User Manual

My UPES-Student Portal

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 Table of Contents
Introduction to My UPES-Student Portal ................................................................................................................ 3
1. Login to My UPES ............................................................................................................................................... 3
2. Student Access to My UPES ............................................................................................................................ 6
3. Hamburger Menu ............................................................................................................................................... 3

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 My UPES-Student Portal
Introduction to My UPES

Welcome to My UPES Student Portal, an integral part of our university's comprehensive digital
infrastructure. This section of the student manual introduces the Student Portal and its
functionalities, ensuring that you can navigate and utilize this valuable resource effectively.
The Student Portal serves as a centralized online platform designed to enhance your academic
experience and provide you with easy access to a wide range of resources and services. It offers
a personalized and user-friendly interface, tailored to meet the needs of students like you.
Through the Student Portal, you can access important information, engage with educational
content, interact with faculty and peers, and manage various aspects of your academic journey.
From course selection and accessing course materials to tracking grades and communicating with
instructors, the Student Portal acts as a digital hub that empowers you to navigate your academic
life efficiently.
Additionally, the Student Portal provides a host of features and functionalities to support your
academic growth. You can access academic resources such as e-books, research databases, and
educational tools, enabling you to enrich your learning experience. The portal also offers avenues
for communication and collaboration, allowing you to connect with instructors, participate in
discussion forums, and receive important updates and announcements.
Moreover, the Student Portal encompasses features that assist with making payments. It also
serves as a gateway to campus services, including library resources, extracurricular activities,
career services, and student organizations, fostering your overall engagement and holistic
development.
By familiarizing yourself with the Student Portal and utilizing its capabilities, you can make the
most of your university experience. This manual will guide you through the various
functionalities and provide detailed instructions on how to effectively utilize the Student Portal
to support your academic success.
Refer to the subsequent sections of this manual for comprehensive information and guidelines on
using specific features of the Student Portal.

1. Login to My UPES
The following steps are to be performed by the user in this process:

➢ Open the web browser on your laptop or desktop.

➢ My UPES supports four primary browsers: Internet Explorer, Safari, Firefox, and Chrome.
➢ Type the following URL in the address bar: https://myupes.upes.ac.in and press Enter.
➢ After pressing enter, the following screen will appear.

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1.1. Screens/Steps

1. Enter the username received in the designated field.

2. Input the password received into the password textbox.
3. Click on remember me for the system to save the password entered (Optional).
4. Forgot password option is available where you can set your new password with the help
of email verification. Refer to the forgot password steps for details.
5. Click on the Log in button to access the main page of the My UPES Student Portal.

Forgot Password Steps

1. Upon clicking on forgot password, the below screen will appear. Type the username in
the designated field and click on “Submit” button.

Upon clicking the “Submit" button, the below screen will appear.

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2. Click on the link received on your registered email address to reset your password. Type
your new password and confirm new password in the designated fields. Click on “Submit”
button. You will receive a confirmation on your email address for successful password
reset.

3. Once the password is reset, click on the “Back to login" button to login to My UPES with
the new password.

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2. Student Access to My UPES

2.1. Users
The user of the student access will be Students and parents.
2.1.1. Screens/Steps

1. Name and Student ID: The student will have access to their name and Student ID
2. Program Details and Contact Info: The student will see the program details in which
he is enrolled and the contact information in this section.
3. Navigation Icons: The section includes a "Home icon," "Bell icon," and "Logout icon."
Clicking the "Home icon" will take the student to the home page, while the "Bell icon"
displays notifications directed to the student.
4. Student Info Page/View Details: Students can view their profile information and
course details from this section.
5. Menu: Clicking the hamburger menu at the top left reveals all sub-menus for the
students to access.
6. Hot Links: Timetable, Student Exam, and LMS can be directly accessed from this section.
7. Calendar: The calendar displays upcoming holidays and events for the student to view.

