Student Handbook 2020 Final Version

1 | Student Handbook • Revised Edition (2020)
About the Logo
Official Colors
The official colors of the College are

tangerine and navy blue.
College Seal
The seal of the College shall be a gear with spokes that symbolize
technology and industry. At the center for the gear is a book and a
torch that symbolize education. The smoke belching edifice above
the book stands for CHMSC’s mission of active and unequivocal
participation in the socio-economic development of the province in
particular, and the nation as a whole. Below the book are the anvil and
the hammer as symbols of dignity and labor; and the laurel and the
year 1983 as the symbols for the historic year of the birth of Carlos
Hilado Memorial State College. The seal was approved by its Board of
Trustees and Commission of Heraldry.
The College Code, rev. 3 ©2014
2
Table of Contents
About the Logo 2
Vision, Mission, Core Values, Core Attributes, Quality 5

Policy, and Mandate
SUC President’s Message 6

Vice President for Academic Affair’s Message 7
Director for Student Affair’s Message 8
Historical Milestones 9
Campus Locations 11
Greenng CHMSC 12
ISO 9001:2015 Certification 14
Organizational Structure 15
Office for Student Affairs Organizational Chart 16
Designees and Key Officials 17

Student Affairs and Services Designees 20
Monthly Themes 21
School Calendar, Local and National Holidays 22
College Programs at a Glimpse 23
Six (6) Daily Habits 27
Student Affairs and Services 28

Student Services Program 29
Guidance Services 29
Health Services 31
Culture and the Arts Office 32
Sports Affairs Office 32
Scholarship Services 33
Student Organizations 40
Federation of Student Governments 42
Student Programs and Services 43
Academic Policies 46
Admission 47
Admission Requirements 47
Registration/Enrollment 48
Attendance Policy 51
Examinations 52
Academic Performance 52
Graduation Policies 54
Selective Retention Policy 55
Code of Conduct 60

Table of Contents
General Provisions 61
Care for the Environment 61
School ID, Uniform, and Dress Code 62
Classroom 62
School Canteen 63
School Library 63
Gender and Development 63
Restricted/Off-limit Areas on Campus 64
Posting of Notices and Announcements 64
Curfew 64
Activities Using the Name of the School 64
Use of School Name and Logo 65
Safety and Security 65
Dress Code and Proper Grooming 65
School Disciplinary Measures, Offenses and Penalties 68

Minor Offenses 69
Major Offenses 70
Procedure for the Settlement of Complaints / 72
Grievances
Imposition and Administration of Disciplinary Action 76
Procedures
Other Services and Programs 78

Cultural Development Program 79
Information and Communication Technology (ICT) 80
Library Services 82
National Service Training Program (NSTP) 85
Operational Policies on Student Housing and 87
Residential Services
Sports Development Program 88
Implementing Guidelines for the Conduct of Drug 90

Testing of Students
Institutional Policies for Students with Special Needs 100
CMO 08, s. 2021 (Guidelines on the Implementation of

Flexible Delivery of Student Affairs and Services (SAS) 104
Programs during the COVID-19 Pandemic)
Adaptive and Flexible Learning Experience 122
Student’s Guide to Google Classroom 132
Conforme Sheet 136
4
Our Vision
To be a leading GREEN institution of higher learning
in the global community by 2030
GREEN stands for Good governance, Research-oriented, Extension-driven, Education
for Sustainable Development and Nation-building.
Why 2030? CHMSC made a commitment to Education for Sustainable Development

(ESD) when it launched Greening CHMSC in 2012. Today, ESD is a key element of the
UN Sustainable Development Goals which is targeted to be achieved in 2030. With
Greening CHMSC, ESD and the SDGs closely linked together, CHMSC wants itself to
be relevant and responsive to the global challenges of a transformed world and make a
significant contribution by 2030.
Our Mission
We are a GREEN institution committed to empower the youth and life-long learners
who will contribute to nation building and global transformation through quality
instruction, inclusive and creative teaching-learning pedagogies, relevant research,
social innovation, dynamic partnership, and active civic engagement, in a
conducive and fulfilling environment for students, faculty, staff, and partners.
Core Values Core Attributes

Excellence Competent Worker
Compassion Compassionate Being
Environment Environmentally Responsible
Love of Country Nation Builder
Service Engaged Citizen
Quality Policy
We commit to deliver quality higher education services
in conformance with established standards
through competent Human Resource and Functional Systems
adherent to the principle of continual improvement for customers’ satisfaction.
Mandate
Carlos Hilado Memorial State College shall primarily provide higher
technological, professional and vocational instruction and training in science/
agricultural, in industrial fields as well as short-term technical or vocational
courses. It shall provide research advance studies and progressive leadership
in its areas of specialization.

College President Message
Welcome to Carlos Hilado Memorial State College! Thank

you for choosing CHMSC as your second home. We are happy to have you join
the CHMSCian family.
The Office for Student Affairs express its commitment to serve the needs of all
students through this Student Handbook. As you begin your academic journey
with CHMSC and as you go along with your student life, let this handbook be your
companion and guide. Our school policies lay down the rules of engagement for
a smooth system and operation during your stay in the College. Take advantage
of every opportunity afforded to you. Explore all possibilities that will make
your stay ideal and memorable. Moreover, I urge you to study hard, make new
friends, be engaged, and enjoy. There is a lot more in store for you - leadership
support, academic development, networking, personal growth, and community
service among others.
May your stay at CHMSC be the best time

of your life. Be the best of what you can be.
NORBERTO P. MANGULABNAN, PhD

SUC President III
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Message
Vice President
for Academic Affairs
Welcome to Carlos Hilado Memorial State College!

We are happy to have you join the CHMSCian family. This
year’s opening of classes for AY 2020-2021 is quite memorable and historical.
It is memorable since all Higher Education Institutions around the world are
exploring other innovative learning modalities that would set the migration
from the traditional to flexible teaching and learning options due to COVID-19
pandemic. It is historic that while we live in times when humankind possesses
the most advanced science and technology, albeit - a virus invisible to the
naked eye has massively disrupted economies, healthcare, and education
systems worldwide. These are reminders that as we keep making progress in
science and research, humanity will continue to face challenges in the future,
and it is upon us to prioritize those issues that are most relevant in the 21st
century. As you begin your academic career in this challenging time, you are
embarking on a path full of promise and hope.
The Office for Student Affairs is committed to working
with you and challenging you on this wonderful journey
to take full advantage of the opportunities you will find
at this learning institution. During this ‘new normal’
with limited physical mobility, manage your time in
studying your lessons, make new friends, get involved
and have fun. These are the best of times for you.
We are here to help in any way we can and guide you
to reach all of your goals and realize all your dreams.
JAY B. ESTRELLAS, EdD

Vice President for Academic
Affairs

Message
Director for Student
Affairs and Services
Welcome
Academic Year 2020-2021!
to Carlos Hilado Memorial State College and the
Whether you are joining us for the first time as a first-year, transferee, or returning as a
current student, I am sure this school year under the “new normal” will be filled with many
new opportunities and challenges within the confines of your learning space. All of these
experiences contribute to your growth and development and we in the Office for Student
Affairs and Services are here to support your academic endeavors and development.
You are our first priority!
This Student Handbook provides the direction and parameter for aligning our actions
towards being a Green Institution, guides you in knowing and understanding your rights
and responsibilities and describes the expectations for behavior and conduct, as well as
the procedures to be followed when these expectations are not met. It also ensures that
you have a listing of useful resources and services for your welfare and development.
This Revised 2020 Edition is distinct with transitory provisions on Adaptive and Flexible
Learning (AFLEx) in this time of COVID-19, our response to the pandemic without
sacrificing the delivery of quality education.
Together we are committed to working with you to help you

succeed, so be aware of these resources and use them as you
move through this challenging academic year.
May your time at CHMSC enable you to grow and mature,

and develop a love of learning and a greater sense
of your gifts and purpose. May you grow in ability
to make ethical and moral decisions that will have
a positive impact on your own life and to each
member of the CHMSC community.
JANET T. PEREZ-ESPINOSA, PhD

Director for Student Affairs
and Services
8
Historical Milestones

10
Our Campus
Locations

Greening CHMSC
Why Greening CHMSC?
In 2012, Carlos Hilado Memorial State College launched an intervention
program and movement to transform the entire school system into a green
institution in pursuit of Education for Sustainable Development (ESD). It
was then called Green CHMSC—a transformative process involving the core
elements and dimensions of the Institution’s operations: Green Campus, Green
Community, Green Culture, Green Research, and Green Technology.
On July 11-12, 2017, five years after Green CHMSC was conceived, the
program was revisited through a Re-Greening Workshop themed “Revisit, Re-
Vision, Revise and Revitalize”, attended by administrators, faculty and student
representatives from the four campuses. The body realized that CHMSC has
still a long way to go. Thus, the College renewed a stronger commitment to
revitalize and accelerate the program with a clearer vision statement: To be
a leading GREEN institution of higher learning in the global community
by 2030 where GREEN stands for Good Governance, Research-Oriented,
Extension-Driven, Education for Sustainable Development and Nation-
Building. Green Campus was replaced with Green Curriculum and Green
CHMSC was changed to Greening CHMSC to acknowledge that the program
is an on-going process and a continuing transformative journey to sustainability.
On October 3, 2017, the new Greening CHMSC Framework (A Green Future

by Greening CHMSC Today) was recognized by the Development Academy of
the Philippines as a finalist-best practice together with 13 government institutions
which included four SUCs in the Government Excellence Class - Government
Best Practice Recognition 2017. Our participation in the Government Best
Practice Recognition has opened a lot of realizations, challenges, and
opportunities. We are reminded of our commitment to Education for Sustainable
Development – a pledge we had signed in a Declaration in 2012.
Today, more than ever, people are realizing the need to urgently protect the health
& well-being of planet Earth and all its inhabitants. Education for Sustainable
Development now means the pursuit of the UN Sustainable Development
Goals. To fulfill this, Greening CHMSC must empower and transform students
and teachers who will become active citizens with the heart, mind and skills to
solve the global and local environ-mental problems we face today. How can
we have a sustainable future and promote green economy and lifestyle without
green education today?
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Where do we WANT to go?
The Greening CHMSC Pillars

Green Community. Guided by green research, our extension and outreach
programs create long term positive impact and ensure the development of resilient
partner communities. Community programs and projects are designed to address
the SDGs such as, poverty, environmental degradation, climate change and other
challenges of our time.
Green Culture. Our human interactions, practices, and lifestyles are in

harmony with ecological principles and are anchored on the values of respect for
human dignity, the integrity of God’s creation, simplicity, peace and social justice.
Green Curriculum. Multi-disciplinary themes in Education for Sustainable

Development (ESD), Gender and Development (GAD) and the Sustainable
Development Goals (SDGs) are integrated in our curricular, co-curricular and
extra-curricular offerings so that our students and graduates become highly
capable of taking the global challenges of the 21st century.
Green Research. Our research activities seek to improve quality of life and
ecological well-being. They provide guidance and input to our extension services
and community engagements. Data, discoveries, and knowledge are applied in
social policy and the advancement of a just, equitable and sustainable world.
Green Technology. Driven by creativity and innovation, the technologies,

facilities, methods, materials, systems, and operations are designed to lessen or
neutralize our carbon footprints and mitigate or reverse the negative effects of our
activities on the environment.

What does it mean to be
ISO 9001:2015 Certified?
To be an ISO 9001:2015 certified institution, means that the

college meets the quality standard set by ISO (International
Organization for Standardization). It confirms that the institution’s
Quality Management System (QMS) meets the requirement of the
relevant standard.
Obtaining ISO 9001:2015 Certification is excellent for the public

relations and image of the institution. It therefore means that your
College can be trusted, has credibility, and provides reliable and
good quality services to the target customers.
14
Office for Student Affairs
Organizational Chart
16
Designees & Key Officials
Norberto P. Mangulabnan, PhD President
Jay B. Estrellas, EdD Vice President for Academic Affairs
Rosalinda S. Tuvilla, LLB Vice President for Administration and Finance
Andrew Eusebio S. Tan, PhD Vice President for Research and Extension
Roy C. Ramos Board of Trustees Secretary

Mary Leanne A. Laganhon, PhD College Secretary
Atty. Annie Rose B. Rosales Legal Assistant
Ma. Christina G. Parrocho, CPA Management Audit Analyst
Atty. Juliet D. Pasustento, PhD Chief Administrative Officer - Finance Division

Marilou A. Duca Budget Officer
Jerry S. Gumata, CPA Accountant
Arjay Y. Alvarado, PhD Dean, College of Arts and Sciences
Marissa S. Quezon, PhD Dean, College of Business Management and
Accountancy
Engr. Joe Marie D. Dormido, PhD Dean, College of Computer Studies
Kirsty Mae I. Magno, PhDCJ Dean, College of Criminal Justice
Noralyn S. Esona, PhD Dean, College of Education
Engr. Grace C. Gerona Dean, College of Engineering
Imee R. Perante, PhD Dean, College of Fisheries
Engr. Russel M. Dela Torre, PhD Dean, College of Industrial Technology
Edwin H. Bugna, PhD Executive Director, Alijis Campus
Joevelle B. Vergara Executive Director, Binalbagan Campus
Rino C. Del Castillo, PhD Executive Director, Fortune Towne Campus
Ma. Prescilla G. Ausa Registrar, Alijis Campus
Arlene G. Pasquin Registrar, Binalbagan Campus
Rebecca C. Gegantoni Registrar, Fortune Towne Campus
Chloe Hope T. Villasor Registrar, Talisay Campus
Ana Mary Ann H. Pancho Director, Alumni Affairs
Maria Agnes L. Arcenas, DPA Director, Business Affairs Office
Rhoderick K. Samonte Director, Center for External Affairs
Leizl May C. Tortogo, PhD Director, Curriculum and Instructional Material
Development
Neuyer Jan C. Bala-an Director, Disaster Risk Reduction and Management
Mary Grace B. Nacionales Director, Extension and Community Services
Elvie S. Samson, PhD Director, Gender and Development
Ma. Rosa S. Caraballe, PhD Director, Graduate Studies and Continuing Education
Juben G. Palermo, RGC Director, Guidance Services
Amelia A. Calfoforo, EdD Director, Human Resource Development Office
Viola D. Mongcal Director, Human Resource Management Office
Engr. Ruel B. Malapitan Director, Information and Communication Technology
Armando R. Reosura, PhD Director, Intellectual Property Management
Elmer A. Gumban, PhD Director, National Service Training Program
Engr. Jun-Jun A. Marquez Director, Physical Plant Development and
Management
Roselyn R. Alegarbes, PhD Director, Planning, Monitoring, and Evaluation
Maria Victoria G. Violanda Director, Quality Assurance and Accreditation
Ma. Teresa C. Soguilon Director, Records Management Office
Leah L. Fernandez, PhD Director, Research and Development Services
Janet T. Perez-Espinosa, PhD Director, Office for Student Affairs and Services
Ma. Antonia F. Sitiota, RPm Director, Scholarship Office
Philip AL Estacion Director, Supply and Property Management

Program Chairpersons
Alijis Campus
College of Computer Studies
Melanie Reynoso Bachelor of Science in Information Systems
Marites D. Manganti, PhD Bachelor of Science in Information Technology
College of Education
Mark Gerald L. Nallos Bachelor of Technology Vocational Teacher Education
College of Engineering
Engr. Ronn Elly G. Pedregosa Bachelor of Science in Computer Engineering
Engr. John Billy M. Balidio Bachelor of Science in Electronics Engineering
College of Industrial Technology

Engr. Nathaniel J. Jamandron Bachelor of Science in Industrial Technology
Binalbagan Campus
College of Business Management and
Accountancy
Geoffrey A. Rivera Bachelor of Science in Business Administration –
Fishery Management

Jennifer P. Juaneza, PhD Bachelor of Science in Information Technology
College of Criminal Justice

Purisima G. Romero Bachelor of Science in Criminology
Alberto D. Dela Cruz, PhD Teacher Education Programs
College of Fisheries
Aniceto D. Olmedo Bachelor of Science in Fisheries
Fortune Towne Campus

Accountancy
Jason B. Cercado Bachelor of Science in Accountancy
Ann Charyl M. Gallo, PhD Bachelor of Science in Business Administration
Ernesto A. Java, Jr., PhD Bachelor of Science in Entrepreneurship
Kenrose S. Laguyo Bachelor of Science in Management Accounting
Joyfe G. Quingco, PhD Bachelor of Science in Office Administration
Ma. Teresa B. Ballados, PhD Graduate Studies

Richard N. Pabelona, Jr., PhD Bachelor of Science in Information Systems
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Talisay Campus
College of Arts and Sciences
Jesusa E. Pineda, PhD Bachelor of Arts in English Language
Robert S. Pardillo, PhD Bachelor of Arts in Social Science
Keisha Charisse O. Digon, RPsy Bachelor of Science in Psychology
Jose Lizael B. Lampinez, PhD Graduate Studies Program Chair

Accountancy
Annielou V. Mana-ay Bachelor of Science in Hospitality Management

Norberto L. Mondero, PhD Bachelor of Science in Information Systems
Rosemary C. Trecho Bachelor of Early Childhood Education
Aileen B. Esmeralda, Dev EdD Bachelor of Elementary Education
Gertrudes Anastacia D. Lopez, EdD Bachelor of Physical Education
Johara Louise T. Temporosa Bachelor of Science in Education (English & Filipino)
Jomeo A. Sumalapao, PhD Bachelor of Science in Education (Math & Science)
Kane Sheena D. Ambong Bachelor of Special Needs Education
Medie June P. Ariston, PhD Bachelor of Technology and Livelihood Education
Estelita C. Apelo Graduate Studies (MAED-Math,Educ. Mgt, P.E. /
TCP)
Vanessa Joy Z. Judith, PhD Graduate Studies (EdD-Educ. Mgt, MAED-English,
Gen Sci, TLE)
Engr. Michael D. Forton Bachelor of Science in Civil Engineering

Angelie P. Lopez, PhD Bachelor of Science in Industrial Technology
Raynor F. Ereje, PhD Graduate Studies
Designees & Key Officials:

