Course: Executive Business Communication (EBC)

MAJOR ASSIGNMENT GUIDELINES (20 MARKS)

 Individual assignment is preferred. You may, however, Form a group of up to 3 students
(max)
 Use the RFP/RFA below for which you will write the proposal
 Using the teachings provided in the proposal writing chapter, write the proposal using
the requirements of the RFP
o Make sure to involve all the group members
o The lecturer has the right to ask questions from each members of the group to
validate participation
 Check for guidance from the lecturer on each section (if you are not sure)
 Submit/upload your proposal onto the portal by the deadline given in the portal. Each
student must submit a copy onto the portal

Cover Page

1
 Table of Contents
Cover Page..............................................................................................................................2
LETTER OF TRANSMITTAL................................................................................................................4

EXECUTIVE SUMMARY...................................................................................................................5
BACKGROUND/INTRODUCTION........................................................................................................6

STATEMENT OF NEED/PROBLEM STATEMENT......................................................................................7

PROJECT GOAL AND OBJECTIVES......................................................................................................8

PROPOSED SOLUTION...................................................................................................................9
 Approach / Methodology...........................................................................................................9
 Beneficiaries Description...........................................................................................................9
 Applicant’s Capability................................................................................................................9
 Past Experience..........................................................................................................................9
MONITORING AND EVALUATION PLAN............................................................................................10
REPORTING..............................................................................................................................11
WORK PLAN (MAJOR ACTIVITIES ONLY).........................................................................................12
BUDGET SUMMARY....................................................................................................................13
RISK LOG.................................................................................................................................14
ANNEXES.................................................................................................................................15
 Registration.............................................................................................................................15
 Capability Statement...............................................................................................................15
 Audited Financial Statements..................................................................................................15
 CVs of The Key Project Team....................................................................................................15
 Detailed Budget.......................................................................................................................15
 Gantt Chart/Work Breakdown Structure/DIP..........................................................................15
 Log-frame................................................................................................................................15

2
LETTER OF TRANSMITTAL

3
EXECUTIVE SUMMARY

4
BACKGROUND/INTRODUCTION

5
STATEMENT OF NEED/PROBLEM STATEMENT

6
PROJECT GOAL AND OBJECTIVES

7
PROPOSED SOLUTION

 Approach / Methodology
 Beneficiaries Description
 Applicant’s Capability
 Past Experience

8
MONITORING AND EVALUATION PLAN

9
REPORTING

10
WORK PLAN (MAJOR ACTIVITIES ONLY)

11
BUDGET SUMMARY

12
RISK LOG

13
ANNEXES
 Registration
 Capability Statement
 Audited Financial Statements
 CVs of The Key Project Team
 Detailed Budget
 Gantt Chart/Work Breakdown Structure/DIP
 Log-frame

14