Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh

Attendance Bonus Policy

Date of issue of policy t 25.06.2022 Date of Policy Approval t 30.06.2022
Policy Implementation Date t 01.07.2022 Date of Revision t 25.12.2025 (1st Edition)

Introduction t
The management of BHML Industries Ltd. firmly believes that a legal and timely bonus policy is
necessary for the payment of all types of bonuses to the employees of the company and also to put an end
to all types of dissatisfaction, misunderstandings and disputes. And with that objective in mind, the
authorities of BHML Industries Ltd. have formulated the policy.
Purpose t
The management of BHML Industries Ltd. believes that the tendency of workers to leave factories or
labor turnover, absenteeism is one of the most detrimental factors for every garment industry in
Bangladesh. The company has ensured high quality attendance bonus every month as a special bonus
benefit for the concerned workers to reduce the rate of late arrival, absenteeism and desertion of the
workers in the factory. In order to get this benefit the concerned workers have to fulfill the following
conditions.
Scope t
This policy is equally applicable to all employees working in BHML Industries Ltd.
Management Representative t
BHML Industries Ltd. has delegated the responsibility to specific individuals/sections to implement the
Attendance Bonus Policy. Chief among them is the Human Resource Department. Under the supervision
of the Human Resource Department, the attendance bonus policy is evaluated in all aspects with the help
of the Accounts Section and the Administration Department.
Routines & Procedures t
Attendance bonus t
1. Workers who are present on all working days of every month will get an attendance bonus. Provided
that if an employee has taken 1 day off with the permission of the company, then the attendance bonus of
the said employee will be retained in full.
2. If an employee arrives at the factory late i.e. exceeds 240 minutes in 1 month, he will not get an
attendance bonus.
3. If any worker leaves the factory late after 5:00 and if it exceeds 25 minutes and exceeds 26 minutes,
then the worker will be paid 30 minutes of overtime and if it exceeds 45 minutes and exceeds 46 minutes,
then the worker will be paid 1 hour of overtime.
4. If a worker is absent as per the working hours policy then he will not get an attendance bonus. (Note:
Working hours policy means 8:00 am to 5:00 pm and working day means Saturday 6:00 am to Thursday
and Friday is closed weekly).
5. Attendance bonus will not be paid to the new workers recruited in the current month as per the
attendance bonus policy they will get attendance bonus from next month.
6. Attendance bonus will be paid at the rate of Rs.500/= in case of all over time workers.
7. This attendance bonus is only applicable to overtime workers.
Therefore, the authorities are always generous in following this policy to get bonuses for every worker,
employee and officer working in the factory and the responsible department and section of the committee
have been given the responsibility to fully implement this policy.
Procedures of Communication & Implementation t-
1. Training is arranged to increase the awareness of factory workers/employees about Attendance
Bonus policies.
2. Factory Welfare Officers during their regular floor visits inform the workers/employees about
Attendance Bonus policies. If any complaints/suggestions are received from the
workers/employees regarding Attendance Bonus policy then the HR department is informed.
3. Overall aspects of Attendance Bonus policy are communicated to workers/employees through
notice boards and PA systems.
 Kamarjuri, Natun Bazar, National University, Gazipur-1704, Bangladesh
4. Attendance Bonus policies are discussed in meetings of worker participation committee and
mid label management. Later the workers/employees are informed through the said committee
members.
Procedures of Feedback & Control t-
BHML Industries Ltd implements the feedback mechanism through some of its own action plans
which are discussed below :
01. Training is arranged to increase the awareness of factory workers/employees about
Attendance Bonus policies. At the end of the training, the training feedback from them is
evaluated through the company's own Feedback system form.
02. The workers/employees are assessed for implementation of Attendance Bonus policies
during regular floor visits by concerned floor welfare officers.
03. The factory has a separate compliance audit team. This team implements these policies
through regular internal audits every 3 months according to their own work plan, identifying
problems and providing advice to the administration department in necessary cases and if there is
a need to change the policies, presenting the matter to the authorities and then solving it with the
help of the administration department.
04. The Compliance Audit Team conducts their monitoring activities through the Management
System check list every six months and makes a Corrective Action Plan after identifying the
Findings. Findings are then resolved.
05. Through notice board
06. Through the PC Committee.
Communication & Implementation t-
Policies, programs and procedures for redressal of any grievances or grievances regarding
Attendance Bonus issued by the authority are communicated and implemented by or through the
following means. The means of communication and reference are mentioned below:
1. By training workers, employees and officials. (Training Document).
2. Through participating committees. (PC Committee Document).
3. Through notice board (Notice Board of Each Floor).
4. Through the PA system. (PA System Register)
5. Through meetings (Mid-Level Management Meeting File)
6. By visiting the floor daily. (Welfare Register & Grievance Register)
7. Through Complain box.
Feedback & Control t-
BHML Industries Ltd implements certain policies or procedures through its own action plans
which are given below:
1. Every day the welfare officer corrects the data collected through their own check list.
2. Internal Audit results (Audit Report).
3. Status of corrective and preventive actions (Audit Report).
4. Customer feedback (Buyer Audit Report).
5. Follow-up actions from previous management reviews (Audit Report).
6. Recommendations for improvement (Audit Report).

Prepared By Review By Distribution Approved By

By Date & Signature
Md. Abdul Hye Participants Mamode Iqbal Jafer
Manager, Committee COO,
(HR, Admin & Compliance) (Chief Operating Officer)