WI-TM-050 Put Away and Picking Material in Warehouse

WORK INSTRUCTIONS
WI-TM-050
PUTAWAY AND PICKING MATERIAL

IN WAREHOUSE
Originator: SM of Warehouse & Internal Distribution

12 July 2021
WORK INSTRUCTION
PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050
RECORD OF REVISIONS
WI NO. & REVISION DESCRIPTION OF ISSUE / DATE SUPERSEDED

ISSUE REVISION
WI-TG-003 0 New 14 September WI-TM-005 Issue D
Issue A 2018 Rev. 0, 7-March-2014
WI-TM-006 Issue C
Rev. 0, 3-April-2008
WI-TM-010 Issue C
WI-TM-011 Issue C
WI-TM-015 Issue C
WI-TM-018 Issue E
Rev. 0, 7-March-2014
WI-TM-050 0 - Revised the WI number 25 June 2021 WI-TG-003 Issue A

Issue 2 Rev 0
- Revised and/or add the
related responsibility unit
- Revised flow process title

from Material returned to
Warehouse to be Material
returned to central store
Form No.: GMF/Q-036 R2
Issue: 2 Revision: 0 Date: 25 June 2021 Page 2 of 28

Form No.: GMF/Q-034 R2 CONTROLLED COPY DO NOT DUPLICATE
WORK INSTRUCTION
1. GENERAL INFORMATION
1.1 Originator
Senior Manager of Warehouse & Internal Distribution
1.2 Applicability
Warehouse & Distribution Function
1.3 References
AMOM / RSQM / MOE Section 1.8, 2.3, 2.7, 2.19, 2.20
1.4 Purpose
This document describes activity of putaway and picking material either own stock,
pooling or consignment in warehouse.
1.5 Associated Procedures

QP-202-01 Receiving Material Inspection
QP-202-02 Bonded Logistic Center Process
QP-601-17 Unserviceable Component Movement
1.6 Quality Records and Forms

N/A
2. DEFINITIONS
Central Store GMF AeroAsia distribution center and material storage (Main
Store), as known as GADC 1000 and GADC 3000.
Consignment Material The material from one or more vendors which available for
storage or sale on a consignment basis that are then kept in GMF
AeroAsia storage facilities.
Cross Dock (XDC) A temporary area for urgent material request.
Delivery Note (DN) A document used for shipping material.
Distribution Unit Includes material delivery services both internal and out station
distribution
Engineering Order An Engineering Publication issued by Engineering Department

WORK INSTRUCTION
contains instruction of inspection; repair and or modification of

Aircraft, Engine, Component and or Appliances refer to SB, SL, AD,
FAR/CASR/EASA, Manufacture letter or other regulation
/references as requested by customer.
GADC 1000 A storage area for serviceable material.
GADC 3000 (Cardex) A storage area for unserviceable component that cannot be
repaired in GMF AeroAsia Workshop because no capability.
GADC 3100 Is temporary storage of unserviceable material before send to
subcontractor.
Internal Distribution Is a function that serves material distribution to all GMF areas in
CGK and HLP regions.
Material Is any hardware, A/C parts, raw material, self-life material, part,
component, warranty period and complete assembly.
Material Receiving Tag A document as evidence of Material Inspection result.
(MRT)
Material Safety Data Is a document that contains information on the potential hazards
Sheet (MSDS) (health, fire, reactivity and environmental) and how to work safely
with the chemical product.
Movement Type (MVT) A type of movement code of SWIFT transaction.
Out Station Distribution Is a function that serves domestic material distribution other than
the area of CGK and HLP.
Own Stock Material A material asset owned by GMF AeroAsia.
Picking A sequence processes start from pick up the material from
storage bin, check physic material and accompanying
documents, confirm TO, posting goods issue, until deliver to
Distribution Unit.
Pooling Material Component which its repair based on exchange basis and
covered by special agreement.
Production Unit TB (Wide Body Base Maintenance), TL (Line Maintenance), TC
(Component Services), TV (Engine Maintenance), TN (Cabin
Maintenance), TZ (GSE Support), TJ (Narrow Body Base
Maintenance)
Proper Packaging Packaging which refer to ATA 300 specification or DG
requirement, maintenance manual or manufacture
recommendation.
Putaway A sequence processes start from pick up serviceable material,

WORK INSTRUCTION
checking i.e. material condition, part number, batch number or

serial number (if any), quantity, documents completeness,
preservation and proper packaging, until storage at bin location
or cross dock (especially for direct request).
Satellite/Local Store Material storage except central store where located at plant store
which determined in SWFIT system such CGK3, GAH2, GAH4 SUB,
SRG, etc.
Subcontractor or Means any person or organization (i.e.: Approved Repair Station,
Outside Contractor Approved Maintenance Organization, etc.) where a contract has
been made with, to subcontract maintenance tasks and or
services.
Transfer Order (TO) A document as evidence of material movement.
WSWB Wheel Brake and Landing Gear Workshop.

