SGM F heroasia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048, The current version of this WI is Issue A Revision 0 and comprises of the pages listed below: TABLE OF CONTENTS & LIST OF EFFECTIVE PAG! Cover page Table of Content & List of effective pages Record of revisions ORIGINATOR APPLICABILITY REFERENCES PURPOSE DEFINITIONS NOMAWNS 73 Procedure Title ASSOCIATED PROCEDURES RESPONSIBILITY AND PROCEDURE 7.1 Process flow 7.2 Quality records and forms APPENDIX A SHIPMENT ORDER APPENDIX B ORDER RECEIVE CHECK LIST Issued by: Coordinator Export Date: A3Nop 20/2 Issue/Revision/Date Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12, Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Issue A/Rev.0/8 Nov 12 Approved by: Accepted by: PM GMF Logistic Services YE weeewnne F 7-9 10 10 Date: 28- Mov. #e/e VP. Quality Assurance & Safety Cle l /\ a ii) SUTRESNA JUHARA GANIS KRISTANTO. Issue: A Revision :0 Date : Nov 8", 2012 Page 1 of 14 Form No: GMF/Q-034 RT CONTROLLED COPY DO NOT DUPLICATESGM peronsia WORK INSTRUCTION EXPORT SHIPMENT 1. ORIGINATOR GMF Logistic Services 2. APPLICABILITY : GMF Logistic Services REFERENCES =: RSM/RSQM/MOE 2.2 and 2.3 Dangerous Goods Regulation, ATA Spec 300 4, PURPOSE This procedure to describe export shipment process and provide guidance to logistic officers the requirement over shipment of aircraft, engine, component and other material, and also the requirement of Dangerous Goods preparation, 5. DEFINITIONS 5.1 ATA Spec 300 ATA Spec 300 is standard packaging quide which is find by access GMF Portal at http://gmfaa- ter-01/ or http//intra.qmf-aeroasia.co.id, 5.2 Dangerous Goods (DG) Dangerous Goods are articles or substances which are capable of posing a significant risk to health, safety or to property when transported by air. (ICAO Annex 18 and IATA DGR). Dangerous Goods guide book can be find by access GMF Portal at http://gmfaa-ter-01/ or http//:intra.gmf-aeroasia.co.id. 5,3 Dangerous Goods Shipper Declaration (ShipDec) Shipper Declaration is needed for all DG handling to secure a significant risk to health, safety or to property. 5.4 Incoterm Incoterms defining the rights and obligations of buyers and sellers associated with shipping goods. The things that are described include the delivery of goods, in charge of export import process, the insurer incurred costs of risk in the event of changes in the condition of the goods due to the shipping process. 5.5 Material Safety Data Sheet (MSDS) ‘Material Safety Data Sheet provides workers and emergency personnel with procedures for handling or working with that substance in a safe manner, and includes information such as physical data of the material 6. ASSOCIATED PROCEDURES N/A 7. RESPONSIBILITY AND PROCEDURE All Logistic Officers, Logistic Controllers, Logistic Analyst, Customer Services who assigned to conduct, analyze, plan & to control export shipment of engine / component / parts and aircraft redelivery, are responsible to implement and maintain proper shipment process based on this procedure. [Issues | Revision:0 Date : Nov 8", 2012 | Page 2 of 14 Form No GMF/Q-034 RT ‘CONTROLLED COPY DO NOT DUPLICATEWORK INSTRUCTION EXPORT SHIPMENT I No.: WI-TM-048 7.1, Flow Process iproceouney Mi PROCESS ACTIVITY FLOW ERoEDURE/| RECORD | RESPON- instruction] “*FT [sate penson| san) x rect [Former | customer Jowerity | Gwere-oon} Service lemat”—|ro i orator re 2 Ustmtatal vss — 3 woot “maa Docanents. | | [1 EinrAPUrBa Part Peembertnvaninpers | | [pe eB mrarg/ac 23 eNarba, Sarah | Protos ice ‘unbo ae ReneaneKegstangan || [2-Omensonwxox | || = Ssrara Pongorgiat |e wen ||: rte [rar Carge Manos fv rorciaore | | reno Berto pe I6'Ghpment Purpose: Por| | [3 Oimanson WxDxH rt erensasan en Purpose esa cara OIRHIA eat EAgresmert Nurter | | |7-esterm ue Fr Casts a Saat prporan Fertore one | (Ree egies /deregarasi | | |Presenason | steer Pune