Procedure

e-Con Number

PHR-PP-QC-GG-008
Fabrication Quality Control Plan

Operating environment: onshore

Intended for internal use PHR or other area as per guidance or permit

This document is the confidential property of PHR

Rev Date Description Developed Reviewed Approved

0 Sep 21 Issued For Implementation Team Rio Sirait Erwin Sianturi
Fabrication Quality Control Plan PHR-PP-QC-GG-008

Summary of Changes
Rev. xx Rev. xx Description Type of Change

Team Review:

- Nur Aditya Buana

- Andi Wirawan
- Adianto Silaban
- Muhamad Sidik
- Sofyan Yusuf

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Fabrication Quality Control Plan PHR-PP-QC-GG-008

Contents
1 GENERAL ......................................................................................................................................... 1
Scope ....................................................................................................................................... 1
References .............................................................................................................................. 1
Related Specifications ..................................................................................................... 1
Terminology ............................................................................................................................ 1
Company ......................................................................................................................... 1
Contractor ....................................................................................................................... 1
Vendor............................................................................................................................. 1
Purchase Order ............................................................................................................... 1
Requisition ...................................................................................................................... 1
Specification .................................................................................................................... 1
Inspector ......................................................................................................................... 1
Conflicting Requirement ......................................................................................................... 2
2 VENDOR RESPONSIBILITY ................................................................................................................ 2
3 SUB VENDOR CONTROL .................................................................................................................. 2
4 IDENTIFICATION AND TRACEABILITY .............................................................................................. 2
5 VENDOR’S INSPECTION AND TEST PLAN ......................................................................................... 2
6 INSPECTOR RIGHT OF ACCESS ......................................................................................................... 3
7 SAFETY ............................................................................................................................................. 3
8 TEST FACILITY .................................................................................................................................. 3
9 CALIBRATION CONTROL .................................................................................................................. 3
10 DIMENSION CONTROL ................................................................................................................ 3
11 NDE PERSONNEL ......................................................................................................................... 4
12 VENDOR’S INSPECTOR ................................................................................................................ 4
13 PRE-INSPECTION MEETING ......................................................................................................... 4
14 INSPECTION NOTIFICATION ........................................................................................................ 4
15 HOLD POINTS .............................................................................................................................. 5
16 ACCEPTANCE AND REJECTION .................................................................................................... 5
17 NON-CONFORMANCE CONTROL ................................................................................................ 5
18 INSPECTION RELEASE BY CONTRACTOR...................................................................................... 5
19 INSPECTION DOCUMENTS WITH DELIVERY ................................................................................ 5
20 DOCUMENTATION ...................................................................................................................... 5
21 AUDIT VERIFICATION................................................................................................................... 6

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Fabrication Quality Control Plan PHR-PP-QC-GG-008

1 GENERAL
Scope
This procedure covers quality control requirement, which is to be performed by the Vendor of
equipment and materials, which are procured by the CONTRACTOR. The Vendor shall perform the
inspection and its relative quality control works in accordance with these requirements and the
specifications included in the requisition.

References
Related Specifications
This following project document shall used in conjunction with this procedure
• PHR-PP-QC-GG-003 Inspection and Test Plan at Shop

Terminology
Company
Refer to PERTAMINA HULU ROKAN, as the ultimate user and owner, the authorized representative
of COMPANY or COMPANY third party inspection.

Contractor
Refers to company selected by COMPANY, which may be responsible for the detailed engineering
design, material and equipment procurement, and construction as specified in Contract, Scope of
Work, or Work Order.
Note: EPCM Company shall also be responsible as CONTRACTOR

Vendor/Sub Contractor
Refer to the company selected by COMPANY or CONTRACTOR, which is responsible for the
purchase agreement or purchase order of the good/service specified in this specification

Purchase Order
Means the documents and attachments in which the order is described.

Requisition
Means the document that establishes the technical and commercial purchase condition.

Specification
Means the description of the equipment and materials, including but not limited to, specification,
drawings, and other description or condition contained in the Purchase Order, requisition and
other related documents.

Inspector
Mean the Inspector of CONTRACTOR and/or COMPANY and/or their representative.
Note:
• For EPC (Engineering, Procurement and Construction) The terminology shall have the
meanings as above
• For “Direct Procurement” by COMPANY purpose Vendor shall also be responsible as
CONTRACTOR.