WORK INSTRUCTION
3. RESPONSIBILITY AND PROCEDURES

3.1 Process Flow
3.1.1 Putaway Material from Material Inspection
Process / Activity Flow Form / T-Code Responsibility
Start
Receive the material with

the accompanying
Personnel of Central
documents Store
from Material Inspection
No
XDC?
A
Yes
Check document
completeness and material
physically Store
Return the material,
accompanying documents,
Any Yes reason of material returned
discrepancies to Material inspection for SWIFT (LT15) Personnel of Central
? corrective action, and Store
cancel TO Putaway in the
No system
Confirm TO Putaway in the
system, then put the SWIFT (LT12) Personnel of Central
material complete with Store
accompanying documents
in cross dock area
End
Putaway Material from Material Inspection (Continued)

WORK INSTRUCTION
Process / Activity Flow Form / T-Code Responsibility Unit
Check document Personnel of Central

completeness and
Store
conformity
Inform to Material
inspection for
Any
Yes corrective action, and
discrepancies
within 24 hours there SWIFT (LT15) Personnel of Central
? Store
is no action, cancel TO
No Putaway in the system

system, then put the
material complete with SWIFT (LT12) Personnel of Central
accompanying documents Store
in bin location
End
3.1.2 Putaway Material from Workshop

WORK INSTRUCTION
Start
Receive the components Personnel of Central

complete with
from Workshop
Check accompanying Personnel of Central

documents, physical
components and conformity Store
Inform to Material Workshop

Any
Yes for corrective action and SWIFT (VL09) Personnel of Central
discrepancies
cancel Delivery Note in the
?
system Store
Return the physical

components to Workshop Personnel of Central
complete with
No accompanying documents
Store
and reason of material
returned
SWIFT (MIGO) Personnel of Central
Confirm DN in the system
Store
Put the material complete
Yes with accompanying Personnel of Central
XDC?
documents in cross dock Store
area
No
Put the material complete Personnel of Central

with accompanying
documents in bin location Store
End
3.1.3 Picking Material in Central Store

WORK INSTRUCTION
Start
Check TO Picking from Personnel of Central

Production Unit in the Store
system
Check actual available stock Store
No
Available?
A
Yes
Pick up the material Personnel of Central

from Storage Bin or Store
Cross Dock area
SWIFT (LT11)
Confirm TO Picking in Personnel of Central
the system Store
SWIFT (VL02N)
Post Goods Issue Personnel of Central
Store
Deliver the material to

Distribution Unit Personnel of Central
complete with Store
accompanying
documents
End
Picking Material in Central Store (Continued)

WORK INSTRUCTION
Stock No
NIL Stock
Minus?
Yes
Inform to Production Personnel of Central Store

Inform to Production
Unit or requester Unit or requester
Personnel of Central Store

SWIFT (LT11)
Confirm TO Picking in
SWIFT (MB1B)
the system Do Block in the system
Do Verification
Do Verification
Inform to Inventory Inform to Inventory
Control Unit for Control Unit for
followed up followed up
End
3.1.4 Material Transfer from Central Store to Satellite / Local Store

WORK INSTRUCTION
Form / T-
Process / Activity Flow Responsibility Unit
Code
Start
Receive the material with

accompanying documents Personnel of Satellite /
from Central Store and/or Local Store
another Satellite / Local
Store
Check accompanying Personnel of Satellite /

documents, physical
material and conformity Local Store
Any Inform reason of Personnel of Satellite /

Yes
discrepancies discrepancies to Central Local Store
? Store for corrective action
No
SWIFT Personnel of Satellite /
Confirm DN in the system (MIGO) Local Store
Put the material complete Personnel of Satellite /

XDC?
Yes with accompanying Local Store
documents
in cross dock/outgoing area
Personnel of Satellite /
Inform to Production Unit if
No
the material is already
Local Store
available
Put the material complete Local Store
with accompanying
documents in bin location
End
3.1.5 Picking Material in Satellite / Local Store

WORK INSTRUCTION
Start
Check TO Picking from Personnel of Satellite /

Production Unit in the
Local Store
system
Check actual available stock Local Store
No
Available?
A
Yes
Provide the physical material Personnel of Satellite /

complete with the Local Store
Confirm TO Picking in the SWIFT (LT11) Personnel of Satellite /

system Local Store
Put the material complete Personnel of Satellite /

with accompanying Local Store
documents in outgoing area
End
Picking Material in Satellite / Local Store (Continued)

WORK INSTRUCTION
Stock No
NIL Stock
Minus?
Yes
Local Store
Unit or requester Unit or requester
SWIFT (LT11) Personnel of Satellite /
SWIFT (MB1B) Local Store
Confirm TO Picking in
the system Do Block in the system Local Store
Local Store
Do Verification
Do Verification
Inform to Inventory Inform to Inventory

