ADMIN GROUP TELEGRAM ( SEAMAN GROUP INFO )

ADMIN GROUP FACE BOOK ( SEAMAN GROUP INFO CHANNEL )

INDONESIAN SEAMAN YOUTUBER ( SEAMAN GROUP INFO CHANNEL )

1. Introduce Your Self
2. Responsibility onboard
3. PMS
4. MARPOL (Annex 1-6)
5. ISM Code
-Purpose ISM Code
-Element ISM Code(ada 16 Element)
-DPA
6. BRM
7. Colreg Rule of road
5,6,9,10,13,14,15,22,23,24,27,28,30,35
8. Solas
-Purpose of SOLAS
9. STCW
-Purpose of STCW
10. GMDSS- procedure, log,test and Maintenance
11. GM calculation
12. Cardinal Marks
-Purpose of Cardinal Marks and explain All cardinal
Marks
13.1 Passage Plan-Preparation & exacution Guide line
passage plan
-Chart Publication
-Chart Catalog
-NTM
-Last Update chart
-Present Position
13.2 Chart correction & publication list
14. Signal of Vessel Underway poor visibility
15. Light and Shapes Vessel NUC
16. Light and Shapes Vessel restricted ability To
maneuver
17. Light and Shapes Vessel constrained by Her draft
18. Light and shapes Vessel aground
19. Action to take over other vessel
20. UKC
21. OWS
22. How you do if you sail to heave weather Or poor
visibility
23. Ship Certificate
-Flag Registry
-Certificate of class
-Minimum safe certificate
-International tonnage certificate
-International load line certificate
-Document of Compliance
-IOPP (International oil pollution prevention)
24. Different between Incident and Near Miss
25. Solas have 14 chapter
26. Chapter 3 (life saving appliances)
1. Lifebuoys and life jackets
 2. immersion suits
3. lifeboats
4. Life raft
5. Rescue boats
6. Rocket Parachute flares
7. Red hand flares
8. Smoke Signal
9. Launching and embarkation appliances
10. Line throwing appliances
11. General emergency alarm system
12. Public address system
27.ISPS Code
28.IALA
29. SOLAS - LSA & FFE - drill/maintenance
30.According the rule LIFE RAFT must be
Can carry 100 % each side the vessel
31. According the rule Life jacket must be 100% for all
crew and passenger onboard and 20% for spare
1). INTRODUCE YOUR SELF
Please tell me about introduce your self ?
You tell to client company about your full name, COC
ticket, last ship experience and location / trade sail. And
other. For example : I am Thery Alamanza , Have holding
Deck COC Class 2 , my last experience as 2nd officer on
tanker ship of Ocean marine company for world wide
area.
SECOND OFFICER ( Offshore Vessel )
Second Officer duties and Responsibilities
- Officer on duty when condition as the following
mention bellow :
*Vessel on sail for watchkeeping under instruction
standing order and verbal by master.
*Vessel at anchor for anchor watch as per regulation.
*Vessel at berth for assist chief mate on cargo
operation.
*Vessel berthing / unberthing for assist master to
handle communication on VHF radio and keeping log
the activity
*Vessel approaching the work location
- Inform the marine control about the quantity of cargo
as the manifest and any information about the
requirement the FO/FW and where is the first location
come to snatching .
*Vessel at location ( AHTS/AHT/PSV/Crew boat – assist
master handle of VHF radio, if Accomodation work boat
( 4 point mooring system )– anchor wire watch and
assist medic to arrange the passanger movement ).

- Have basically As Navigation officer ( prepared

passage plan,charts,navigation equipment ( test
steering system ,gyro/magnetic
compass,radar,ECDIS,AIS ,NAVTEX,Telegraph,Course
recorder, publication book,noon position to be fix on
chart daily in sea voyage needed distribution before
sailing and arrive to port destination
- To conduct maintenance LSA ( life saving appliance )
and FFA ( fire fighting appliance ) – check, test,
inspection c/w check list as SMS filling system company
available.

