SAINT MARY’S UNIVERSITY

Bayombong, Nueva Vizcaya

SCHOOL OF ACCOUNTANCY AND BUSINESS

ON-THE-JOB TRAINING JOURNAL

PART I. Weekly Writing Log

Date: Week Ending September 23, 2022

Hours Worked: 40 hours

Throughout the week, I have learned that since I am working at a local government unit, the purchases made
for office supplies, payment of utilities and the payroll should have disbursement vouchers. That is why I am thought
of what are the necessary documents that attaches a disbursement voucher which are the purchase/job requisition,
purchase/job order which contains the supplier's TIN, Quotations, Abstract of quotations, and the Inspection and
Acceptance Report. I have also come across on how to print in the checks and deposit certain amount of funds.
Because throughout a year, funds are allocated in the several projects of the barangay.

PART II. Workplace Terminology

Word: Definition:
Disbursement Voucher a form used to have a check made to pay an individual or an organization
for merchandise sold or services rendered.

Word: Definition:
Liquidation Report The LR shall be used to liquidate cash advances for travel and related
expenses by the employees/officers concerned of the agency/entity.

Word: Definition:
Purchase Requisition form is proof that certain materials were needed by a department and that
they were ordered

Word: Definition:
Purchase Order document generated by the buyer and serves the purpose of ordering
goods from the supplier.

Word: Definition:
Quotation Award of contract shall be made to the lowest quotation, which complies
with the minimum price.

Word: Definition:
Abstract of Quotation After the deadline for submission of price quotations, an Abstract of
Quotations shall be prepared setting forth the names of those who
responded to the RFQ, their corresponding price quotations, and the lowest
quotation (for goods or infrastructure projects) or highest rated offer (for
consulting services) submitted.
Word: Definition:
Acceptance and Inspection Report All materials or services furnished must be as specified, in strict
compliance with the Purchase Order and contract documents (if any). All
materials and services will be subject to inspection and approval by the
University, architect, engineer or any other person or agency mentioned in
the documents after delivery.

AUBREY R. SISON_ ______________ HON. CHRISTOPHER C. MADERA ____________

Name of Student Date Cooperating Employer Date

JEANNETTE R. MANIA, CPA _______________ ____________________ ___________________

Faculty Adviser Date Journal Submitted Date