Control Unit for Control Unit for
followed up followed up
End
3.1.6 Material returned to central store due to material not used or excessive

WORK INSTRUCTION
Start
Receive the material

returned from Production
Personnel of Satellite / Local
Unit complete with Store / PPC Production
Check the material Personnel of Satellite / Local

physically and
Store / PPC Production
Return the material
with accompanying
Any Yes documents and Personnel of Satellite / Local
discrepancies
inform reason of
?
material returned to Store / PPC Production
No Production Unit
Transfer stock of the Personnel of Satellite / Local
material from store 2000/ SWIFT (ZRTS) Store / PPC Production
4000 to 1000 in the SWIFT
system

Any reservation Yes Confirm TO Putaway SWIFT (LT12) Store / PPC Production
for returned? in the SWIFT system
No
Put the material SWIFT (ME21N) Store / PPC Production
complete with
Create STO in the system
accompanying SWIFT (VL10B /
documents in bin
location
ADSUBCON) Store / PPC Production
Create DN in the system
SWIFT (LT03) Personnel of Satellite / Local

Create TO Picking in the
system End
Store / PPC Production
SWIFT (LT12) Personnel of Satellite / Local
Confirm TO Picking in the Store / PPC Production
system
SWIFT (VL02N) Personnel of Satellite / Local
Post Goods Issue Store / PPC Production
Deliver the material to Distribution Team / PPC

Central Store complete with Production
Material returned to central store due to material not used or excessive (Continued)

WORK INSTRUCTION
Receive the material

returned from Satellite /
Local Store complete with Personnel of Central
Check the material Personnel of Central

physically and Store
Inform to Satellite / Local
Store for corrective action,
Any Yes and within 24 hours there is Personnel of Central
discrepancies no action, return the Store
? material complete with
No to Satellite / Local Store
Confirm DN in the system SWIFT (MIGO) Personnel of Central

Store

system and put the material SWIFT (LT12) Personnel of Central
complete with
Store
in bin location
End
3.1.7 Material for Returned to Vendor or Provider/Customer

WORK INSTRUCTION

Start
Receive serviceable material Personnel of Central Store or

request from Planning /
Purchasing function Satellite / Local Store / PPC Prod.
Personnel of Central Store or

Check actual available stock
and physical material Satellite / Local Store / PPC Prod.
Check accompanying Personnel of Central Store or

documents Satellite / Local Store / PPC Prod.
Pick up the material and SWIFT (MB1B mvt. Personnel of Central Store or
transfer to store GADC 3000
in the system
311) or VL02N Satellite / Local Store / PPC Prod.
Deliver the material to store

Distribution Team
GADC 3000
Receive the material and Personnel of GADC 3000

from Central Store or
Satellite / Local Store
Personnel of GADC 3000
Check the material physically
and accompanying
documents
Inform to Central Store or
Any
Yes Satellite / Local Store /
discrepancies
Production for corrective
?
No
action
SWIFT (MIGO, LT12) Personnel of GADC 3000
Put material into bin location
rack
Receive SO, PL or DN out,
PO/RO from material
planner, then check the
packaging
Improper Yes
Repackage
packaging?
No
Deliver the components to
Export Unit complete with
End
3.1.8 Unserviceable Components Removed from Aircraft or Next Higher Assy

WORK INSTRUCTION
Process / Activity Flow Form / T-Code Responsibility
Start
Receive the components and

accompanying documents Store / PPC production
from production

Check the components Store / PPC production
physically and conformity
Return the physical

Any components and Personnel of Satellite / Local
Yes Store / PPC production
discrepancies accompanying documents
? to Production Unit for
corrective actions
No
Post Goods Issue SWIFT (VL02N) Store / PPC production

Deliver the components to Store / PPC production
destination plant
Yes
GADC 3000
A
No
Receive the components and Personnel of Workshop

accompanying documents Production
from Satellite/Local Store
Personnel of Workshop
Check the components Production
physically and conformity Inform to sender for
corrective action, and
Any
within 24 hours there is Personnel of Workshop
Yes no action, return the Production
discrepancies
components complete
?
with accompanying
No documents to Satellite /
Local Store SWIFT (MIGO) Personnel of Workshop
Do goods receive in the Production
system
Personnel of Workshop
Production
Deliver the components to
Workshop Production
End
Unserviceable Components Removed from Aircraft or Next Higher Assy (Continued)