- Assist master proper maintained of paper work ( by

client charter )
Vessel daily report recorded to company and charter
standard.
- As GMDSS officer ( daily ,weekly, monthly test and
maintenance also keeping log record for GMDSS
equipment and safety equipment-EPIRB,SART test
signal only responded by 9 GHz X band ( 3cm wave
lenght) RADAR.
- As Medical Officer to routine check and inspection
medicine quantity and validity,medicine box and
hospital inventory,drug and alcohol tested for crew
requirement,keeping log medical record book.
3. PMS ( plan maintenance system ).
-Conducted maintenance maintained and monitoring
( Check and inspection with check list based on 2nd
Officer file of SMS filling system on board for the LSA /
FFA , Navigation equipment,up date Chart correction
and publication book from NTM (notice to marine in 52
weekly edition added anually summary ),keeping log
navigational watch , GMDSS equipment,Stationary
inventory,Flag signal inventory,Medical and hospital
inventory.
4. MARPOL
- What is the meaning of MARPOL
( Marpol annex I - VII )
- Avoid oil pollution ( Marpol annex 1 ) by SOPEP ( ship
board oil pollution emergency plan and oil cargo boom
fixed, oil floating hose separated ( outside control ) ,
H2S (hydrogen sulphure ) area.
5. ISM Code
- What is the meaning of ISM code .
( International Safety Management Code ) ; chapter
SOLAS chapter IX , content 16 clause (part A 1-13 clause
and part B 13-16 ).
- Purpose ISM Code ( safe operation of ship and
pollution prevention.
- DPA ( Design Person Ashore )
- What is function of DPA ( Ensure safe operation /
monitoring safety and pollution prevention , Provide
link between company and ship.
6. SOLAS ( Safety of life at sea )
SOLAS contained update 14 chapters ( see chapter 2.1 –
fire safety and chapter 3- LSA ) regarding the
requirement as per regulation.
7.ISPS
International ship and port facility security ( Solas
chapter 11 section 1 )
Level 1 - 3 ( duty is assist the Chief officer together with
AB/OS duty security around check at when vessel at
sail, anchor and berth from order chief officer as SSO
for security watcher )
8.Drills and Emergency signal as the muster list for look
for duty in based of rank ).
*In charge life raft/ life boat station when abandon ship
drill conducted

7.Understood of PPE , procedure to work and work type

( working aloft, hot work, cool work enclosed space
,working inside, working under water).See Code of
working practice for merchant seaman. ( tool box
meeting, Job safety analyses respective there )

8. STCW (standard of training certification and watch

keeping for seafarers )
- What are reporting items to the captain during the
navigational ?
( in case restricted visibility, abnormal condition to keep
the course, breakdown engine, essential navigation
equipment, alarm indicator system.
9.COLREG ( Collusion Regulation 1972 )
(Rule 5,6,9,10,13,14,15,22,23,24,27,28,30,35) , Light
and shape, Sound signal
10.IALA system
Region A and Region B
-IALA buoyage system provides six types of marks (
Lateral marks, Cardinal marks, Isolated danger Marks,
Safe Water Marks, Special Marks, Emergency Wreck
Marking Buoy ( top mark,buoy colour,flashing light
indicated ).
14.Bridge procedure and Bridge team management
code, standard marine communication phrases ( flag
and signal )
15.To conduct to assist chief officer in preparing
classification and statutory surveys.
( Class survey , internal / external audit as SMS manual,
Charter party survey, OVID ( offshore vessel inspection
database ).

SECOND OFFICER ( General )

Second Officer duties and Responsibilities
1) Second officer is responsible for familiar him self with
procedure safety management system and comply with
same
2) Second Officer is responsible for on duty when
condition as follow :
A.Vessel on sail : to conduct OOW for watch keeping at
bridge ( watch : 12-16 and 24-04 hours navigational
watch )
B.Vessel at anchor : to conduct of officer on duty for
anchor watch assist by AB duty ( safety around made
and security patrol )
C.Vessel at berth : to assist chief officer of cargo watch,
safety and security also mooring line watch to be
maintained
3) Second Officer is responsible for Navigation Officer
to prepared passage plan, charts, navigation equipment
( test steering. system ,gyro/magnetic compass, radar,
ECDIS, AIS, NAVTEX, Telegraph, Course recorder,
publication book, noon position and abstract log to be
fix on daily in sea voyage needed distribution before
sailing and arrive to port destination
4) Second Officer is responsible for maintained abstract
to navigational log prepared and report also returns as
company procedure
5) Second Officer is responsible for GMDSS Officer ( test
and maintenance also keeping log record for GMDSS
equipment and safety equipment-EPIRB, SART test
signal only responded by 9 GHz X band ( 3cm wave
length ) RADAR
6) Second Officer is responsible for Medical Officer( No
Doctor on board ) threat of crew medical, routine check
and inspection medicine quantity and validity, medicine
box and hospital inventory, drug and alcohol tested for
crew requirement, keeping log medical record book
7) Second Officer is responsible for maintained up date
Chart correction and navigation publication book from
NTM (notice to marine in 52 weekly edition added
annually summary ) also maintained keep up date
record Stationary and Flag signal inventory
8) Second Officer is responsible for assist Chief Officer
prepare vessel in classification and statutory survey and
ship operation routine in duty and day to day work
9) Second Officer is responsible for assistant to Spill co-
ordinator ( chief officer ) on scene as per SOPEP
10) Second Officer is responsible for carried out
emergency duties on Safety, Security , Emergency drill
as procedure directed by command and control. And
also incharge of life boat during rescue operation and
abandoning ship
11) Second officer is responsible to comply with
applicable terminal, port, dock safety and STCW
regulation