Guidance Services
Juben G. Palermo, RGC Director, Guidance Services
Ma. Jaycel Grace O. Celiz, RGC Guidance Counselor, Talisay Campus
Rhea S. Linaja, RGC Guidance Counselor, Talisay Campus
Nick D. Alayon, PhD, RGC Guidance Counselor, Talisay Campus
Julian C. Sian, RGC Guidance Counselor, Talisay Campus
Aileen A. Tranquilo, LPT, RGC Guidance Counselor, Talisay Campus
Ma. Luna C. Dela Cerna, RGC Guidance Counselor, Alijis Campus
Emily B. Vingson, PhD, RGC Guidance Counselor, Alijis Campus
Rhea A. Lanzan Guidance Counselor, Fortune Towne Campus
Diwani F. Duropan, RGC Guidance Counselor, Fortune Towne Campus
Hazel Gay P. Lagrada, RGC Guidance Counselor, Binalbagan Campus
Lucille P. Digdigan, RN, RGC Guidance Counselor, Binalbagan Campus
Jannely C. Gilpo, RGC Guidance Counselor, Binalbagan Campus
Dyan T. Gapulan, PhD, RPm Guidance Advocate, Binalbagan Campus

Student Affairs and Services
Janet T. Perez-Espinosa, PhD Director for Student Affairs and Services
Rubie Lyn C. Barrientos OSA Coordinator, Alijis Campus
Jose Joey E. Tierra OSA Coordinator, Binalbagan Campus
Stanley T. Sabuya OSA Coordinator, Fortune Towne Campus
Dr. Glenda Rose C. Espiritu Dentist, Alijis Campus

Dr. Christine Lou S. Centino Dentist, Binalbagan Campus
Dr. Jed Ariel S. Legislador Dentist, Fortune Towne Campus
Dr. Generose S. Alunan Dentist, Talisay Campus
Dr. Noelito A. Recamara Medical Doctor, Alijis Campus
Dr. Kriska N. Salangsang Medical Doctor, Binalbagan Campus
Dr. Iriane Jade T. Tabianan Medical Doctor, Fortune Towne Campus
Dr. Alyn Sany Marie A. Pajantoy Medical Doctor, Talisay Campus
Stephen Rey R. Cabardo, RN Nurse, Alijis Campus
Geraldine G. Edaño, RN Nurse, Binalbagan Campus
Precious J. Canieso, RN Nurse, Fortune Towne Campus
Dominic M. Requiña, RN Nurse, Talisay Campus
Ma. Antonia F. Sitiota, RPm Director for Scholarships

Ma. Thirza O. Fernandez, RPm Career and Job Placement Coordinator
Jomeo O. Sumalapao, PhD COE Discipline Officer, Talisay Campus

Zion Rose E. Parpa CAS Discipline Officer, Talisay Campus
Melchor G. Taclobos CIT Discipline Officer, Talisay Campus
Renie B. Selisa Discipline Officer, Alijis Campus
Aquiles R. Dejalde, PhD Discipline Officer, Binalbagan Campus
Teresa B. Lopo, PhD Discipline Officer, Fortune Towne Campus
Stella May D. Desengaño, PhD SSG Adviser, Alijis Campus

Edward John C. Advincula SSG Adviser, Binalbagan Campus
Charmaine A. Sabio Student Publication Adviser, Alijis Campus

Moniela Jane M. Bonifacio Student Publication Adviser, Binalbagan Campus
Mary Gee A. Salbibia Student Publication Adviser, Talisay Campus
Maria Rowena J. Tuscano Culture and the Arts College-wide Coordinator

Charmaine A. Sabio Coordinator, Alijis Campus
Enrique V. Gemoya, Jr. Coordinator, Binalbagan Campus
Elena S. Casaig, PhD Coordinator, Fortune Towne Campus
Ma. Elena Y. Doruelo Sports Affairs College-wide Coordinator

Joshua Lancelot T. Sabio Coordinator, Alijis Campus
Jose Valery R. Villaflor Coordinator, Binalbagan Campus
Mila Ethel B. Delos Reyes Coordinator, Fortune Towne Campus
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Monthly Themes
Month Themes
ASEAN Month, Buwan ng Wikang Pambansa at Nasyonalismo, History Month
Civil Service Month, Crime Prevention Month, Development Policy Research Month,
Greening CHMSC, National Cleanup Month, National Teachers’ Month, National Peace
Consciousness Month, Public Relations Month, Vision, Mission, and Core Values Month,
World Tourism
Cooperative Month, Industry and Commerce Safety Month, Local Government Month,
Mental Health Awareness Month, National Indigenous Peoples Month, SDG and UN Month
Civil Engineering Month, Drug Abuse Prevention Month, Filipino Values Month, Homes
Safety Month, International Education Month, Library and Information Services Month, Na-
tional Children’s Month, National Consciousness Month for Punctuality and Civility, National
Environmental Awareness Month, National Rice Awareness Month, Organic Agriculture
Month, Philippine Book Development Month, Philippine Clean Air Act Month, Science and
Technology Month, 16 Days of Activism Against Gender-based Violence
Energy Consciousness Month, Fellowship and Thanksgiving Month, Human Rights

Consciousness Month, National Volunteers Month, Overseas Filipinos Month, Rizal Month
National Bible Month, National Time Consciousness Month, National Zero Waste Month
National Dental Health Month, Philippine Arts Month, Philippine Heart Month, Social
Awareness Month
Fire Prevention Month, Tax Consciousness Month, Women’s Month
Filipino Food Month, National Literature Month, Planet Earth Month
Anti-graft and Corruption Awareness Month, Appreciation Month, Fisheries Month, Global
Road Safety Month, National Heritage Month, National Hypertension Awareness Month,
Volunteerism Month
Celebrate the Sea Month, Environment Month, National Information and Communications
Technology Month, National No Smoking Month, Rural Workers Month, WATCH (We
Advocate Time Consciousness and Honesty) Month
Blood Donors Month, National Disaster Consciousness and Resiliency Month, Health and
Nutrition Month, Schools Safety Month

School Calendar,
Local and National Holidays
August Start of Classes (1st Semester)

August 21 Ninoy Aquino Day (Special Non-Working Holiday)
August 26 National Heroes Day (Regular Holiday)
September 10 Minulu-an Festival (Local Holiday)

(Talisay City)
October Midterm Exam
November 1 All Saints’ Day (Special Non-Working Holiday)

November 2 All Souls Day (Observance)
November 5 Al Cinco de Noviembre (Provincial Holiday)
November 30 Bonifacio Day (Regular Holiday)
December Final Exam

December 8 Feast of immaculate (Observance)
Conception
December 25 Christmas Day (Regular Holiday)
December 30 Rizal Day (Regular Holiday)
January Start of Classes (2nd Semester)

January 1 New Year’s Day (Regular Holiday)
January 23 Philippine Republic Day (Special Non-Working Day)
February 11 Talisay City Charter Day (Local Holiday)

February 25 People Power Anniversary (Regular Holiday)
March Midterm Exam
April Final Exam (Graduating Students)

April 9 Araw ng Kagitingan (Regular Holiday)
May Final Exam (Undergraduate)

May 1 Labor Day (Regular Holiday)
May 15 Balbagan Festival (Local Holiday)
(Binalbagan)
June 12 Philippine Independence (Regular Holiday)

Day
June 18 Bacolod City Charter Day (Local Holiday)
Source:
• Proclamation 555, s. 2018 | Oﬃcial Gazette of the Philippines
• Memorandum Order No. 42, s. 2019 | Vice President for Academic Aﬀairs
22
College Programs
at a Glimpse
Based in Talisay Campus
Goal
Develop and implement programs in Liberal Arts and Sciences to achieve

academic excellence and competencies geared towards the total development
of the learners in their specialized fields.
• Bachelor of Arts in English Language • Master in Public Administration
• Bachelor of Arts in Social Science
• Bachelor of Science in Psychology • Doctor in Public Administration
College Business Management & Accountancy

Based in Fortune Towne Campus
Goals
1. Promote and sustain quality education;

2. Develop and sustain green research;
3. Pursue sustainable income-generating projects and activities;
4. Strengthen community extension involvement;
5. Utilize research-based outputs to empower the community; and
6. Develop and promote collaborative partnerships through local, national and
international linkages.
• Bachelor of Science in Accountancy

• Bachelor of Science in Business Administration major in Financial Management
(offered also in Binalbagan Campus)
• Bachelor of Science in Entrepreneurship
• Bachelor of Science in Hospitality Management (offered in Talisay Campus only)
• Bachelor of Science in Management Accounting
• Bachelor of Science in Office Administration
• Master in Business Administration

• Master in Public Administration

College Programs
at a Glimpse
Based in Alijis Campus
Goals
1. Produce graduates appropriately skilled and responsive to the needs of the ever fast
changing trends in ITE.
2. Develop creative innovators with confidence and courage to seize and transform
opportunities for the benefit of the society.
3. Provide continuous specialized faculty training and professional development.
4. Acquire, implement and utilize technologies to support the instructional, administrative,
research and development, and extension needs
5. Provide students with all resources to enrich their educational experience in order to pursue
careers as ITE professionals in the industry, business, and services.
6. Be acknowledged as one of the best SUCs in the field of ITE in the region
• Bachelor of Science in Information Systems (offered also in Fortune Towne Campus and Talisay Campus)
• Bachelor of Science in Information Technology (offered also in Binalbagan Campus)
College of Criminal Justice

Based in Binalbagan Campus
Goals
1. Foster the virtues of honor, oneness (unity), loyalty, discipline and service (HOLDS);
2. Prepare students for a competent career in crime prevention, law enforcement,
crime detection, correctional administration and other relevant career opportunities;
3. Encourage research and extension services, being an important development
components with higher learning opportunities.
Objectives
1. To encourage inquiry on the nature, causes, treatment or punishment of criminal

behavior; the functions of criminal justice agencies, and response to crime,
criminals and victims;
2. To prepare the students for careers in crime prevention, law enforcement, scientific
crime detection, correction administration, public safety, and allied fields;
3. To foster the values of leadership, integrity, accountability, and responsibility while
serving their fellowmen, community and country;
4. To produce passers in the Licensure Examination for Criminologist and;
5. To produce graduates who will earn a position or a rank in a law enforcement inter-
agency, either public or private.
• Bachelor of Science in Criminology
24
College Programs
at a Glimpse
Goals
Implement Teacher Education Programs for the elementary and secondary levels
and endeavor to achieve quality and excellence, relevance and responsiveness,
equity and access, and efficiency and effectiveness in instruction, research,
extension, and production.
• Bachelor in Special Needs Education

• Bachelor of Early Childhood Education
• Bachelor of Elementary Education (offered also in Binalbagan Campus)
• Bachelor of Physical Education
• Bachelor of Secondary Education (offered also in Binalbagan Campus)
• Bachelor of Technical Vocational Teacher Education (offered in Alijis Campus)
• Bachelor of Technology and Livelihood Education (offered also in Binalbagan Campus)
• Master of Arts in Education

• Master of Arts in Teaching
• Doctor of Education
Goal
Produce globally competent engineers equipped with scientific knowledge,

technical proficiency, ethical work values, interpersonal and communication
skills, and an understanding of environmental and sustainability issues related
to their profession.
• Bachelor of Science in Civil Engineering
• Bachelor of Science in Computer Engineering (offered in Alijis Campus only)
• Bachelor of Science in Electronics Engineering (offered in Alijis Campus only)

College Programs
at a Glimpse
College of Fisheries
Based in Binalbagan Campus
Goal
Develop scientific and technical knowledge anchored on sustainable fisheries productivity and
promote linkages and networking in the implementation of fisheries programs and projects.
Objectives
1. To provide quality and affordable education among poor but deserving and qualified
youth of the coastal community.
2. To develop technical knowledge relevant and responsive to the demands of the fishery
industry.
3. To promote sustainable fish production that is economically viable, socially acceptable
and environmentally non-degrading.
4. To train students not only to be academically prepared and technically equipped but also
imbued with moral values, self-discipline, and a sense of patriotism.
5. To establish linkages and networking with local government units and private sectors in
the implementation of programs and projects in terms of fishery management, resource
utilization, conservation, research, extension, and production.
• Bachelor of Science in Fisheries

Goal
Develop world-class industrial workers and middle-level managers, equipped

with scientific knowledge, technological skills, and ethical work values to
achieve a desirable quality of life.
• Bachelor of Science in Industrial Technology with major in:
• Architectural Drafting Technology (also offered in Alijis Campus)

• Automotive Technology (also offered in Alijis Campus)
• Computer Technology (offered in Alijis Campus only)
• Electrical Technology (also offered in Alijis Campus)
• Electronics Technology (also offered in Alijis Campus)
• Fashion and Apparel Technology
• Food Trade Technology (also offered in Alijis Campus)
• Mechanical Technology (also offered in Alijis Campus)
• Refrigeration and Air Conditioning Technology
• Master in Technology Management

• Doctor of Philosophy in Technology Management
26
Student
Affairs
and
Services
28
The Student Affairs and Services are the services and programs of the Higher
Education Institution (HEI) that are concerned with the academic support
experiences of students to attain holistic student development.
A. Goal
Develop the total potential of the students by uplifting their well–being through the
efficient delivery of services that would augment their academic competencies.
B. Objectives
1. To improve the quality of Student Affairs and Services
2. To promote access to quality, relevant, efficient, and effective student
affairs and services
3. To support student development and welfare
4. To ensure a holistic approach in the operation of each service unit; and,
5. To ensure proper balance between the rights of the school and those of
the students
Student Services Program

A. Guidance Services
The Guidance Services is an integral part of the Student Services Program.
Being one of the support arms of the HEI, it seeks to contribute to the fulfillment
of its mission/vision of honing the youth towards academic excellence and
compassionate service by bridging linkages between and among the different
sectors in the delivery of holistic education. The Office for Student Affairs
and Services offers programs and services that would help students know
themselves better, adjust to College life, cope with challenges and discover
the potentials that would aid them in making and achieving their life goals, and
ultimately become involved and responsible members of the society empowered
by the core values of CHMSC: Excellence, Compassion, Environment, Love of
Country and Service.
Basic Guidance Services
1. Information
Relevant information concerning personal, educational school adjustments,
and career opportunities are readily made available to students through
psychoeducation, trainings, seminar-workshops, bulletin board posting,
guidance manual, brochures, posting and uploading in CHMSC Compassion
(Guidance Services Official Facebook Page) and orientation programs.

2. Counseling
Assistance is extended to students when they have concerns and problems in
their personal, interpersonal, social, academic, curricular, and extra-curricular
endeavors. Provided by a professional Guidance Counselor, it is designed
to deliver multi-cultural, gender-sensitive, data-driven, sequential, coherent,
and meaningful engagements between the counselor and the counselee. It
may be conducted individually or in groups for the students who may have
difficulties adjusting to the rigors of school life.
3.Psychological Testing
This service is the systematic way of assessing students’ abilities, personality,
achievement, and attitudes through the use of psychological tests to promote
self-awareness and self-understanding to students through relevant and
factual information obtained from objective measures. Results can help
students in decision-making of their career choice and proper placement, and
for counselors and teachers in understanding and guiding students better.
4. Follow-up
This Guidance Service is concerned with what happens to students while in and
after they leave CHMSC. This involves a follow-up of students at risk, such as
those on academic probation, with failures, home visits, underachievers, and
those referred by teachers for behavioral, emotional problems, psychological
disturbances, and conferences with parents and teachers.
5. Individual Inventory
A cumulative record of students’ information about their personal data, family
background, previous scholastic record, socioeconomic status, interest, and
other needed data are available at the guidance office for counselors’ reference
and perusal in assessing students. These are confidential documents that are
securely stored for safekeeping. Retrieval and access to these are subject to
and in compliance with the Data Privacy Act of 2012. These documents yield
a characteristic profile of students, which can be used by the College and the
counselors in formulating programs and activities.
6. Placement
This service assists students in developing a greater sense of awareness
of their personal, social, and academic development and progress for them
to be in an environment where they find more in life. In CHMSC, student
placement is being handled by the Career and Job Placement Coordinator in
their career pathing programs integrated with other services.
30
B. Health Services
The Health Services provides the services of the physician, dentist, and nurse.
a. Medical Services
1. The College maintains a Medical Clinic, which is managed by the

campus nurse and school physician.
2. The School Clinic provides basic first aid and emergency services
within its capacity and resources.
3. All new students shall undergo medical physical examination and
compliance with the medical requirements required by the medical
clinic upon enrollment.
Schedules:
CLINIC HOURS: MONDAY to FRIDAY | 8:00am – 5:00pm
No Noon Break
Physician’s Schedule:
TALISAY Campus:
Monday 1:00 – 5:00pm
Tuesday 8:00am – 12:00nn
1:00 – 5:00pm
ALIJIS Campus:
Tuesday/Wednesday 8:00am – 12:00nn
FORTUNE TOWNE Campus:
Tuesday/Wednesday 1:00 – 5:00pm
ALIJIS Campus:
Thursday 8:00am – 5:00pm
b. Dental Services
The Dental Clinic aims to promote the health and total well-being of
the students, faculty, officers, and staff through prevention, diagnosis,
treatment of oral diseases, and health education.
1. Daily Consultation
2. Dental Orientations
3. Annual Dental Examination
4. Tooth Extraction
5. Provision of Dental Medicine
6. Individual Oral Health Education / Instructions
7. Extension Community Services
8. Dental Health Month
C. Culture and the Arts Office
The Culture and the Arts Office creates, delivers, strategizes, manages, and
implements culture and the arts programs as part of the social development of
the students.
It also provides opportunities for the development and enhancement of talents,

abilities, and values for the appreciation, promotion and conservation of national
and multi-cultural heritage.
Through this service, students with unique talents and interest in music, theatre,
and dance may join the different cultural and musical activities and other school
programs.
(For full details, see the Cultural Coordinator of the Campus.)
D. Sports Affairs Office

