2021 AUDIT FINDINGS TRACKING NO: 01 (20/01/2022)

CATEGORY FINDINGS STATUS CORRECTIVE ACTION PERSON TARGET DATE TRACKING FINDINGS Status
RESPONSIBLE
No supervisory training nor safety related training for site Provide SHE related training for 31/12/21 There was not SHE related training provided for supervisors in 2021 Critical
Foreman and Supervisor. Critical supervisors. Management
Competences Organisation has a staff compliment of 80 but there were Critical Select SHE reps for every 20 employees Management 31/03/21 No SHE reps selected by the time of this report Critical
no elected Safety Reps (Sec 17)
Medicals are not job specific Critical Create medical formats or requirements 31/12/21 Ubombo created medical forms Good
Medical Assessments for each job. Management Observation
Exits medicals not done Critical Do exits medicals Management 31/12/21 There were no exits in 2021 (same staff) Good
Operational Although harnesses are inspected by the carpenter, Record quarterly inspection and have Quarterly inspection tool was provided and inspections are done Good
control quarterly inspection not done by competent person. Critical signatures or certificate of the competent Risk Officer 31/03/21 quarterly. Observation
(safety harnesses) person. Done
Chemical handling, storage, and use risk not assessed. Make risk assessment for chemicals on site Risk Officer
Critical and manage its use. Management 31/04/21
Training had not been done at the time of Audit Provide training for hazardous chemicals Risk Officer
(Haz-Chem) Critical Management 31/04/21
No training evidence Provide training evidence. Risk Officer 31/04/21
Critical
Performance Procedure not approved, Procedure states that senior is 15/04/21 Inspection procedure and inspection checklist available and approved Good
Evaluation expected to do monthly inspections but no evidence of Approve procedures, create a site Management Done observation
(Inspection, tours and inspection was available at the time of audit. Critical inspection checklist. Risk Officer
walkabouts)
(Management review) No management review had been done at the time of audit.
Critical Do management reviews Management
Site SHE Committee meetings done monthly. Meetings
chaired by Safety Officer instead of senior site Manager. Senior site manager (foreman) must chair 16/04/21
Although having site committee is a good practice, there site SHE committee meetings, Done
Management
was no evidence of meetings for Mphohlo Investment at Attend meetings at national level.
(SHE Committee) Critical
national level.
Improvement Track audit findings and close out
(close out and follow Take actions and evaluate effectiveness.
upon effectiveness of Not in place Critical Management
action taken)
 CATEGORY FINDING STATUS CORRECTIVE ACTION PERSON TARGET TRACKING FINDINGS Status
RESPONSIBLE DATE
SHE meetings not conducted and site inspections not
Leadership recorded, corrective action plan for previous audit not Major Site inspection records and conduct Forman 16/04/21
compiled and tracked. SHE meetings Done
Procedure was not approved at the time of audit.
Major Approve procedure Management
There was no evidence of risk assessment review. Review baseline risk assessment Management
Planning Major Risk Officer 06/04/21
Done
Support No training plan for employees Major Make a training plan Management
(HIRA) Only Safety Officer trained Major Train supervisors/ trained supervisor Management
(Accident Only Safety Officer trained Major Train supervisors/ trained supervisor Management
investigation)
(portable electrical Informal training done by artisan but no training record Provide or keep training records
equipment use) available at the time of audit. Major Foreman
CATAGORY FINDINGS STATUS CORRECTIVE ACTIONS PERSON TARGET
RESPONSIBLE DATE
Inspection done by artisan but there was no training Provide training and do quarterly
(portable electrical provided. Quarterly inspection by qualified electrician not Major inspection by qualified electrician Foreman
equipment inspection) done.
07/04/21
DONE
Training not comprehensive, for example, hand hygiene
and social distancing not covered on training.
(covid 19 Major Initiate on hand hygiene and social Risk Officer
awareness) distancing,
Emergency response for falling at heights not aligned to
(emergency procedures UB emergency response. Reporting line too long yet Align emergency response with UB. Foreman
including evacuation) emergencies need to be attended to as soon as possible. Cut reporting line shorter. Risk Officer
Major
Standard PPE requirements for different activities/job not
(PPE requirements) defined. Major Define each job PPE requirement 14/04/21
Risk Officer Done
Operation
Control No training in place at the time of audit. Major Provide training for manual and safe
(safe handling handling Risk Officer
techniques)

CATEGORY FINDING STATUS CORRECTIVE ACTION PERSON TARGET TRACKING FINDINGS

 RESPONSIBLE DATE
Procedure does not specify working at heights permit
(working at height) requirements. Major Outline working at heights permit Risk Officer 08/04/21
requirements DONE
Defective harnesses are discarded but there is no clear
(system for managing defective system in place to remove them from the system Major Provide system for removing defective Management
equipment) tools from the running system
(site inventory of all chemicals,
classified as hazardous and non- Inventory not in place Major Provide inventory for all chemicals on
hazardous) site and classified as hazardous and Management
non-hazardous
(PPE suitability assessed?) Hazardous chemicals risk not done Assess hazardous chemicals and define
Major PPE requirements. Risk Officer

No action plan at the time of audit. Create action plan and monitor Risk Officer 24/04/21
Performance Evaluation Major progress Done
(action plan from previous audit)
No progress monitoring by management Inspection checklist/ monitoring tools
Major Make a strategy for monitoring. Management
(does site leadership participate) Create evidence tool/ inspection 15/04/21
No evidence Major checklist/ site visit recordings Management Done
(are findings recorded and tracked?) No records in place Record and track findings
Major Management
(are there management & employees
reps on the SHE committee?)
(are she meetings minutes documented)
(are actions from she meetings
monitored and addressed) No SHE meeting set up at the time of audit Major Provide SHE committee structure Management
Improvement
(lost time injuries) Provide investigation requirements for
(non-LTI incidents) Investigation requirements not specified Major lost time injuries. Risk Officer
(enviro- incidents)
(significant incidents)
(procedure communicated to Provide training to employees for
employees?) Employees not trained Major incident reporting and investigation Risk Officer

(a formal tracker exists for corrective

actions identified as part of incident)
(trackers are reviewed at least monthly
to ensure actions as a result of accident
and incident closed out)
No system in place to track corrective action from incident Major PROVIDE A TRACKING SYSTEM
investigations Management

Site foreman and supervisor responsibilities developed. She

roles for lower levels not defined Minor Provide job description for all workers Management 20/04/21
Risk Officer Done
Person in place, appears on the organogram
Is there a SHE responsible Contractor should consider revising reporting to enhance Minor Safety Officer should report to higher
person in place at site? safety authorities for this personnel. level than site supervisors, should report Management
to Project Manager.
Consider revising duration of talks increase time for
Method and frequency of discussing safety issues, there is no evidence of talks Increase talks time from 15min to Management
briefing conducted by supervisors 30min Risk Officer 31/03/21
Minor Done
Supervisors should conduct talks too.

TRACKING AUDIT DONE BY SINIOR MANAGEMENT:

HR MANAGER: MISS THANDO MAPHANGA SIGNATURE…………………………………… DATE: ………………….

PROJECT MANAGER: MR MPENDULO TFWALA SIGNATURE…………………………………… DATE: ………………….

SITE REPRESENTATIVES:

SITE FORMAN: MR LWAZI HLATJWAKO SIGNATURE………………………………….... DATE:…………………..

RISK OFFICER: MR SIBUSISO MASINA SIGNATURE…………………………………… DATE:………………….

APPROVED BY : DIRECTOR ……………………………………………….@2021