- PMS (Plan Maintenance System) is a paper/ software

base system which allow the ship’s owner and /or
operator of the vessel maintenance in intervals
according to manufactures and class/ classification
society requirement.
- The maintenance, primarily supervised by on board
personnel, is then credited towards inspection required
by periodic surveys.
- The planning and scheduling of maintenance as well as
its document must be made according to a system that
is approved by classification society.

4). MARPOL ( MARITIME POLLUTION )

The MARPOL Convention is the main international
convention covering prevention of pollution of the
marine environment by ships from operational or
accidental causes. It is a combination of two treaties
adopted in 1973 and 1978 respectively, and updated by
amendments through the years.

Annex Marpol :
1. MARPOL Annex I – Prevention of Pollution by Oil
2. MARPOL Annex II – Control of Pollution by Noxious
Liquid Substance in Bulk
3. MARPOL Annex III – Prevention of Pollution by
Harmful Substances Carried by Sea in Packaged Form
4. MARPOL Annex IV – Prevention of Pollution by
Sewage from Ships
5. MARPOL Annex V – Prevention of Pollution by
Garbage from Ships
6. MARPOL Annex VI – Prevention of Air Pollution from
Ships.
7.MARPOL Annex VII- Ballast Water Management.

5). ISM CODE (INTERNATIONAL SAFETY MANAGEMENT)

- Entered into force on 1st July 1988 as SOLAS Chap.IX
- The ISM provides an international standard for the
safe management and operation of ships and for
pollution prevention.
- Its objectives are ensuring safety at sea, preventing
human injury and fatalities and avoiding damage to the
environment.
- It is applicable to all oceangoing ships over 500 GT and
to the owner or management company that has
assumed the ship operation responsibility.

Service Details
*The ISM Code requires owners and operators to set in
place a Safety Management System (SMS) embracing its
objectives and involving the totality of the Company’s
operations and managed ships.
The SMS allows a Company to measure its performance
against a documented system, and it enables a
Company to identify areas of improvement in safety
practices and pollution prevention measures.

A Document of Compliance ( DOC ) is a safety certificate

issued to the shipping companies; in compliance with
the ISM Code 1998 under chapter IX of SOLAS. ... The
main objective of such audits is to verify company
compliance; to provide for safe practices in ship
operation and a safe working environment.

*The ISM certification procedure consists of the

following steps.
For the Company: Document of Compliance (DOC):
•review of Safety Management System documentation
•interim audit for issuance of interim DOC (valid one
year)
•initial audit and issuance of full term DOC (valid five
years)
•after the full term certificate issuance, 4 annual audits
and DOC renewal audit after 5 years.
For the Ship: Safety Management Certificate (SMC):
•after DOC issuance to the company, Interim audit for
issuance of interim SMC, valid six months
•initial audit and issuance of full term SMC (valid five
years)
•intermediate audit follows 3rd year of the certification
period
•SMC renewal after 5 years.

