celebration. Make sure to follow the proper format for memo writing. The rubric below
may be used in this output.
5 points 3 points 1 point
The memo states all
The memo states few The memo states
appropriate information
appropriate information and inappropriate information
and uses appropriate
uses appropriate memo and uses inappropriate memo
memo format.
format. format.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Activity 4 - Write an Office Correspondence

Directions: Choose one from the three activities below.

1. Write a business letter on a separate sheet focusing on acknowledging an
organization for helping your group project. The rubric below will be used in this
output.

5 points 3 points 1 point

The letter/memo/email
states all appropriate
information and uses
appropriate format.
The The
letter/memo/email letter/memo/email
states few states inappropriate
appropriate information and uses
information and uses inappropriate format.
appropriate format.

2. Suppose you are the school principal and you need to inform teachers about the
upcoming seminar-workshop about education research. Write a memo about it. Note
to attach the seminar-workshop brochure. The rubric in the previous activity may
still be used for this writing task.

3. Get back in touch with someone you haven’t contacted for a long time, e.g., a former
teacher or friend from primary school. Send him/her an e-mail using following the
appropriate format. The rubric in the previous activity will be used for this writing
task.

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Answer Key

Activity 1 – Arrange Me Properly

Poblacion, Boac,
Marinduque, 4900

March 18, 2021

PAUL H. MANAOG
Human Resource Manager
Department of Trade and Industry
1026 D – Malamig St. Puerto Princessa, Palawan

Sir:

I would like to express my interest to apply in the Trade an Industry Specialist Position
posted at Jobstreet.com last March 14, 2021. As mentioned in your advertisement, I
consider my skills and expertise as fit for the said position in your renowned
establishment.
Aside from being a graduate of Bachelor of Business Administration at Polytechnic
University of the Philippines, Sta. Mesa, Manila, I also have ten-year industry experience
in managing a unit in Sam Miguel Corp. I am applying in your establishment because I
believe that your office would benefit with the innovative approach that I could give.
My skills and experiences are included in the résumé enclosed on this letter. Thank you for your
time in processing my application. I look forward to hearing from you soon. If you have questions,
you can contact me at +639214751430.

Very truly yours,

(Signature)
JOHN LENNON FIDELINO

Activity 2 – Apply Now

Answers may vary.

Activity 3 – Do Me a Favor
Activity A
5
1
4
7
2
6
3

10

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)

 lOMoARcPSD|13670932

RO_MIMAROPA_SHS_WS_Reading&Writing

Activity B
Answers may vary.
Activity 4 – Do Not Be Choosy
Answers may vary.

References

Zantua K. & Angeles M. (2020) Reading and Writing Skills, Pasig City: Department of
Education, 5-23.

“Reading and Writing : Grade 11 Core Subject,” Quipper, Ltd., accessed May 3, 2021,
https://link.quipper.com.

Prepared bu:

RAY ALBEN M. MANAOG

SST-II/Teacher In-Charge
Paciano A. Sena Memorial High School

Quality Assured:
Mary Rose D. Dilay
Baco NHS-Oriental Mindoro

Reviewed by:
JELLY L. SORE
Education Program Supervisor

For inquiries or comments, write or call:

Department of Education – MIMAROPA Region

Meralco Avenue, corner St. Paul Road, Pasig City, Philippines 1600
Telephone No. (02) 863-14070 11
Email Address: lrmds.mimaroparegion@deped.gov.ph

Downloaded by SORAHAYDA ENRIQUEZ (sorahayda.enriquez@deped.gov.ph)