Service Unit Event Budget Worksheet

Event Title: Event Date:

Coordinator:

Type of Individual Notes: Cost per Type of Group Notes:

Cost: (variable person: Cost: (fixed costs)
costs)

Food - Site Rental

Attraction Fees - Bus Rental

Program Supplies - Equipment Rental

Patches - Health Supplies

Other - Office Supplies

Other - Printing

Other - Postage

Other - Event Insurance minimum is $5.00

Other - Other

Other - Other

Other - Other

# of paying
participants: 0
Box A
Total Individual Cost Total Group Cost
(total of the above (total of the above
costs) - costs)
Box D
Total cost per paying Total Group Cost per
participant: add the paying participant
number from box A (divide total in Box B
and C by # of paying
participants)
#DIV/0!
To use the worksheet: refer to pages 23-25 of Event Guide for more information
1. Enter all of the information after receiving estimates.
Please note: Expenses being covered for volunteers should be placed in the Group Cost column.

2. Determine the number of paying participants. You need to have an idea of how many participants are coming, so if
you have an event that normally attracts 50 participant, plan for 50. But if you're holding a new event, plan for about 1/2
to 3/4 of the members in each troop invited.
3. Fill in the Individual Costs and the total per person will calculate in Box A.
4. Then fill in the group costs and the total of group costs will calculate in Box B.
5. Box C shows the the per person cost of group exenses (total group cost in Box B divided by the number of paying
participants).
6. Box D adds Box C and Box A together, caculating the total cost per paying participant.
7. Use the total in Box D to determine fee to charge.
Please note: Boxes A through D will fill in automatically.
Submit a copy of this form to your service unit manager and service unit treasurer for approval
 Group Costs:

Box B

-
Box C

#DIV/0!

pants are coming, so if

event, plan for about 1/2

the number of paying

 Service Unit Event Budget Worksheet
Type of Notes: Cost per Type of Group Notes: Group
Individual Cost: person: Cost: (fixed Costs:
(variable costs) costs)
Food 5.00 Site Rental 100.00
Attraction Fees 4.00 Bus Rental 1,000.00
Program Supplies 3.00 Equipment Rental 34.00
Patches 2.00 Health Supplies 10.00
Other T-shirts 4.00 Office Supplies 5.00
Other Printing 10.00
Other Postage 32.00
Other Event Insurance minimum is 5.00 5.00
Other Other
Other Other
Other Other 67.00

# of paying
participants: 100
Box A Box B
Total Individual Cost Total Group Cost (total
(total of the above of the above costs)
costs) 18.00 1,263.00
Box D Box C
Total cost per paying Total Group Cost per
participant: add the paying participant
number from box A (divide total in Box B
and C by # of paying
participants)
30.63 12.63
To use the worksheet:
1. Enter all of the information after receiving estimates.
Please note: Expenses being covered for volunteers should be placed in the Group Cost column.
2. Determine the number of paying participants. You need to have an idea of how many participants are
coming, so if you have an event that normally attracts 50 participant, plan for 50. But if you're holding a new
event, plan for about 1/2 to 3/4 of the members in each troop invited.
costs and put the total in Box B.
attending, write that total in Box C. Add Box C and Box A together. Place your total in Box D.
5. Add Box C and Box A together. Place your total in Box D.
6. The total in Box D will then be your final total cost per paying participant.

Please note: Boxes A through D will fill in automatically.

Event Finance Report
Name of Event:
Coordinator:
Date(s) of event:

Revenue: # of participants Fee per: Total

Girls - -
Adults - -
Other Fees/revenue (please list): - -
- -
- -
- -
- -
- -
Total Revenue: -

Expenses:
Description of Expenses (i.e. Program Supplies) Cost
1 -
2 -
3 -
4 -
5 -
6 -
7 -
8 -
9 -
10 -
11 -
12 -
13 -
14 -
15 -
16 -
17 -
18 -
Total Expenses: -

Total Revenue/Expense -
Explanation of any shortages or profits:

Explain any variance from the budget:

Please submit this form to the service unit manager no later than two weeks after the event.