Project Management

Orientation Training
Day 1 :
Project Management Frame Work & Initiation
Project Scope Management
Part 1:
Project Management Frame Work
& Initiation

Project Management Orientation Training

Project Management Framework & Initiation
WHAT IS PROJECT ?
A project is a temporary endeavor undertaken to create a unique
product, service, or result.
‫المشروع هو مسعى مؤقت يتخذ من أجل إنشاء منتج متفرد أو خدمة أو نتيجة متفردة‬
Temporary:
Project has a definite beginning and end
When and how a project ends?
(Temporary does not mean the duration of the project is short. )
• Project’s objectives have
Start Stage1 Stage2 Stage3 End been achieved

• Or , When the project is

terminated

Project Management Orientation Training

Project Management Framework & Initiation
Unique product, service, or result
Unique :
For example, office buildings can be constructed with the same materials and by the
same teams.
However, each building project remains unique with a different location, different
design, different situations, different stakeholders, and so on.

Product : Service : Result :

• Building • Merging two organizations Outcome or document

• Software • Improving a business process ( for Example : Conducting
• Bridge within an organization research to develop a new
manufacturing process )

Project Management Orientation Training

Project Management Framework & Initiation
Sample Portfolio contains : Program A contains :
• Project 1 • Project 2
• Program A • Project 3
• Program B
• Portfolio A (Sub-Portfolio) Program B contains :
Sub-Portfolio
• Operations • Program B1 (Sub-Program)
• Project 6
Sub-Program Portfolio A contains : Program C contains :
• Project 8
• Project 7
• Project 9
• Program C
• Operations
• Operations
Program B1 contains :
Note: • Project 4
Operations will be explained on next slide
• Project 5

Project Management Orientation Training

Project Management Framework & Initiation
PROJECT MANAGEMENT VS OPERATION MANAGEMENT
Project Operation
Work is temporary Work is not temporary
(Temporary) (Ongoing and repetitive)
It produces unique results. (Unique output) It does not produce unique results. (Similar outputs)

Resources on temporary upon-need basis Permanent resources

Example : Example :
Installing Production Line Producing products after
installation of Production line

Project Management Orientation Training

Project Management Framework & Initiation
INTERRELATIONSHIP OF PMBOK® GUIDE KEY
COMPONENTS IN PROJECTS

PMBOK® ( Project Management Body of Knowledge )

5 Process Groups

10 Knowledge Areas

Project Management Orientation Training

Project Management Framework & Initiation
THE 10 PROJECT MANAGEMENT KNOWLEDGE AREAS
❑ Project Integration Management
❑ Project Scope Management
❑ Project Schedule Management
❑ Project Cost Management
❑ Project Quality Management
❑ Project Resource Management
❑ Project Communications Management
❑ Project Risk Management
❑ Project Procurement Management
❑ Project Stakeholder Management
‫إدارة تكامل المشروع‬
‫إدارة نطاق المشروع‬
‫إدارة الجدول الزمني‬
‫إدارة تكلفة المشروع‬
‫إدارة جودة المشروع‬
‫إدارة موارد المشروع‬
‫إدارة التواصل للمشروع‬
‫إدارة مخاطر المشروع‬
‫إدارة مشتريات المشروع‬
‫إدارة المعنيين بالمشروع‬
Project Management Orientation Training
 Project Management Framework & Initiation
THE 5 PROJECT MANAGEMENT PROCESS GROUPS

‫مجموعة عمليات البدء‬ ❑ Initiating process group

‫مجموعة عمليات التخطيط‬ ❑ Planning process group
‫مجموعة عمليات التنفيذ‬ ❑ Executing process group
‫مجموعة عمليات المتابعة‬
‫والتحكم‬ ❑ Monitoring and Controlling
‫مجموعة عمليات اإلغالق‬ ❑ Closing process group

Project Management Orientation Training

Project Management Framework & Initiation
PROCESS GROUP INTERACTIONS WITHIN A PROJECT OR PHASE

Initiating Planning Executing Monitoring Closing

Process Process Process and Controlling Process
Group Group Group Process Group Group

Level of
Effort

Start Time Finish

Project Management Orientation Training

Project Management Framework & Initiation
PROJECT PHASES

Single Phase Multiple Phases:

Sequential relationship

Multiple Phases:
Overlapping relationship

Project Management Orientation Training

Project Management Framework & Initiation
THE 49 PROJECT
MANAGEMENT
PROCESSES WITHIN
5 PROCESS GROUP

Project Management Orientation Training

 Project Management Framework & Initiation
PROJECT MANAGEMENT PROCESSES

Example Process: Inputs, Tools & Techniques, and Outputs

Project Management Orientation Training

 Project Management Framework & Initiation
HOW ORGANIZATIONAL STRUCTURE AFFECTS PROJECTS
1- Functional Organization

Project Management Orientation Training

 Project Management Framework & Initiation
HOW ORGANIZATIONAL STRUCTURE AFFECTS PROJECTS
2- Weak Matrix