- DPA ( Design Person Ashore )

- What is function of DPA ?
1. To ensure the safe operation of each ship and to
provide a link between the company and those on
board, every company, as appropriate, should
designate a person or persons ashore having direct
access to the highest level of management.
2. The responsibility and authority of the designated
person or persons should include monitoring the safety
and pollution prevention aspects of the operation of
each ship and to ensure that adequate resources and
shore based support are applied, as required

6). BRM ( BRIDGE RESOURCE MANAGEMENT )

- Bridge Resource Management (BRM), or as it is also
called Bridge Team Management (BTM), is the effective
management and utilization of all resources, human
and technical, available to the Bridge Team to ensure
the safe completion of the vessel's voyage.
- The BTM is intended to help all Masters and Deck
Officers refresh their skills in conducting safe and
prudent navigation, and allowing them to enhance skills
within the BTM concept, to ensure that risk of human
error is minimized.
- Every individual can contribute in his/her best possible
way and come up with better ideas when working as a
team. Decision making: This is a key skill in effective
BRM. Decision making seems to be an individual
matter. We all agree that captain is the final authority
on board the ship
- Watchkeeping or watchstanding is the assignment of
sailors to specific roles on a ship to operate it
continuously. ... On a typical seafaring vessel, be it
naval or merchant, personnel "keep watch" in various
locations and duties across the ship, such as the bridge
and engine room.

7). COLREG 1972 ( COLLUTION REGULATION )

- The COLREGs include 41 rules divided into 6 sections :
Part A - General; Part B - Steering and Sailing; Part C -
Lights and Shapes; Part D - Sound and Light
signals; Part E - Exemptions; and Part F - Verification of
compliance with the provisions of the Convention.
- There are 4 ( four ) Annexes containing technical
requirements concerning lights and shapes and their
positioning; sound signalling appliances; additional
signals for fishing vessels when operating in close
proximity, and international distress signals.
Note : See rule 5,6,9,10,13,14,15,22,23,24,27,28,30,35
& Shape, Sound, light signal
8). SOLAS ( SAFETY OF LIFE AT SEA )
-The main objective of the SOLAS Convention is to
specify minimum standards for the construction,
equipment and operation of ships, compatible with
their safety.
SOLAS : Divided into 14 chapters. (Chap.1: General
provisions, Chap.2 pt1: Construction pt2:Fire safety,
Chap.3:LSA,Chap4: Radio communications,
Chap.5:Safety of navigation, Chap.6: Carriage of
cargoes, Chap.7: Carrige og D.G, Chap.8: Nuclear ships,
Chap.9: Safety Management of ship (ISM), Chap.10:
High speed craft, Chap.11pt.1: Maritime safety pt.2:
ISPS,Chap.12: Bulk carrier safety measures. (Only
chapters 5 – applies to all vessels on the sea), Chap.13:
Verification of Compliance, Chap.14: Safety Measure for
ship operating in polar water

9). STCW ( STANDARD OF TRAINING, CERTIFICATION

AND WATCHKEEPING FOR SEAFARER )
- Purpose STCW certification was created to promote
safety of life and property at sea and to protect the
marine environment. It establishes internationally
accepted standards of training and certification of
seafarers, ensuring that crew are qualified and fit for
duties at sea.
- Standard of Training, Certification and Watchkeeping
(STCW) 2010 in Manila , Amendments on:
1.New rest hours for seafarers, New grades of C.O.C for
AB in deck & engine
2.New and updated training, refreshing requirements,
Mandatory security training
3.Additional medical standards, Specific Alcohol limits in
blood or breath.

10). GMDSS- PROCEDURE,LOG ,TEST AND

MAINTENANCE
- This amended Chapter IV applies to all passenger
ships, irrespective of size, and cargo ships of 300 tons
Gross Tonnage and upwards engaged on international
voyages.

- All ships complied with the regulations concerning

NAVTEX and satellite EPIRB before 1s1 August 1993.

- All ships constructed on or after 1st February 1995

now comply with all the applicable requirements.

11). GM CALCULATION
12). ISPS CODE ( International Ship and Port Facility
Security )
In based on SOLAS Chapter XI-2, Requirement for ship
passangger and tanker ship have GRT 300 Tons more
must be installed AIS ( Automatic Identification System ,
as per IMO convention on 1st July 2004, divided by 2
section ( part A & part B ), in 3 level – level 1 ( normal
):level 2 ( medium ):level 3 ( high ).

