Teaching of Business Communication (ENG516)

BC210413365

Spring 2023
Assignment
Total Marks: 20
Lectures: 23-32

Q:You are working as a Manager in an organization which is strongly against Vacations.

You have noticed that continuous working has made you and all your colleagues lifeless,
mechanical and dull. Keeping in mind the following criteria of proposal, write a proposal
to the Director, try to convince him that how a couple of holidays will make the workers
energetic, enthusiastic, creative and sincere to work as well.

 Title Page
 Introduction
 Discussion
 Conclusion
 Recommendation
(5*4=20Marks)
 Subject: Proposal for Introducing Holidays to Revitalize and
Energize the Workforce

Dear Director

I hope this proposal finds you in good health and in high spirits. I am writing to
bring to your attention a matter of great significance that has been affecting the overall
productivity and well-being of our workforce. As the Manager of this esteemed
organization, I have observed a concerning trend that continuous working without breaks
has resulted in a lifeless, mechanical, and dull atmosphere. Therefore, I strongly believe
that introducing a couple of holidays will have a profound positive impact on our
employees, making them more energetic, enthusiastic, creative, and sincere in their work.

Introduction:
In today's fast-paced and competitive world, it is crucial for organizations to
ensure the well-being and satisfaction of their employees. A well-rested and rejuvenated
workforce is not only more productive but also contributes to a positive work
environment. Unfortunately, our organization has been operating under a policy that
strongly discourages vacations, leading to several adverse effects on both individual
employees and the collective team.
Discussion:

1. Mental and Physical Health: Continuous working without any breaks puts immense strain
on employees' mental and physical health. The lack of downtime prevents them from
recharging and rejuvenating, leading to increased stress, burnout, and ultimately,
decreased productivity. Introducing holidays will provide employees with an opportunity
to relax, engage in recreational activities, and spend quality time with their loved ones.
This will significantly contribute to their overall well-being and help them maintain a
healthy work-life balance.

2. Creativity and Innovation: The monotonous nature of continuous work hampers creativity
and innovation among employees. Studies have shown that taking breaks and engaging in
leisure activities enhances problem-solving skills, boosts creativity, and stimulates fresh
ideas. By providing holidays, we would be fostering an environment that encourages out-
of-the-box thinking, leading to increased innovation and improved quality of work.

3. Employee Engagement and Motivation: A workforce that feels valued and cared for is
more likely to be engaged and motivated. By granting holidays, we would be
demonstrating our commitment to employee welfare, which in turn enhances their loyalty
and dedication towards the organization. Employees who are enthusiastic and motivated
bring a positive energy to the workplace, inspiring their colleagues and creating a vibrant
and productive atmosphere.
Conclusion:
In light of the points discussed above, I strongly recommend the introduction of a
couple of holidays for our employees. These holidays will serve as a much-needed break
from the continuous work routine and provide an opportunity for our workforce to
recharge, rejuvenate, and return to work with renewed vigor. By investing in their well-
being, we will ultimately reap the benefits of a more energetic, enthusiastic, creative, and
sincere workforce.

Recommendation:

1. Grant a couple of holidays annually to all employees, to be taken at their discretion.

2. Encourage employees to utilize these holidays for relaxation, recreation, and spending
quality time with family and friends.

3. Ensure effective communication and coordination to manage workflow during the

holiday period, redistributing tasks if necessary.

I believe that implementing this proposal will have a profound positive impact on our
organization, leading to increased productivity, improved employee satisfaction, and a more
vibrant work culture. I kindly request your thoughtful consideration and support in this matter.

Thank you for your time and attention. Should you have any queries or require further
clarification, please do not hesitate to contact me.

Sincerely,

MUHAMMAD TAUQEER HUSSAIN

BC210413365