FMatieferciwons | | |Acknowesnement » Purpose Engh: Peto Inctam {AdSeasiomatin, | | |10-Adeasitrraton: | | |8 Adtess roman: [Coster Compnee | | (Customer, Cans, | | Cutan, Conse, ccurenis| I Check Unt 4 Form wo: | Customer J Pini 8 a le | ee rear peer No Ne | Avorn? Konenca Yes Yes oes * 8 c) @ € Issue Revision :0 Date : Nov 8", 2012 Page 3 of 14 Form No GMF/0-034 RT ‘CONTROLLED COPY DO NOT DUPLICATESGM Freronsia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048, @) —— ie pie | SP_—_| Logic -eange Shipment ordery | oriand | offcer Email | e-mail | info Cutomer for Email — | Customer |stibment Sonoda Senden Reto Proposal Invoice | Logie acking | officer Sheet ves/ | Logistic Nee | oftcer Logistic offeer Yes wee i Tae | [Packing Shes Logistic [ae] bee cr Ee 3. PEBINFE Request Approval |, used (omreved [> Pete ert ae Ofer Revise | Document | ‘eon Yes [ Wontar Spent] Email | customer Stat nf Service Customs, | Gonsianee Agent STOP) Issue: A Revision: 0 Date : Nov 8%, 2012 Page 4 of 14 Form Noz GMF/O-034 Ri CONTROLLED COPY DO NOT DUPLICATEWORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048 (3) Peppa] Direct ° Locistic see 06 Ze ordert8y | orfend | Oficer Oates Email email | ONS | Logistic Officer ar ‘Sha Popo (siete Pac Se eteas| ee ok Seay —— a Ben = es aS : Casona | owen At vt) Fumigation} Fumigation coretieate | operator awe — | Logistic Officer Email | customer Service Invoice | Logistic & officer Packing Sheet Losi offer Logistic Officer Logistic Officer Logistic officer Losi Officer Email | customer Service Issue :A Revision :0 Date : Nov 8", 2012 Page 5 of 14 Form Now GMF/Q-034 RT CONTROLLED COPY DO NOT DUPLICATEYS GMFaeroAsia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048 ce) st | order/by = “Snes cannes Rae s orland ema Furigation cerca awe: email Packing Sheet Email Logistic officer Logistic Officer Fuigtion operator Logistic Officer costomer Service Logistic Officer Logistic Officer Logistic Officer Logistic Offer Logistic Officer Logic Offcer Logistic Officer customer Service Issue: A | Revision: Date : Nov 8, 2012 Page 6 of 14 Form No.: GMF/0-034 RT CONTROLLED COPY DO NOT DUPLICATES WORK INSTRUCTION EXPORT SHIPMENT 7.2. Quality Record and Forms I FORM RESPONSIBLE’ FILING | RETENTION No AE PERSONNEL | LOCATION | wetHop | PERIOD curl | cy, Customer | PGLFilling | Scan and 01 Ro__| Shipment Order Service Room | ordner | 5YC2rS GMF/P- ; ia | Customer | PGLFilling | Scanand Sound | OrderReceive Check List | Cystome a filing | Seanand | 5 years Looistic |) POF e ; ogistic an an GMF/A-11 | Shipping Document (SP) Officer Room craney 5 years Invoice and Packing Sheet] Logistic PGLFilling | Scan and A (OR) Officer Room | ordner_| _ *¥®@rs PGL DG Shipper Declaration | Logistic Room | scan and es (Copy) Officer ordner | >¥ears ‘Airway Bil (AWE) or Bilof| Logistic | PGLFillng | Scan and WA Lading (BL) (ORI) Officer Room | ordner | Years Certificate of Fumigation | Logistic | PGLFillng | Scan and ne (Copy) Officer Room | ordner | S¥ears Pemberitahuan Ekspor | Logistic PGLFillng | Scan and Vo, Barang (Copy) Officer Room ‘ordner 10 years Pemberitahuan Impor Logistic | PGLFilling | Scan and es Barang (Copy) Officer Room ordner 1G years Logistic | PGLFilling | Scan and N/A 8C 30 (Copy) pale Ra | cement | toyeare Logistic | PGLFilling | Scan and NA 8C23 (Copy) ones Roont | Senet | to years 7.3. Procedure 7.3.1. Shipment Order Customer r service responsible to: 1, Receive “Shipment Order” Form No: GMF/P-001 RO from customer. 