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Fabrication Quality Control Plan PHR-PP-QC-GG-008

Conflicting Requirement
• In case of conflict between this Specification and its associated Specifications and the above
Codes and Standards, the Vendor shall bring the matter to the COMPANY’s attention for
resolution and approval in writing. However, the most stringent requirement shall apply.
• Should conflicts exist between this specification and other documents, the following order of
precedence shall govern:
• Scope of Work
• Data Sheets.
• This Specification
• Other COMPANY Specifications
• Other Referenced Publications
• Approved for Construction Drawings
• Vendor’s Code

2 VENDOR RESPONSIBILITY
• The Vendor shall be responsible to perform all inspection and test required for the equipment
and materials which is fabricated by them in accordance with Project Specification, applicable
codes and standards, Requisition and Purchase Order requirements.
• The CONTRACTOR inspection release shall not relieve the Vendor of any responsibility or
liability to provide quality control and inspection of the equipment and material for assurance
that the Purchase Order is met. Even if defective designs, material or workmanship is
discovered later.

3 SUB VENDOR CONTROL

The Vendor shall submit the Sub-Vendor list, who undertake fabrication of the equipment and
material partially or all, for CONTRACTOR’s approval. Further, the Vendor shall supply the
necessary specification to his Sub-Vendor, who has been approved by CONTRACTOR.

4 IDENTIFICATION AND TRACEABILITY

• Vendor shall establish the procedure, that materials supplied/fabricated are fully identified by
legible marking through all stage of manufacturing and fabrication.
• These identifications and marking details shall correlated to the certificates or documents so
that the CONTRACTOR can ensure the material tractability system.
• Material maps shall be provided to indicate the identification to the relevant drawings

5 VENDOR’S INSPECTION AND TEST PLAN

• The Vendor shall submit written QC Plan / Inspection and Test Plan and detailed inspection
and test procedure to the CONTRACTOR for approval based on the CONTRACTOR Inspection
and Test Plan attached in the requisition. This information shall be submitted to CONTRACTOR
before start fabrication.
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Fabrication Quality Control Plan PHR-PP-QC-GG-008

• Inspection and Test Plant and/or detailed inspection and test procedure shall consist of:
• Applicable codes and standards.
• Fabrication Sequence Flow Chart indicating inspection points.
• Detailed Inspection/ Test Method, including measuring apparatus, measure items,
calculation charts, qualifications of inspectors, etc.
• Acceptance Criteria.
• Inspection Record Form
• Status sheets, check sheets, travellers (sign off sheet), etc.
• Where sampling inspection is conducted, show sampling method
• CONTRACTOR’s / COMPANY’s witness and hold points.

6 INSPECTOR RIGHT OF ACCESS

• The Inspector shall have free entry at all reasonable times, to the shop where fabrication or
testing on the equipment and material is being perform.
• The Inspector shall have the right to witness the inspection and test of the items so specified
in the requisition or items so agreed mutually.

7 SAFETY
The Vendor is to provide a safe working environment for the CONTRACTOR’s Inspector and to alert
the Inspector of potential hazards. If the working conditions are unsafe, in the opinion of Inspector,
he may not perform his work.

8 TEST FACILITY
The Vendor free of any charges shall provide necessary equipment and facilities required for
specified inspection or tests to the CONTRACTOR’s Inspector or representative.

9 CALIBRATION CONTROL
• Vendor shall define the measurement points, the accuracy and scope of measurement
required and the selection of appropriate equipment and provide equipment.
• Vendor shall establish methods of calibration and adjustment, interval of calibration, and shall
control equipment by attaching a suitable indicator to show calibration status, maintain
calibration record, and be subject to re-calibration when CONTRACTOR deems it necessary.
• CONTRACTOR may review Vendor’s procedure of calibration of measuring and test
equipment.

10 DIMENSION CONTROL
• Vendor shall include detailed procedure for dimensional control in his quality control
document for CONTRACTOR. Vendor shall provide personnel, equipment and instruments.
• All instruments shall have current valid calibration certificates to monitor and control
dimension accuracy within the allowable tolerances. The accuracy for the dimensional control
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Fabrication Quality Control Plan PHR-PP-QC-GG-008

within the permitted tolerances shall be checked as required by the approved quality control
document and at any other time required by CONTRACTOR.

