Unit PROJECT ACTIVITY PLANNING

Module PROJECT ACTIVITY PLANNING

PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |1

INFORMATION SHEET MD-8.1.1

PROJECT ACTIVITY PLANNING

Objectives:
At the end of this chapter, the learner will be able to:

1. Analyze the name segments based on the planning process;

2. Develop the skill in writing the project charter, project scope and management plan;
3. Design a simple Work Breakdown Structure (WBS)

Introduction

Before we start of any project, the first thing to do is planning to an appropriate level of detail.
In other to approximate the work required and handle risk effectively throughout project
implementation it is best to plan time, cost and resource adequately, the failure to plan
sufficiently diminish the chances of project’s success. Any rational project manager surely
recognizes the value of planning a project well.

Planning Action

Project planning entails describing apparent, distinct activities and the work required in order
to finish each activity in a particular project. It frequently calls for making several assumptions
about the accessibility of resource like hardware, software, and personnel. It is a lot simpler to
plan nearer terms activities than those happening in the futures.

Project plans are normally created by jotting down the order of activities needed to implement
the project from start to completion. The project is divided in nine segments base on the
planning process leaned around the life-cycle events frequently for software and hardware
product developer:

1. Concept evaluation – A project concept evaluation is a type of evaluation in which the

product/project concept developed so far is reviewed.
2. Requirements identification – It is determining the resources needed for those
completion of the project like labor, equipment and materials. There must also be a

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |2

schedule indicating when each resource will be employed and note any assumptions
and constrain made during the resource planning process.
3. Design – It is creating the blueprint of the project with technical details that will enable
the development team to proceed with the build and/or configuration of the solution. It
should be approved to ensure compliance with the standard.
4. Implementation – This is manner of completing the project.
5. Test – this segment will detail all level of testing to be performed during the build/
configuration/ test phase of the project.
6. Integration – It is the coordination of the various elements of the project in order to
meet their mutual goals of scope, schedule and budget to meet the entire project goals.
7. Validation – It confirm that the work being considered matches the details in the WBS,
project scope and project scope and project management plan.
8. Customer test and evaluation – It is a critical aspect of project management involving
complex system that satisfy specification requirements of the customer.
9. Preparation and maintenance – it is the guide in the preparation for the
implementation of the project and the sustenance of all resources.

Project Charter

At the start of a project, the needs to be accomplished must be defined and plan how the
project is going to continue. Each project begins with an idea, a vision, or a business
opportunity. This is starting point that must be associated with the organization’s business
objectives.

A project charter is a formal, typically short document that describes your project in its entirety
including what the objectives are, how it will be carried out, and who the stakeholders are. It is
a crucial ingredient in planning the project because it is used throughout the project lifecycle.

Project Overview Section

1. Identification (Project Formal Name) – Give the formal name of the project as well as
any other terms that might be used to identify the project and the primary groups that
will be involved with it.
2. Project Background and History – Give any background information that will help
explain how the project came to be.
SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |3

3. Project Purpose and/or Business needs – Explain why the project needed. If applicable,
include details of why existing tools or products are insufficient or provide supporting
documents available.
4. Project Scope and Limitation – Define the project scope, being watchful to note
boundaries and limitation.
5. Project Goals and Objectives – Using appropriate business terminology; state all
objectives for the project for the project.
6. Project Sponsorship and Major Stakeholder – Provide a list of names identifying the
major parties involved in the project, such as project sponsor, stakeholders, and
eventual project owner.
7. Pertinent Documents and Reference – List any related documents or other resources
that could be helpful in understanding various aspects of the project, such as the scope
and business need.
8. Overview of Project Terminology – Provide a basic, but complete, glossary that defines
special terms related to the project.

