Dated: 25/07/2023

To,
The Sr.AO & Honorary Secretary,
Departmental Canteen,
O/o PDA(F&C),
Shamnath Marg,
Delhi – 110054.

Kind Attention: Shri :P. K Rathi, SAO (RAP-DoT)

Ref: Minutes of Meeting of Management Committee dated 10/03/2023 constituting a team
for preparing Annual Accounts of Departmental canteen.
Subject: Furnishing of files and records in connection with Fixed Assets purchased/assigned
to the Departmental Canteen, between 2016-17 and 2022-23.

Sir,
As per the extant office order, the undersigned along with AAO(PSU-Accounts)
were assigned the task of preparing Annual Accounts of Departmental Canteen for the year
2016-17 onwards. In this regard, an Income and Expenditure Account has been prepared
year-wise, based on the cash book maintained and provided to us.
Pending receipt of the procurement files/ details regarding Fixed Assets purchased in
canteen during the reporting period, and details about the liabilities existing as at the year-
end(s), this team recommends that
 The fixed Assets existing as on date may be got physically verified and valued at fair
value.
 The liabilities existing as on 31.03.2023 may be identified and provided to the team
for compilation of records.
 The Security deposits / advance payments made between 2017-18 to 2022-23 may
be identified and provided to the team.
 A copy of the bank passbook between 2017-18 to 2022-23 may be arranged and
provided to the team for compiling and preparing a Receipt and Payment Account.
 The Accounting transactions made since April 2023 to till date may also, please be
reviewed and aligned accordingly.

Yours faithfully,

SAO (establishment)