Version No. Manual Title : Document No.

ADMINISTRATIVE MANUAL SSD-0008-2021

Document Title : Revision:

Effectivity: 1 September2021
Crime Prevention & Security
University of the Awareness Policy
Visayas Page No. 1 of 13

1.0 Objectives

1.1 To strictly implement campus security policies in the University premises in the the
preparation of security threat assessment; conduct of security awareness seminars; incident reporting
and awareness on personal security for employees, students, contractors and visitors.

1.2 To guarantee a secured working environment and protect the employees, faculty, non-
teaching staff, contractors and students from any kind of physical threats.

2.0 Scope

This policy covers all the employees, faculty, non-teaching staff, contractors, students and
visitors of the University of the Visayas Main Campus and all satellite campuses.

3.0 Reference

University of the Visayas General Security and Safety Guidelines

4.0 Crime Prevention and Security Awareness

The University of the Visayas is committed to providing a safe, secured and drug–free campus.
In addition to policies regarding drug–free workplace and policy on the ban of intoxicating liquor, the
university has crated a policy on crime prevention and security awareness to all employees and
students.

5.0 Campus Security Threat Assessment

Threat assessment is intended to prevent violence and involves both assessment and
intervention. Threat assessment involves determining whether a student poses a threat of
violence (they have intent and means to carry out the threat).
A threat is an expression of intent to physically or sexually harm someone. This expression
may be spoken, written, or gestured. Threats can be expressed directly or indirectly to t he victim or
to others, and threats may be explicit or implied. Threats sometimes, but rarely, actually involve guns
or explosive devices.
A threat to harm others can be transient (i.e., expression of anger or frustration that can be
quickly or easily resolved or substantive (i.e., serious intent to harm others that involves a detailed
plan and means).
All campuses should develop and implement threat assessment procedures that are clearly
communicated to staff and families. It is an alternative to zero tolerance policies, which have proven
ineffective and counterproductive.
A threat assessment involves evaluation and classification of the threat (i.e., transient versus
substantive) and appropriate response and intervention, including notification and involvement of
parents.
 There is NO profile of a student who will cause harm. There is no easy formula or profile of
risk factors that accurately determines whether a student is going to commit a violent act. The use of
profiling increases the likelihood of misidentifying students who are thought to pose a threat.
Most students who pose a substantive threat indicate their intentions in some way. Examples
include statements to friends, ideas in written work, drawings, and postings on social media that
threaten harm.
It is important to act quickly if you are concerned about a threat. Steps to take can include
contacting the appropriate College Dean or Program Coordinator, the campus crisis team leader, the
school-employed mental health professional and/or local law enforcement immediately. It is their job
to determine next steps, including potentially contacting named intended victim(s).
Threat assessment should be a component of a comprehensive approach maintaining a
safe campus, which offers a balance between physical and psychological safety.

5.1 Priority Levels for Threat Cases

Priority 1 (Extreme Priority 2 (High Risk) Priority 3 (Moderate Priority 4 (Low
Risk Risk) Risk)
Person/situation Person/situation Person/situation does not Person/situation
appears to pose a clear appears to pose a appear to pose a threat of does not appear to
and immediate threat threat of self-harm or violence or self-harm at pose a threat of
of serious violence physical violence, this time, but does exhibit violence or self-
toward self or others usually to an behaviors/circumstances harm at this time,
and requires identifiable target, but that are likely to be nor is their
containment. currently lacks disruptive to the evidence of
immediacy and/or a community. significant
specific plan—or a disruption to the
specified plan of community.
violence does exist but
currently lacks a
specific target.
Action: Action: Action: Action:
Immediately notify law Develop and implement Warrants some Warrant some
enforcement to pursue a management plan. intervention, referral and intervention,
containment options, monitoring to minimize referral and
and/or take actions to risk for significant monitoring to
protect identified disruption to the minimize risk for
target(s). community or escalation escalation in
Develop and implement in threat. Develop a threat. Develop a
a management plan in referral and/or active monitoring plan
anticipation of the monitoring plan.
person’s release or
return to campus.

6.0 Crime Monitoring

The Security & Safety Department is responsible for vehicle traffic control and law
enforcement inside the University campus. The campus is patrolled by security guards 24 hours each
day of the year. Each guard must successfully complete a certified security basic training provided by
accredited training institutions before they are commissioned by the Security Agency to perform
security roles, duties and responsibilities.
 The Security Agency must provide additional in–service or specialized training in first aid,
C.P.R., firearms, investigation techniques, etc. Campus security guards are responsible for a full range
of security services including but not limited to responding to service calls, medical emergencies, fire
emergencies, traffic accidents, and any requests requiring security assistance. Crime information or
investigations involving serious incidents are shared with the Parian Police Station.

University of the Visayas operates under a two–tiered system of sanctions. When a student is
brought in to SSD in association with a crime which is also a violation of the University Code of
Conduct, he or she will be referred to the Student Affairs and Services Center (SASC) and may also
have criminal charges brought against him or her. Thus, the final results of a student’s association
with any criminal activity may be suspension or expulsion, as well as arrest. Further, the Director of
Student Affairs and Services Center may officially ban a student from the campus or from specific
parts of the campus.