Project Approach Section

1. Project Deliverable – List of major deliverables of the project and include when these
goals should be achieved.
2. Responsible and Roles – Include a summary of all parties that will be involved in the
project and what their roles will be.
3. Project Resource – in additional to the human component; including other resource that
will be needed for satisfactory completion of the project.
4. Risk Management Overview – Give a summary of the risks that may be encountered
during the project as well as how these risks may be minimized. Risk mitigation and
action step can be listed.
5. Project Process Summary – Explain which of the organization’s project management
methodologies will be employed for this project. If there is a plan to deviated from
standard means and methodologies, explain that as well.
6. Project Life Cycle Overview – Given a basic breakdown of the project life cycle, and list
the various stages that the project will go through. Make sure to include the objectives
of each stage and why the stage is necessary.

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |4

7. Basic Project Control and Communication Plan – The project control component
explains the tools that will be used to assist the project manager in tracking the project’s
progress.
8. Project Schedule – Provide a fundamental schedule overview that lists, among other
things, the key milestones and stages of the project. Various exhibits, such as a Gannt
Chart should be included in this section.

Project Selection Approval

1. This project should list all names and roles of the major stakeholders along with their
signatures, including that each individual is satisfied with the details included in the
project success.
2. In addition, if the project will require resources from other department or groups, a
representative from each of these division should be listed in the approval selection as
well. The signatures of these individuals will signify that they accept their own
responsibilities for successful completion of the project and agree to provide needed
support.

Writing Project Scope

We’ve all been part of a project that exceeded time or budget, and we know how frustrating it
can be to keep up with shifting (or growing) expectations when you’re responsible for the final
product. One of the best ways to cut out this frustration? Write a project scope that sets
boundaries at the start of a project.

What is Project Scope?

The project scope details exactly what will be delivered at the end of the project, and the
parameters of the work to be done. The purpose of the project scope is to get your
stakeholders and team on the same page. It also provides a concise summary of your meetings,
deliverables, and agreements for everyone to refer back to.

Throughout your project, you’ll practice scope management, which begins by writing a
thorough project scope document. Having these elements laid out in plain language ensures
everyone’s expectations are aligned, and prevents you from overcommitting your resources.
SUBJECT TEACHER: APPROVED FOR
IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |5

How to Write a Project Scope

Writing a scope of project doesn’t need to be a long or complex process. Using a project scope
template can expedite the process. And following the steps below will help you create a
detailed project scope that helps your team track progress, manage work, and put it together in
a simple, useful way.

1. Justification – A brief statement regarding the business need the project addresses.
2. Project scope and description – The characteristic of the project, services, and/or
results the project will produce.
3. Acceptance Criteria – The conditions that must be met before project deliverables are
accepted.
4. Deliverable – The products, services and/or results your project will produce (also
referred to as objective). Deliverable may include any training necessary for personnel
at the culmination of the project. Or deliverable may be a final product to be provided
to the stakeholders.
5. Project Exclusion – Statement about what the project will not accomplish produce.
6. Constrains – Restrictions that limit what can be achieved, how and when can it can be
achieved, and how much achieving it can cost.
7. Assumptions – Statement about how uncertain information will be addressed when
conceiving, planning, and performing the project.

Once these things have been established, there is a need to clearly the limitations or parameter
of the project and clearly identify any aspect that are not to be included.

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |6

Reference:

1. DR. Marivic F. Flores, Prof.Angelita Ong Camilar-Serrano, Project Management. Publish

by: unlimited books library services & publishing Inc. Room 215 ICP, Building, Cabildo St.,
Intramuros, Manila Philippines. ISBN: 988-981-9654-11-8
2. Project Management: A Managerial Approach 8th, 2012 by Jack R. Meredith & Samuel J.
Mantel
3. Types of Conflict:
https://www.iei.liu.se/pie/teio12/allmanna_filter/1.181888/conflManagmentVerma.pdf
4. Rubin JZ, Brown BR. 1985. The Social Psychology of Bargaining and Negotiation. New
York: Academic
5. How to Negotiate a Business Deal: 6 Negotiation Strategies Written by the MasterClass
staff Last updated: May 14, 2021.
6. The Unnerving Cost of IT Project Management
7. Whitepaper: The High Cost of Chaos and The Unnerving Cost of IT Project Management
https://www.workfront.com/project-management/knowledge-areas/scope-
management/project-scope