WORK INSTRUCTION
Receive the components

and accompanying
documents from Satellite/
Local Store

Check the components
physically and conformity
Inform to Satellite / Local Store /
production for corrective action,
Any Yes Personnel of GADC 3000
and within 24 hours there is no
discrepancies
action, return the components
?
complete with accompanying
No documents to Satellite / Local Store
Do goods receive in the SWIFT (MIGO) Personnel of GADC 3000

system

system and put the SWIFT (LT12) Personnel of GADC 3000
components complete with
in bin location
SWIFT (VL10B / Personnel of GADC 3000

Material Yes
Planner/Purchaser Create Delivery Note (DN) ADSUBCON)
request?
No Personnel of GADC 3000

Deliver
Put the material into bin physical components and
location rack accompanying documents Personnel of GADC 3000
to Workshop for further
process
Receive SO, PL or DN out,

PO/RO from material
planner, then check the
packaging
Improper Yes
Repackage
packaging?
No
Keep physical components
in outgoing area
Send accompanying
documents to Export Unit
for further process
End

WORK INSTRUCTION
3.2 REQUIREMENTS
3.2.1 Putaway Serviceable Material from Material Inspection
Personnel of Central Store will perform:
1. Receive the material (new or after outsourced repaired) from Material Inspection
with documents completeness and original packaging or repackaged;
2. When information of the material in TO Putaway has been marked to XDC
destination (due to material has been booked in the SWIFT system), Personnel of
Central Store will:
a. Check the documents completeness i.e. Transfer Order (TO) Putaway, true copy
of Airworthiness Approval Tag or Material certificate or Certificate of
Conformity/Analysis, Material Receiving Tag (MRT) form no. GMF/Q-008 and/or
Material Receiving Label form no. GMF/Q-014, Provider/Customer Serviceable
Tag (if any for customer stock), Material Safety Data Sheet (if any for chemical
only) and Preservation Tag (if any for Aircraft Engine or APU or certain
components);
Note:
- Especially for material that has expiry date, make sure the label form no.
GMF/Q-014 is attached to each material;
- Especially for Aircraft Engines, APUs as well as components that have
preservation tags and should be preserved further, they should be recorded;
b. Check the material physically i.e. part number, batch number or serial number (if
any), quantity, material condition, preservation and proper packaging;
c. If any discrepancies, return the material, accompanying documents, reason of
material returned to Material inspection for corrective action, and cancel TO
Putaway using transaction code LT15 in the SWIFT system;
d. If no discrepancies, confirm Transfer Order (TO) Putaway in the SWIFT system
using transaction code LT12 for change from Transfer Order (TO) Putaway to
Transfer Order (TO) Picking, then put the material complete with accompanying
documents in cross dock area;
3. When information of the material in TO Putaway has been marked to bin location
destination, personnel of Central Store will:
a. Check the documents completeness, for detail see part 3.2.1 point 2 (a);
b. Check the conformity of the part number, batch number or serial number (if any)
which stated between Material Receiving Tag and true copy of Airworthiness
Approval Tag or Material certificate or Certificate of Conformity/Analysis;
c. If any discrepancies, inform to Material inspection for corrective action, and
within 24 hours there is no action from Material Inspection, cancel TO Putaway
using transaction code LT15 in the SWIFT system;

WORK INSTRUCTION
d. If no discrepancies, do confirm Transfer Order (TO) Putaway using transaction

code LT12 in the SWIFT system, then put the material complete with
accompanying documents in bin location;
e. When bin location is already full, personnel of Central Store will separate the
material into other locations using transaction code LT01;
f. If it is not possible separated to other locations and the batch is already
appropriate, create a new location using transaction code LT10;
4. If there is material received in one purchase order to be placed in two locations
(cross dock and bin location), personnel of Material Inspection will repackage the
physical material as ordered;
3.2.2 Putaway Serviceable Components from Workshop

1. Personnel of Central Store will:
a. Receive the components from Workshop through Internal Distribution Unit,
complete with accompanying documents and proper packaging;
b. Check accompanying documents i.e. Delivery Note (DN), original Airworthiness
Approval Tag, Serviceable Tag and Preservation Tag (for Aircraft Engine or APU
or certain components);
c. Check physical components i.e. components condition, quantity, preservation
and proper packaging;
d. Check the conformity of the part number, batch number or serial number (if any)
which stated between Delivery Note (DN), original Airworthiness Approval Tag
and physical components;
e. If it is found any discrepancies, personnel of Central Store will inform to
Workshop for corrective action and cancel Delivery Note (DN) in the SWIFT
system using transaction VL09. Then, return the physical components to
Workshop through Internal Distribution Unit complete with accompanying
documents and reason of material returned;
f. If it is not found any discrepancies, do confirm Delivery Note (DN) in the SWIFT
system using transaction code MIGO and then the system will give information
about Transfer Order (TO) Putaway;
2. When information of the material in TO Putaway has been marked to XDC
destination (due to material has been booked in the SWIFT system), personnel of
Central Store will put the material complete with accompanying documents in
cross dock area, and ensure the quantity of the material as ordered;
3. When information of the material in TO Putaway has been marked to bin location
destination, personnel of Central Store will put the material complete with
accompanying documents in bin location:
a. If Bin location is already full, personnel of Central Store will separate the material
into other locations using transaction code LT01;
WORK INSTRUCTION
b. If it is not possible separated to other locations and the batch is already

appropriate, create a new location using transaction code LT10;
3.2.3 Picking Serviceable Material in Central Store