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 8. Payment Due & History: The student can see the fee cart, due payment, and the
payment history in this section.
9. Colour based Identification: Students can easily identify classrooms, holidays/events,
and exams by referring to the colours assigned to them on the calendar.
10. Attendance Summary: This section provides students with an attendance summary for
the current week, last week, and overall term.
11. Circulars/Notices: Published circulars and notices can be accessed by students in this
section, as applicable.
12. Service Request: Recent service requests can be viewed by the students in this section,
providing an overview of the requests made.
13. Links to Coursera, my library, placements & Alumni which will take the student to
their respective login pages.
14. Service Request: Students can raise a service request directly by clicking on this link.

2.1.2. Hamburger Menu

By clicking the hamburger menu at the top left, students can access sub-menus and easily
navigate through the following options.

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 1. Holiday and Events

Within this section, students can easily view specific events or holidays scheduled for a particular
day or range of days. The screen displays the holiday/event name, type, start and end dates for
reference. Additionally, an option to export the information to Excel is available for future use.
Moreover, students can access a calendar of events, showcasing event names, dates, and remarks.
The screen also offers the convenience of exporting the calendar data to both Excel and PDF
formats for downloading and offline reference.

2. Student Profile

➢ Click on” Student profile” under hamburger menu.

➢ This will navigate the student to the page below.

➢ Student will be presented with options: “Student info” and “Program Progress.”

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a. Student Info Tab-

1. Student Info: Click on the tab “Student Info.” This will show the basic details of the
student such as (profile picture, Name, Contact number, E-mail ID, program detail,
student information, current address, and permanent address.
2. Academic information: Student can see the academic information provided by him/her
such as degree, institute name and result status in high school, higher secondary and
graduation as applicable.
3. Parent/guardian information: Student can see the parent/guardian information in
this section.

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b. Program Progress Tab-

1. Program Progress Summary: Access the "Program Progress" tab to view important
details such as the "Program," "Major," "Academic year," current term, and "Total credit"
completed.
2. Termwise Results: Choose a specific term to view the credits, grades obtained, points,
and SGPA/CGPA (as applicable) for each course taken during that semester.
3. Specialization Progress: Select the desired specialization to track the progress made in
that particular area of study, if applicable.
4. Minor Course Selection: Use the dropdown menu to choose the desired "School." Then,
select the specific "Minor" course from another dropdown menu. Upon selecting the
school and minor, the student will see details such as the course code, course name, and
the associated credit hours.

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3. Service Request Creation
Student can raise a service request for various categories/sub-categories along with uploading
any supporting files through this screen and can see the list of their past service requests.

4.Time Table
Students can see the details of the academic timetable in this tab as follows.
➢ Can access a day-wise, week-wise, and month-wise view by clicking on the respective tab.
Additionally, they can also view the daily scheduled agenda by clicking on the “Agenda”
tab.
➢ Can navigate between previous/subsequent days/weeks/months by clicking on the
navigation pointers at the top left corner of the timetable grid.
➢ Can view the details of a slot by clicking on it.
➢ Can export the timetable as PDF.

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 5. Received Circulars

On navigating to this page, the user will be presented with a window, which has 2 functionalities
“Received circular/notice” and “submitted circular/notice”.

By clicking on “Received circular/notice”, he/she is presented with the list of his/her received
circulars/notices in the past. This table contains some important information like “subject”,
“Circular/Notice date”, “submitted consent” and an option to submit a “consent” if not yet
submitted, and henceforth can select between a “yes” or “no” in order to submit his/her consent.

The students who are representing clubs can also submit the circular/notice with the help of the
add new button but the same has to be approved by the cluster heads.

6. Course Selection

The course selection summary will be shown to the student before registering the student to
his/her selection of courses. Details can be seen in the “Course and Credits Selection Summary”
section.

➢ The student can see their academic details such as program, academic year, admission
batch and term.
➢ The student can see their credits information such as recommended credits, credits
enrolled in, required credits, and additional credits.
➢ The student can also see the courses in which they have been enrolled in the table.