WEEK 8: Developing the Work Breakdown Structure (WBS)

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |7

SELF-CHECK MD-8.1.1

Enumeration: (ONLINE STUDENT ONLY)

A. Give the seven (8) types of Writing the project scope and explain.
1. _______________________________________________________________________
2. _______________________________________________________________________
3. _______________________________________________________________________
4. _______________________________________________________________________
5. _______________________________________________________________________
6. _______________________________________________________________________
8. _______________________________________________________________________

B. Define how to categorized the project overview selection.

1. _______________________________________________________________________
2. _______________________________________________________________________
3. _______________________________________________________________________
4. _______________________________________________________________________
5. _______________________________________________________________________
6. _______________________________________________________________________
8. _______________________________________________________________________
8. _______________________________________________________________________

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |8

STUDENT NAME: ______________________________SECTION: __________________

PERFORMANCE TASK MD-8.1.1

WRITTEN WORK TITLE: Reinforcement Exercise (FOR MODULAR CLASS ONLY)

WRITTEN TASK OBJECTIVE: Determine the responsibility of a project manager towards his
team and to identify the effectiveness of project management.
MATERIALS:
 Pen and Paper
TOOLS & EQUIPMENT:
 None
ESTIMATED COST: None
Chapter Review Question:

1. What is Project Activity Planning all about?

2. Search for an article related to business project activity planning and identify the process of
the project plan framework that they used.

3. Create a chart and list the process of selection of project.

4. And; identify the project scope and project approach.

PRECAUTIONS:
 None
ASSESSMENT METHOD: WRITTEN WORK CRITERIA CHECKLIST

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 Page |9

STUDENT NAME: ____________________________SECTION: __________________

WRITTEN OUTPUT CRITERIA CHECK LIST MD-8.1.1
CRITERIA SCORING
Did I . . .
1 2 3 4 5
1. Get an early start. It's much easier to come up with and organize
your ideas when you're not pressed for time and are able to
conduct proper research. 
2. Choose a topic. Your instructor will likely give you a handful of
topics to choose from or a general topic area.
3. Use various sources of information. With the vast amount of
information available today, you're far from limited when it
comes to choosing your sources. Use books, websites, journal
articles, research studies, interviews—the world is your oyster!
4. Just remember to keep track of your sources so that you can cite
them properly and add them to your bibliography.
5. Also check what kinds of sources your professor wants: primary,
secondary, or both?
6. Brainstorm (original) ideas. Brainstorm ideas, and use mind
mapping to come up with an original thesis statement. Mind
maps are diagrams that help you organize your thoughts and
visually understand how they are connected. Your goal should be
to develop a thesis statement that embodies the focus and
direction of your essay—it's what your essay is all about.
7. Do not plagiarize. Cite your work and give credit where it's due.
Do not take credit for others' thoughts or ideas, and make
yourself aware of the basic rules for avoiding plagiarism.
8. Provide evidence. Use evidence from your research to support
your ideas. Each body paragraph will contain an original idea, but
you will need to back it up with evidence to make it credible.
9. Create an outline. Make a rough outline of the sections and
points of your essay. Writing your ideas down will help you
organize your thoughts and see what you need to add, change, or
rearrange.
10. . Answer what, why, and how. Regardless of the type of essay
you write, it should answer each of these questions.
TEACHER’S REMARKS:  QUIZ  RECITATION 
PROJECT
GRADE:

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director
 Unit PROJECT ACTIVITY PLANNING
Module PROJECT ACTIVITY PLANNING
PRE1-PM PROJECT MANAGEMENT Units: 3.0 P a g e | 10

5 - Excellently Performed
4 - Very Satisfactorily Performed
3 - Satisfactorily Performed
2 - Fairly Performed
1 - Poorly Performed

_______________________________
TEACHER

Date: ______________________

SUBJECT TEACHER: APPROVED FOR

IMPLEMENTATION:
Module 8TH
MIDTERM MR. ALVIN JOHN M. PAZ
8 Meeting
Subject Teacher MR. WILBERT A. MAÑUSCA
School Director