6.1 Student Control Group

6.1.1 Uniformed Security Guards are assisted by the Student Control Group. This is a
program through which student assistants assist both the University Security and university staff in
providing a safe and crime–free environment.

6.1.2 The responsibilities of the Student Control Group includes, but are not limited to, the
following:

 Assist the Security Guards in the access and crowd control

 maintaining a peaceful, orderly learning environment
 alerting University Security Guards to potential problems
 Monitoring activities in the departments, function halls and hallways
 security for special events

6.1.3 The Student Control Group members are equipped with two–way radios. They wear
college department uniforms (Criminology/NROTC) and Student Control Group ID and purely
unarmed.

6.1.1 Allocate sufficient budget and personnel resources to implement the University
security and environmental programs and policies.

6.2.2 Convey a positive attitude toward the University security and environmental programs.

6.2.3 At least annually, or more frequently as needed, evaluate the effectiveness of

department security efforts by reviewing security inspection results and incident reports as well as
walking through each work area.

6.2.5 Direct department activities such that protection of students, visitors, and employees,
as well as the environment, is an integral part of each activity.

6.2.6 Ensure that students, contractors, visiting scholars and scientists, and employees are
informed of and fulfill their responsibilities within the University security, safety, health, and
environmental protection policies and programs.

6.3 Facilities Security

Most university facilities are open to the general student population including their parents
who wish to pay and settle accounts at the Finance and Accounting Office and former students who
wish to transact and obtain records from the Registrar’s Office during the day and evening hours when
classes are in session. During the times when the university buildings are generally closed, only
faculty and staff members are allowed entry. With proper authorization, students will be allowed
access to certain buildings. Whenever a faculty or staff member plans to be in a closed building after
hours, he or she must notify campus security of that fact.

During evening classes, a university security guard and a control group member patrol the academic
buildings. These personnel are in direct radio contact with the Security & Safety Department. The
exterior doors to the campus buildings are checked regularly throughout the night for security by
university employees and/or by a member of the SSD. Faculty, staff and students are warned never to
leave any exterior door partially open.

The Facilities and Maintenance Department maintains the university buildings and grounds. Safety
inspections are conducted on a regular basis. If a hazard exists, corrections are made in a timely
manner to meet accepted and approved standards. For example, hedges are kept trimmed and dark
areas of the campus are lighted. SSD assists the FMD by reporting potential safety and security
hazards. Students, faculty, and staff are encouraged to report any safety or security hazard, such as
exterior doors that are propped open, dimly lighted areas, etc.

6.4 University Varsity Dormitory

The Sports Development Coordinator and the SSD shall instill security awareness among the
dormitory residents on personal safety and security. Each dormitory resident must take an active role
in campus security by reporting all problems to the Sports Development Coordinator and SSD, and by
observing the rules of personal safety at all times.

6.4.1 Each student and every employee is responsible for the security of their own actions,
both for themselves and for their coworkers. 

6.4.2 Employees are also expected to participate in the development of secured work
procedures and methods of protecting the environment through their involvement with security and
safety committees or other means of providing feedback to the University.

7.0 Incident Reporting

Emergency calls or requests for security service are initiated through local line calls or by
reporting to the SSD Office. Depending on the seriousness and nature of the emergency condition, the
appropriate University office will be notified, or the problem will be addressed directly by the security
personnel investigating it, if it is within his or her jurisdiction to do so.

7.1 On Campus Crime Reporting

7.1.1 Students and employees are encouraged to report all criminal activity which they have
witnessed or in which they have been involved. They may report to any faculty, staff, control group
member, or the security guards.

7.1.2 These personnel will report the incident immediately to the Security & safety
Department, which will investigate the report sufficiently to conclude that a crime either did or did not
occur. If SSD concludes that a crime took place, it will publish an Incident Report of that crime to
appropriate University officials using the prescribed Incident Report Form.

7.2 Off Campus Crime Reporting

Parian Police Station shall inform The Security & Safety Department when a
University of the Visayas-Main Campus student is involved in a criminal activity off campus. If the
student involved in that activity poses a threat of immediate harm to the campus community by his or
her return to campus, the University of the Visayas disciplinary authority may take pre–emptive action
against the student.

8.0 Crime Investigation

All crimes that occur on University premises will be investigated appropriately to prevent
reoccurrence and aid crime prevention. The Head of Security & Safety Department or other members
of the Security Team as delegated will carry out internal investigations of security related incidents,
producing written reports for circulation where necessary and providing follow up crime prevention
advice.

9.0 Personal Security

9.1 On Campus
9.1.1 If you observe a person exhibiting suspicious behavior that alarms you, notify
University Police immediately, do not attempt to question the person yourself.
9.1.2 Record a description of the person to share with a University Police Communicator or
Officer. If possible remain available to brief the responding officer.