1. Personnel of Central Store check Transfer Order (TO) Picking from production unit
in SWIFT system;
2. Refer to Transfer Order (TO) Picking, personnel of Central Store will check actual
available stock;
3. If actual stock not available (any deviation) in storage bin or cross dock area due to:
a. Stock minus (quantity request is bigger than actual quantity), Personnel of
Central Store will:
- Inform to Production Unit or requester;
- Do confirm Transfer Order (TO) Picking using transaction code LT11, and fill
“quantity column” with actual quantity. Then, the remaining stock will be
blocked automatically by the SWIFT system;
- Do verification and if the material still not found, inform to Inventory Control
Unit for followed up;
b. Nil stock (not found), Personnel of Central Store will:
- Do block stock in the SWIFT system using transaction code MB1B mvt. 344,
and add reason of block stock information in “Text” column filled with “Nil
Stock (not found)”;
4. If actual stock available, personnel of Central Store will pick up the material from
storage bin or cross dock area. Then, ensure the material physically and
accompanying documents in accordance with TO Picking;
5. Personnel of Central Store will confirm the Transfer Order (TO) Picking using
transaction code LT11 in the SWIFT system, then posting goods issue using
transaction code VL02N. Delivery Note (DN) will be printed automatically;
6. Personnel of Central Store will deliver the physical material to Distribution Unit,
complete with accompanying documents:
a. Material documents from Workshop (ex. repaired) i.e.: Delivery Note (DN),
Airworthiness Approval Tag, Serviceable Tag and Preservation Tag (for Aircraft
Engine or APU or certain components);
b. Material documents from Material Inspection i.e.: Delivery Note (DN), duplicate
true copy of Airworthiness Approval Tag or Material certificate or Certificate of
Conformity/Analysis, Material Receiving Tag (MRT) form no. GMF/Q-008 and/or
Material Receiving Label form no. GMF/Q-014, Provider/Customer Serviceable

WORK INSTRUCTION
Tag (if any for customer stock), Material Safety Data Sheet (if any for chemical
only) and Preservation Tag (if any for Aircraft Engine or APU or certain
components);
3.2.4 Material Transfer / Deliver from Central Store to Satellite / Local Store
Personnel of Satellite / Local Store will perform:
1. Receive serviceable material from Central Store and/or another Satellite / Local
Store through Distribution Unit, complete with accompanying documents and
proper packaging;
2. Check accompanying documents for detail see part 3.2.3 point 6 (a) (b);
3. Check the material physically i.e. material condition, preservation and ensure the
packaging is good condition;
4. Check the conformity of the part number, batch number or serial number (if any)
which stated between Delivery Note (DN), original or true copy or duplicate true
copy of Airworthiness Approval Tag/Material certificate/Certificate of
Conformity/Analysis and physical material;
5. If it is found any discrepancies, personnel of Satellite / Local Store will inform reason
of discrepancies to Central Store for corrective action;
6. If it is not found any discrepancies:
a. Do confirm Delivery Note (DN) in the SWIFT system using transaction code MIGO
and then the system will give information about Transfer Order (TO) Putaway;
b. For the material has been marked to XDC destination in TO Putaway, personnel
of Satellite / Local Store will put the material in cross dock or outgoing area
complete with accompanying documents, then inform to Production Unit if the
material is already available;
c. For the material has been marked to bin location destination in TO Putaway,
personnel of Satellite / Local Store put the material complete with
accompanying documents in bin location;
3.2.5 Picking Serviceable Material in Satellite / Local Store

1. Personnel of Satellite / Local Store check Transfer Order (TO) Picking from
Production Unit in SWIFT system;
2. Refer to Transfer Order (TO) Picking, personnel of Satellite / Local Store will check
actual available stock;
3. If nil stock in the system and actual, Transfer Order (TO) Picking will be
automatically generated by SWIFT system to Central Store;
4. If actual stock not available (any deviation) in storage bin or cross dock area due to:
a. Stock minus (quantity request is bigger than actual quantity), Personnel of
Satellite / Local Store will:

WORK INSTRUCTION

- Do confirm Transfer Order (TO) Picking using transaction code LT11, and fill
“quantity column” with actual quantity. Then, the remaining stock will be
blocked automatically by the SWIFT system;
b. Nil stock (not found), Personnel of Satellite / Local Store will:
- Do block stock in the SWIFT system using transaction code MB1B mvt. 344,
and add reason of block stock information in “Text” column filled with “Nil
Stock (not found)”;
5. If actual stock available, in accordance with TO Picking, personnel of Satellite / Local
Store will provide the physical material complete with the accompanying
documents for detail see part 3.2.3 point 6 (a) (b);
6. Confirm Transfer Order (TO) Picking using transaction code LT11 in the SWIFT
system, then the material will be transferred automatically to Satellite / Local Store
2000 in the SWIFT system;
7. Personnel of Satellite / Local Store will put the material complete with
accompanying documents in Cross dock area until the material picked up by
Production Unit personnel in concerned.
3.2.6 Material returned to central store due to material not used or excessive
Personnel of Satellite / Local Store / PPC Production will perform as follows:
1. Receive serviceable material returned from Production Unit, complete with
accompanying documents and proper packaging;
2. Check the material physically i.e. part number, batch number or serial number (if
Note:
Especially for material that has expiry date, make sure the label form no. GMF/Q-014
still attached to each material;
3. Check accompanying documents i.e.:
a. TO Picking;
b. Material Receiving Tag (MRT) form no. GMF/Q-008 or Serviceable Tag;
c. Provider/Customer Serviceable Tag (for customer stock);
d. Origin/true copy Airworthiness Approval Tag or Material Certificate or Certificate
of Conformity/Analysis;

WORK INSTRUCTION
e. Preservation Tag (for Aircraft Engine or APU or certain components);

f. Material Safety Data Sheet (for chemical only);
4. If any discrepancies, return the material complete with accompanying documents
and inform reason of material returned to Production Unit;
5. If no discrepancies, transfer stock of the material in the SWIFT system, using
transaction code ZRTS (stock will be transferred from storage location 2000 series or
4000 series to storage location 1000 systematically), then TO Putaway automatically
created;
6. When there is any reservation for returned material:
a. Do confirm Transfer Order (TO) Putaway in the SWIFT system using transaction
code LT12 and put the material complete with accompanying documents in bin
location;
b. When bin location is already full, for detail see part 3.2.1 point 3 (e) (f);
7. When there is no reservation for returned material:
a. Create Stock Transfer Order (STO) using transaction code ME21N in the SWIFT
system;
b. Refer to its Stock Transfer Order (STO) number, create Delivery Note (DN) in the
SWIFT system using transaction code VL10B (for own stock material) or
ADSUBCON (for pooling material);
c. Based on DN number, create TO Picking in the SWIFT system using transaction
code LT03, then TO Picking will be created automatically;
d. Do confirm Transfer Order (TO) Picking in the SWIFT system using transaction
code LT12, then posting goods issue using transaction code VL02N. Delivery
Note (DN) will be created automatically;
e. Deliver the physical material to Central Store through Distribution Unit,
complete with accompanying documents i.e.:
- Delivery Note (DN);
- Material Receiving Tag (MRT) form no. GMF/Q-008 or Serviceable Tag;
- Provider/Customer Serviceable Tag (for customer stock);
- Origin/true copy Airworthiness Approval Tag or Material certificate or
Certificate of Conformity/Analysis;
- Preservation Tag (for Aircraft Engine or APU or certain components);
- Material Safety Data Sheet (for chemical only);
Personnel of Central Store will perform as follows:

1. Receive serviceable material returned from Satellite / Local Store through
Distribution Unit, complete with accompanying documents and proper packaging;
WORK INSTRUCTION
3. Check accompanying documents for detail see part 3.2.6 point 8 (e);
4. If any discrepancies, inform to Satellite / Local Store for corrective action, and within
24 hours there is no action, return the material complete with accompanying
documents to Satellite / Local Store;
5. If no discrepancies, do confirm Delivery Note (DN) in the SWIFT system using
transaction code MIGO and then Transfer Order (TO) Putaway will be created
automatically;
6. Do confirm Transfer Order (TO) Putaway using transaction code LT12 in the SWIFT
system and put the material complete with accompanying documents in bin
location;
7. When bin location is already full, for detail see part 3.2.1 point 3 (e) (f);
3.2.7 Material Returned to Vendor or Provider / Customer

