Cover Letter

 Definition: What is a cover letter? A cover letter is a

document sent with your resume to provide additional
information on your skills and experience.
 A cover letter typically provides detailed information
on why you are qualified for the job you are applying
for. Effective cover letters explain the reasons for your
interest in the specific organization and identify your
most relevant skills or experiences.
The plan
 The Letter head
 Salutation
 Opening paragraph
 Middle paragraph
 Concluding paragraph
 Complementary Close
 The Letter head
Full name
Address :Your Street
City, State Zip Code
Telephone Number
E-mail Address
DATE: Month, Day, Year
Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Address :Street
City, State Zip Code
Salutation :
Dear Mr./Ms./Dr. LastName:

Opening paragraph
Answers the Question :”why” you are writing?
State why you are writing
Mention the post position,
Indicate how you learned of the organization or position
Introduce basic information about yourself.
 Middle Paragraph (s):
 Answers “Who am I, and why should you
hire me?”
 Contain a brief summary of your personal data and
work experience.
 Relate your skills, experiences, and qualities that
would benefit you in this position
 Tell why you are interested in the employer or type
of work the employer does
 Demonstrate that you know enough about the
COMPANY
 Mention specific qualifications which make you a
good fit for the employer’s needs.
Concluding paragraph:
 Indicate that you would like the opportunity to interview
for a position

 State what you will do to follow up, such as telephone the

employer within two weeks.

 If you have something out of ordinary this is the place

where to explain.

 State that you would be glad to provide the employer with

any additional information needed. Thank the employer
for her/his consideration.
Complimentary Close
 Sincerely,
 (Your handwritten signature [on hard copy])
 Full name
 Phone number
 E-mail Address
 Enclosures
Cover Letter
Samples
Tom Jones,
1234, West 67 Street,
Cardiff, CA 01741,
(123)-456 7890.
Date: 1st November, 2009.
Mr. George Bush,
National Solutions,
257, Park Avenue South,
New York, NY 12345-6789.

Dear Mr. Bush,

I am writing with reference to your advertisement in the local Employment
News magazine for want of a Software Developer. I consider that my credentials and
interests match with your requirement and want to apply for the same.
Presently I am deputed as an assistant at ABC for the last two years. During
these years I have acquired a very good knowledge of Web technologies (Perl CGI,
PHP). My responsibility includes providing back end support for the distributed
applications and guiding new trainees through their jobs.
Although I am enjoying my present job, I am looking out for new opportunities
in the same field. I will be contacting you on Friday, 12th November, to arrange a
personal meeting and discuss the prospect.
Sincerely,
Tom Jones.
Enclosures:
1. Resume - myresume.doc
 Jerry Chen
123 Yanji Street,
Taipei 110 00,
(02)-3456 7890.
Date: 11 November, 2009.
Mr. Andreas Schmidt,
National Marketing Inc.,
257, Roosevelt Rd, Sec1,
Taipei 120-789.

Dear Mr. Schmidt,

My unique mix of previous work experience and my status as a National
University business student in my junior year studying marketing, make me an ideal
candidate for a summer internship with National Marketing Inc.
My experience in sales and customer relationship management, combined
with my courses in marketing, has convinced me that hospitality marketing is a
career option I would like to explore.
More importantly, an internship with National Marketing Inc., would be
mutually beneficial. Your company has an excellent reputation for customer
satisfaction, and I know that the combination of my experience, education, and
motivation to excel will make me an asset to your marketing department.
I am sure that it would be worthwhile for us to meet. I will contact you within a
week to arrange a meeting. Should you have any questions before that time, you
may reach me via phone (02)-456 7890) or via email (jerrychen@ntut.edu.com.tw).
Thank you for your time and consideration.
Sincerely,
Jerry Chen, Business Management, National Taipei University of Technology.
Dear Mr. Bush,
I am writing with reference to your
advertisement in the local Employment
News magazine for want of a Software
Developer. I consider that my credentials
and interests match with your
requirement and want to apply for the
same.
Presently I am deputed as an assistant at ABC
for the last two years. During these years I have
acquired a very good knowledge of Web
technologies. My responsibility includes
providing back end support for the distributed
applications and guiding new trainees through
their jobs.
 Although I am enjoying my present job,
I am looking out for new opportunities in
the same field. I will be contacting you on
Friday, 12th November, to arrange a personal
meeting and discuss the prospect.
Sincerely,
Tom Jones.

Enclosures:
1. Resume - myresume.doc
Dear Mr. Schmidt,

My unique mix of previous work

experience and my status as a National
University business student in my junior
year studying marketing, make me an
ideal candidate for a summer internship
with National Marketing Inc.
 My experience in sales and customer
relationship management, combined with my
courses in marketing, has convinced me that
hospitality marketing is a career option I would
like to explore.

More importantly, an internship with

National Marketing Inc., would be mutually
beneficial. Your company has an excellent
reputation for customer satisfaction, and I know
that the combination of my experience,
education, and motivation to excel will make me
an asset to your marketing department.
 I am sure that it would be worthwhile for
us to meet. I will contact you within a week to
arrange a meeting. Should you have any
questions before that time, you may reach me
via phone (02)-456 7890) or via email
(jerrychen@ntut.edu.com.tw).
Thank you for your time and
consideration.
Sincerely,
Jerry Chen
Business Management,
National Taipei
University of Technology.