Project Management Orientation Training

 Project Management Framework & Initiation
HOW ORGANIZATIONAL STRUCTURE AFFECTS PROJECTS
3- Balanced Matrix

Project Management Orientation Training

 Project Management Framework & Initiation
HOW ORGANIZATIONAL STRUCTURE AFFECTS PROJECTS
4- Strong Matrix

Project Management Orientation Training

 Project Management Framework & Initiation
HOW ORGANIZATIONAL STRUCTURE AFFECTS PROJECTS
5- Projectized Organization

Project Management Orientation Training

 Project Management Framework & Initiation

PROJECT MANAGEMENT OFFICE - PMO

There are several types of PMOs in organizations

1. Supportive
2. Controlling
3. Directive

Project Management Orientation Training

 Project Management Framework & Initiation
DEFINITION OF A PROJECT MANAGER

The project manager is the person

assigned by the performing organization
to lead the team that is responsible for
achieving the project objectives.

Project Management Orientation Training

 Project Management Framework & Initiation
THE PROJECT MANAGER’S
SPHERE OF INFLUENCE ‫مجال تأثير مدير المشروع‬

PPP Managers : Projects/Programs/Portfolios Managers

‫مديرو المشاريع او البرامج او مديرو المحافظ‬
Governing Bodies
‫الهيئات اإلدارية‬
Steering Committees
‫اللجان الدائمة‬

Project Management Orientation Training

 Project Management Framework & Initiation
PROJECT MANAGER COMPETENCES ‫كفاءات مدير المشروع‬

Recent PMI studies applied the Project Manager Competency

Development (PMCD) Framework to the skills needed
by project managers
• Technical project management.
• Leadership.
• Strategic and business management.

Project Management Orientation Training

 Project Management Framework & Initiation
INITIATING PROCESS GROUP ‫مجموعة عمليات البدء‬

‫تطوير ميثاق المشروع‬ ‫تحديد المعنيين بالمشروع‬

Project Management Orientation Training

 Project Management Framework & Initiation
‫ميثاق المشروع‬
DEVELOP PROJECT CHARTER
A document issued by the project initiator or sponsor
that formally authorizes the existence of a project and
provides the project manager with the authority to
apply organizational resources to project activities.

‫وثيقة يصدرها مؤسس أو راعي المشروع والتي تعطي التصريح الرسمي‬

‫بوجود مشروع ٍ ما وتوفر لمدير المشروع صالحية استخدام موارد‬
.‫المؤسسة في أنشطة المشروع‬

Project Management Orientation Training

 ‫‪Project Management Framework & Initiation‬‬
‫ميثاق المشروع‬
‫‪DEVELOP PROJECT CHARTER‬‬ ‫تطوير ميثاق المشروع‬

‫التنسيق‬
‫أمثلة على المستندات ‪:‬‬
‫دراسة الجدوى‬ ‫•‬
‫خطة إدارة المنافع‬ ‫•‬
‫العقود‬ ‫•‬
‫مذكرات التفاهم‬ ‫•‬
‫خطابات النوايا‬ ‫•‬
‫المتطلبات القانونية‬ ‫•‬
‫دليل اإلجراءات للمؤسسة‬ ‫•‬ ‫سجل االفتراضات‬
‫النماذج والقوالب‬ ‫•‬
‫الخ ‪....‬‬ ‫•‬
‫‪Project Management Orientation Training‬‬
 Project Management Framework & Initiation
DEVELOP PROJECT CHARTER-INPUT

Business Case ‫ هي دراسة جدوى اقتصادية للمشروع‬: ‫دراسة األعمال‬

The project business case is a documented

economic feasibility study

Benefit Management Plan

The project benefits management plan is
the document that describes how and when
the benefits of the project will be delivered,

Project Management Orientation Training

 Project Scope Management
COLLECT REQUIREMENTS - TOOLS & TECHNIQUES

• Data Gathering • Expert Judgment

• Brainstorming • Interviews • Focus groups

Project Management Orientation Training

 Project Management Framework & Initiation
PROJECT BOUNDARIES

Project Management Orientation Training

 Project Management Framework & Initiation
PROJECT
MANAGEMENT
DOCUMENTS

Project Management Orientation Training

Part 2:
Project Scope Management

Project Management Orientation Training

Project Scope Management
PROJECT SCOPE DEFINITION
The work performed to deliver a product, service, or
result with the specified features and functions.
‫تعريف نطاق المشروع‬
.‫العمل الذي يُؤدَّى لتسليم منتجا وخدمة أو نتيجة تتوفر فيها السمات والوظائف المحددة‬

PROJECT SCOPE MANAGEMENT

It includes the processes required to ensure that the The Triple Constraints of Projects
project includes all the work required, and only the
work required, to complete the project successfully. No Gold Plating !!!!

