Key to Workbook 1

Scenario 7
Topics Covered: Password policy, E-mail, Import, Export

Create the Company

The completed Company Creation screen appears as shown below:

Figure 36.1 Company Creation screen

 Press Y or Enter to save

 Provide login details of Subramanyam

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Figure 36.2 Login Details

Create Security Type

 Go to Gateway of Tally > F3: Company Info. > Security Control > Types of Security

Figure 36.3 Security Control menu

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 In the Security Levels screen, provide a new Security Level, Accountant

Figure 36.4 Security Levels

 Press Enter to define rules for the Security Level

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 In the field Use Basic Facilities of select Owner (as Ranganathan has to be provided with
complete access and rights)

Figure 36.5 Security Level Configuration screen - setting basic facilities

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The completed Security Levels configuration screen appears as shown below:

Figure 36.6 Security Levels

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 Press Enter to the Security Levels main screen

Figure 36.7 Security Levels for Company

 Press Y or Enter to save

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Create a User
 Go to Gateway of Tally > F3: Company Info. > Security Control > Users and Pass-
words

Figure 36.8 Security Control menu

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 In the Users for Company screen, set the Security Level to Accountant

Figure 36.9 Users for Company - Security Level

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The completed Users for Company screen appears as shown below:

Figure 36.10 Users for Company screen

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Configure Password Policy

 Go to Gateway of Tally > F3: Company Info. > Security Control > Password Policy

Figure 36.11 Security Control menu

 Configure the Password Policy as shown below

Figure 36.12 Password Policy screen

 Press Y or Enter to save

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 Press Alt+FI to shut the company, and open the company using Ranganathan’s login

Figure 36.13 Login for Ranganathan

 Press Enter. The Change Password screen appears with the criteria defined in the Pass-
word Policy
The completed Change Password screen appears as shown below:

Figure 36.14 Change Password screen

 Press Enter to save

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Record Transactions
1. Received 18,000/- in cash from AquaSure on 07/04/2014 against audit services provided.
The completed Receipt Voucher appears as shown below:

Figure 36.15 Completed Receipt Voucher

 Press Y or Enter to save

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2. Received 15,000/- in cash from Indraprasth Builders on 13/04/2014 against audit services pro-
vided.
The completed Receipt Voucher appears as shown below:

Figure 36.16 Completed Receipt Voucher

 Press Y or Enter to save

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3. Paid 2000/- in cash to Aakash Stores on 15/04/2014 for stationary expenses.

The completed Payment Voucher appears as shown below:

Figure 36.17 Completed Payment Voucher

 Press Y or Enter to save

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4. Deposited 20,000/- on 16/04/2014 in the SBI Bank account of the firm.

The completed Contra Voucher appears as shown below:

Figure 36.18 Completed Contra Voucher

 Press Y or Enter to save

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5. Paid 3,500/- against electricity bill to Murugan Agency on 30/04/2014 using a cheque dated 29/
04/2014
Record a Payment Voucher.
Fill in the Bank Allocations screen as shown below:

Figure 36.19 Bank Allocations screen

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The completed Payment Voucher appears as shown below:

Figure 36.20 Completed Payment Voucher

 Press Y or Enter to save

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E-Mailing
 Go to Gateway of Tally > Balance Sheet
 Click M: E-Mail or press Alt+E
The completed E-Mail Report screen appears as shown below:

Figure 36.21 E-Mail Report screen

 Press Y or Enter to e-mail the Balance Sheet

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Export Masters
 Go to Gateway of Tally > Display > List of Accounts
 Click E: Export or press Alt+E
The completed Export Report screen appears as shown below:

Figure 36.22 Export Report screen

 Press Y or Enter to export

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Export Transactions
 Go to Gateway of Tally > Display > Day Book
 Click E: Export or press Alt+E
The completed Export Report screen appears as shown below:

Figure 36.23 Export Screen report

 Press Y or Enter to export

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Create a New Company named Copy of SandR

The completed Company Creation screen appears as shown below:

Figure 36.24 Company Creation screen

 Press Y or Enter to save

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Import Masters
 Go to Gateway of Tally > Import of Data > Masters
The completed Import of Data screen appears as shown below:

Figure 36.25 Import of Data - Import of Masters screen

 Press Enter to import the masters

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Import Vouchers
 Go to Gateway of Tally > Import of Data > Vouchers
The completed Import of Data screen appears as shown below:

Figure 36.26 Import of Data - Import of Vouchers screen

 Press Enter to import the vouchers

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The imported masters are reflected in the List of Accounts report, as shown below:

Figure 36.27 List of Accounts report

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The imported vouchers are reflected in the Day Book, as shown below:

Figure 36.28 Day Book

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Restriction on reuse of passwords

To check how the Password Policy configured for SandR Firm restricts reuse of the last 3 pass-
words,
 Open SandR Firm with Ranganathan’s login details
 Go to F3: Company Info. > Change Password
 Provide the existing password in the New Password and Repeat New Password fields
 Save the changes
Tally.ERP 9 displays an information message a shown below:

Figure 36.29 Information Message

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