The Sports Affairs Office develops and implements wellness, fitness, and sports
programs for students, student-athletes, coaches, faculty, and school personnel.
It also provides opportunities to promote regional, national, sectoral, and cultural

sports. Through this service, students may join the following programs:
Campus Sports Programs:
• Intramurals Meet that is managed jointly with the Student Government to

promote the value of sportsmanship through healthy competition among
students of different academic programs.
• Varsity Sports Program that covers recruitment and training of varsity
athletes for their participation in the Regional, National SCUAA (State
Colleges and Universities Athletic Association) Meet, and other sports
events.
32
E. Scholarship Services
The Scholarship Program facilitates the different available scholarships offered
by the HEI and the partner sponsors/benefactors in extending help to students
who are needy but deserving.
It provides various scholarship grants to enable academically-qualified but

financially-challenged students to pursue their education to become professional
and productive individuals.
To continuously avail of the scholarship, scholars are expected to maintain the

minimum grade requirement as stipulated in the scholarship program they are
in. In addition to the other conditions specified in their scholarship, scholars
cannot drop/fail in any subject. They should not at any time be subject to any
disciplinary sanction for the duration of their scholarship.
Scholars who fail to meet the conditions of their grants in any semester will be
automatically dropped from the roster of scholars.
If the applicant qualifies for two or more scholarships, he/she has the option to
choose the grant with better benefits. The scholar cannot enjoy the benefits of
two or more scholarships at the same time.
1. Main Functions
• Disseminate information of the available scholarship to students
• Help the Office for Student Affairs/benefactors in the selection of qualified
scholars
• Collaborate with the scholars, teachers, administration, sponsors, and
benefactors
• Provide guidance and counseling services to scholars
• Create a program that will provide a holistic development of the scholars
• Monitor the performance of the scholars
• Maintain an individual record of files of the scholars

2. Types of Scholarship
2.1 Government Funded Scholarship

Scholarship and Financial Assistance from different government agencies
2.1.1 Free Higher Education (He) in State Universities and Colleges

(SUCs)
(Based on Implementing Rules and Regulations of RA. 10931, known
as the “Universal Access to Quality Tertiary Education Act of 2017”)
Section 4. Coverage. All Filipino students who are either currently

enrolled at the time of the effectivity of the Act, or shall enroll at any
time thereafter, in courses leading to a bachelor’s degree in any SUC
shall be exempt from paying tuition and other school fees for units
enrolled in.
Students will be eligible to receive these benefits, provided they qualify

under the admission and retention requirements of the SUCs.
Section 6. Exceptions to Free HE. The following students are

ineligible to avail of Free Higher Education:
(a) students who have already obtained a bachelor’s degree or

comparable undergraduate degree from any public or private HEI;
(b) students who fail to comply with the admission and/or retention
policies of the SUCs, provided that the failure to comply with the SUC
retention policies results in the student’s permanent disqualification
from enrolling in any SUC;
(c) students who fail to complete their bachelor’s degree or comparable

to undergraduate degree within a year after the period prescribed in
their program; and
(d) students who voluntarily opt out of the free higher education
provision.
Students who are not eligible to avail of the Free Higher Education
provision shall be charged tuition and other school fees as determined
by the Governing Boards of the SUCs.
34
Section 7. Benefits. All students availing themselves of the free
higher education provision shall be entitled to:
(a) free tuition for all courses/subjects/classes enrolled in during a

particular semester/term, as part of the curriculum and are essential to
obtaining a degree. These includes approved petitioned classes, but
not non-credit within-semester tutorial or review classes, nor review
and enhancement classes offered by the HEI;
(b) free miscellaneous, other school fees, and similar or related fees,
which include the:
(1) library fees,

(2) computer fees,
(3) laboratory fees,
(4) school ID fees,
(5) athletic fees,
(6) admission fees,
(7) development fees,
(8) guidance fees,
(9) handbook fees,
(10) entrance fees,
(11) registration fees,
(12) medical and dental fees, and
(13) cultural fees
Provided, that only the first copies/printouts of school ID, library ID,
and Student Handbook shall be free, and any subsequent requests by
the student shall be charged the usual fee.
2.1.2. CHED Scholarship
2.1. CHED Scholarship Program (CSPs)
Program Period Amount

Annual Php 60,000.00
Full SSP
Semestral Php 30,000.00
Annual Php 30,000.00
Half SSP
Semestral Php 15,000.00

2.2. Grants-in Aid/ Financial Assistance
a. Tulong Dunong Program
The CHED – TDP is intended for the new grantees who are enrolled in
any curriculum year level in CHED-recognized programs of SUC with
Certificate of Program Compliance (COPC).
TDP – For academic year 2019-2020, the existing or ongoing TDP

grantees shall be covered under the Tertiary Education Subsidy (TES)
specified in Special Provision No. 3 in Volume 1-3, Universal Access to
Quality Tertiary Education (UAQTEA) budget.
A student grantee shall be entitled to Fifteen Thousand Pesos

(Php 15,000.00) financial assistance per academic year.
b. DND-CHED-PASUC – Study Grant Program (DCP)
This is intended for qualified dependents of military personnel of the

Armed Forces of the Philippines who were killed in action, discharged
due to complete disability from combat-related, and those who are in
active service subject to admission requirements of accepting SUCs.
Benefits: Php 2,500.00 per semester
2.1.3. Expanded Grant-in-Aid Program for Poverty Alleviation

(ESGP-PA)
This scholarship is given to those students who belong to the Poor

Household Cluster as identified by the Department of Social Welfare
and Development (DSWD).
Qualifications
• Passed the admission requirements
• Dependent of a parent who has household an ID number issued by
the DSWD
• Enrolled in priority courses identified by the CHED
• Birth Certificate
36
Benefits
• Free tuition and miscellaneous fees
• Php 2,500 book allowance
• Php 3,500 monthly allowance
Retention Policy
• A passing grade in all subjects should be obtained.
2.1.4. Department of Science and Technology (DOST) Scholarship
This scholarship is supported by the DOST.
Qualifications:
• Passed the admission requirements
• Enrolled in BSED Math, BSED Phy Sci, BSCE, BSIS, BS Psych
• Excel in academic performance
• Passed the screening exam conducted by the DOST
• Certification issued by the DOST
Benefits
• Php 7,000.00 monthly stipend
Retention
• Based on the retention policy by DOST
2.1.5. Negros Occidental Scholarship Program (NOSP)
The scholarship is supported by the Provincial Government of Negros

Occidental.
Categories: District Educational Scholarship, PAGKAON, VOCTECH,

INDIGENOUS PEOPLE, PEACE, and Degree Completion Scholarship
(DCS).
Qualifications, benefits, and retention are based on the Guidelines

issued by the NOSP.
2.1.6. Local Government Unit
The scholarship is supported by different Local Government Units in

Negros Occidental.

LGU’s: Bacolod City, Himamaylan City, Kabankalan City, Sagay City,
Silay City, Talisay City, Escalante City, Isabela, La Castellana, Ilog,
Don Salvador Benedicto, Brgy. Guimbalaon, Brgy. Mansilingan, Cadiz
City, Brgy. Estefania, and Valladolid.
Qualification, benefits, and retention are based on the guidelines

issued by the Local Government Unit.
2.1.7. Tertiary Education Subsidy (TES)
TES is a program developed by CHED UniFAST to support the cost

of tertiary education by providing book allowance, transportation, and
supplies, among others.
Qualifications:
In order to be eligible for the TES benefits, a student:
1. must be a Filipino citizen and
2. must be qualified under the existing admission and retention
requirements of the HEI, and must not have exceeded the
maximum residency policy of the HEI.
Prioritization will be given to:

1. Ongoing Expanded Students Grants-in-Aid Program for Poverty
Alleviation (ESGPPA);
2. Ongoing student-grantees;
3. Students who are part of households included in the Listahanan
2.0 or the most recent National Household Targeting System
for Poverty Reduction of the Department of Social Welfare and
Development, ranked according to their estimated per capita
household income; and,
4. Students who are not part of the Listahanan 2.0, but qualify when
ranked according to estimated per capita household income,
based on submitted documentation of proof of income determined
by the UniFAST Board.
Retention Policy:
• There is no specific retention policy indicated, but application per
academic year is renewable.
• Grantee/Application household must be continuously included in the
Poorest of the Poor Household Cluster.
Benefits
Grantees are receiving Php 4,000.00 stipend allowance per month, for
a total of Php 20,000.00 per semester.
38
2.2. Scholarships offered by the Private Sector
2.3.1. Alumni Scholarship

2.3.2. BACPAT Youth Development Foundation
2.3.3. NWTF Negros Women for Tomorrow Foundation, Inc. (Dungganon)
2.3.4. Lifebank Foundation, Inc.
2.3.5. MIAO de Bodhisattva Society Foundation
2.3.6. Real Life I
2.3.7. SGS (Simplicio Gamboa, Sr.) Foundation
2.3.8. YSLEY Caritas Manila
2.3.9. Simag Foundation
2.3.10. AHSSI (Asociacion de Hacenderos de Silay – Saravia, Inc.)
2.3.11. Ludivico and Isabel Hilado Foundation
2.3.12. OneBelshire Corporation
2.3.13.DA-ACEF-GIAHEP (Department of Agriculture-Agricultural
Competitiveness Enhancement Fund-Grant-In-Aid in Higher
Education Program)

Student
Organizations
40
These are groups of bonafide students united for purposes not contrary to law
or the rules and policies of the HEI. The HEI recognizes and encourages the
students to exercise the right to organize and associate with organizations.
Students may freely form or join student organizations provided that these are
duly accredited by the OSAS. All student organizations are directly under the
charge, regulation, and supervision of the OSAS.
Comprehensive policies and guidelines on student organizations and activities

are available at the Office for Student Affairs and Services (OSAS).
Prohibited in the campus are activities and organizations (e.g. fraternities/

sororities) which:
• make use of violence;

• maintain the secrecy of their existence or activities;
• disrespect and disregard the rights and dignity of members and non-
members of the community;
• perform campus-based establishment, recruitment, and initiation of
members makes use of the school’s name in any manner, and
• utilize the HEI’s resources in the conduct of “left-leaning activities” that may
lead to insurgency, internal disturbance, subversion, rebellion, and sedition.
Requirements for Accreditation/ Reaccreditation of Student Club/

Organization
1. Filled-out application form accreditation/re-accreditation of clubs/
organization available at the OSAS.
2. List of officers and a photocopy of the school ID and specimen signature
3. List of members to include the course and section
4. Proposed Calendar of Activities of the organization for the coming
academic year
5. Constitution and By-Laws of the club/organization with provision for
participation in activities on Anti-drug Abuse, Awareness and Drug Abuse
Prevention
6. Letter of acceptance of the faculty adviser chosen by the officers and
members of the club/organization.
7. Accomplishment Report (Re-accreditation)
8. Financial Report (Re-accreditation)
9. Profile of Club/Organization Adviser
*Note: All documents must be submitted in duplicate copy and properly

fastened.

Federation of Student Governments (FSG)
All elected Supreme Student Government (SSG) officials of the different
campuses shall confederate and form the Federation of the Student Government
(FSG). The President of the Federation shall sit as a member of the Board of
Trustees.
The FSG shall exist to secure the purpose of unifying all efforts of the SSG in
addressing the needs of the student population through the representation to
the Board of Trustees (BOT).
Purposes:
1. Promote the general welfare, closer relationship, unity, understanding,
and educational advancement and
2. Provide the opportunity for students to participate in the management of
an educational institution.
Student Government
The Student Government is the highest governing body of the students. It

is created to serve as the link between the administration, the faculty and the
students.
The members of the student government shall be limited to all bonafide

students of the HEI. Every officially enrolled student shall automatically become
a member of the student government.
The student government shall have the Constitution and By-Laws drafted and
ratified by the members, who shall be approved by the College President. This
will guide the operation of the student government through its set of duly elected
officers.
No student government is allowed to function in the HEI without prior approval

of the Constitution and By-Laws as required by these Rules and Regulations.
The election of the officers of the student government, as provided for in the
Constitution and By-Laws, shall be elected by the members and under the
Commission on Student Election (COMSELEC).
All activities to be pursued/sponsored by the Supreme Student Government and

the different department councils will have to be coursed through the OSAS/
Executive Director and finally to the office of the College President through the
Vice President for Academic Affairs (VPAA).
42
The officers of the Supreme Student Government and the different department
councils are vested with the responsibility of reporting to the student body their
accomplishments for the school year that they had been elected to their post.
Likewise, they are required to report to the student body their financial standing
regarding the use of the Student Trust Fund at the end of the term/school year.
The Supreme Student Government and the different department councils are
required to submit to the OSAS/Executive Director an accomplishment and
financial report, which shall be posted on bulletin boards for the information of
the entire student body.
The officers, graduating and non-graduating, who cannot comply, shall not
be issued a Certificate of Clearance by the OSAS/Executive Director if the
accomplishment and financial reports have not been duly submitted at the end
of the term/school year.
Student Publication
The Technopacer (Alijis, Fortune Towne, and Talisay Campus) and the Aquarian
(Binalbagan Campus) are the official student publications of the HEI. These
are run by the student staff, under the supervision of the faculty advisers with
the assistance of critic teachers. These school publications will help develop
students’ resources in article and news writing and other publication activities.
Student Programs and Services

A. Institutional Random Drug Testing Program
Students and employees of the HEI shall undergo random drug testing every
year in compliance with the Comprehensive Dangerous Act of 2002 (Republic
Act 9165).
B. RIPPLES Leadership Program

RIPPLES stands for Responsive, Innovative, Proactive and Passionate Leaders
by Example and for Social Change. This is a 7-day intensive live–in leadership
development and training course for all student leaders of the HEI.

C. Recognition Program
Seniors’ Recognition Program

This gives honor to the graduating students who have performed well in both
curricular and extra-curricular activities in the following categories:
1. Academic Achievement
2. Best Thesis/ Research/ Project Paper
3. Leadership Award, Most Outstanding Club President
4. Outstanding Student for Exemplary Service to the School, Journalism,
Outstanding Student in Arts and Culture, Music, Dance, Drama, Public
Speaking, Sports
5. Exemplary Award for Honesty
6. Military Leadership Award
D. First Year and Transferees Orientation Program

All first year and transferring students and their parents are given an orientation
about the HEI policies, academic programs, and various programs of the Office
for Student Affairs and Services.
E. Student Assistantship Program

The Student Assistantship Program provides opportunities to undergraduate
students who are financially incapacitated but have the desire and dedication to
earn and finish their studies. Students qualified to the program are required to
render service during their vacant hours at assigned offices and are paid Php
15.00 per hour with a maximum of 100 hours per month.
F. Incentives
To ensure utmost performance and whole-hearted commitment on sports and
cultural events, athletes should be motivated extrinsically. This is in accordance
with the right given to athletes as a role representative of the HEI.
Cash Incentives for PASUC (Cultural) and SCUAA (Sports) Winners:

(BOT Resolution No. 47, s. 2016)
Regional
Gold: Php 1,000.00 per event/person for individual, Dual, Trio, and
Quadro Events
Php 5,000.00 for Team Events
National
Gold: Php 2,000.00 per event for Individual Events
Silver: Php 1,500.00 per event for Individual Events
44
Bronze: Php 1,000.00 per event for Individual Events
Cash incentives are also given to top performing students (in board programs)
and board passers (for high value courses)
(BOT Resolution No. 413, s. 2008)
For placer:
Top 1 - PhP50,000.00
Top 2 - 45,000.00
Top 3 - 40,000.00
Top 4 - 35,000.00
Top 5 - 30,000.00
Top 6 - 25,000.00
Top 7-10 - 20,000.00
Top 11-20 - 10,000.00
Passers for the High Value Courses such as BS in Civil Engineering and BS
Accountancy will receive Php5,000.00.
G. Student Housing and Residential Services

The HEI provides a mechanism, assistance, and/ or list of acceptable student
dormitories and housing facilities that are safe, clean, affordable, and accessible
to students.
H. Food Services
The school canteen ensures the availability of adequate, safe, and healthful
food in the campus.
I. Services for Students with Special Needs and Persons With Disabilities
(PWD)
The school is equipped with ramps for wheelchairs to access classes for LSAB
and Student Center. The Administration Building, Engineering and Technology
Green Building are equipped with elevators for easy access to the different
offices. Parking spaces for people with disabilities are available.
Accommodation for all persons with special needs are prioritized in all cases.