When the vendor or provider/customer request the material to be returned i.e. for
modification, material recall, etc., the Personnel of Central Store or Satellite / Local
Store will perform:
1. Receives serviceable material request from Planning / Purchasing function in the
form of Interoffice Correspondence or Official Letter;
2. Refer to document requested, they will check actual available stock and physical
material i.e. part number, batch number or serial number (if any), quantity, material
condition, preservation, proper packaging;
3. Check accompanying documents i.e. Material Receiving Tag (MRT) form no. GMF/Q-
008 or Serviceable Tag, Provider/Customer Serviceable Tag (for customer stock),
Origin/true copy Airworthiness Approval Tag or Material certificate or Certificate of
Conformity/Analysis, Preservation Tag (for Aircraft Engine or APU or certain
components) and Material Safety Data Sheet (for chemical only);
4. Pick up the requested material and transfer to store GADC 3000 (Cardex) using
transaction code MB1B mvt. 311 in the SWIFT system, then Transfer Order (TO) will
be created automatically;
5. Deliver the physical material to store GADC 3000 (Cardex) through Internal
Distribution Unit, complete with accompanying documents i.e. Transfer Order (TO),
Airworthiness Approval Tag or Material certificate, Provider/Customer Serviceable
Tag (for customer stock) or all documents in accordance with applicable regulation;
Personnel of Store GADC 3000 will perform:

1. Receive the material and accompanying documents from Central Store or Satellite /
Local Store through Distribution Unit;
any), quantity, material condition and preservation;

WORK INSTRUCTION
3. Check accompanying documents i.e. Material Receiving Tag (MRT) form no. GMF/Q-
008 or Serviceable Tag, Provider/Customer Serviceable Tag (for customer stock),
Origin/true copy Airworthiness Approval Tag or Material certificate or Certificate of
Conformity/Analysis, Preservation Tag (for Aircraft Engine or APU or certain
components), Material Safety Data Sheet (for chemical only or components contain
dangerous substance), and Condemned Tag (for scrapped components);
4. If any discrepancies, inform to Central Store or Satellite / Local Store / PPC
production for corrective action;
5. If no discrepancies, put the material into bin location rack;
6. After personnel of GADC 3000 receive Shipment Order (SO), Picking List or Delivery
Note and PO/RO from Material Planner/Purchaser, then check the packaging;
7. If it is found improper packaging, personnel of GADC 3000 will repackage in
accordance with ATA Spec 300 or manufacture recommendation; or if personnel of
GADC 3000 cannot re-package the material due to specific requirement, personnel
of GADC 3000 will informed the related user to completed the packaging as
requirement
8. Deliver the physical material to Export Unit, complete with accompanying
documents i.e. Shipment Order (SO), Picking List (PL) or Delivery Note (DN), Material
Receiving Tag (MRT) form no. GMF/Q-008 or Serviceable Tag, Provider/Customer
Serviceable Tag (for customer stock), Origin/true copy Airworthiness Approval Tag
or Material certificate or Certificate of Conformity/Analysis, Preservation Tag (for
Aircraft Engine or APU or certain components), Material Safety Data Sheet (for
chemical only or components contain dangerous substance), and Condemned Tag
(for scrapped components);
3.2.8 Unserviceable Components Removed from Aircraft or Next Higher Assy

Personnel of Satellite / Local Store / PPC Production will perform:
1. Receive the unserviceable components and accompanying documents i.e. Removal
Tag, Provider/Customer Unserviceable Tag (for customer stock) and Delivery Note
from Production ;
Note:
Provider/Customer Unserviceable Tag should be completed by authorized
personnel
2. Check the components physically i.e. part number, serial number (if any), quantity,
material condition, preservation and packaging;
3. Check conformity between the physical components and accompanying
documents;
4. If any discrepancies, return the physical components and accompanying
documents to Production Unit for corrective actions;

WORK INSTRUCTION
5. If no discrepancies, they will be posting goods issue using transaction code VL02N
in the SWIFT system, Delivery Note (DN) will be printed automatically;
6. Deliver the physical components, Delivery Note (DN), Removal Tag and
Provider/Customer Unserviceable Tag to destination plant (workshop 3000 or
GADC 3000) through Distribution Unit;
Note:
The destination plant has been determined by the system in the Delivery Note (DN)
Personnel of Store GADC 3000 (Cardex) will perform:

1. Receive the components and accompanying documents i.e. Delivery Note (DN),
Removal Tag and Provider/Customer Unserviceable Tag from Satellite/Local
Store/PPC Production through Internal Distribution Unit;
documents;
4. If any discrepancies, inform to Satellite / Local Store / Production Unit for corrective
action, and within 24 hours there is no action, return the components complete
with accompanying documents to Satellite / Local Store / Production Unit;
5. If no discrepancies, do goods receive using transaction code MIGO in the SWIFT
system. Transfer Order (TO) Putaway will be printed automatically, then:
a. Do confirm Transfer Order (TO) Putaway using transaction code LT12 in the
SWIFT system and put the components complete with accompanying
documents in bin location;
b. When bin location is already full, for detail see part 3.2.1 point 3 (e) (f);
6. If there is no Material Planner/Purchaser request, the material should be sent to an
Outside Contractor:
a. Put the material into bin location rack at GADC 3000;
b. After personnel of GADC 3000 receive Repair Order (RO), Shipment Order (SO)
and Picking List (PL) or Delivery Note (DN) from Material Planner/Purchaser, then
check the packaging;
c. If it is found improper packaging, personnel of GADC 3000 will repackage in
accordance with ATA Spec 300 or manufacture recommendation; or if personnel
of GADC 3000 cannot re-package the material due to specific requirement,
personnel of GADC 3000 will informed the related user to completed the
packaging as requirement
d. Keep physical components in outgoing area and send accompanying
documents i.e. Repair Order (RO), Shipment Order (SO), Picking List (PL) or
Delivery Note (DN), Unserviceable Tag, Provider/Customer Unserviceable Tag (for

