Hosur Public School

Chapter: Electronic Spreadsheet (Advanced)

Use Consolidating data (Questions and Answers)
Very short answer questions (One mark questions)
1. The _____________ feature provides the contents of one cell from more than one sheet can be
combined at one place.
2. You cannot combine more than one worksheet cell data into different sheets and use the formula.
(True/False)
3. How to open a consolidated dialog box in OO Calc?
4. To create a range, which of the following option is used?
    a. Insert → Names → Rang      b. Insert → Names → Define  c. Insert → Range       d. None of these
5. Which of the following button is used to define a range after typing name?
    a. Add                     b. OK                    c. More                d. Delete
6. The row labels and column labels options will only available when you click on _______ button.
7. The __________ option is used to update the value in consolidated worksheet formula cell automatically
when the user changes data in source cell.
8. Which of the following option allows to select the source of data for the consolidation?
    a. Function            b. Consolidation Ranges             c. Source Data range               d. Copy results to
9. Which of the following option of consolidate dialog box allow to select destination cells?
    a. Function            b. Consolidation Ranges             c. Source Data range               d. Copy results to
10. Once ranges are added to consolidated dialog cannot be deleted. (True/False)
Answers:
1. Consolidate
2. False
3. Click on Data → Consolidate option.
4. b. Insert → Names → Define
5. a. Add
6. Consolidate by
7. Link to source data
8. c. Source Data range
9. Copy result to
10. False

Short answer questions:(2/3 Marks questions)

Q – 1 What do you mean by consolidating data?
Q – 2 Write steps to use consolidating data in OO Calc.
Q – 3 Write the options available in consolidate dialog box.
Ans.: The following options are available in consolidate the dialog box.
 Function
 Consolidate Ranges
 Select data range
 Copy results to 
 Labels
 Link to source data
 Button – OK, Cancel, Help, Add, Delete, More
Q – 4 What is the role of function option in consolidate dialog box?
Ans.: The function option in consolidate dialog box allows to select the function in the destination cells.
This is the first thing that has been done by the user in the consolidating data process. 
Q – 5 What is consolidation ranges list?
Ans.: The consolidation ranges list displays the list of selected ranges from where the input is coming. It is
the ranges of other sheets or input values. It is displayed like this: $Sheet1.$A$6. 
Q – 6 How to add input value cells without creating ranges for data consolidation?
Ans.: 
Step 1: Click on the source data range option.
Step 2: Click on the shrink button.
Step 3: Move to the source worksheet and select the cell.
Step 4: Now again click on the shrink button.
Step 5: Click on the Add button.
Q – 7 How to define ranges?

Assessment – Subtotals in OO Calc

 Very short answer questions : (1 Mark)
1. The ___________ feature allows us to make a total of given data into a group with row labels and
column headers. 
2. Click subtotals option is available under __________ menu to open subtotals dialog box.
3. Which of the following tab is not a part of the subtotals dialog box?
A) First Group         b) 2nd Group                    c) Third Group                d) Options
4. The sort option is available in __________ tab of subtotals dialog box. 
5. You cannot apply custom sort order into subtotals. (True/False)
6. You can apply subtotals according to columns order which is given in worksheet only. (True/False)
7. The ________ option pops up a drop-down list which contains columns to group by for subtotals.
8. You cannot apply subtotals if the worksheet doesn’t have proper row labels and column headers.
(True/False)
9. To display the sum of values _________ option must be checked in the subtotals dialog box.
10. To see the different levels of subtotals the _________ is generated in front of row numbers. 

Answers:
1. Subtotals
2. Data
3. A ) First Group
4. Options
5. False
6. False
7. Group By
8. True
9. Calculate subtotals for
10. Outline or Hierarchy of row labels

Short Answer questions : (2/3 Marks)

1. What is subtotals in OO Calc? 
2. What are the common functions available in subtotal dialog box?
Ans.: The common functions available in the subtotals dialog box are as following:
1. Sum
2. Average
3. Max
4. Min
5. Count
3. List out different tabs available in the subtotals dialog box?
Ans.: The subtotals dialog box has the following tabs:
1. 1st Group
2. 2nd Group
3. 3rd Group
4. Option
4. Explain the 1st group tab in short.
Ans.: The 1st group tab in the first tab of the subtotals dialog box. It provides 3 options:
 1. Group By: This option provides on the drop-down list of column headers used in the worksheet.
Select the column name which you want to display in the subtotals group.
2. Calculate subtotals for: It is used to select the value to display the result in a group.
3. Use Functions: This option is used to select different functions like sum, count, max, min etc.
5. Explain the options tab of subtotals dialog box in short.
Ans.: The options tab of the subtotals dialog box has mainly two options: 
1. Groups
2. Sort
The group’s options are applicable to the group and provides following options:
1. Page break between groups: Display each group on different pages.
2. Case sensitive: Check the case sensitive data i.e. matches upper and lower case text
3. Pre-sort area according to groups: It will sort the data according to results
The sort group option provides sorting options like ascending or descending order and custom sort order
according to users.
Long answer questions: (5 Marks)
1. Write steps to create or apply subtotals in a worksheet. 
Ans.: To create subtotals or apply subtotals follow the given steps:
1. Prepare your data.
2. Click on Data → Subtotals. A subtotals dialog box will appear.
3. Select the group options like group by, calculate subtotals for, and functions.
4. Repeat step 3 for more groups. (if required)
5. Click on the OK button.