2, Shall check documents completeness refer to ‘Order Receive Check List” Form No: GMF/P-002 RO 3. Inform to responsible person in Export area who handled Aircraft redelivery, engine shipment, pooling component repair, non pooling component repair, return parts etc. 7.3.2. Aircraft Redelivery Process 1, Collect aircraft tedelivery documents : a) A/C Redelivery information (e-mail or official letter) b) 0 List of material used Pemberitahuan impor barang (PIB) /BC 2.3 Issue :A Revision :0 | Date: Nov 8", 2012 Page 7 of 14 | Form No GMF/O-034 RT CONTROLLED COPY DO NOT DUPLICATEq GMPFaeroAsia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048 7.3.3. Engine/Auxiliary Power Unit (APU)/Others Big Part S awN 1 10. d) Agreement number e} Aircraft Registration ) Surat penggantian registrasi / de-registrasi (if any) 4g). Value for Customs purpose h)_ Customer, Consignee and Destination handling agent Address .. Arrange Shipment . Issue Invoice and Packing Sheet }. Coordinate with Bonded Zone Unit for preparing Pemberitahuan Ekspor Barang (PE/PEB) Process clearance approval to Bonded Zone Customs and Terminal Customs; f itis not approved yet, take action to get approval (ie: revise document) Inform Customer Project Manager to release aircraft re-delivery process Customer Service (or anyone who is responsible) shall monitor the status of shipment until aircraft delivered to end destination and inform customer the tracking status. ment Process Physical check, take photo and collect the engine shipment documents : a) Perintah pengiriman / pengembalian component (e-mail or official letter) b) Engine / APU / Big Part Type ©) Part Number, Serial Number 4d) Weight and Dimension €) Value for Customs purpose | Shipment Purpose : Repair (RO), Return (RMA) 9) Incoterm h) For Engine: Engine Preservation Acknowledgement from PPC Engine ’) For Engine: Take photo for engine condition j) Customer, Consignee and Destination handling agent Address Check the packaging: IF DG; Check if it is comply with UN specification; if not comply, ‘ask customer to use DG packging based on UN Spec. Either else if non DG, use OEM Manual or ATA Spec standard. GMF Logistic Services can provide proper packaging as required. Arrange Shipment schedule (booking space) and calculate estimate logi inform customer for approval Schedule confirmation to airline/freighter/sea freight (AWB/BL) and inform to customer Issue Invoice and Packing Sheet Coordinate with Bonded Zone Unit for preparing Pemberitahuan Ekspor Barang (PE/PEB) Process clearance approval from Bonded Zone Customs; if it is not approve yet, take action to get approval (ie.: revise document) Prepare DG Shipper Declaration & sign by licence holder. Engine / APU / Big Part deliver to cargo store, weighing and get receipt confirmation statement from Cargo agent Customer Service or who is responsible should monitor the status of shipment till Engine / APU / Big Part delivered to end destination and inform the AWB and invoice / packing sheet to customer, consignee and destination handling agent. Ifthe shipment ot yet received by customer as schedule, Customer Service should be contact to destinaton handling agent or airline agent for clarify the shipment status and follow up. fic price and Issue: A, Revision :0 Date : Nov 8", 2012 Page 8 of 14 Form No: GMF/Q-034 RT z ‘CONTROLLED COPY DO NOT DUPLICATEYS GMP eroAsia WORK INSTRUCTION EXPORT SHIPMENT No. WI-TM-048, 1. . Component/Small Part Shipment Process Physical check and collect component shipment documents a) Perintah pengiriman / pengembalian component (e-mail or official letter) b) Part Number, Serial Number and Goods Description ©) Weight and Dimension d) Value for Customs purpose e) Shipment Purpose : Purchase Order (PO), Repair (RO), Return (RMA) f) Incoterm 9) Customer, Consignee and Destination handling agent Address 2. Check the packaging: IF DG; Check if itis comply with UN specification?; if not comply, ask customer to use DG packging based on UN Spec. Either else if non DG, use OEM. Manual or ATA Spec standard. GMF Logistic Services can provide the proper packaging as required. 