Academic
Policies
46
Admission
No student shall be denied admission to Carlos Hilado Memorial State College
because of sex, ethnic consideration, religious belief, or affiliation, including
those with special needs, provided that every application for admission shall
meet all entrance requirements prescribed by the Department where the student
seeks enrollment. Admission of students, including transferees and returnees,
shall be decided upon by the Department Chairperson or Dean concerned after
a thorough evaluation of the student’s status.
I. Admission Requirements
A. Incoming First Year

Students applying for admission to the HEI must be a graduate of Senior High
School. However, a student who has not completed the SHS but has qualified in
the Philippine Educational Placement Test (PEPT) may be eligible for admission.
The student seeking admission to the HEI must be eligible for the College
Admission Test, in the General Average requirement set by the Department
where he/she intends to enroll, in the interview, and other specific requirements
set by the Department. He/She must submit the following requirements to the
Office of the Registrar:
1. Duly accomplished Student Information Sheet;

2. Original Report Card (Form 138);
3. Original Certificate of Good Moral Character;
4. Two (2) pieces 2 x 2 picture with white background;
5. Photocopy of NSO Birth Certificate;
6. Photocopy of NSO Marriage Contract (for married female students); and,
7. Admission Slip from the Department where the student seeks enrollment.
B. Admission with Advanced Credits

Students transferring from other schools may be admitted with advanced credits.
The nature and number of credits will be determined by the Program Chair/
Dean following the approved curriculum. Advanced credits may be allowed
provided that the course has the same description and the same number of
units. Requirements for transferees are:
1. Duly accomplished Student Information Sheet;

2. Original Certificate of Transfer Credential and photocopy of OTR;
3. Original Certificate of Good Moral Character;
4. Two (2) pieces 2 x 2 picture with white background;
5. Photocopy of NSO Birth Certificate;
6. Photocopy of NSO Marriage Contract (for married female students); and

7. Admission Slip from the Department where the student seeks enrollment.
All submitted documents shall become the property of CHMSC. Hence, these
documents are not to be returned to the student unless the student officially
withdraws his/her registration.
C. Shifting
Shiftees from one program to another within the HEI shall be allowed, subject
to the approval of the Program Chair/Dean where he/she seeks enrollment.
Request to Shift Course Form must be appropriately filled out and approved
by the Dean/Program Chair. No shifting is allowed during the second semester.
D. Returning
The “returning student” refers to one who did not enroll in any program for one
semester or more and is seeking readmission to the HEI. A Request to Return
to School Form must be filled out and approved by the Program Chair/Dean
provided that the student was never under academic probation or has never
been dismissed from the HEI.
II. Registration/Enrollment
All students who qualify for enrollment must register at the Office of the
Registrar upon submitting the admission slip signed by the Program Chair/Dean
of the Department where the student seeks enrollment. They are qualified to
stay for the period for which they are expected to complete their program of
study without prejudice to their right to transfer to other institutions within the
prescribed period. Exceptions to this rule shall apply to the following cases:
• Academic delinquency;
• Violation of rules and regulations of the school; and
• Sickness or disease that would prevent the student from handling the
usual pressures of schoolwork or whose continued presence would be
harmful to other members of the academic community.
A student is officially enrolled when he or she has submitted appropriate

admission or transfer credentials, registered in the Office of the Registrar, and
allowed to attend classes by the school.
Students who desire to withdraw their registration from the HEI must fill out
the Request to Withdraw Enrollment. Those who withdraw registration shall be
entitled to withdraw submitted credentials when the withdrawal of registration
is made before the end of changing/adding/dropping schedule; otherwise, the
submitted credentials shall become the HEI’s property.
48
A. Student Load
Full load refers to the maximum number of units prescribed for each curriculum
per semester. The student load and the sequence of the course shall follow the
approved curriculum of the program or course of study. Reasonable exceptions
may be permitted considering the best interest of the students and the objective
sof the educational system without prejudice to existing CHED Memos.
B. Pre-requisites
The rules on the sequence of courses in the curriculum must be observed.
Students who is enrolled and are attending a class without passing the
prerequisite shall not earn academic credit. Graduating students shall be
allowed to take the prerequisite course and advanced course at the same time
with the approval of the Dean upon the recommendation of the Program Chair.
However, if the students fail the prerequisite course, the advanced subject shall
not be given credit.
C. Advanced Classes
Student shall be allowed to take any advanced course only if they satisfactorily
pass the prerequisite course/s. They may be permitted to simultaneously enroll
in the prerequisite course and advanced classes when the prerequisite is a
repeated course, if the students are graduating at the end of the semester, and
if their enrollment is approved by the Dean.
D. Overload
Graduating students may be allowed an additional course load of not more than
two courses or equivalent to 6 units above the normal load specified for the
academic year or term.
E. Changing/Adding/Dropping
Changing, adding, and/ or dropping of subjects shall be done within the first
five (5) days after the closing of enrolment. Students must fill out the Changing/
Adding/Dropping Form. Students who add or drop subjects without prior
approval shall not be given credit. Academic loads carried by the student/s must
not exceed the maximum under the rule on academic load or that which is
prescribed for the year or semester. If the student needs to enroll more than the
maximum academic load allowed, he/she must seek the approval of the Vice
President for Academic Affairs.
F. Request for Special Class

Request for a special class may be granted when a course is no longer offered
because of the changes in the curriculum but there are still students who will
take the course, and, when there are enrolling students who are graduating,
provided that their number of units enrolled compies with the prescribed
curriculum and this Handbook.

Opening of the special class is subject to the approval of the Dean. Copy of the
approved request must be submitted to the Registrar’s Office.
G. Cross Enrollment
Cross enrollment is discouraged. However, for various reasons determined by
and with the prior written authority of the HEI, the students may be permitted
to cross enroll in a reputable school (upon the recommendation of the dean),
provided that the total load does not exceed the regular load for that particular
term, and the course/courses to be enrolled is/are not offered in the HEI and
has/have the same course description and number of units. They must fill out
the Request to Cross Enroll Form and seek approval from the Program Chair/
Dean. Students shall not be allowed to cross enroll in more than one school per
term.
H. Transfer Credit
Course units earned from any other college/university may be credited, provided
that the course bears the same descriptive title/course description, the same
number of units, and the rating obtained in the course must not be lower than
what is set by the Department where the student seeks enrollment.
The students must fill out the Validation Form and proceed to the Program Chair/
Dean to evaluate the courses and units earned. Certification of the course
description and content from the Registrar of the HEI where the course was
taken must be attached.
Only courses taken within three (3) years or six (6) semesters from the date of
admission to the HEI shall be credited, and the rules on sequences of courses
(prerequisites) in the curriculum must be observed. The 80% similarity in terms
of content must be considered for the course to be credited.
I. Resident Credits
Resident credits refer to all academic courses and units earned in the HEI,
including those earned in any other institutions that are required for a particular
degree and had already been accredited. Only resident credits are considered
in evaluating the subjects and units for a specific curriculum for graduation.

J. Maximum Residence
Residence refers to the number of years or terms required of a student to
complete a program. The student must finish the requirements of a program
within a period of actual residence with a one-year extension; otherwise, they
shall not be allowed to re-enroll further in that program.
Students who go beyond the required number of years to finish the program,
even after the extension of one year, are not qualified to avail of the free higher
education.
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K. Curricular Level Placement
Evaluation of curricular level placement of student according to progress toward
graduation shall be based on the following:

First Year – have not finished the prescribed courses of first year or has
completed 25% of the total number of units required in his/her program.
Second Year – have completed their first year courses or has finished 25%
but not more than 50% of the total number of units required in their
program.
Third Year – have completed the first two years or have finished 50% but not
more than 75% of the total number of units required in their program.
Fourth Year – have completed the first three years of the course or has
finished 75% but not more than 85% of the total number of units
required in their program.
Fifth Year – have completed the first four years of the curriculum or has
finished 85% of the total number of units required in their program.
III. Attendance Policy
A. Student Attendance
Every student is expected to attend his/her class promptly and regularly. In
all cases of absences, a student may only be re-admitted to his or her classes
upon presentation of a letter of excuse signed by the parent/guardian.
B. Class Attendance
No student shall earn credit in any given course unless they attends at least
80% of the prescribed number of class hours.
C. Prescribed Limit of Absences

Student’s absence from the class is limited to only 20% of the total number
of hours of a course in one semester. Student who incur the 10% limit, will be
given a notice of absences and referred to the Guidance Office. However,
students who incurs more than 20% absences are automatically dropped from
the course and marked DROPPED. Students who incure three consecutive
absences without valid reasons will be dropped.

E. Notice of Illness
Notice of illness may be considered upon submitting a medical certificate
and, or an excuse slip signed by the parent or guardian validated through
the presentation of identification card or other documents indicating parent’s
or guardian’s signature. In this case, the students are excused. An excused
absence will be noted by the concerned teacher but not counted against the
allowed number of absences in a course.
Note: Missed quizzes and examinations shall not be counted against the
students.
F. Excused Absences
Excused absences are given to the students who have participated in any
school-sponsored activities such as sports activities, trainings, seminars, and
the like such as appearance to court hearings upon the recommendation of the
Program Chair and the approval of the Dean.
IV. Examinations
Mid-term and final examinations are conducted only on the dates published in
the official academic calendar.
Credits will be given for a course if all the requirements have been satisfactorily
completed. No special examination is given to students without prior request in
writing and approval of the teacher and the Program Chair.
A. Cheating
Cheating in any form during the examinations and in any academic work is
considered a major offense. Students found guilty of such offense shall be
subjected to disciplinary action as provided for in this Handbook.
V. Academic Performance
A. Credits and Grading System
1. Credits and Units

One collegiate unit of credit is a one-hour lecture and/ or discussion each
week or a total of 18 hours in a semester. Three collegiate units is three-hour
lecture and/ or discussion each week or a total of 54 hours in a semester.
52
2. Grading System (Resolution No. 17, s. 2017)
General/Professional Education Subjects
AREAS OF EVALUATION ACADEMIC
1. Quizzes 40%
2. Examination 30%
3. Project/Output/Laboratory 20%
4. Class Participation (Homework, 10%
Seatwork, Recitation)
TOTAL 100%

AREAS OF EVALUATION SHOP/LABORATORY
1. Quizzes 25%
2. Examination 20%
3. Skills/Output 45%
3.1 Project 20%
3.2 Actual/Individual Performance 25%
4. Seatwork/Homework/Class 10%
Participation
TOTAL 100%
AREAS OF EVALUATION ACADEMIC
1. Assignment and Seatwork, 60%
Laboratory Outputs,
performance, Design, Projects,
Reports, Quizzes
2. Examination 40%
TOTAL 100%

B. Change of Grades
Change of grade may be allowed upon approval of the Dean and for one
semester. Reasons for change of grades are limited to miscomputation and
incorrect encoding only. Change of grade is only possible for a maximum
of five students per class/section; otherwise, the teacher must change the
grade sheet.
Change of grade to qualify for Dean’s list and scholarship grants shall not
be allowed. To change the grade, the instructor must fill out Request to
Change Grade Form, submit a copy of the letter of request and copy of
computation duly approved by the Dean.
Dean’s List
Non-graduating students, transferees, and shiftees may be included in the
Dean’s list every semester if they have a regular load, no grade lower than
85 in all courses, and a general weighted average of 88 or higher. Failure
in, dropping out, or withdrawal from any subject, including NSTP disqualifies
the student from the Honors List. However, NSTP, is not included in the
computation of the GPA.
VI. Graduation Policies
To be eligible for graduation, the candidates must satisfy the prescribed

academic and other non-academic requirements.
A. Graduation Requirements
The candidates for graduation must have their deficiencies cleared not later
than five (5) weeks before the end of their last semester. They must fill out the
Application for Graduation Form at the Registrar’s Office on the prescribed/
announced schedule for proper evaluation. Students shall be allowed to
graduate from the HEI unless their names are included in the list of candidates
and have been confirmed by the Board of Trustees.
Students must meet the minimum residence requirement of two (2) semesters
preceding graduation.
B. Graduation with Honors
Carlos Hilado Memorial State College confers titles of honor with the Latin
marks of distinction (Summa Cum Laude, Magna Cum Laude, Cum Laude) to
its graduates who have shown high academic performance in any of the four-
year or five-year college programs and satisfied as well the required minimum
academic residency in the HEI.
54
1. General Weighted Average (GWA)
The GWA of graduating students who are candidates for honors shall be taken
from all curricular years prescribed in their academic programs with no grade
lower than 85 in all subjects, NSTP grade must not be lower than 80, and they
must not have incurred a mark of “INC” in any academic and non-academic
subject. Students must have taken during each semester not less than 15 units
of credit or the regular load prescribed in the curriculum. The following range
or general weighted average computed to three decimal places shall graduate
with honors:
Cum Laude – GWA of 88.000 – 90.999; lowest grade is 85

Magna Cum Laude – GWA of 91.000 – 94.999; lowest grade is 88
Summa Cum Laude – GWA of 95.000 – 100; lowest grade is 90
Transferees who qualify for graduation with honors must have completed at
least 75% of the total academic units for graduation in the HEI and must have
been a resident therein for the last two years immediately before graduation.

Candidates for graduation who meets the prescribed GWA but fails to take more
than 15 units of the regular load prescribed in the curriculum in any term shall
be awarded a Certificate of Academic Distinction.
Graduating Engineering students with no grade lower than 80 but with a GWA of
85 and above, and have no failure in all courses shall be awarded a Certificate
of Academic Distinction.
Graduating students who will be given special awards for outstanding

performance in leadership or any shop course must not have a grade lower
than 85 in all subjects.
Students who are candidates for graduation with honors must not have been
charged nor found guilty of any violation of existing rules of the HEI punishable
by at least one-week suspension.
VII. Selective Retention Policy
Each Department implements a selective retention policy, which in all cases

must be implemented by the Registrar’s office.
A. Undergraduate Program
The following are policies on Academic Standing, Retention Policies, and
Dismissal from HEI effective Academic Year 2019 -2020.

• BS Psychology (Effective A.Y. 2018-2019)
• Students of the program must pass and maintain a GPA of 83% and
above in all professional courses and 80% and above in all general
education subjects.
• Students who incur a grade below 83% in a professional subject and
below 80% in a general education subject will be required to repeat
the subjects once. If the same deficiency will be incurred, the student
will be given counsel and recommended to shift to any course of their
choice that is being offered in CHMSC.
The same policy applies to transferees and shiftees.
• Students who incur a failing grade in any professional subject will be

subjected to academic counseling together with their parents/guardians
for final assessment of their suitability to pursue the said course.
College of Business Management and Accountancy

Bachelor of Science Accountancy
Once the students are admitted to the program, they need to comply with the
following retention policies:
1. Must pass the qualifying exam with a score of at least 60% of the total
number of items.
2. Must maintain a grade of 85 or better in all board courses.
Students who cannot pass the qualifying exam or meet the maintaining grade of
85 will be advised to shift to a related course.
College of Criminology
To maintain good academic standing, the students must have a grade not lower
than 80 in all major and professional courses. Failure to meet the minimum
grade requirements means that the students hve to retake the subject.
College of Education (BOT Resolution No. 4, S. 2013)

Students should have a grade of 83 or higher in the major subjects and 80 or
higher in the professional subjects to be in their major field of specialization.
If students fail to meet the required grade for the major and professional subjects,
they have to retake the subject until the required grade is satisfied.
Advice to shift course will be recommended to the students who fail to meet the
retention policies of the HEI.
56
College of Engineering (BOT Resolution No. 78, S. 2018)
Academic Probation
Academic probation is a status given to students who do not meet the minimum
academic requirements of the program in any given semester. Students are
under academic probation if they:
1. Fail in three (3) courses in a semester;

2. Fail three (3) times in a particular course; and,
3. Accumulates five (5) failures during his/her stay in the BSCE program.
Student who are dropped from a course due to absences shall be considered to
have failed in the said course.
Students on academic probation shall:
1. be limited to a maximum of fifteen (15) units of academic load; and,

2. cooperate with the guidance counselors, dean, and the program
chairperson for academic conference.;
The probationary status shall be lifted only if the students pass all enrolled
courses during the probationary period. However, the number of failures that
they accumulate remains on record.
Dismissal from the Program

Students may be dismissed from the program if they fail to make satisfactory
progress during their stay in the HEI, that is, if they accumulate a total of ten
(10) failures.
Graduating students in their last year in the program are exempted from
dismissal.
College of Fisheries | College of Computer Studies | College of Industrial

Technology
1. Academic Probation
Students are under academic probation if they:
a. Incur six (6) units of failure and, or drop in any academic course in one
semester, or
b. Accumulate nine (9) units of failure and, or drop in academic courses in

different semesters.

• Students under probation are permitted to enroll with a regular load in
a semester and can engage in co-curricular activities provided that they
must cooperate with the Guidance Counselor and the Dean for academic
conference and tutorials.
• The academic probation status is lifted if the students will pass all courses
during the semester of the probationary period. However, the number of
failures/drops accumulated remains on record.
2. Dismissal from the College
Students are dismissed from the Department when they:

a. accumulate fifteen (15) units of failure and, or drop during the students’
stay in the HEI;
b. fail in one shop course; and,
c. fail in three (3) courses of three units or equivalent to nine (9) units of
failure in a semester.
58
Code
of
Conduct
60
Discipline in Education is specifically mandated by the 1987 Constitution (Art.
XIV, Sec. 3.2), which provides that all educational institutions shall “teach the
rights and duties of citizenship, strengthen ethical and spiritual values and
develop moral character and personal discipline.”
Enrollment at Carlos Hilado Memorial State College is considered an implicit

acceptance of these and other policies applicable to students, all of which
are educational and designed to help students understand the expectations
and accept responsibility for their actions, to promote and maintain peace and
tranquility of the HEI by observing the rules of discipline as provided for by
Batas Pambansa Blg. 232 (1982), Section 15.3. To this end, rules, regulations,
and guidelines governing the students’ behavior and the students’ relationship
with the HEI have been formulated into the student Code of Conduct.
I. General Provisions
Students are expected to conduct themselves in a manner that promotes their
continuing development as persons and continuing development of their peers.
They have the responsibility to ensure that the academic environment of the
HEI is wholesome and conducive to human formation.
HEI cannot be held responsible for the behavior and activities of the students
outside the campus. However, a students may be subjected to disciplinary
measures for improper conduct in a school-related function outside the campus
or for irresponsible or unauthorized use of the name of the HEI in cases where
the misconduct of the student involves his or her status as a student or affects
the good name and reputation of the school.
Any student may be suspended, dismissed, or expelled from the HEI anytime
during the year for a due case.
All disciplinary matters concerning students come under the jurisdiction of the
Office for Student Affairs and Services.
A. Care for the School Environment

1. The school environment serves the mission of the HEI. Students must treat
school properties with the utmost care and respect, and must keep the
buildings and the campus neat and clean.
2. Students must conserve water and energy resources and maintain campus
facilities such as classrooms, corridors, ramps, staircases, etc.
3. Unauthorized movement or transfer of equipment and fixtures to other
places, whether from the classroom or other areas in the campus, is
prohibited.

