RECRUITMENT TO HANDOFF PROCESS MAP

Training and
Training and Organizational Training and Organizational Training and Organizational Training and Organizational
Strategic Hiring Strategic Hiring Strategic Hiring Strategic Hiring Strategic Hiring Strategic Hiring Strategic Hiring Strategic Hiring HR Operations HR Operations HR Operations Development
Strategic Hiring Development
Strategic Hiring Development Development
Organizational
Development

(YES)
1. Secure Onboarding Plan (YES) Endorse employee to
Email list of newly hired 2. Schedule Orientation Schedule (YES)
(YES) (YES) Ensure completeness of the 3. Ensure Onboarding logistics (e.g., Release official respective Business Unit/
candidates to be onboarded
Select a shortlisted Was the Approval to Did the candidate Give pre-employment checklist Perform Background Are the BI results pre-employment requirements Are the pre-employment tickets, itinerary, accommodation) Conduct New Hire announcement of new Department Check for Onboarding Plan
and deployed via email to Perform TNA or Gap End of Process
candidate Hire accepted Extend Job Offer (JO) accept the JO? Investigation (BI) favourable? Endorse 201 File to HR requirements complete? 4. Confirm attendance of new hires Orientation employees via memo and adherence/ compliance
Organizational Development via email, phone call and email Analysis to check further
to the candidate Collect Mandatory Operations Send CAPEX request & email Extend and explain
CC Entire HR Department 5. Inform pertinent departments to training needs
Requirements Plant Tour Employment Contract
orient new hires

(NO) (NO) Did the candidate confirm

(NO) (NO) availability?
Is there adherence to the
onboarding plan?
Communicate results Inform employee to
Move on to the next Negotiate with the
to the candidate accomplish
applicant candidate ONCE
promissory note

(NO)
(NO)
Calibrate with
Extend the revised Reschedule the
Department Head or
JO to the candidate candidate only
Modify Onboarding
ONCE
Plan

Did the candidate

accept the JO?

DOCUMENTS NEEDED:

Pre-Employment Checklist
Mandatory requirements (SSS, BIR, DOCUMENTS NEEDED:
HDMF, PHIC, NBI/ Police DOCUMENTS NEEDED: DOCUMENTS NEEDED:
DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED: DOCUMENTS NEEDED:
Clearance, and Medical Exam/ Drug New Hire On-Boarding Plan
Test Result) Pre-Employment Checklist Onboarding Plan for Newly Hired
None Approval to Hire Form Job Offer Form Revised JO Form Background Investigation Form Background Investigation Form 201 File 201 File None None None Employment Contract None None
Promissory Note On-Boarding Checklist Employees

TURN AROUND T IME

TURN AROUND TIME
TURN AROUND T IME The JO is only valid for 3 TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME
TURN AROUND TIME TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME
business days. I f the applicant TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME TURN AROUND T IME
AT LEA ST ONE WE EK
N/A fails to return a signed copy, 5 BUSINESS DA YS 24 BUSIN ESS HOURS Eve ry 30th, 60th and
5 BUSINESS DA YS 3 BUSINESS DA YS 10 BUSIN ESS DAYS 24 BUSIN ESS HOURS 5 BUSINESS DA YS BEFORE ST ART DA TE OF ON E BUSINE SS DAY 180 DAYS A FTER STA RT
then the next shortliste d 10 BUSIN ESS DAYS 24 BUSIN ESS HOURS ON E BUSINE SS DAY ON E BUSINE SS DAY 90th day of em ploym ent
EMPLO YEE DATE OF EMPLOYEE
applicant shall be screened or of the employee
processed