REGIONAL RISK COMMITTEE MEETING

HELD ON 22nd December 2015 AT SBV Durban Wholesale

AGENDA

1. OPENING, WELCOME AND APOLOGIES

EC Du Preez

2. ACCEPTANCE AND CONFIRMATION

M Moonsamy – Valen Naidu

2.1 Agenda
2.2 Minutes of the previous meeting

3. MATTER ARISING

 Access Control- New Electric Fence Installation has been completed, a risk
has been detected in relation to High Amperage. Issue has been raised and
resolved. Atm Vehicles parked near the fence must take caution not to
damage the Fence, Bay Marshall to Inform Staff.
 Random Search- a random search must be conducted for CIT staff exiting
the premises, this is to limit the risks of theft. Morgan to follow up in relation to
procedures.
 Premises Parking- the current capacity of parking that the premises has does
not cater for all staff. This leaves the CIT Staff to park on pavements and
atleast 3 vehicles a month are stolen. This is very high risk for our staff
parking vehicles outside the premises. Staff are even willing to pay to get a
Car Guard. It was also suggested that a camera be placed in an angle to
monitor the road and cars outside. Management to develop the best method
or alternative to assisting employees in any further loss of their cars.
 CIT Vehicles parked in the premises next to ours must be locked at all times,
as the vehicles parked at the site is not guarded with security. Vehicles that
are equipped with locking devices are to park at the premises. Bay Marshall
to also check and confirm that vehicles parked in the leased premises is
always locked

Doc No: R&C-FOR-002

Rev: 14/03/2011
Page 1 of 4
© This document contains confidential and proprietary information.
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4. NEW MATTERS

 Processing Overtime could be reduced if the issue with bags is resolved. A

suggestion from Valen Naidu was that CIT assist with collecting more bags
from Branches to increase the volumes of bags in the center. Processing and
Logistics to work together for the collection of bags from branches.

5. SELF AUDITS
Continuous – weekly (all in order)

6. AUDIT REPORT

Final Audit report displayed good for both Logistics and Processing.

7. INVESTIGATIONS

7.1 Logistics – 1
7.2 Processing – 1

8. RISK REGISTER

8.1 Update Risk Dashboard – All in order, Morgan to forward report to Eddie and
Ronalda.

9. PREMISES RISK ASSESSMENTS

9.1 Access control – No issues

9.2 Doors – No issues
9.3 Booths – No issues
9.4 Roller Shutter Doors – Roller Door 5 Defective, repairs to be undergone.
9.5 CCTV equipment – We are experiencing software issues with the equipment,
Whereby the footage freezes. We are currently awaiting an upgrade on the
equipment, Morgan has escalated this to the Risk Department at Support and the
upgrade is to take place in stages and the more critical centres will be upgraded
accordingly.
9.6 Security equipment – No issues
9.7 Fencing – Issue raised under Matters Arising.
9.8 False alarms – Ongoing issue
9.9 Security Complement and Training – IBO and In-service shoot in progress

Doc No: R&C-FOR-002

Rev: 14/03/2011
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© This document contains confidential and proprietary information.
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 For all security and guarding staff. To be monitored by M Moonsamy.
9.10 Capacity of Generator / UPS – New Ups still to be commissioned.
9.11 Testing of Generator / UPS – Compliant

10. KEY WATCHER

10.1 Discuss User Audit Report– No Issues

10.2 Discuss User Access Report – No Issues

11. BALANCING – Center is in a balanced state.

11.1 Balancing issues - Nil

12. STAFF

12.1 Permanent: Contract staff ratio 90:10

12.2 Staff turnover figures Cash Ops / CIT
2 x terminations (Logistics)
0 x terminations (Processing)
12.3 Disciplinary action figures
0 x Disciplinary Action Figures (Processing)
2 x Disciplinary Action Figures (Logistics)
12.4 Disciplinary hearing
0 x Disciplinary hearing Figures (Processing)
2 x Disciplinary hearing Figures (Logistics)
12.5 Staff on suspension – One
12.6 Internal theft – Nil
12.7 Grievances – Nil
12.8 Strikes and labour disputes – nil

13. COUNTERFEITS- All in order

14. NHTO

14.1 SARB audits - Nil

14.2 NHTO incidents – Nil
14.3 CIS audits - Nil

15. CIT ROBBERIES

Nil, current increase in CIT robberies across the provinces, we expect these in
our area, action plans are put in place. (Ongoing)

Doc No: R&C-FOR-002

Rev: 14/03/2011
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© This document contains confidential and proprietary information.
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16. REGULATORY NON COMPLIANCE

16.1 Overtime – Logistics is managed daily and has recently implemented a

Scheduling tool that will impact positively on the Reduction of Overtime for
processing. This will be monitored regularly by the respective staff.
16.2 Fire arms competency – Ongoing, monitored by Support Office.
16.3 Pdp’s and Code10 drivers license – Ongoing and Monitored.
16.4 Motor accidents – One
16.5 Laser cards for staff – Issue with Laser Cards raised was in relation to staff
mislaying the Cards. Staff will be disciplined and will have to pay a fee for the re
issue of Laser Cards. To be implemented by the respective Logistics Seniors.

17. GENERAL

18. CLOSING

Next Meeting to be advised.

Doc No: R&C-FOR-002

Rev: 14/03/2011
Page 4 of 4
© This document contains confidential and proprietary information.
This information is private and any disclosure, copying or distribution of, or taking any unauthorized action based on this document is prohibited.