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➢ The student can select their courses and cohorts by clicking on the “Course Registration”
tab.
➢ The student can view the minimum and maximum number of recommended courses as
well as the credits selected under each offering type.
➢ The student can view more details by clicking on the “View Details” button and can select
the cohort by clicking on “Select Cohort”. Can also see the faculty name while selecting the
cohort.

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 7. Hall Ticket

The student will be able to see the hall ticket details such as course name, day, date, time, and
room/seat no. under this tab. If any student does not meet any of the given criteria, he/she will
not be eligible to receive the hall ticket.

Upon clicking the “View Hall Ticket”, the student can see the details and download the same as
shown in the screen below.

8. Transcript

The student can see the details of the generated transcripts in this tab. Details such as course
name, weighted average marks, marks after moderation, grade, grade point, and course credits
will be present in this section. Students can only download the grade cards/transcripts on their
own through the “Download Transcript” button, but the original transcripts will be issued by the
student records team only.

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 9. My Feedback

Upon clicking this tab, the student will be presented with the list of feedback forms floated to
them. The responses to previously filled feedback forms will be available for download by clicking
on the “Download Responses” icon.

➢ To fill an unfilled feedback form, the user must click on the “Edit” icon.

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 ➢ The student then needs to fill the questions in the survey form. They can navigate to
different questions by clicking the “Next”or “Previous”buttons.
➢ After completing the survey, the student needs to click on the “Submit” button. Once the
form is submitted, the student will not be able to edit or fill the form.

10. LMS (Learning Management System)

Here, the student can access the content for self-learning, adaptive learning, assignment and
assessment submission, discussion forum, and other features like virtual classes, gamification,
and certification.
Upon clicking on this tab, the below screen will appear.

1. Dashboard: When the student accesses the course dashboard, he can view the courses
he is enrolled in. The student has an option to search and filter courses based on his
preferences.
2. My UPES: By clicking on this button, the student can return to the main student portal,
which serves as the central hub for accessing various features and information.
3. Global Search/Input: This search functionality allows the student to search for specific
elements within his assigned courses, such as courses, assignments, quizzes, and more.
4. Notifications: The "Bell" icon displays notifications for students, including updates on
new forum posts, upcoming assignments, graded assignments, and awarded badges.

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 The notification menu at the top of the screen shows a highlighted number for new
notifications.
5. Messaging/Chat: By accessing the messaging drawer or clicking on the chat link, the
student can engage in conversations with other users within the learning management
system (LMS).
6. Profile: Student can access his/her profile, notifications, grades, calendar, preferences,
and log out from the system through the profile section.
7. My Courses: This section allows student to view the courses he has been assigned or
enrolled in.
8. My Dashboard: Clicking on "My Dashboard" provides the student with a comprehensive
overview of his performance in assessments and assignments. It includes information
such as course-wise assessment performance, results of the last three assessments,
comparative performance in assessments, course-wise assignment performance, last
three assignment results, overall activity progress, recent activity within the last three
months, most viewed activities, last IP address, last login date, and active courses.
9. Calendar Block: Student can access the calendar block to view upcoming due dates and
events related to his courses. He can also create his own events. Clicking on a specific date
will redirect the student to the corresponding activity page or event.
10. Upcoming Events: This block serves as a reminder for the student about upcoming due
dates and events in his courses. It is linked to the calendar and automatically gets updated
when activities with due dates, such as assignments or quizzes, are added to the course.
11. My Progress: This block displays the overall progress of the student across all his
courses, providing an overview of his academic performance.
12. Magic Icon: Clicking on this icon offers additional features to the student, including the
ability to bookmark content, enter focus mode for distraction-free learning, and create
notes for personal reference.

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**Please Note-

➢ Access to the portal is limited to registered students. If your account is on hold,

you will not be able to log in.
➢ The My UPES portal will be updated with new changes for better user experience
over time.

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