4. Any damage done by students to HEI’s property or another person’s
property shall be repaired or replaced at the students’ expense. In addition,
the offenders shall be subjected to disciplinary measures.
5. All administrative, collegiate, and department activity bulletin boards are for
official use only; to tamper with them is a serious offense.
6. CHMSC is a smoke–free campus. Smoking or vaping inside the campus is
strictly prohibited.
7. Loitering is strictly prohibited along classroom corridors while classes are
going on. Designated areas where students can stay during their free time
are provided.
8. Eating and drinking are not allowed in the classroom unless permission is
granted by a teacher.
9. Students must dispose of their trash properly. This should be observed
following the school’s segregation scheme (green bins for biodegradable,
blue bins for recyclable, black bins for residual and red bins for special
wastes). Violators shall be sanctioned.
B. School ID, Uniform and Dress Code

1. There is a prescribed HEI uniform for all undergraduate students – male
and female. Students are expected to be in uniform during uniform days.
2. Wednesday is considered wash day.
3. During non-uniform days, students are expected to be in proper attire under
the school Dress Code.
4. Students must wear their current school ID upon entry to the campus and
while inside the school premises.
5. Borrowing, lending, or use of somebody’s ID is prohibited. Any alteration or
addition will make the ID invalid. Manufacture/use of falsified ID cards is a
serious offense.
(Please see specific guidelines on the succeeding section of this Code)
C. Classroom
1. Students are expected to follow classroom policies and procedures set by
the HEI and their teachers.
2. If a teacher is not in class at the prescribed time, students should wait
quietly inside the classroom for ten minutes (for one-hour classes), 15
minutes (for 1.5-hour classes), or 30 minutes for (three-hour classes). After
this lapse of time, students may consider themselves dismissed and may
leave the classroom without disturbing other ongoing classes. However,
if the class is notified of the teacher’s arrival time, students are obliged to
wait until the time designated. If the teacher fails to appear at the appointed
time, students may consider themselves dismissed.
3. Cell phones must be in silent mode during class hours. Text messaging
and gaming on cell phones during class hours are strictly prohibited. Using
cell phones for unrelated and non-academic purposes during class hours is
strictly prohibited.
62
4. The HEI recognizes and respects the right of students to dissent. However,
the exercise of this right should not infringe the right of students and, or the
teachers to conduct their lesson.
D. School Canteen
1. The School Canteen and Meal Station are places meant to promote the
enjoyment of healthy eating. Keeping them clean and orderly leads to the
provision of the best service to the customers.
2. Students must observe the Speak Softly, Share-A-Table, and Clean-As-
You-Go (CLAYGO) Policies. Students are expected to tone down their
voice at the canteen to not contribute to excessive noise within the area.;
encouraged to share a table with other users so as to maximize available
space; and advised to throw their left-over and other trash into designated
trash bins (biodegradable, non-biodegradable, and reusable).
E. School Library
1. All students should read and know the regulations on the use of School
Libraries.
2. Students who violates any of the library rules may be subjected to fines
and, or suspension of library privileges at the discretion of the Director of
Libraries or his or her representative. Serious offenses which may merit
suspension, exclusion, or expulsion are referred to the Office of Student
Affairs.
3. The following offenses are considered serious inclusive of prevailing Library
Policy:
a. Deliberate marking, mutilation or defacing of any library material in any
way.
b. Unauthorized withdrawal of library materials. Such withdrawal will be
considered as theft.
c. Misrepresentation or use of another person’s ID to gain entrance to the
libraries or borrow library materials.
(Specific guidelines available at the College Libraries)
F. Gender and Development

1. Students should be provided with a non-discriminatory, violence-free, and
gender-responsive quality environment conducive for learning.
2. They should receive equal access to education, scholarships, training, and
other opportunities for growth and development regardless of sex, race,
religious affiliation, social and economic status, and cultural background.
Note: No school shall turn out or refuse admission to a female student solely
because of her having contracted pregnancy outside of marriage during her
term in school. (Chapter IV Sec. 13 [C], Magna Carta for Women).

G. Restricted/Off-limit Areas on Campus
1. Students are not allowed in the following areas:
a. Comfort Rooms for Faculty Members
b. Comfort Rooms for opposite sex
c. Emergency fire exists and stairs
2. During examination week, faculty rooms are off-limits to students.
H. Posting of Notices and Announcements

1. Notices are either posted on bulletin boards or sent to students electronically.
It is the responsibility of the students to read and respond to these notices
immediately.
2. Political propaganda, advertisements from companies or groups that do not
adhere to the HEI’s values, and other notices which are deemed unfit for
academic setting as may be determined by the Office of Student Affairs are
not allowed for display on campus.
I. Curfew
1. Students are not allowed to remain on campus after 9:00 PM. The guards on
duty will usher students out once they stay on campus beyond the curfew.
2. Should a student need to stay on campus after curfew, she or he should
secure a permit from the Office for Student Affairs and Services.
J. Activities Using the Name of the School

1. Activities using the school’s name, whether inside or outside the campus,
should be approved by the Office for Student Affairs and Services.
2. All student activities with VIPs or outside speakers need prior approval from
the OSAS.
3. Students are encouraged to use the school facilities for their meetings,
seminars, conferences, cultural presentations, athletic activities, and the
like, but with prior permits from the authorities concerned.
4. Students who wish to participate in any activity outside the campus as
school representatives shall first get written clearance from the OSAS/
Executive Director or his duly authorized representative.
5. Students’ participation in off-campus activities such as educational trips,
excursions, and the like are required to comply with CMO 63 s. 2017
(Available at the OSAS).
6. Students are held responsible for their behavior during school-related
activities.
64
K. Use of School Name and Logo
1. The logo is reserved for the exclusive use by the HEI. In no way should the
logo be used in communication, print, or online, not issued by the HEI.
2. Students, whether as individuals or as groups, should not use the name
and/or logo of the HEI for any activity and/or printed material (e.g., t-shirt,
jacket, etc.) without the explicit authorization of the HEI. This applies to
printed programs, invitations, announcements, tickets, parties, balls, or any
other similar activities or projects.
3. Students who wish to use the school name and/or logo must first seek
authorization and approval from the Center for External Affairs (CEA).
L. Safety and Security

1. Students are responsible for taking good care of their personal belongings
and valuables while inside the campus.
2. Students are expected to respect the privacy and property of their fellow
students and other members of the school community.
3. Tampering with padlocks, lockers, school bags, desks, or personal
belongings of other students or any member of the school community is
considered a serious offense and subject to disciplinary action.
4. Stealing or taking items from others without permission is considered a
serious offense.
5. Lost and found items must be immediately surrendered to the OSAS.
Failure to turn over lost and found item/s shall be dealt with accordingly.
6. Lost and found items may be claimed at the OSAS.
7. Students should inform the school authorities about persons or incidents
which may threaten the safety and welfare of other students or cause injury
to any member of the school community.
II. Dress Code and Proper Grooming

To ensure an atmosphere conducive to the pursuit of academic excellence
and the formation of responsible and productive Filipino citizens, as well as
to maintain the order necessary for the common good, the HEI prescribes the
following norms:
All students must subscribe to the prescribed dress code of the school,
especially during the non- uniform day (wash day or civilian day). Attires that
are inappropriate with the academic environment of the HEI are:

A. For Male Students
• Sleeveless shirts
• Rubber slippers
• Shorts/hip hop/cycling pants
• Mutilated pants/tattered
• Walking shorts/cycling shorts
• Sandos or sando type sleeveless shirts
• Leggings/jeggings
• See-through shirts
• Pony-tailed hair
• Putting on make-up
• Wearing of earrings
• Loud colored hair
• Nail polish
• Cross-dressing
B. For Female Students

• See-through blouses/dresses
• Spaghetti-strapped blouses/dresses
• Haltered/sleeveless blouses
• Shirts/blouses that expose the navel
• Micro/mini skirt (mid-thigh length skirt)
• Short/hip hop/cycling pants
• Rubber slippers/slip-on
• Leggings
• Mutilated pants/tattered
• Wearing multiple or dangling earrings
• Loud colored hair
C. Prescribed Uniform
Students should wear the prescribed uniform on the days specified by the
HEI.
1. The prescribed school uniform for male students

• White polo barong
• Black pants
• Black school shoes with black socks
Note: Use plain white undershirt (without print) properly tucked and
buttoned. Denim pants are not allowed.
2. The prescribed school uniform for female students

• White blouse (see prescribed cut)
• Navy blue skirt (skirt must be knee level/pants must be straight
66
cut)
• Black school shoes
3. Students should wear appropriate sports attire or bring extra clothes

while playing outdoor games.
4. Students are likewise required to wear the shop/laboratory uniforms

during their shop/laboratory periods and proper physical attire for
Criminology students during physical exercises.
5. Students having P.E. as their first-period class will be allowed to enter

in their P.E. uniform. (Wearing of P.E. uniform shop/laboratory uniform
is not allowed in academic classes).
6. Students are not allowed to wear sunglasses and caps in academic

classes and any covered areas.
7. Shorts and athletic attires can be worn only during sports activities.
8. Wearing executive attire or prescribed Wednesday uniform as approved

by the HEI is allowed.
D. Haircut for male students

a. Male students shall sport clean and decent haircuts (long hair that
touches the eyebrows, ears, and the back of the neck is prohibited)
b. Any student who commits a violation will be issued a citation ticket.
Section 2. Policy on Uniform Exemption
The following are the reasons for the uniform exemption, provided that a
permit has to be secured from the OSAS/Executive Director.
• Health reasons (to be supported by a medical certificate or justification)

• During pregnancy (referral form from Guidance Office)
• Victims of any natural calamity such as flood, fire, etc. (to be supported
by a barangay by a certification from the barangay captain)
• Employment (company uniform with certificate of employment)
• Enrollment for twelve (12) units and below
• On-the-job training/practice teaching and internship

School
Disciplinary
Measures,
Offenses
and Penalties
68
Discipline is a system applied in the HEI to provide the students’ guidance for
proper behavior and conduct and to maintain order. Students are expected to
exercise freedom and maturity in the process of self-development.
Students assume and accept full responsibility for their behavior on or off-
campus, and the consequences of their misbehavior. When necessary,
sanctions are imposed to prevent students from repeating the same mistake or
committing further offenses.
The following sanctions may be imposed for irresponsible forms of behavior:

1. Verbal warning or written reprimand, which becomes part of the students’
official record.
2. Suspension, which means not allowing the student to attend classes for
the period but not to exceed 20% of the prescribed school days, and
recording the suspension in the student’s file.
3. Dismissal or expulsion, which is an extreme form of administrative
sanction, debarring the student from all private and public schools, and
which requires approval of CHED.
A fine may be imposed depending on the kind of offense committed.
Legend
Frequency of Occurence Penalty
1st Offense for Minor Offenses 1-verbal
warning/ written
reprimand with
community service
2nd Offense 2- suspension

(minor-2 days,
major-5 days)
3rd Offense for Major Offenses 3- dismissal/

expulsion
Note: Minor offense may lead to a major offense
A. Minor Offenses
Minor offenses are acts that are either contrary to this Handbook or acts which
may not result in physical injury or damage of property but are inherently
disruptive.

MINOR OFFENSES
1. Leaving/entering the room without permission from the instructor while the class is
going on
2. Loitering, intentionally disturbing classes by shouting, chanting, talking aloud, or
singing in corridors
3. Text, messaging, and gaming on cell phones during class hours
4. Sitting on the steps/stairways
5. Gambling within the school premises
6. Unauthorized selling of tickets, and, or initiating or participating in fundraising
campaign without prior authorization/approval from designated school authorities
7. Posting printed materials in the school without the approval of the school officials
8. Unauthorized or illegitimate use of classrooms, halls, and laboratories outside of
class sessions and, or curricular or instructional purposes
9. Oral announcements, campaigns, and other forms of propaganda conducted in
the classrooms, halls, laboratories outside the class session without prior approval or
permission from the OSA Director
10. Violating the regulative signs (e.g., No smoking, No sitting on the stairway, proper
waste disposal, energy and waste conservation, No loitering in the corridor, adequate
use of classroom facilities and equipment, Silence)
11. Public display of intimacy
12. Sitting on the tables and the armchairs of the classrooms, halls, and laboratories
13. Violation of dress code regulation during washday
14. Failure to claim confiscated ID within one day
15. Wearing earrings of male and multiple earrings of female
16. Loud colored hair
17. Deliberate blocking of stairways and doors
18. Refusal to undergo drug testing
B. Major Offenses
Major offenses are acts by word or deed that involve willful disregard of school
rules and regulations which result to physical or material injury, or acts that
degrade or debase the dignity of a person.
The following acts, considered damaging to the dignity of the members of

the CHMSC community, either committed inside or outside the campus, are
considered MAJOR or SERIOUS offenses.
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MAJOR OFFENSES
19. Violence and physical assault/injury caused by fighting inside/outside the school
campus
20. Cheating during the examinations, test, or quiz
21. Disrespecting or molesting faculty members by ridiculing, mocking, or instigating
a quarrel
22. Preventing or threatening students, faculty members, or school authorities from
entering the campus, attending classes, and from discharging other duties
23. Bribery in any form, such as giving gifts to teachers and other school officials and
personnel to obtain favors
24. Possession and distribution of banned articles that are damaging or detrimental to
the social, moral, spiritual, and political life of the school community
25. Scandalous or immoral conduct inside and outside the school premise,such as
acts of lasciviousness inside and outside the campus
26. Sexual harassment, in any form, as defined according to R.A. 7877 (An Act
Declaring Sexual Harassment Unlawful in the Employment, Education or Training
Environment, and for Other Purposes)
27. Slander/Libel such as uttering defamatory, slanderous, and libelous statements/
remarks against any student, faculty, school officials, and staff
28. Gossiping or rumor-mongering with the malicious intention of destroying the
reputation of another person
29. Stealing monetary or material goods, personal belongings, school property, or from
individuals affiliated directly or indirectly with the school
30. Gross and deliberate discourtesy to any school official, faculty member, or person
in authority
31. Rape and attempted rape
32. Swindling, fraud, and issuance of bouncing a check to any member of the school
community
33. Hazing or inflicting physical or mental harm and, or illicit initiation for admission to
any organizations. “Hazing” shall include meaning as any act which tends to injure,
degrade or humiliate another even in mere conspiracy.
34. Forcible and, or unauthorized entry into the school premises
35. Bringing of liquors and/or entering the school in a drunken state
36. Processing, selling, using, or taking prohibited drugs, intoxicating liquor, or
chemicals in any form within the campus
37. Joining, instigating, or leading rallies, demonstrations and other forms of
unapproved group action which create disorder
38. Posting, distributing, disseminating, and/or circulating leaflets and other printed
materials that tend to instigate subversion towards the government and cause chaos
to the school
39. Carrying deadly and dangerous weapons, including explosives and incendiary
materials within the premises

40. Forcibly asking money from anybody or extortion
41. Forging, falsifying, or tampering school records, documents, or credentials, or
knowingly furnishing the school with false or fraudulent information in connection with
an official document
42. Forging signatures of authorities
43. Any other misbehaviors or misconducts which may endanger or threaten the health
or safety of an individual on the school premises or which may adversely affect the
students’ welfare as members of the academic community
44. Bullying
i. Cyberbullying: deliberate and repeated negative behavior using information and
communication technologies to threaten, intimidate, humiliate, and control or put
another person down and the like
ii. Excessive teasing or taunting that degrades or humiliate another person
45. Malversation of funds of a class, group, organization, or the student government
46. Violating the right to confidentiality, and/or security of one’s records or credentials
of any member of the school community
47. Viewing and reading objects, pictures, and literature that are pornographic
48. Entering into a contract or any financial transaction/s with any outside party,
organization, company, or agency, representing or using the name of the school
without due authorization/approval from designated school authorities
49. Tampering of fire extinguisher, fire alarm, and other emergency devices
I. Procedure for the settlement of complaints /

grievances
Following its mission and vision, CHMSC has established disciplinary

procedures that ensure the protection of the students’ right to due process.
The settlement of complaints and grievances provides the highest degree of
fairness and justice to all concerned.
To the greatest extent, all concerned should seek all remedies through
counseling, arbitration, and amicable settlement of conflicts. In the same
manner, the ultimate aim shall be the restoration of impaired human dignity, and
where necessary, restoration of material damages. Sanctions and punishments
shall be meted out sparingly, taking into consideration the capacity to learn from
their mistakes.
A. A complaint is an informal claim by an aggrieved party, whether a student

or group of students or any school personnel regarding, alleged improper,
unfair, arbitrary, or discriminatory treatment. A complaint concerning any
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campus issue may be filed and discussed with appropriate school authorities
for a fair and peaceful resolution. It may, however, constitute a grievance, if
not mutually resolved. The essential processes involved in presenting and
handling informal complaints are:
1. Filing
Complaints be filed in five (5) copies to the OSAS through the
Discipline Officer (DO), which reflect the (a) name, course, year
of the complainant; (b) the nature of the complaint; (c) narration of
the incident and relevant facts; (d) the remedy sought and (e) the
signature of the complainant.
2. Notification
The concerned parties (complaint/s and respondent/s) and the
appropriate authorities shall be notified by the OSAS through
the DO for a meeting in three (3) working days. Appropriate
representative/s shall be invited to witness the deliberation and
settlement of the case.
3. Meeting
The OSAS will arrange a meeting with the concerned parties and
appropriate individual(s) to discuss the concern and desire remedy
to resolve the situation as soon as possible. If needed, a follow-up
meeting will be scheduled promptly.
4. Resolution
If a resolution is met, promissory and, or agreement shall be signed
between two parties and the director of OSAS and DO and the
appropriate authorities. If a satisfactory agreement is not met, the
complaint shall be elevated to the formal grievance procedure
routed to Student Grievance and Discipline Tribunal (SGDT) for a
proper disciplinary hearing, no later than ten (10) school days.
B. A grievance is a dispute or disagreement raised by an aggrieved party, a

student, a group of students, or any school personnel, alleging improper,
unfair, arbitrary, or discriminatory action by a respondent involving the
application of specific provision of a school policy or procedure or Board
policy or procedure. A grievance form must be submitted in writing and five
(5) copies to the OSAS.
1. Filing
If a complaint falls within the definition of a grievance and is not
resolved in the informal discussion, and when a minimum of five
(5) days have elapsed since the complaint has been presented,
an official grievance may be filed to the OSAS. The Offices of the

Dean, Executive Director, and Vice–President for Administration or
Academic Affairs (depending on the nature of the official complaint)
shall be furnished with a copy of the grievance form. The grievance
form contains the nature of the grievance, the facts on which it is
based, and the relief requested. If possible, witnesses’ statements
and names should be included. The grievance must be written and
signed by the complainant.
2. Initial Assessment / Preliminary Inquiry

The OSA, through the DO conducts a fact-finding exercise by
gathering all information relevant to the case. An interview or
a meeting with the complainant and others involved shall be
observed at a time agreeable to all parties within five (5) days. As a
result of the initial grievance assessment, the OSA may determine
that it is necessary to make further inquiries and/or may appoint
an investigating officer to conduct an impartial and thorough
investigation into the background facts or any allegations made by
the respondents.
3. Issuance of the Written Notice

The Director of OSAS shall give the involved parties and (SGDT)
members and appropriate authorities and representatives a written
notice of the date, time, and place of the hearing. The respondent/s
must be properly informed of the specific charges in two (2) days
upon receipt of the complaint. A respondent who fails to appear
after proper notice shall be deemed to have denied responsibility for
the alleged violation. A hearing may be conducted in the students’
absence, if necessary.
4. Disciplinary Hearing
Any case elevated to the SGDT shall be resolved through the
disciplinary hearing. Guidelines are as follows:
4.1. The respondent/s and complainant/s shall be given reasonable

access to the case file, which will be retained in the OSAS.
4.2. Each member of the SGDT will be given copies of the
necessary documents for the hearing.
4.3. The hearing will be closed to the public, other than the advisor,
if any, designated by the respondent/s and complainant/s.
4.4. The secretary will record all the proceedings and decisions
made.
4.5. Both parties may speak for themselves and may present their
evidence/s and witnesses.
4.6. Witnesses shall be asked to affirm that their testimony is
truthful and may be subject to charges of violating this
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Handbook in case they provide wrong information to the
hearing committee.
4.7. The hearing will be attended only by the members of the
SGDT and both parties, the complaint/s, the respondent/s
and their representatives.
4.8. The SGDT shall submit to the OSAS, Dean, Executive Director,
and Administration a written summary of its findings and
sanctions as applicable.
4.9. Notification of the respondent’s violations, penalties, and
remedies shall be sent as directed by the OSAS and
Hearing Panel to the OSAS, Dean, Executive Director,
and Administration to make the penalties and remedies
effective, and to another person who might provide
counseling assistance to the respondent.
4.10. The HEI shall maintain the confidentiality of the case following
the Code of Student Conduct and these guidelines.
Violations of confidentiality will be dealt with under the
appropriate existing, applicable college regulations and
policies.
5. Appeal
If the complainant/s remains aggrieved or the respondents are
dissatisfied with the case’s resolution, the case shall be elevated
to the Administration Office. Any appeal made from the decision
of the SGDT must be filed within forty-eight (48) hours from the
date the decision is made. The academic or administrative office to
which the complaint is referred shall aim to settle the case through
arbitration and amicable settlement. Where it is not possible,
the unit concerned shall refer the case for proper investigation
to the legal office, which in return shall submit its corresponding
recommendations to the College President. Grounds for appeal
may include: (a) due process, (b) abuse of discretion, (c) additional
evidence/s and (d) additional witness/es.