3. Arrange Shipment schedule (booking space) and calculate estimate logistic price and info customer for approval 4, Schedule confirmation to airline/freighter/sea freight (AWB/BL) and inform to customer 5. Issue Invoice and Packing Sheet 6. Coordinate with Bonded Zone Unit for preparing Pemberitahuan Ekspor Barang (PE/PEB) 7. Process clearance approval from Bonded Zone Customs; if do not approve yet, take action to get approval (ie.: revise document) 8 Prepare DG Shipper Declaration & sign by licence holder 9. Prepare MSDS if any 10. Component deliver to cargo store, weighing and get receipt confirmation statement from Cargo agent 11. Customer Service or who is responsible shall monitor the status of shipment till component delivered to end destination and inform the AWB and invoice / packing sheet to customer, consignee and destination handling agent. If the shipment not yet received by customer as schedule, Customer Service should be contact to destinaton handling agent or airline agent for clarify the shipment status and follow up. Issue: A Revision :0 Date : Nov 8", 2012 Page 9 of 14 Form Noz GMF/Q-034 RT CONTROLLED COPY DO NOT DUPLICATEGMFheroAsia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048 APPENDIX A Qe GM Freroasia SHIPMENT ORDER SHIPMENT ORDER NO: check list Fill Form Shipper Name and Address = Nora Shipment Condon B Ugo 3 Dangerous Goods Category B. Nonbangerous Consignee Name and adress AFR Cand eit Mode of Shipment i. Seafreighe 3, Baars Baer ——<—Partto Door orto Po Po Customer assign GMF Logistic Services to ship good(s) Bin Peorte Ror, a Poets Pa PickUp Address | Goods Detailsand Value of Goods Pacosing 3 Repar Aare STiprent Purpose Roum Spedal Request Payment Responsibility starr agree wih sen al ange By GUE LOGIE SERIES Jakarta, aor Received by Aeroved by C ) 7 FORM NO: GMEF/P-001 RO Page 1 of2 Issue: Revision :0 Date : Nov 8", 2012 Page 10 of 14 Form No GMF/O-034 RT CONTROLLED COPY DO NOT DUPLICATE+ GMFreroAsia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048 Goods Details and Value of Goods ition | Part PO/EO/RO- No Description tunities. feambér Goods Value Packaging Nc Contai Diss 10 | Container a a % FORM NO: GMF/P-001 Ro Page2of2 [Issue A Revision :0 Date : Nov 8", 2012 Page 11 of 14 Form No GMF/Q-034 RT ‘CONTROLLED COPY DO NOT DUPLICATESS GMF revoasia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048, Ins ) 2) 3) 4) 5) 6) 7 8) 9) 10) 1) 12) 13) 4) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) tructions for completing Shipment Order Form No: GMF/P-001 RO Shipment Order No: ill with shipment order no Shipper Name and Address: complete with shipper company name, address, zip code and Person In Charge Shipment Condition: cross (X) option ‘a’ if Normal Shipment and cross (X) option ‘b’ if Urgent Shipment. Goods Category: cross (X) option ‘a’ if Dangerous Goods and cross (x) option ‘b' if Non Dangerous Goods. Consignee Name and Address: complete with consignee company name, address, zip code and Person In Charge Mode of Shipment: cross (X) option ‘a’ if Air Freight, cross (X) option ‘b’ if Sea Freight and cross (X) option’b’ if Land Freight Customer assign GMF Logisic Services to ship good(s): cross (X) option ‘a’ if option ’b’if Door to Port, cross (X) option’e’ if Port to Door and cross (X) option Pick Up Address: fill with location for pick up shipment Goods Details and Value of Goods: fill with, description, part number (if any), serial number (if any), quantity, and value of goods. if more than one goods, please fill detail on the Next Page Packaging: fill with Packaging type, dimensions, and gross weight. if more than one package, please filldetail on the Next Page. Shipment Purpose: cross (X) option ‘a’ ifit will be Repaired, cross (X) option ‘b’ fit will be Returned and cross (X) option’e’for Allotment Special Request: ill if there is special requirement by customer. Payment Responsi if there is an agreement write down the agreement number. Date: Complete with the date of order approved. Received By: Complete with name, tittle, and receiver sign Approved By: Complete with name, tittle, and customer/shipper sign, ‘to Door, cross (X) if Port to Port Goods Details and Value of Goods Table: Nor fill with sequence number Qty: fill with quantity of goods Description: fill with description of goods Part Number: fill with Part Number of goods (if any) Serial Number: fil with Serial Number of goods (if any) PO/EO/RO Number: fill with PO/EO/RO Number of goods (if any) Goods Value: fil with value of goods Packaging Table: I with sequence number Container: fill with type of container used Dim-L: fill with container length Dim-W: fill with container width -H: fill with container height Dim-Kg: fill with container weight fill with Person and company or unit in charge to pay the shipment's billing. Issue | Revision :0 Date : Nov 8", 2012 | Page 12 of 14 Form No: GMF/Q-034 RT ‘CONTROLLED COPY DO NOT DUPLICATES GMFreroAsia WORK INSTRUCTION EXPORT SHIPMENT No.: WI-TM-048 APPENDIX B ORDER RECEIVE CHECK LIST REFERANCE NO: ia Soon Temas DOCUMENTEREEK Ena = Os Re ‘SHIPMENT REQUEST 'b, SP (Surat Pengiriman) Sen ome ann MATERA UST USED &LANCEDSTOCN Re = Sea CRORE axes = WR EERFORT DONT PERT TAT PRT Sarre a WK ‘incre ore 2 TACMATEDATGA SNAP | 2 =m =e WK 3 ARCARGO MANET =a es =WR clanust i Senta camarencrasaanecsavaruonea | 288 =a Banronncius casiasGrnceessns: | =p WR SERINE FSO? account MENS oF 600s bles no PCRS Rae Coane Wasi TPE ». Carton Box &. Unpackage oper CI CONOTION b.Improper Container ‘GOODS CONDITION = PHYSICAL DAMAGE a SEAL DAAC a - os WR NTO =e mio ae aE [aoaber Form Nosco Issue: A Revision:0 Date : Nov 8", 2012 Page 13 of 14 Form No GMF/0-034 RT CONTROLLED COPY DO NOT DUPLICATEGMFferoAsia YS GMF heroAsia WORK INSTRUCTION - EXPORT SHIPMENT No.: WI-TM-048 Instructions for completing Order Receive Check List Form No: GMF/P-002 RO 1) 2) 3) 4) 5) 6) ” 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) Reference No: fill with shipment order no Shipment Request: Cross (X) in accordance with the condition of actual document was received Shipm: it Order: Cross (X) option ‘a’ if conform to actual order and signed by customer and cross option ’b’ if Not Conform to actual order and / or signed by customer ‘Material List: Cross (X) YES if Material List exist, NO if itis not exist and N/A if is not applicable Preservation Acknowledgement: Cross (X) YES if Preservation Acknowledgement exist, NO ifit is not exist and N/A not applicable Proforma Invoice: Cross (X) YES if Proforma Invoice exist, NO if itis not exist and N/A if is not applicable Rencana Kedatangan Sarana Pengangkut: Cross (X) YES if Rencana Kedatangan Sarana Pengangkut exist, NO iftis not exist and N/A ifis not applicable Ait Cargo Manifest: Cross (X) YES if Air Cargo Manifest exist, NO if tis not exist and N/A if is not applicable ‘Crew List: Cross (X) YES if Air Crew List exist, NO ifit is not exist and N/A ifis not applicable Berita Acara Pemeriksaan Pesawat Udara: Cross (X) YES if Berita Acara Pemeriksaan Pesawat Udara exist, NO ifit is not exist and N/A ifis not apy ‘Surat Penggantian Re: dan Deregistrasi exist, NO ifit is not exist and N/A ifis not applicable Accompanying Documents of Goods: Cross (X) YES if exist, NO ifitis not exist and N/A applicable ‘Type : Cross (X) in accordance with the actual packaging type ross (X) YES if Air Surat Penggantian Registrasi 7085 (X) YES if physical damage(s) found, NO if physical damage is not found n: Cross (X) YES if preservation has been done by customer, NO if preservation has not been done by customer, and N/A if it does not need preservation Photo: Cross (X) YES if physical damage(s) found, NO if physical damage is not found Checked By: Complete with name of checker ‘omplete with the date of checking conducted Issue: A Revision :0 Date : Nov 8%, 2012 Page 14 0f 14 Form No GMF/0-034 RT ‘CONTROLLED COPY DO NOT DUPLICATE