Project Management Orientation Training

Project Scope Management
NO GOLD PLATING MEANING
In project management, gold plating refers to adding a
feature or service to a project that management or the
client hasn't asked for. In gold plating, the project
manager or a team member decides to add a feature on
their own that wasn't requested.

‫في ادارة المشروعات مفهوم عدم الطالء بالذهب معناه عدم إضافة خصائص او‬
!!!! ‫خدمات للمشروع غير موجودة في نطاق العمل‬

Project Management Orientation Training

Project Scope Management

WBS : Work Breakdown Structure

Project Management Orientation Training

Project Scope Management
PLAN SCOPE MANAGEMENT

Project Management Orientation Training

Project Scope Management
PLAN SCOPE MANAGEMENT - INPUT

Project Enterprise Environmental factors (EEF) ‫العوامل المحيطة بالمشروع‬

Organizations’ culture, Infrastructure, Personnel
Charter
administration

Organizational process assets ( OPA) Tools

Policies , procedures, Historical information and & Techniques
lessons learned
Project
Management
Plan
(Quality ,
Description , …) ‫أصول عمليات المؤسسة‬

Project Management Orientation Training

Project Scope Management
PLAN SCOPE MANAGEMENT - TOOLS & TECHNIQUES

• Expert Judgment

• Data Analysis

• Meeting

Project Management Orientation Training

Project Scope Management
PLAN SCOPE MANAGEMENT - OUTPUT
• Scope Statement
SCOPE • Process for create WBS
MANAGEMENT • Process for Acceptance
PLAN • …..etc.

Tools
& Techniques

REQUIREMENTS • Process for tracking

• Metrics
MANAGEMENT • Traceability structure
PLAN • …..etc.

Project Management Orientation Training

Project Scope Management
PLAN SCOPE MANAGEMENT - OUTPUT

SCOPE
MANAGEMENT REQUIREMENTS
PLAN (Sample) MANAGEMENT
PLAN (Sample)

Project Management Orientation Training

 Project Scope Management
COLLECT REQUIREMENTS
Collect Requirements is the process of
determining, documenting, and managing
stakeholder needs and requirements to meet
objectives.

Project Management Orientation Training

 Project Scope Management
COLLECT REQUIREMENTS - TOOLS & TECHNIQUES

Data Gathering Data Analysis

• Brainstorming • Interviews • Focus groups • Questionnaires

and surveys • Documents
Analysis

Project Management Orientation Training

Project Scope Management
COLLECT REQUIREMENTS - OUTPUT

Requirements Traceability Matrix

‫مصفوفة تتبع المتطلبات‬

‫شبكة تربط متطلبات المنتج بالتسليمات‬

IT Projects

Project Management Orientation Training

Project Scope Management
DEFINE SCOPE

Project Management Orientation Training

Project Scope Management
DEFINE SCOPE -TOOLS & TECHNIQUES
Product Analysis
Product analysis can be used to define products and services.
It includes asking questions about a product or service and forming answers to
describe the use

Project Management Orientation Training

Project Scope Management
DEFINE SCOPE -OUTPUT
Project Scope Statement

Project Management Orientation Training

Project Scope Management
CREATE WBS

Project Management Orientation Training

 Project Scope Management
CREATE WBS – TOOLS & TECHNIQUES Project

Phase 1 Phase 2 Deliverable 3 Subproject4 Subproject 5

Decomposition
Deliverable 2.1 Deliverable 2.2 Deliverable 2.3 Deliverable 4.1 Deliverable 4.2
A planning technique that
subdivides the project scope
and project deliverables into Deliverable 2.2.1 Deliverable 2.2.2 Deliverable 4.1.1 Deliverable 4.1.2 Deliverable 4.1.x

smaller, more manageable Work package Work package

Work package Work package
components 2.2.1.1
2.2.2.1
3.1 4.1.2.1
Work package Work package Work package
Work package
2.2.2.2 3.2 4.1.2.2
2.2.1.2
Work package
Work package Work package
Work package 3.3
2.2.1.3 4.1.2.3
2.2.2.2.1 Work package
Work package 3.4
2.2.2.2.2

Project Management Orientation Training

 Project Scope Management
CREATE WBS – TOOLS & TECHNIQUES

Project Management Orientation Training

 Project Scope Management
CREATE WBS – TOOLS & TECHNIQUES

Project Management Orientation Training

Project Scope Management
CREATE WBS –OUTPUT
Scope Baseline
The scope baseline is the approved version of:
• Scope statement
• WBS
• WBS dictionary

Project Management Orientation Training

Project Scope Management
VALIDATE SCOPE

‫التحقق من النطاق هي عملية إضفاء صفة رسمية على‬

.‫قبول تسليمات المشروع المكتملة‬

Project Management Orientation Training

Project Scope Management
CONTROL SCOPE

‫ضبط النطاق هي عملية مراقبة حالة نطاق المشروع والمنتج وإدارة‬

Scope Baseline ‫التغييرات على‬

Project Management Orientation Training