II. Imposition and Administration of Disciplinary
Action Procedures
A. The imposition and administration of disciplinary action procedures shall be
the responsibility of the teacher, Discipline Officer, Program Chairperson,
SGDT, College Dean, Executive Director, and Vice President depending on
the type and level of offenses perpetrated by the respondent/s after due trial
and hearing of the case as illustrated in the table below:
Type Of Offense Level Of Offense

Minor Major
Personal DO, OSAS Director SGDT
Academic Classroom Teacher, College Dean
Program Chairperson Vice President for
Academic Affairs
Administrative DO SGDT, Executive
Director, Vice President
for Administration or
Vice President for
Academic Affairs
B. Categorization based on nature of offenses is enumerated as follows:
Personal offenses are detrimental/destructive acts such as bullying, teasing,

harassing, fighting, or other similar actions committed against another
student, teacher, or any other HEI personnel.
Academic offenses include specific offenses such as cheating, plagiarism,

falsifying records, conspiracy, among others.
College offenses are culpable unlawful action or an omission to violate

the code of conduct intentionally or through negligence ensuing harmful
consequences.
C. The Locus of Responsibility for Disciplinary Action
Locus of responsibility is designed to establish a structure with ruling

authorities who can regulate or control students’ infractions or disruptive
behavior.
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The Teachers are in charge of the planning, organizing, and monitoring
matters relating to student classroom discipline. They are responsible
for enforcing and implementing the school policies on discipline and
recommending disciplinary action in coordination with Program Chairperson.
The Program Chairpersons conducts the preliminary investigation,

recommends re-trial of the case, and subsequently, refer the matter to the
dean.
The College Dean/Executive Directors are vested with the principal

responsibility for the code of conduct of the administration. They may
investigate and act on allegations of violations. They make the formal
determination of the level, type, and gravity or seriousness of an offense
perpetrated in coordination with the Director for Student Affairs and
Services.
The Director for Student Affairs and Services represents the

Administration in the management and implementation of disciplinary
sanctions. He or she acts as the Secretary-General who constitutes the
highest governing body of the discipline on the behavioral problem of
the students and has the freedom to appeal for sanction to the Board of
Trustees.
The Discipline Officer (DO) is the implementing personnel of the Office

of the Student Affairs. He or she serves as the primary representative
of the Director; and is responsible for implementing the school policies
on discipline. He or she is authorized to impose immediate reprimand or
penalty for slight offenses. He or she facilitates the preliminary hearing
of student disciplinary cases and provides accurate documentation of all
matters brought before the Director for Student Affairs and Services. He or
she reports directly to the campus executive director.
Student Grievance and Discipline Tribunal (SGDT)

The Student Grievance and Discipline Tribunal (SGDT) is composed
of the President of the local SSG and Vice President of the FSG or
their representatives, President of the local CHMSC – FA or his/her
representative, one from the administration who shall be appointed by the
College President, the OSAS Director, and the DO from another campus.
The presiding officer and the secretary shall be elected among the members
of the SGDT.

Other Services
and Programs
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I. CULTURAL DEVELOPMENT PROGRAM
CHMSC as an institution participates in competitions such as PASUC VI and

national PASUC Cultural, Academic and Literary events. It aims to develop the
talents and skills of students and hone them with proper preparation to ensure
that quality participants are sent. With this, a separate cultural training program
is the medium in achieving the primary goal of Culture and the Arts.
CULTURAL ACTIVITIES
Intercampus Festival
Academic, Literary and Arts and Cultural and Musical competitions conducted
among four campuses to represent the HEI to the PASUC Regional Festival
represented by four SUCs of Negros Island Region.
Regional Festival
Academic, Literary and Arts, and Cultural and Musical competitions hosted by
one of the SUCs in the region to qualify potential participants for the National
PASUC Festival
National Festival
A battle of participants’ prowess representing the region from where their SUC
is located.
CULTURAL FESTIVAL EVENTS
Academic, Literary and Arts Cultural and Musical

1. Pagsulat ng Sanaysay 13. Folkdance
2. Dagliang Talumpati 14. Indigenous Dance
3. Pagkukwento 15. Contemporary Dance
4. Essay Writing 16. Hip – Hop Dance
5. Extemporaneous Speaking 17. OPM Solo
6. Story Telling 18. Vocal Duet
7. Short/Sweet Play 19. Kundiman
8. Radio Drama 20. Instrumental Solo
9. On – the – spot Painting 21. Choral Singing
10. On – the – spot Poster Making 22. Live Band
11. Charcoal Rendering 23. Special Events (Search
12. Pencil Rendering for Mr. & Ms. PASUC)


II. INFORMATION AND COMMUNICATION TECHNOLOGY
(ICT)
Computer Laboratory Policy
1. Personal belongings of a reasonable size such as backpacks may be

brought inside the computer laboratory. For convenience, big bags must be
placed in the shelves designated for that purpose.
2. Students are encouraged to guard their valuables (i.e., cell phone, wallet,
and other electronic devices). The laboratory assistant on duty is not liable
for the loss or damage of any personal property of laboratory users.
3. Only one student should occupy one computer terminal.
4. In case of group work, the laboratory assistant may allow a maximum of two
students to occupy a single terminal.
5. Equipment and cables are to be moved by authorized personnel only.
Users cannot attach personal hardware or software in any of the computer
laboratory’s networks without permission from the laboratory assistant.
6. Any malfunction or damage observed at the terminals assigned must be
reported immediately to the laboratory assistant on duty.
7. Chewing gum, eating, drinking, smoking, and any form of vandalism are
prohibited inside the computer laboratory.
8. Games are not allowed inside the computer laboratory. These includes
computer-related games, card games, and other games that may disturb
the operation of the laboratory.
9. Accessing PORNOGRAPHIC sites is strictly prohibited.
10. Cellular phones must be in silent mode before entering any computer
laboratory. Silence should always be observed.
11. Any conduct or activity which disturbs the computer laboratory’s environment
is not allowed. Anyone causing a continual disturbance will be asked to
leave the facility.
12. Computer laboratories are designed for educational use. Students needing
to use computers to complete academic assignments are given priority over
those using the facility for recreation.
13. Proper etiquette must be observed inside computer laboratories. Wearing
hats/caps and other body clothing accessories that cause distractions to
students are not allowed.
14. The laboratory assistant has the right to advise any user to leave the
premises if the user violates any of the policies.
Internet Center Policy
1. The Internet lab accommodation is on a first-come, first-served basis. Only
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those who have registered for their Internet Access can use the facility.
2. Internet Lab accommodation strictly observes one computer – one student
policy. In case of group work, only two persons will be accommodated.
3. Any computer system irregularities or problems should be reported to the
Lab Assistant on duty or Computing Service Staff.
4. Lab assistants. Lab Assistants cannot be expected to know how to use all
the software on the system; thus, users must be considerate in consulting
them. Lab assistants are present to remedy problems related to the
general operation of the lab. Users must not expect them to know how to
solve your students’ homework problems or provide tutorial. POLITE and
COURTEOUS behavior should be observed at all times.
5. If the Computer Lab is full, there is a 2 - hour time limit for all users to use
the computer. Waiting users may occupy the waiting area until a computer
is available.
6. SILENCE should be observed while accomplishing internet activities to
avoid distracting other users.
7. Obscene language and displaying pornographic materials on the computer
system are strictly prohibited. Any obscene language and pornographic
materials found on the system will immediately be deleted. Appropriate
disciplinary actions will be given to those who are caught in these acts.
ICT Items Borrowing Policy

Current students, faculty and staff, with valid ID are eligible to borrow ICT items
at the ICT Office.
1. ICT items may be borrowed for use inside the premises of the HEI.
2. Borrowers are required to deposit their ID at the ICT Office for the entire
borrowing period.
3. ICT items are available on a first-come, first-served basis, and may be
checked out after the Support Ticket has adequately been filled up and
approved by the Director of the ICT. The borrower may request for hour
extension if there is no standing request for the next hour.
4. ICT items must be returned personally 30 minutes before the ICT Office
closes. Users shall be required to wait for the staff to verify the borrowed
items.
5. Late return of ICT items is subject to suspension of the borrower’s privileges
for a month.
6. Users may only borrow one (1) same item at a time.
7. Reservation of ICT items is not allowed.
8. Users shall be responsible for the complete replacement and repair costs
if the ICT items borrowed are lost or damaged as determined by the ICT
Office.
9. The ICT Office reserves the right to decline any borrower at any time.

III. LIBRARY SERVICES
Goal
Enhance the intellectual, physical, artistic, social, and spiritual growth and
development of students through wise and responsible use of library resources
Objectives
1. To support the instruction, research, extension, and production functions of

the HEI
2. To continuously develop a balanced collection of library resources
3. To provide facilities that will help maximize the effective use of library
resources
4. To organize effective library information sources for easy access of the
customers
5. To assist and coordinate with faculty members in their instructional and
research needs
6. To provide services to customers with special needs
Services Offered
The Library Services provides the following services:

a. Circulation
b. Reference and Information
c. Information Dissemination
d. Online Public Access Catalog (OPAC)
e. Faculty and Student Orientation
f. Photocopy
g. Internet and Computer-Aided Research
h. Wifi-Zone
i. Barcoding
j. Depository Services
k. Issuance of Library Cards
l. Audio-visual
General Rules
1. Library users with valid identification cards are allowed entrance to the
library. CHMSC students must be in proper uniform, with school I.D. and
library card.
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2. A visitor must present an identification card and visitor’s I.D. issued by the
College Security Guard.
3. Valuable things such as cell phone, money, laptop, jewelry, etc., should not
be left in the depository area. The person-in-charge is not accountable for
the loss of these items.
4. Personal book/s may be brought inside the library, provided that permission
should be sought from the person assigned at the entrance.
5. Users must log-in their library card number on the computer at the entrance
upon entering the library.
6. Library users must enter and exit the library appropriately.
7. Silence should be observed at all times.
8. Eating, sleeping, smoking, and project making are strictly prohibited.
9. Users going in and out of the library must have their things checked and
inspected before leaving.
10. Orderly and proper use of library furniture and equipment must be observed.
11. Books and other reading materials should be handled with care.
12. Books taken from the open shelves area should be placed on the designated
shelves or space for easy return by the library staff to appropriate shelves.
13. Library materials reported lost or damaged must be replaced by the

borrower with the latest edition of the same title. If the library material is
not available in the market, replacing any current library material of the
same subject is allowed, provided that the value is not less than the actual
amount of the lost or damaged one.
14. All library materials must be processed appropriately before taken out of
the library. Anybody caught stealing any library materials shall be subjected
to disciplinary action.
15. Users (students, faculty, and staff) cannot borrow any library materials for
use by other users.
16. Library Card should be used to borrow books and other reading materials.

17. Students are given a maximum of three (3) working days to return overdue
books, or else they will be banned from library services for the rest of the
current semester. The ban is not lifted even the book is returned, or a fine
is paid during the ban period.
18. Students who borrow books for home use and who cannot return on the
due date can make use of the borrower’s entry slip to avail of library services
but for three (3) working days only as far as policy in banning is concerned.
19. A fine slip is issued to students who have overdue fines, but it is valid
for three (3) working days only. It can be used to avail of library services
provided a student is not yet banned.
20. Cell phones should be set in silent mode.
21. Taking pictures of unpublished materials is prohibited.
22. Charging cell phones is strictly prohibited.
23. Home use of books is not allowed three (3) days before and during the
mid-term and final examinations. It is resumed on the last date of mid-
term examinations. Moreover, during and after the signing of clearance, a
photocopy of the clearance form is allowed provided that the library card is
attached.
24. Payment for overdue library materials and library card replacement should
be made at the cashier’s office.
Library Card
1. The library card is issued by the school library.
2. The library card is required upon entry into the library and the use of its
facilities and materials.
3. New students are required to present the registration form and, official receipt
and submit two (2) pieces 1x1 identical I.D. picture during the enrolment for
the processing of the library card.
4. Students who lost the Library card can temporarily use the library card
processing slip to avail of library services for two days only while replacement
or application for the card is being processed. The students, however, are
not allowed to take out library materials.
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5. Students without the library card due to unpaid overdue fines can use the
fine slip issued to avail of library services for three days until the account is
settled. The students, however, are not allowed to take out library materials.
6. Old students must present the registration form to validate the library card.
7. Payments of Php 50.00 for a lost library card, Php 10.00 for a damaged
library card, and Php 10.00 for damaged library card jacket must be made
at the cashier’s office.
8. Students must submit an official receipt and one pc. 1x1 ID picture for the
replacement of the library card.
9. Validated library card is required in the signing of clearance.
10. Misrepresentation or falsification of library cards owned by others shall be

subjected to the action of the Student Disciplinary Tribunal.
11. Since the library card is non-transferrable, students caught using another
student’s library card and those who lend their card shall be subjected to
disciplinary action.
IV. NATIONAL SERVICE TRAINING PROGRAM (NSTP)
Goal
Develop civic consciousness and national defense preparedness among the

youth, particularly through activities that enhance their total well-being as agents
towards the pursuit of national development.
Objectives
1. To inculcate among the youth the ideals of patriotism, nationalism, and

involvement in public and civic activities;
2. To train the youth in various fields of endeavor and imbue them with moral
values that enhance their intellectual, physical, moral, spiritual, and social
well-being;
3. To produce service-oriented and responsive youth that will be of help to the

locality/community.

Program Components Offered:
1. Civic Welfare Training Service (CWTS) are programs or activities contributory

to the general welfare and the betterment of life for the members of the
community or the enhancement of its facilities, especially those devoted to
improving health, education, environment, entrepreneurship, recreation, and
morals of the citizenry. (RA 9163, Sec. 3, para d.).
2. Reserve Officers Training Corps (ROTC) is a program component designed to

provide military training to tertiary level students to motivate, train, organize,
and mobilize them for national defense preparedness. (Sec.3, para b.).
3. Literacy Training Program (LTS) is a program component designed to train

the students to teach literacy and numeracy skills to school children, out-of-
school youths, and other segments of society in need of their services.
General Policy
It is the policy of the HEI to conduct training programs of the CWTS, ROTC, and
LTS in accordance with the provisions of the NSTP Act of 2001 known as R.A.
9163, especially sections 1 and 3 of the implementing rules and regulations.
Thereby, the following policies shall be observed for implementation.
That the trainees shall:
1. Attend the flag-raising ceremony every Saturday at 7:30 A.M. as a moral duty
to the country.
2. Be marked absent after 8:00 AM and shall not be admitted during the training.
3. Not incur three (3) consecutive tardiness, which will be equivalent to the one
(1) absent.
4. Be considered DROPPED for three (3) cumulative absences for the whole
semester, which constitute 20% of the total attendance.
5. Wear prescribed NSTP uniform (T-shirt and maong pants) and rubber shoes
during the training activity and special formation.
6. Not wear earrings (for male).
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7. Not wear multiple earrings (for females)
8. Keep hair ideally short (2x3 for male) and use a hair net (for female).
9. Exhibit the highest degree of courtesy and self-discipline.
10. Not be allowed to transfer to other program component and, or section

during the second semester.
11. Respect training instructors, employees, and officials and fellow students.
12. Observe public norms and decorum during community services.
13. Show the value of love of labor, mindful of their desired quality of life.
14. Provide support to any initiative and programs for the good of the HEI.
15. Take an active role in the implementation of civic and social consciousness,
defense preparedness, environment awareness, and protection, or any local
and provincial mobilization.
16. Complete the “25 Hours Common Module” Orientation Program before
being allowed to enroll in the NSTP component selected.
V. OPERATIONAL POLICIES ON STUDENT HOUSING AND

RESIDENTIAL SERVICES
Rationale
The Office for Student Affairs and Services, under the Office of the Vice
President for Academic Affairs, operates to support the Mission, Vision, and
Core Values of the HEI. It provides non-academic services that complement
academic instruction. The OSAS implements programs and services to attain
holistic student development. The main objective is to facilitate student growth
for active participation in the collective efforts to develop a community and
build a progressive nation. Its non-academic services covers: student welfare
services, student development services, and institutional student programs and
services.