13). MLC( Maritime Labour Convention) 2006

Contains - A),Maximum hours of work shall exceed 14
hours in 24 hours period and 72 hours in any 7 days
period B).Minimum hours of rest shall not be less than
10 hours in 24 hours period and 77 hours in any 7 days
15). UKC ( Under Keel Clearance )
17). IALA ( International Assosiation Light House
Authority )
IALA sytem Devided by Region A and Region B (
indonesia region B ) with ( top mark,buoy
colour,flashing light indicated ). And also divided by
provides six types of marks : Lateral marks, Cardinal
marks, Isolated danger Marks, Safe Water Marks,
Special Marks, Emergency Wreck Marking Buoy
Note : See lateral mark & Cardinal Mark ( for interview )
18). SOLAS Chapter 3 LSA (life saving appliances) and FFA
(Fire Fighting Appliances), Drill and Exercise on board.
Company periodically drills carried out as follow Fire,
abandon ship, MOB and personnel injury ( Monthly ), Oil
pollution and steering gear failure ( every 3 month ),
Collision, grounding , main engine / generator set failure
& power failure ( Twice a year ), Explosion ( yearly ).

19). Passage Plan-Preparation & exacution Guide line

passage plan
Chart Publication (Nature of the sea bed, symbols
and abbreviation used on BA charts-NP 5011 ), Chart
Catalogue ( NP 131 ), NTM ( Notoce to Mariners – 52
weekly edition in yearly ) added annually summary , Last
Update chart ( Chart Correction Record book ) Present
Position.
20). Acknowledgement about Deck Record Book daily
routine
- Master Standing / Night Order book, Deck Log book,
Ship Condition Report, GMDSS Log book, Compass Error
record book, UTC timer and Local time ( Timing
Synchronism ) book, Radar Log, Navtex record book, Bell
book, Garbage Record book, Water Ballast Record
etc…regarding log, test, procedure, and maintenance
concerned the implementation.
21) Ship Document on board
*List of certificate for all types of ships (Statutory
Certificates)
1.Certificate of Registry
2.International Tonnage Certificate
3.International Load Line Certificate
4.International Load Line Exemption Certificate
5.International Ship Security Certificate
6.Intact Stability Certificate
7.Minimum Safe Manning Document
8.Certificates For Masters Officers Or Rating
9.International Oil Pollution Certificate
10.Document Of Compliance
11.Safety Management Certificate
12.Damage Control Booklets
13.Oil Record Book
14.Garbage Record Book
15.Cargo Securing Manual
a). Class Certificates ( under Class issued )
Certificate of Classification, International Tonnage
Certificate, Cargo Ship Safety Equipment Certificate,
Cargo Ship Safety Radio Certificate, Cargo Ship Safety
Construction Certificate , International Load Line
Certificate, International Oil Pollution Prevention
Certificate, Document of Compliance For The Carriage of
Dangerous Goods (IMDG), International
Sewage Pollution Prevention Certificate, Safety
Management Certificate (SMC), International Ship
Security Certificate (ISSC), etc.

b). Trading / under Flag control Certificate ( country

issued )
Domestic Shipping Licence, Safe Manning Document,
Medicine Chest Certificate, Apparatus Assignment
(Station), Ship Sanitation Control Exemption Cert
(Derating), GMDSS Shore Base Maintenance Certificate,
Certificate of Insurance for Bunker Oil; Pollution Damage,
Document of Compliance, etc
LIST OF PLAN
1.General Arrangement Plan
2.LSA Plan
3.FFA Plan
4.Shipboard Oil Pollution Emergency Plan
5.Garbage Management Plan
6.Antenna Rigging Plan
7.Shore Based Maintenance Plan
8.Capacity Plan
9.Expansion Plan
10.Ship Security Plan
11.Ballast Water Management Plan

Permit to Work
-The permit-to-work is a documented procedure that
authorises certain people to carry out specific work
within a specified time frame.
- It sets out the precautions required to complete the
work safely, based on a risk assessment.
- There are seven main types of work permits: Hot Work
Permits, Cold Work Permits, Height Work Permits,
Confined Spaces Work Permits, Excavation Permits, and
Chemical Work Permits. Each work permit is categorized
depending on the nature of the job and the hazard
involved in it.
Different between Incident and Near Miss

a).An Accident is defined as an unplanned event that

results in personal injury or property damage.
b).A near-miss is usually caused by a series of dangerous
conditions that when unnoticed will eventually result in
an accident.