Important questions What-if scenarios What-if tools

Objective Type Questions (1 Mark)
1. A ___________ function provides a tool to test and quickly change the arguments of formula and
view the new results.
2. You can use _________ to modify existing scenarios.
3. Which menu contains the option of creating scenarios?
1. File
2. Edit
3. Tools
4. Data
4. Click on _______ –> ___________ to open navigator window.
5. Which of the following is a shortcut key to open navigator window?
1. F2
2. F5
3. F3
4. F4
6. A ____________ is the information displayed in navigator when you click the scenarios icon and
select the desired scenario.
7. Which of the following option is not available under settings checkboxes in create scenario dialog
box?
1. Display Border
2. Copy Back
3. Prevent Changes
4. Navigator
8. The __________ option displays the arrow points to the cells directly dependent on the current cell.
9. To edit a scenario including its name and comments, right-click on the scenario name and choose
the _____________ option.
10. You cannot delete a scenario once it is created. (True/False)
11. A ____________ tool is used to create a formula array in OO Calc.
 12. Which of the following statement is/are correct with respect to multiple operations?
1. It is a function that acts on other functions.
2. It allows computing different results without having to enter and run them separately.
3. You need two arrays for cell for multiple operations.
4. All of the above
1. Only Option 1 or only option 2 or only option 3
2. Option 1, 2 and 3
3. Option 1 and 3
4. Only option 1
13. Click on ____________ –> _____________ option to open multiple operations in OO Calc.
14. You can only compute the results by input rows using Multiple Operations. (True / False)
15. You can easily select the cell for the input cell by clicking _________ button in the Multiple
Operations dialog box.
16. In OO Calc, Data –> Multiple Operations option is enabled, by default . (True / False)
Answers
1. What-if Scenarios
2. Navigator
3. Tools
4. View –> Navigator
5. F5
6. Comment
7. 4. Navigator
8. Trace Dependents
9. Properties
10. False
11. Multiple Operations
12. 2. Options 1, 2 and 3
13. Data, Multiple Operations
14. False
15. Shrink
16. False
Short Answer Questions (2/3 Marks)
1. What do you mean by what-if scenarios?
2. What are the basic requirements needed for using what-if scenarios?
3. Explain the options available under what-if scenarios dialog box?
4. Which setting options do you need to check before creating a scenario? Explain each of them in
short.
5. What are the rules you should follow while giving the name of the scenarios?
6. How to edit an existing scenario?
7. Write steps to delete a scenario?
8. How to display arrow points to show cell dependencies?
9. What are the differences between scenarios and multiple operations?
10. How to apply multiple operations on rows input?
11. How to apply multiple operations on columns input?
Long answer questions (5 Marks)
1. Write steps to create scenarios.
2. Write steps to provide results using multiple operations.
Qn A Goal Seek and Solver
Objective Type Questions
1 Mark Questions (Fill in the blanks, MCQ , True/False or one word answer)
1 A _______ feature provides a target based result and informs the user about the changes in value in the
applied formula.
Ans.: GoalSeek
2 To run a GoalSeek, at least one of the values for an argument must be
a) value
b) range
c) cell reference
d) b and c
Ans.: Option d) b and c
3 How many arguments can be altered in GoalSeek?
Ans.: One
4 You cannot replace the original value with GoalSeek resultant value. (True/False)
Ans.: False
5 You must place a cursor in a formula cell before using GoalSeek. (True/False)
Ans.: True
6 A ___________ option displays a cell address in GoalSeek dialogbox.
Ans.: Formula Cell
7 Which of the following option is used to type a resultant value to achieve the goal?
a) Goal Value
b) Target Value
c) Variable Value
d) GoalSeek Value
Ans. b) Target Value
8 The ______________ option allows to select a cell to display or set the result value in a GoalSeek dialog
box.
Ans.: Variable Cell
9 OO Calc display the change of value in which of the following?
a) In the variable cell
b) In the dialog box
c) In a message
d) All of the above
Ans.: a) In the variable cell
10 When you click on OK button in GoalSeek dialogbox, ____________ will appear in OO Calc.
Ans.: GoalSeek Successful Message box
11 The GoalSeek Successful Message box will show only the target value as result. (True/False)
Ans.: False
12 A ___________ feature is more elaborate form of GoalSeek.
Ans. Solver
13 Which feature of OO Calc deals with formulas with multiple unknown value?
Ans.: Solver
14 Click on __________ -> ___________ to open GoalSeek dialog box.
Ans: Tools –> GaolSeek
15 Click on _______ -> _______ to open solver dialog box.
Ans.: Tools –> Solver
16 You can set any kind of value like greater than, lesser than, equal or specific value using solver.
(True/False)
Ans.: True
17 You can optimize result to which of the following using solver?
a) Best value, Value of, Exact Value
b) Maximum, Minimum, Value of
c) Less Than, Greater than or Equal to
d) All of the above
18 In solver dialog box ____________ option indicates the formula cell.
Ans.: Target Cell
19 You cannot select any range for changing cells option in the Solver dialog box. (True/False)
Ans.: False
20 The solver dialog box displays the the value as a result in a result message box. (True/False)
Ans.: False
2/3 Marks Questions
1 What do you mean by GoalSeek?
2 What are the basic predefined requirements for using GoalSeek?
3 Distinguish the Formula Cell and Variable cell.
4 Enlist the options provided by GoalSeek and explain all of them in one line each.
5 What is Solver?
6 What is role of optimized result to option in Solver dialog box?
7 What are the options available in options button of Solver dialog box?
8 What happens when click on Solve button?
5 marks questions
1 Write the complete procedure to perform GoalSeek in OO Calc.
2 Write the complete procedure to use solver in OO Calc.
Practical questions for electronic spreadsheet advanced class 10
Using consolidating data
1 Prepare worksheet as given below and do as directed:

Data for Consolidation

1. Add two worksheets in the file and modify the data for all 4 quarters.
2. Rename all worksheets like sheet1 – 2018, sheet2 – 2019 and sheet3 – 2020.
3. Now add one more worksheet at the end and rename as consolidated sheet.
4. Now type the serial no and names as displayed, use sum function to add data for 2018, 2019 and
2020 in respective cells using consolidation.
2 Prepare monthly class test worksheet as given in below screenshot and prepare consolidated result as
displayed below:
Data Consolidation 2
3 Prepare a worksheet as given below and do as directed:

Data for Define Range

1. Assume these data is for previous year. Now add one more worksheet and enter data as per your
wish for all batsmen.
2. Now add one more worksheet to show the sum of these two years runs the newly added
worksheet.
3. Now create ranges for your data, Give the names as Y2018 and Y2019 respectively.
4. Perform data consolidation and update data also and see the changes are reflected or not.

Creating Subtotals
4 Prepare a worksheet as displayed in the following screenshot:
Creating Subtotals
5 Prepare following worksheet and display the sum of item according to items and then regions.

Data for Subtotal

Your output should be like this:

Subtotals output
6 Use the same data as above and display the report with maximum values in group.
What-if Scenarios
7 Enter following data into worksheet and compute strike rate of batsman:

Runs Scored 80

Balls Faced 77

Strike Rate 103.90

The formula for strike rate is: =(cell1 / cell2) * 100
Now find out the strike rate for following data and give them proper names and comments.
1. When score is 55 and balls faced are 40.
2. When score is 78 and balls faced are 80.
3. When score is 95 and balls faced are 77.
8 Use the similar data as above and display the results for 5 values row wise and column wise for each.
Consider the following output:

Col
umn Wise multiple operations
Now enter same data into rows and prepared data accordingly.
10 Consider the above data and help a player to achieve the strike rate of 150. How many runs he needs to
score?
Runs Scored: 30
Balls Faced: 55
Strike Rate: 54.55
9 Consider the following values for total marks and percentage. Now student want to score 95%, help him
to displaying the result:
Total Marks: 380
No. of Sbujects: 5
Result: 76
10 Use solver to display multiple results on above question 8. Your conditions are as following:
1. Strike Rate should be 180.
2. Runs 100 to 125
3. Balls 150 to 200
11 A student is planning his goals about the marks he should score in the internal assessment to 97%.
Assuming that examination of each subject is for 20 marks, his marks of the two periodic tests are given as
under:

Social
English Hindi Maths Science Science

Periodic Test
1 18 17 15 13 15

Periodic Test
2 15 12 10 12 13

Student can do any five questions from the given list.