Student Welfare Services are basic services necessary to serve the well-being of
students. Student Development Services are programs and activities designed
to enhance and deepen leadership skills and social responsibility through
various activities. Institutional Student Programs and Services are programs
and services to facilitate the delivery of essential services to the students.
Student Housing and Residential Services, which is under the Institutional

Student Programs and Services, refers to the assistance provided to ensure
access to accommodation that is safe and conducive to learning. The HEI
provides the mechanism, service, and/or list of acceptable student dormitories
and housing facilities that are safe, clean, affordable, and accessible to students
with disabilities.
Objectives
A. To provide information and guidance to dormitory occupants/boarders and

owners of dormitories/boarding houses; and
B. To enumerate the duties and responsibilities of the persons involved in the
operation of dormitories/boarding houses
VI. SPORTS DEVELOPMENT PROGRAM
The Sports Development Program is one of the services rendered to students,

responsible for the development and implementation of the HEI’s sports
program through the training of athletes to represent CHMSC in the State
Colleges and Universities Athletic Association (SCUAA) Regional and National
Olympic Meets.
Goal
Plan and implement a Sustainable Sports Development Program that will put
CHMSC in the leading position in the field of sports and encourage and support
sports competitions among students for holistic development
Sports Activities
Intramurals Meet
Athletic competitions are conducted among the students on the campus to

scout and select potential athletes who will represent the campus in an inter-
campus meet.
88
Intercampus Meet
Athletic competitions are conducted among various campuses to represent the

HEI to the SCUAA Regional Meet.
Regional SCUAA Meet

Athletic competition is hosted by one of the SUC’s in Region 6 to qualify potential
athletes to the National SCUAA Meet.
National SCUAA Meet
This is the battle of athletes’ prowess (from the SUCs) representing the regions
all over the country.
Sports Events
The following are the events participated in by CHMSC at SCUAA.
1. Athletics (Men) 20. Swimming (Men)

2. Athletics (Women) 21. Swimming (Women)
3. Arnis (Men) 22. Table Tennis (Men)
4. Arnis (Women) 23. Table Tennis (Women)
5. Badminton (Men) 24. Taekwondo (Men)
6. Badminton (Women) 25. Taekwondo (Women)
7. Baseball (Men) 26. Volleyball (Men)
8. Basketball (Men) 27. Volleyball (Women)
9. Basketball (Women) 28. Beach Volleyball (Men)
10. Boxing 29. Beach Volleyball (Women)
11. Chess (Men) 30. Dance Sports (Latin)
12. Chess (Women) 31. Dance Sports (Modern Standard)
13. Football (Men) 32. Mr. SCUAA
14. Karatedo (Men) 33. Ms. SCUAA
15. Karatedo (Women) 34. Pencak Silat (Men)
16. Lawn Tennis (Men) 35. Pencak Silat (Women)
17. Lawn Tennis (Women) 36. Futsal (Women)
18. Sepak Takraw (Men) 37. Sepaktakraw (Women)
19. Softball (Women)

Implementing
Guidelines for
the Conduct of
Drug Testing of
Students
90
Carlos Hilado Memorial State College, through the Drug-Free Committee, has
formulated the Proposed Implementing Guidelines for the Conduct of Drug
Testing to Students to put in place the guidelines, procedure, treatment, and
other concerns in compliance with CMO No. 18, s. 2018.
All procedures shall take into account the ideals of fairness and rehabilitation
and not isolation of the drug dependents. The College must not violate the
constitutional rights to due process, equal protection, and self-incrimination.
A. Guiding Principles in the Implementation of Random Drug

Testing and Management of Results:
1. The College recognizes the primary responsibility of the family,

particularly the parents for the education and awareness of its members
of the ill effects of dangerous drugs.
2. Parental involvement shall be maximized in the implementation of drug
education, random drug testing, treatment, and rehabilitation of drug
users and dependents.
3. The College has the obligation to employ every reasonable means to
provide a healthy and drug-free environment to its populace.
4. Cognizant of the right of the students to continue and complete their
studies, the College shall give emphasis to the implementation of
measures aimed at guidance and counseling together with treatment
and rehabilitation of any student found to have used or to be dependent
on dangerous drugs.
5. The academic freedom of the College shall be respected in the
implementation of random drug testing and all other pertinent provisions
of RA 9165.
6. The implementation of drug abuse prevention and education programs
shall be intensified as an integral part of the over-all demand reduction
efforts of the government.
7. The random drug testing shall be implemented as a collaborative
undertaking of the government, the HEI, the students and their parents.
The whole process shall not in any manner be utilized to harass the
students.
8. Random drug testing shall be implemented primarily for prevention and
rehabilitation.
9. The drug-testing program shall guarantee and respect the personal
privacy and dignity of the student.
10. The drug test results shall be treated with utmost confidentiality.
11. The test results shall not be used in any criminal proceedings.

B. Purposes of the Random Drug Testing:
1. To determine the prevalence of drug users among the students

2. To assess the effectiveness of school-based and community-based
prevention programs
3. To deter the use of illegal drugs
4. To facilitate the rehabilitation of drug users and dependents
5. To strengthen the collaboration efforts among identified agencies
against the use of illegal drugs and the rehabilitation of drug users and
dependents
C. Definition of Terms:
Addiction Counselor shall mean a person trained in the techniques of

counseling particularly in dealing with cases of drug dependence.
Drug Testing Coordinator appointed by the College President to be the focal

person in the school tasked with handling random drug testing.
Parents shall include court appointed guardians.
Random selection refers to the unbiased process of selecting students who

are to undergo drug testing.
Rehabilitation is the dynamic process, including after-care and follow-up

treatment, directed towards the physical, emotional/psychological, vocational,
social and spiritual change/enhancement of drug dependents to enable them
to live without dangerous drugs, enjoy the fullest life compatible with their
capabilities and potentials and render him/her to become law-abiding and
productive members of the community.
College shall mean Carlos Hilado Memorial State College, a higher education
institution that has the education of students as its primary purpose.
Drug–Free Committee (DFC) shall be the board constituted at the level of

the College composed of the Office of Student Affairs Services Director as
Chairperson, SSG Adviser–Talisay Campus as Vice–Chairperson, OSA
Coordinators, SSG Advisers from other campuses, Legal Counsel, Medical
Doctors, Nurses, Guidance Counselors, SSG Presidents, and parents as
members.
Supervising Agency shall refer to the Commission on Higher Education

(CHED) that exercises supervision over the College.
92
D. Procedures in the Conduct of Random Drug Testing:
1. Notification
a. The College shall include the provisions and procedures for the stakeholders
of these guidelines in the Student Handbook.
b. All students and their parents shall be served a written notice on the process
and manner by which the random drug testing shall be conducted. Such
notification may be sent at any time during the school term. Failure to
return the acknowledgment receipt shall not be a bar to the conduct of the
drug testing.
2. Samples
a. The Drug – Free Committee shall inform randomly selected students on
their inclusion in the random drug testing program.
b. The whole student population of the school selected shall be included in

the random sampling.
c. The number of samples should yield a statistical 95% confidence level for
the whole student population.
3. Selection of Samples
a. The Drug–Free Committee shall convene at least one week prior to the
scheduled Random Drug Testing.
b. On the day of the testing, the Drug–Free Committee shall conduct the
random selection of those to be tested.
c. The Drug–Free Committee shall ensure the confidentiality and integrity of

the random selection process.
d. The selection process shall be random through a lottery, which may be

computerized, or in any other manner that shall be agreed upon by the
Drug–Free Committee.
e. The random selection of students and the drug testing shall be done on the
same day.
f. Prior to testing, the selected students shall be asked to reveal the prescription
medicines, vitamins, and food supplements that they shall have ingested
within the past five (5) days. The Drug Testing Coordinator shall keep the
listing and utilize this in the evaluation of the confirmatory drug test.
g. The laboratory shall follow the DOH-prescribed guidelines in the collection

of urine specimens. Universal precautions shall be observed at all times.
DOH-prescribed guidelines shall be posted in strategic places/visible
areas of the school.
h. The monitor assigned to ensure the integrity of the collection process

should be of the same sex as the student.
i. The drug testing shall be done in the school and conducted by a duly
accredited drug-testing laboratory. The College, through its respective
health personnel, shall assist in the conduct of the drug testing.
j. The Drug Testing Coordinator shall ensure the confidentiality and integrity of
the random drug testing for the students. It is strongly recommended that
the drug testing for students shall be done simultaneously.
4. Treatment of Random Drug Test Results

a. The results of the test shall be strictly confidential. Any person who violates
the rules of confidentiality of the results and selection shall be liable under
Section 72 of RA 9165 and such other appropriate laws.
b. The laboratory shall place the drug test result in a sealed envelope and
deliver the same via personal service to the Drug Testing Coordinator.
The Drug Testing Coordinator shall then inform all the students tested
individually of the test results.
c. In the case where the test results are positive, the Drug Testing
Coordinator shall have informed both the student and parent concerned
that a confirmatory test shall be conducted. The student shall be told to
inform his/her parents of the scheduled conference with the Drug Testing
Coordinator. The student shall be advised to refrain from revealing the test
results to other persons.
d. During the scheduled conference, the Drug Testing Coordinator shall relay
to the parents full information on the process that shall be undertaken for
the confirmatory test. In the event that the parents do not appear on the
scheduled conference, the student shall be informed of the schedule of the
confirmatory test.
e. The confirmatory drug test shall be conducted in the same manner as the
initial drug test.
f. The results of the confirmatory test shall be transmitted by the laboratory

in a sealed envelope and handed directly to the Drug Testing Coordinator.
g. The Drug Testing Coordinator shall inform both the parents and the student
94
of the result of the test.
h. The Drug Testing Coordinator shall not delegate such task of informing the
student and parent to any other person, nor shall he/she reveal the result
of the test to any person other than the student and parent.
i. First time positive confirmatory drug test result shall not be a ground for
expulsion or any disciplinary action against the student
j. The Drug Testing Coordinator shall refer the student and his/her parent
to government-owned DOH-accredited facility or DOH-accredited
government physician to determine the student’s dependency level.
k. The student may opt for a private DOH-accredited facility or physician for
this initial determination, provided, it is at his/her own expense.
l. In the event that it is determined that the student is a drug dependent, the
HEI may impose the appropriate sanctions against the student as provided
for in the College Student Handbook, and if the student is later on found
to have been rehabilitated, the student shall then be allowed to re- enroll.
m. The student shall then undergo a three (3) month observation and
counseling period under the supervision of the DOH-accredited facility or
physician in consultation with the parent. Such process of observation and
counseling shall be done in coordination with the Addiction Counselor of
the campus.
n. At the end of the three months, it is hoped that with the counseling done,
the student will be properly rehabilitated.
If student shows no signs of improvement nor recovery or fails the drug

test the second time, the DOH-accredited facility or physician, may make
a recommendation to the student, parent, and Drug Testing Coordinator
to have the student referred to a DOH-accredited facility suited to the
student’s level of dependency. If another drug testing is conducted for
another period on the same student population, and the student is found
positive the second time, the HEI shall proceed in accordance with Section
61, R.A. 9165.
The parent and the student may choose to enroll the student in a private
rehabilitation center or program or opt to avail of the rehabilitation services
of the government through a DOH-accredited facility.
If the parents refuse to act, the HEI shall proceed in accordance to Sec.
61 of RA 9165 without prejudice to the provision of Section 73, RA 9165.

E. Reportorial Requirements of Results of the Random Drug
Testing
1. The Drug Testing Coordinator, Addiction Counselor, and employees

of DOH-accredited facilities, testing laboratories, shall not reveal the
names of the students or test results to any other persons except to the
student concerned or his/her parents.
2. The test results, which shall be submitted to the CHED Regional Office
shall not include the identities of the students.
F. Training of Guidance Counselors
The identified guidance counselors must undergo training programs, conducted

by accredited government or private agencies (local or international), to enhance
their skills in handling drug dependency cases and drug abuse prevention
programs.
G. Expenses
The College, in coordination with the Department of Health (DOH) and/or

Commission on Higher Education, shall identify the drug testing laboratories
that shall be utilized for conducting the drug testing. Payment of testing fees
shall be borne by the College.
H. Enforcement of Compliance
Rule VIII Section 20 of CMO no. 18 series of 2018 or The Implementing

Guidelines for the Conduct of Drug Testing of Students in All Higher Education
Institutions (HEIs) provides that the refusal of the student to undergo drug
testing under this CMO shall be subject to appropriate actions in accordance
with the school’s Student Handbook, provided that in no case shall such refusal
to undergo drug testing give rise to a presumption of drug use or dependency.
This means that the CMO gives the College the discretion on how to treat the
refusal of the randomly selected student to undergo drug testing except that the
refusal shall not be a basis to presume that the student is a drug user or drug
dependent.
Letter H of BOARD REGULATION NO. 6 Series of 2003 or General Guidelines

for The Conduct of Random Drug Testing For Secondary and Tertiary Students
96
issued by the Dangerous Drugs Board clearly states that students who refuse
to undergo random drug testing shall be dealt with in accordance with the rules
and regulations of the schools; provided that at no time shall refusal to undergo
testing give rise to a presumption of drug use or dependency; provided further
that the school may impose sanctions on such refusal other than the offense
of drug use or dependency. In this guideline, it is clarified that the College
may impose any sanction deemed appropriate for the student who refused to
undergo testing except a sanction prescribed by law for a drug user or drug
dependent. This can be interpreted to mean that the College may choose either
to dismiss or suspend for a certain number of the days the student or to provide
a counselling or any intervention to the said student or any other appropriate
sanction other than the penalty provided for a drug user or drug dependent.
In G.R. No. 158633, November 3, 2008, ATTY. MANUEL J. LASERNA, JR.

vs. DANGEROUS DRUGS BOARD and PHILIPPINE DRUG ENFORCEMENT
AGENCY, the court ruled that in the case of students, the constitutional viability
of the mandatory, random, and suspicionless drug testing for students emanates
primarily from the waiver by the students of their right to privacy when they
seek entry to the school, and from their voluntarily submitting their persons to
the parental authority of school authorities. This ruling explains that a student
who wants to be admitted or is admitted already in the College ought to submit
himself to the regulations imposed by the College including drug testing, hence,
if a student refuses to submit himself to the drug testing, the College has the
authority to impose any appropriate sanction.
Lastly, Rule VI Section 15 of CMO no. 18 series of 2018 or The Implementing

Guidelines for the Conduct of Drug Testing of Students in All Higher Education
Institutions (HEIs) states that aside from mandatory drug testing, a Higher
Education Institution may in the exercise of its institutional academic freedom
include in the Student’s Handbook a policy of mandatory drug testing of students
as part of the school’s admission and retention policies, after observance of
consultation and other similar requirements. This provision in the guidelines
allows mandatory drug testing as part of admission and retention policies of the
College which means that a student can be lawfully expelled from the College if
that is the appropriate sanction agreed by the College authorities for the refusal
to undergo drug testing. There are universities who are treating the said refusal
as a minor offense punishable by reprimand or suspension only while there
are some who treat the said act as major offense punishable by dismissal or
expulsion.

Carlos Hilado Memorial State College
In the case of the College, refusal to undergo drug testing will be considered a
minor offense punishable
Alijis Campus by reprimand,
| Binalbagan suspension
Campus | Fortune Towne and dismissal.
Campus | Talisay Campus
ToADOPTED and
be a leading APPROVED
GREEN institutionbyof the Drug-Free
higher learning Committee
in the global this 18th day
community of
by 2030
March,
(Good 2021 Research-oriented,
governance, at Carlos Hilado Memorial
Extension-driven, StateforCollege,
Education SustainableTalisay City,
Development Negros
&Nation-building)
Occidental.
Office of Student Affairs & Services osa.talisay@chmsc.edu.ph (63-34) 712-0003 local 132
JANET P. ESPINOSA MARIJO D. CHUA, PhD

Chairperson/OSA
rperson/OSA Director Co Chairperson/SSG Adviser
Co-Chairperson/SSG
Talisay Campus
ATTY. ANNE ROSE B. ROSALES ANELIA B. BASCOS, EdD

Legal Counsel OSA Coordinator - Alijis Campus
Coordinator, DFC
JOSE JOEY E. TIERRA, MBA JOSEPH ROBERT P. JO, PhD

OSA Coordinator - Binalbagan Campus OSA Coordinator - Fortune Towne
Coordinator, DFC Campus
Coordinator, DFC
EMILY B. VINGSON, PhD, RGC LUCILLE GRACE P. DIGDIGAN, RN, RGC

Guidance Counselor - Alijis Campu
Campus Guidance Counselor-Binalbagan Campus
Coordinator, DFC Coordinator, DFC
DIWANI F. DUROPAN, RGC JULIAN C. SIAN JR., RGC

Guidance Counselor-Fortune Towne Campus
Camp Guidance Counselor
Counselor-Talisay Campus
STEPHEN REY R. CABARDO, RN GERALDINE G. EDAÑO, RN

Campus Nurse - Alijis Campus Campus Nurse - Binalbagan Campus
PRECIOUS J. CANIESO, RN DOMINIC M. REQUINA, RN

Campus Nurse - Fortune Towne Campus Campus Nurse - Talisay Campus
JEZHIEL GRACE T. VICERA ROSALIE

SALIE E. JALAMAN
FSG President /SSG President - Alijis Campus SSG President - Binalbagan Campus
MARK FRANCIS S. ASIS SHERWIN J. MACAHILIG