11 NDE PERSONNEL
• NDE personnel shall have qualification obtained from authorized organization.
• When Vendor perform NDE, he shall submit as qualified NDE Personnel list in which kinds and
level of NDE, terms of validity, and the organization by which they are qualified are made
clear.

12 VENDOR’S INSPECTOR
The CONTRACTOR will review and evaluate Vendor’s inspectors to ensure their qualification and
skill, as required.

13 PRE-INSPECTION MEETING
• If requested, Vendor shall conduct the pre-inspection meeting between the CONTRACTOR and
the Vendor and/ or COMPANY, preferable before start fabrication of the equipment. The
purpose of this meeting is to ensure that Vendor has complete understanding of specific
quality requirement.
• The Vendor shall propose date of the pre-inspection meeting to the CONTRACTOR, at
appropriate time before fabrication is be commenced.
• On this phase, extend and degree of the Inspector’s participation in the inspection and testing
will be clarified too.

14 INSPECTION NOTIFICATION
• The Vendor shall submit the Overall Inspection Schedule after purchase order, as mentioned
on the requisition document.
• The Vendor shall provide inspection notification or in vitiation to the CONTRACTOR at least 14
working days in advance by facsimile or other appropriate methods. The contents of
inspection notification shall be as follows:
• Commodity Name
• Item No. /Requisition No.
• Inspection/Test item
• Inspection Date and Time
• Inspection Location (Factory Location)
• Person in Charge
• Telephone No.
• Facsimile No.
• The notification or invitation shall submit with attention to CONTRACTOR Project Manager
and copy to CONTRACTOR Quality Control Manager.

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Fabrication Quality Control Plan PHR-PP-QC-GG-008

15 HOLD POINTS
When hold points specified on the approved Vendor’s Inspection and Test Plan or other applicable
document, the Vendor shall not proceed the work. Until the Inspector has inspected the hold points
inspection or give a written approval of its waiver is obtained.

16 ACCEPTANCE AND REJECTION

The Vendor shall not release equipment and materials if they:
• Do not conform to the Purchase Order requirements and / or specification.
• Have any irremediable or injurious defects
• Are of poor workmanship
• Necessary documentation has not been completed
• Have no release certificates

17 NON-CONFORMANCE CONTROL
The Vendor is requested to report a non-conformance immediately, to the CONTRACTOR for
approval, if any non-conformance found during fabrication or inspection. In this even, the
documents shall include a detail description of the condition of nonconformance and recommend
disposition procedure.

18 INSPECTION RELEASE BY CONTRACTOR

• When Vendor completed final inspection, Vendor’s Inspection and Test Records, report and
certificates shall be submitted for CONTRACTOR’s review.
• If the documents found satisfactory, the CONTRACTOR will issue inspection release for the
vendor to proceed to the shipping preparation.

19 INSPECTION DOCUMENTS WITH DELIVERY

The Vendor shall deliver on a copy of inspection document including material test certificates, all
required inspection and test report/ records together with equipment and materials. So that the
CONTRACTOR’s site engineer can identify and trace the equipment and materials before the
installation.

20 DOCUMENTATION
• The Vendor shall submit any copies of inspection reports, test records and certificates, in hard
binder, with having identification and tractability, by the time specified in the requisition as a
final documentation for the COMPANY. This shall include, but not be limited to, the following:
• Material test certificates with traceable table between the certificates and the parts.
The following parts are minimum required:
• Alloy Material
• Pressure retaining parts

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Fabrication Quality Control Plan PHR-PP-QC-GG-008

• Attachment of Pressure Vessel, which directly welded on the pressure

retaining, parts, such as reinforcing pads, pads for skirt/saddle, excluding
minor parts
• Radiographic report and other NDE reports with weld map.
• Hydrostatic and other test reports and records
• Mechanical test, performance/function test reports
• Positive Material Identification (PMI) Reports (if applicable)
• All other reports as specified in respective specification.
• Any regular reports that are mutually agreed shall also be submitted.

21 AUDIT VERIFICATION
• The Vendor QA/QC manual must contain a provision to self audit the Vendor’s QA system at
least once during the progress of the work. This to include all sub-Vendor audit.
• The CONTRACTOR shall be made aware of all QA/QC audits and the results there of done by
the Vendor on his own QC system or that of any sub-Vendor.
• A copy of the Vendor’s QA/QC manual shall be submitted with the proposal.

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