9.2 Off-Campus
9.2.1 Wherever you are - on the street, in an office building or shopping mall, driving,
waiting for a bus or subway - stay alert and tuned in to your surroundings.
9.2.2 Send the message that you're calm, confident, and know where you're going.
9.2.3 Trust your instincts. If something or someone makes you uneasy, avoid the person or
leave.
9.2.4 Know the neighborhoods where you live and work. Check out the locations of police
and fire stations, public telephones, hospitals, and restaurants, or stores that are open late.
9.2.5 Stick to well-traveled streets. Avoid shortcuts through wooded areas, cemeteries,
parking lots, or alleys.
9.2.6 Don't flash large amounts of cash or other tempting targets like expensive jewelry or
clothing.
9.2.7 Carry a purse close to your body, not dangling by the straps. Put a wallet in an inside
coat or front pants pocket, not a back pocket. Try to use automated teller machines in the daytime.
Have your card in hand and don't approach the machine if you're uneasy about people nearby.
9.2.8 Don't wear shoes or clothing that restricts your movements.
9.2.9 Have your car or house key in hand before you reach the door.
9.2.10 If you think someone is following you, switch direction or cross the street.
9.2.11 Walk toward an open store, restaurant, or lighted house. If you're scared, yell for help.
9.2.12 Have to work late? Make sure there are others in the building, and ask someone - a
colleague or security guard - to walk you to your car or transit stop.
9.2.13 Keep your car in good running condition. Make sure there's enough gas to get where
you're going and back.
9.2.14 Always roll up the windows and lock car doors, even if you're coming right back. Check
inside and out before getting in.
 9.2.15 Avoid parking in isolated areas. Be especially alert in lots and underground parking
garages.
9.2.16 If you think someone is following you, don't head home. Drive to the nearest police or
fire station, gas station, or other open business to get help.
9.2.17 Don't pick up hitchhikers. Don't hitchhike.
9.2.18 If someone tries to rob you, don't resist. Give up your property; don't give up your
life. Report the crime to the police. Try to describe the attacker accurately. Your actions can help
prevent others from becoming victims.

10.0 Security Awareness for Employees and Students

10.1 For the purpose of security and safety inside the University campus, employees and
students are required to wear University Identification Cards to be hang or pinned visibly for easy
identification by security personnel.
10.2 All employees and students shall undergo a Security Awareness Seminar to be
conducted by the Security & Safety Department on an annual basis or when an employee is newly
hired and every start of the semester for new students.
10.3 The security awareness seminar shall focus on the current security and safety
programs of the University; campus and personal security and safety; the roles of employees and
students during security emergencies and safety incidents; and employees and students action during
fire, earthquake and emergency drills and incident reporting.

11.0 Security Awareness for Contractors and Visitors

11.1 For the purpose of security and safety inside the University campus, contractors are
required to wear Company Identification Cards to be hang or pinned visibly for easy identification by
security personnel. For visitors, they shall surrender their personal ID to be replaced by University
Visitor ID.
11.2 Before the start of their work projects inside the campus, all contractors to be led by
their respective Safety Officers and Project Officers, shall undergo a Security Awareness and Safety
Orientation Briefing to be conducted by the Security & Safety Department.
11.3 The security awareness and safety orientation briefing shall focus on the current
security and safety programs of the University; campus and personal security and safety; contractor
safety in the workplace; what to do during security emergencies and safety incidents; and
contractor/workers action during fire, earthquake and emergency drills and incident reporting.
11.4 Visitors are given spot security and safety briefing by security personnel at the gate
and to be followed-up by their respective host employees.

12.0 Disciplinary Procedures

Violation of this policy is subject to penalty as provided for in the University’s Code of Conduct.

13.0 Narrative Procedure

 Person Responsible Activities
Head, Security & Safety  Oversee the strict implementation of this policy
 Shall conduct campus threat assessment when there is an
impending security threat;
 Shall conduct security awareness drive on campus and
personal security to all employees, students and contractors.
Security Guards  Shall assist the Head of Security and Safety in the conduct ofd
Security Awareness drive to all stakeholders of the University.
 Shall prepare and make incident reports to be submitted to the
Head, SSD after responding to an incident.
Control Group  Shall assist the security guards in the conduct of Security
Awareness drive to all stakeholders of the University.
 Shall prepare and make incident reports to be submitted to the
Head Guard after responding to an incident.
Department Heads/Deans of  Shall assist the Security & Safety Department by ensuring
availability of their employees and students for the security
Colleges
awareness drive.
 Shall see to it that all personnel under their department are
aware on security matters and become safety champions in
their respective departments.
Human Resource  Shall schedule the availability of the employees for the security
awareness drive.
Department
 Shall see to it that violations of this policy are acted based on
the provisions of the University Code of Conduct.

13.0 Sinages and Forms

 UV Incident Report Form

Reviewed by : Approved by :

Prepared by :

Col Eduardo D Malig-on Dr. Rosemarie C. Españo, CPA |Mr. Israel N. Abarratigue Dr. Conrado E. Iñigo Jr.
Head, SSD CFAO QMS Director CEO