SSG President - Fortune Towne Campus SSG President - Talisay Campus
7 98
Institutional
Policies for
Students with
Special Needs
100
I. RATIONALE
With respect to the fundamental right to education of people with special needs,
the Carlos Hilado Memorial State College believes in equal, appropriate,
alienable, and accessible educational training to all individuals recognized with
diverse needs regardless of age, gender, ability, and religion. This is to ensure
that all students are supported in order that they can learn and work confidently
towards reaching their potentials as students and individuals who can advocate
for their own right to receive competent and proficient academic training as
aspiring professionals.
Furthermore, to initiate and respond to the continuing pursuit of making persons

with special needs to become productive individuals and partners in nation
building, the College embraces the challenge of accommodating and promoting
the noble advocacy of training and developing individuals with special needs to
become responsible members of the community.
II. OBJECTIVES
1. To provide quality and relevant education that equip students with special
needs proficient training and skills to effectively deliver instructional
services
2. To create and strengthen appropriate instructional materials to encourage
and engage students with special needs in an experiential learning in the
least restrictive environment possible
3. To implement programs for students with special needs to access in
all planned institutional and community activities and promote social
awareness, competence and leadership
4. To update resources to acquire and improve necessary facilities and
technology for a varied and relevant accommodation beneficial to
students with special needs
5. To develop and build partnership between administrators, teachers,
parents and other agencies to collaborate for an effective learning
experience and successful program delivery in the College
III. IMPLEMENTATION
1. All incoming first year students and transferees applying for admission
in Carlos Hilado Memorial State College, shall indicate that they have
special needs in the online application form for entrance examinations.
2. Students with special needs enrolled in CHMSC shall be identified by the
Office of the Student Affairs and Services (OSAS) through the entrance

examinations online program which will reflect in their enrollment data.
3. All identified new and old (as identified by the OSAS through the college
deans AY 2020-2021) students with special needs shall voluntarily
sign an Agreement Form at the OSAS to be assisted by the committee
representative per campus. They should provide the College information
on the diagnosis of the outside physician on their identified need/s prior
to their admission.
4. The College shall develop training materials for vocational rehabilitation
and special education instructions (Chapter II, Section 17, RA 7277).
5. The Agreement Form shall be signed by the students individually with
two persons as witnesses in the persons of committee representatives.
Conditions and responsibilities indicated in the Agreement Form shall be
explained by the committee members to the student.
6. The Agreement Form shall contain conditions and responsibilities that the
agreed parties are expected to comply with.
7. Refusal to sign the Agreement Form, shall not in any way be taken against
the student; however, utmost care and assistance shall still be provided
to them by the HEI. In this case, the said student shall be referred to the
Office of the Guidance Services for counseling.
8. In cases where faculty or any school personnel identifies a student with
special needs after the admission period, the faculty shall refer such to
the OSAS and shall follow the process indicated in number 3.
9. The CHMSC Program for Students with Special Needs shall be part of
the Orientation for New Students under the OSAS to keep all students
informed of the existing program to create understanding and awareness.
10. Faculty handling students with special needs shall be informed/oriented
on how to handle the students through the aid of guidance counselors,
psychologists, psychometricians and SPED specialists who shall also be
part of the committee. Consultations shall also be made available to them.
11. Guidance counselors and/or psychologists shall take charge of the
counseling sessions and follow-up of the identified students during their
stay in school. Sessions may either be online or face-to-face.
12. Faculty and school personnel shall be informed/taught of how to
handle students with special needs through a yearly in-service training
spearheaded by the committee in collaboration with the OSAS.
13. Faculty who are handling students with special needs shall provide
feedback at the end of the semester for further improvement of the
program.
14. After feed backing, the faculty shall attend a debriefing session to process
the difficulties or issues faced during the academic year.
15. A yearly planning and evaluation of the program shall be formulated by
the committee for improvement.
16. An action plan with individualized program for each student/condition
shall be prepared by the committee and approved by the OSAS before
the start of the academic year.
102
Carlos Hilado Memorial State College
17. The regular submission of the list of students with special needs detailing
the intervention program
Alijis Campus to the
| Binalbagan CHED
Campus regional
| Fortune Towneoffi ce will
Campus be prepared
| Talisay Campus by
Chairman of the Committee in collaboration with the committee members
To be a leading GREEN institution of higher learning in the global community by 2030
and approved by the Director of the OSAS.
(Good governance, Research-oriented, Extension-driven, Education for Sustainable Development & Nation-building)
Office for Student Affairs and Services osa.talisay@chmsc.edu.ph (63-34) 712-0003 local 132
Prepared by:
Rhea S. Linaja, MAED, RGC

Committee Chair
Members:
Kane Sheena D. Ambong, MAED
RM April T. Alon, RPsy
Keisha Charisse O. Digon, RPm, RPsy
Ma. Luna C. Dela Cerna, MAED, RG
Diwani F. Duropan, MAED, RGC
Hazel Gay P. Lagrada, MSGC, RGC
Chloe Hope T. Villasor, MAED
Janet P. Espinosa
103 | Student Handbook • Revised Edition (2020) 4

Guidelines on the
Implementation of
Flexible Delivery
of Student Affairs
and Services (SAS)
Programs during the
COVID-19 Pandemic
(CHED Memorandum Order No. 8, Series of 2021)
104
106
108
110
112
114
116
118
120
Adaptive
and Flexible
Learning
Experience
(AFLEx)
@ CHMSC
in this time of
COVID-19
Different Normal | Same Quality Education
122
The global pandemic means
no school attendance
&
no face-to-face
interaction in all
our campuses
But learning must go on through our Adaptive and Flexible Learning

Experience or AFLEx - a type of learning that will take place off-campus or in
the confines of our homes with or without Internet technology.
How AFLEx will work for you?
If you have Internet connectivity, you will engage in ONLINE LEARNING using
Google Classroom. It may be synchronous at times, but more often, it will be
asynchronous.

Google Account
If you have poor or zero Internet connection, you will still need to get connected;
therefore, you must create a Gmail account to access your Google Classroom
when the opportunity for Internet connection becomes available to you.
Technology is your friend, so you must always find a way to make it a part of
your learning experience.
However, your main mode of learning will fall under DISTANCE MODULAR
LEARNING.
What is distance modular learning?

Because you have poor or no access to internet, you will receive individual
learning modules for your courses in the moded that is practicable to you -
either in printed or digital form saved in a flash drive.
Your academic chair or course teachers will communicate with

you to make the needed arrangements. You must reach out to
them too. You both have to meet half-way.
Check on our official Facebook Page for detailed instructions

when and where to pick up your learning modules and other
relevant materials.
124
Synchronous and Asynchronous Learning
Synchronous learning means that students and the teacher interact at
the same agreed time with the use of Google Meet, Zoom, Skype, or any
videoconferencing tool.
Asynchronous learning means that students study and learn on their own
space and pace with the aid of learning modules with limited contact and
interaction with the teacher and the rest of the class. Communication between
students and teacher will mostly be via text messaging.
Google Suite for Education

CHMSC will maximize the use of Google
Suite for Education - a suite of tools designed
to empower teachers and students as we
learn, innovate, and navigate together in this
challenging time.
The most important app for all teachers and

students is Google Classroom.

Gmail Account
Whether you have full or no access to technology, it is important that you

have a Gmail account. With a Gmail account you will have access to Google
Classroom which will serve as your permanent virtual space for connecting and
interacting with your classmates and all your course teachers.
Reminder! When you create your Gmail account, do not use aliases. Your
Gmail should be identifiable with your real name. For example, if your full
name is Andres Rizal, then your suggested Gmail account should be andres.
rizal@gmail.com and not andoks@gmail.com. This will make it easy for
your teachers to recognize your identity and synchronize your record with their
official class list.
andoks@gmail.com andres.rizal@gmail.com
beHbeh214@gmail.com juan.delacruz000@gmail.com
boyGeorge@gmail.com mary.santos7@gmail.com
If you encounter a similar name with another person in the process of creating
a new account and Google requires you to add a number to your account for
distinction; then, simply add any number significant to you until you have you
successfully created your account.
Carousel Cycle
In a regular and COVID-free semester, a student enrolled in 21 units of courses
will have a total of 18 weeks to finish all courses and his/her class schedule will
look like this:
126
However, in this time of COVID-19, schedule of classes this 1st Semester will
be based on carousel scheme. This simply means that the semester is divided
into three cycles of six weeks each, where in each cycle, a student is assigned
to take two to three courses until all courses shall have been finished depending
on the total number of courses enrolled within the semester.
The carousel schedule allows students to focus on just two or three courses for
a period of only six weeks. Virtual classes are conducted at least twice a week.
This will demand greater responsibility, commitment, and discipline on the part
of the students.
Note: Since we are under Adaptive and Flexible Learning Experience (AFLEx),
students study at their own pace within each cycle. The time schedule you
see above is only designated in case of any synchronous session that may be
conducted by the teacher.
Your dean, academic chair, or your course teachers will

make every effort to communicate with you to inform
you of your carousel schedule. You must also find a
way to reach out to them!
Carousel course schedules will be posted per college

on our official Facebook page as soon as they become
available.

Grading System for Carousel Classes
20% - Quizzes
20% - Term Exam
30% - Term Major Output
30% - Assignments, reaction/reflection paper, problem
exercises, end of chapter question, etc.
Proper Decorum to be Observed in the Conduct of Online

Classes
Faculty:
1. Wear decent and appropriate attire.
2. Abide by the school’s contracted hours and show up time.
3. Use teaching time effectively and appropriately.
4. Be mindful of your background lighting. If you are sitting in front of a
window, you may be completely darkened by the light coming through the
window. Your overhead light might need to be turned off or dimmed as well.
5. Be sure there is nothing visually distracting (e.g. cars or people passing by)
in the background too.
Students:
1. Wear decent and appropriate attire.
2. Be on time to class.
3. Be sure to mute your mic as soon as you are signed-in and whenever you
are not speaking.
4. Consider muting your video if you are eating, scratching, talking with
someone else in the room, or anything else that might be distracting to
others.
5. Close unnecessary applications in your computer to keep the video
optimally functioning.
6. You might want to use a headset with an external mic for the best hearing
and speaking capabilities.
7. When you are speaking, let others know that you are finished by saying in
of these sign-offs: “That’s all.” “Im done.” “Thank you.” so that everyone
knows you have finished you comments.
8. If you want to speak, physically raise your hand or use the “raise hand”
feature.
9. Use proper language.
10. Recognize and respect diversity.
11. Avoid sarcasm and dark humor.
128
12. You can ask questions and make comments silently. You may desired to
use the “Chat” feature.
13. Be mindful of your background lighting. If you are sitting in front of a
window, you may be completely darkened by the light coming through the
window. Your overhead light might need to be turned off or dimmed as well.
14. Be sure there is nothing visually distracting (e.g. cars or people passing
by) in the background too.
15. Remember to sign out or “leave the meeting” when the session is finished.
Online Library Services (OLS)
Received library requests like:

*Reservation of books
*Borrowing of books for pick up
*Researching topics from books
*Queries on the availability of library
materials
through:
*Phone calls
*Emails
*Messenger (Facebook Page)
Disseminate Library Information through:

*Phone calls
*Emails
*Library website
Scanning of pages of printed library

holdings requested by the faculty and
students, and send through:
*Emails

Got issues and concerns?
Colleges Phone Numbers

College of Arts and Sciences 712-0003 local 135
Dean: 700-9135 local 336
College of Business Management and Accountancy: local 342
Accountancy BSBA: local 309
BSOA: local 347
College of Computer Studies 434-8148
College of Criminal Justice 0948-480-5200
College of Education 712-0003 local 134
College of Engineering 712-0003 local 130
College of Fisheries 388-9071
College of Industrial Technology 712-0003 local 120
Registrars
Alijis Campus 435-0670
Binalbagan Campus 388-8562
Fortune Towne Campus 471-0315
Talisay Campus 712-0003 local 111
Colleges Email Addresses

College of Arts and Sciences college.artssciences@chmsc.edu.ph
College of Business Management and college.business@chmsc.edu.ph
Accountancy
College of Computer Studies college.computerstudies@chmsc.edu.ph
College of Criminal Justice college.criminaljustice@chmsc.edu.ph
College of Education college.education@chmsc.edu.ph
College of Engineering college.engg@chmsc.edu.ph
College of Fisheries college.fisheries@chmsc.edu.ph
College of Industrial Technology college.it@chmsc.edu.ph
Registrars
Alijis Campus registrar.alijis@chmsc.edu.ph
Binalbagan Campus registrar.binalbagan@chmsc.edu.ph
Fortune Towne Campus registrar.fortunetonwe@chmsc.edu.ph
Talisay Campus registrar.talisay@chmsc.edu.ph
130
Student’s
guide to
132
1
classroom.google.com
Go to the Classroom website or you
can download the Google Classroom
to your android and apple services,
and log in with your Google Apps
2
email login.
Join a Class
Click on the plus buttonat the upper
right section to join a class. Enter the
class code provided by your course
teacher.
3
Class Tiles
1. Click class title to enter a class
2. Click the “3 dots” to unenroll from a
class if you are not meant to be in
such class.
3. Link to upcoming assignments right
on the class tile.
4. Link to your class folder in your
Google Drive.
Class Screen
1. Click the 3 lines (upper left) to go back to the class tiles screen.
2. Click on the envelope icon to email your teacher.
3. View the list of all assignments.
4. Click “Upcoming Assignments” to view details and submit.
5. View the list of announcements, assignments, and class comments
in the stream.
6. View the list of your classmates.
7. The About tab contains information about the class that possibly
links to syllabus, office hours, or a welcome video.

5
View Assignment Details
From the stream or by clicking
on the assignment title you can
view assignment directions
6 Open Templates
From the stream, always click on “OPEN” in
an assignment to view templates the teacher
has attached.
7
Comments
• Comments posted to the Stream are viewable to everyone in the
class.
• Comments posted to the Assignment are viewable only by the
teacher.
Assignment Submission Screen

1. If the teacher has not attached a template document for you
to complete, you can simply “Mark as done” by using the blue
button if no document submission is needed
2. Submit a collection of Google documents from your Google
Drive, video files, links to websites, Office documents or other
files. There is no limit to the number of attachments you can
submit for one assignment.
3. Create Google documents right from Google Classroom. The file
will automatically be shared with the teacher and placed in your
Classroom folder in Google Drive.
9
Turn In Files
If the assignment has files
to submit the “Mark as
done” button is shown as a
“Turn in” button. Additional
files can be added or
created right in Google
Classroom to submit.
134
10
Sharing
Turning in files switches ownership of the document to the
teacher and prevents student editing.
11
Unsubmit
After turning in an assignment, an unsubmit button appears. Use
this to gain back editing rights.
12
My Assignment
Click on “My Assignment”at the top of the assignment details to
view the submission screen
You may download this guide for detailed instructions on the use of Google
Classroom:
www.santeesd.net/cms/lib/CA01000468/Centricity/Domain/289/
Student%20Quick%20Guide%20to%20Google%20Classroom.pdf

CONFORME SHEET
AY 2020-2021
I,____________________________ of ______________________ (campus),

taking _________________________________________ (course), with
ID No. _____________________ together with my Parent/Guardian:
______________________ (name of parent/guardian) hereby AGREE,
CONFORM AND CONSENT to the following:
That we have carefully read and understood the Policies, Rules, and Regulations
of the Student Handbook, and commit to abide by them.
That the school observes an open campus policy, where students have free
access for entry and exit upon presentation of their valid Identification Card.
That we will not hold Carlos Hilado Memorial State College liable for any
untoward incident that may occur outside of the campus.
That Carlos Hilado Memorial State College has access to information and data
of my son/daughter which may be utilized for school purposes and other school-
related activities.
This is to certify that the cellphone numbers and the email addresses that we
stated below are our active personal contact details and we can be reached
using any of them. We are responsible for any message that may be sent to or
come from these contact details.
Conforme:
_______________________________________
Parent’s/Guardian’s Signature over Printed Name
_______________________________________
Contact number
_______________________________________
Student’s Signature over Printed Name
_______________________________________
Contact Number
136
CONFORME SHEET
AY 2020-2021
I,____________________________ of ______________________ (campus),

taking _________________________________________ (course), with
ID No. _____________________ together with my Parent/Guardian:
______________________ (name of parent/guardian) hereby AGREE,
CONFORM AND CONSENT to the following:
That we have carefully read and understood the Policies, Rules, and Regulations
of the Student Handbook, and commit to abide by them.
That the school observes an open campus policy, where students have free
access for entry and exit upon presentation of their valid Identification Card.
That we will not hold Carlos Hilado Memorial State College liable for any
untoward incident that may occur outside of the campus.
That Carlos Hilado Memorial State College has access to information and data
of my son/daughter which may be utilized for school purposes and other school-
related activities.
This is to certify that the cellphone numbers and the email addresses that we
stated below are our active personal contact details and we can be reached
using any of them. We are responsible for any message that may be sent to or
come from these contact details.
Conforme:
_______________________________________
Parent’s/Guardian’s Signature over Printed Name
_______________________________________
Contact number
_______________________________________
Student’s Signature over Printed Name
_______________________________________
Contact Number
138

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1 | Student Handbook • Revised Edition (2020)

About the Logo

The official colors of the College are

Vision, Mission, Core Values, Core Attributes, Quality 5

SUC President’s Message 6

ISO 9001:2015 Certification 14

Office for Student Affairs Organizational Chart 16

Designees and Key Officials 17

College Programs at a Glimpse 23

Six (6) Daily Habits 27

Student Affairs and Services 28

3 | Student Handbook • Revised Edition (2020)

School Disciplinary Measures, Offenses and Penalties 68

Other Services and Programs 78

Implementing Guidelines for the Conduct of Drug 90

Institutional Policies for Students with Special Needs 100

CMO 08, s. 2021 (Guidelines on the Implementation of

Adaptive and Flexible Learning Experience 122

Student’s Guide to Google Classroom 132

Conforme Sheet 136

Why 2030? CHMSC made a commitment to Education for Sustainable Development

Core Values Core Attributes

5 | Student Handbook • Revised Edition (2020)

Welcome to Carlos Hilado Memorial State College! Thank

May your stay at CHMSC be the best time

NORBERTO P. MANGULABNAN, PhD

Welcome to Carlos Hilado Memorial State College!

JAY B. ESTRELLAS, EdD

7 | Student Handbook • Revised Edition (2020)

Together we are committed to working with you to help you

May your time at CHMSC enable you to grow and mature,

JANET T. PEREZ-ESPINOSA, PhD

9 | Student Handbook • Revised Edition (2020)

11 | Student Handbook • Revised Edition (2020)

On October 3, 2017, the new Greening CHMSC Framework (A Green Future

The Greening CHMSC Pillars

Green Culture. Our human interactions, practices, and lifestyles are in

Green Curriculum. Multi-disciplinary themes in Education for Sustainable

Green Technology. Driven by creativity and innovation, the technologies,

13 | Student Handbook • Revised Edition (2020)

ISO 9001:2015 Certified?

To be an ISO 9001:2015 certified institution, means that the

Obtaining ISO 9001:2015 Certification is excellent for the public

Roy C. Ramos Board of Trustees Secretary

Atty. Juliet D. Pasustento, PhD Chief Administrative Officer - Finance Division

17 | Student Handbook • Revised Edition (2020)

College of Industrial Technology

College of Computer Studies

College of Criminal Justice

Fortune Towne Campus

College of Computer Studies

College of Business Management and

College of Computer Studies

College of Industrial Technology

Designees & Key Officials:

19 | Student Handbook • Revised Edition (2020)

Dr. Glenda Rose C. Espiritu Dentist, Alijis Campus

Ma. Antonia F. Sitiota, RPm Director for Scholarships

Jomeo O. Sumalapao, PhD COE Discipline Officer, Talisay Campus

Stella May D. Desengaño, PhD SSG Adviser, Alijis Campus

Charmaine A. Sabio Student Publication Adviser, Alijis Campus

Maria Rowena J. Tuscano Culture and the Arts College-wide Coordinator

Ma. Elena Y. Doruelo Sports Affairs College-wide Coordinator

ASEAN Month, Buwan ng Wikang Pambansa at Nasyonalismo, History Month