WORK INSTRUCTION
customer stock) and Preservation Tag (for Aircraft Engine or APU or certain
components) to Export Unit for further process;
7. If there is any Material Planner/Purchaser request, the material should be sent to
Workshop:
a. Create Delivery Note (DN) refer to Shipment Order (SO), Picking List (PL) which
issued by Material Planner/Purchaser using transaction code VL10B (for own
stock material) or ADSUBCON (for pooling material);
b. Deliver the physical components, complete with accompanying documents i.e.
Shipment Order (SO), Picking List (PL) or Delivery Note (DN), Unserviceable Tag,
Provider/Customer Unserviceable Tag (for customer stock) and Preservation Tag
(for Aircraft Engine or APU or certain components) to Workshop through Internal
Distribution Unit for further process;
Receiving of Unserviceable Components from Aircraft Maintenance that will be

repaired in Wheel and Brake Workshop (WSWB), Personnel of Workshop Production or
Store will perform:
1. Receive the unserviceable components ex aircraft maintenance directly complete
with accompanying documents i.e. Delivery Note (DN) and Removal Tag through
Distribution Unit;
documents;
4. If any discrepancies, inform to sender for corrective action, and within 24 hours
there is no action, return the components complete with accompanying
documents to Satellite / Local Store;
5. If no discrepancies, do goods receive using transaction code MIGO in the SWIFT
system, then the physical components including the accompanying documents will
be delivered to Workshop Production.


WI-TM-050 Put Away and Picking Material in Warehouse

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WI-TM-050 Put Away and Picking Material in Warehouse

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WORK INSTRUCTIONS

PUTAWAY AND PICKING MATERIAL

Originator: SM of Warehouse & Internal Distribution

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

WI NO. & REVISION DESCRIPTION OF ISSUE / DATE SUPERSEDED

WI-TM-050 0 - Revised the WI number 25 June 2021 WI-TG-003 Issue A

- Revised flow process title

Issue: 2 Revision: 0 Date: 25 June 2021 Page 2 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

1.5 Associated Procedures

1.6 Quality Records and Forms

Issue: 2 Revision: 0 Date: 25 June 2021 Page 3 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

contains instruction of inspection; repair and or modification of

Issue: 2 Revision: 0 Date: 25 June 2021 Page 4 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

checking i.e. material condition, part number, batch number or

Issue: 2 Revision: 0 Date: 25 June 2021 Page 5 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

3. RESPONSIBILITY AND PROCEDURES

Process / Activity Flow Form / T-Code Responsibility

Receive the material with

Putaway Material from Material Inspection (Continued)

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

Process / Activity Flow Form / T-Code Responsibility Unit

Check document Personnel of Central

Confirm TO Putaway in the

3.1.2 Putaway Material from Workshop

Issue: 2 Revision: 0 Date: 25 June 2021 Page 7 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

Process / Activity Flow Form / T-Code Responsibility Unit

Receive the components Personnel of Central

Check accompanying Personnel of Central

Inform to Material Workshop

Return the physical

Put the material complete Personnel of Central

3.1.3 Picking Material in Central Store

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

Process / Activity Flow Form / T-Code Responsibility Unit

Check TO Picking from Personnel of Central

Pick up the material Personnel of Central

Deliver the material to

Picking Material in Central Store (Continued)

Issue: 2 Revision: 0 Date: 25 June 2021 Page 9 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

Process / Activity Flow Form / T-Code Responsibility Unit

Inform to Production Personnel of Central Store

Personnel of Central Store

3.1.4 Material Transfer from Central Store to Satellite / Local Store

Issue: 2 Revision: 0 Date: 25 June 2021 Page 10 of 28

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

Receive the material with

Check accompanying Personnel of Satellite /

Any Inform reason of Personnel of Satellite /

Put the material complete Personnel of Satellite /

3.1.5 Picking Material in Satellite / Local Store

PUTAWAY AND PICKING MATERIAL IN WAREHOUSE No.: WI-TM-050

Process / Activity Flow Form / T-Code Responsibility Unit

Check TO Picking from Personnel of Satellite /

Provide the physical material Personnel of Satellite /

Confirm TO Picking in the SWIFT (LT11) Personnel of Satellite /

Put the material complete Personnel of Satellite /

Picking Material in Satellite / Local Store (Continued)