1- PO received

 Customer Details check

 Po number
 Po date & DD
 Sold to detail check
 Incoterms - ?
 Payment terms - ?
 Ship to Detail check
 SKU detail check – Predecessor & Successor Code working through PDS data
 Quantity check of SKU with forecasted quantity through Order Navigator
2- Order receival confirmation email to customer

3- Otherwise email to account manager if the PO is incomplete

4- Proceed for SO
 GO to VA01 – add order type (ZOR) – (Sales organization (HK21) Distribution channel
(02) – Division (01))
 Add Sold to Party – Ship to party – Purchase order No – PO Date – Req Delivery date –
Delivery Blk Picking
 Go to 2nd Tab Item Overview & Material code of Customer? & Qty & Map it with
Transaction MD51? Keeping in view that product should be from Z4 segment
 Check the partial shipment route with “A”
 Change the route to L0003Y
 Storage location will be automatically updated in SO, if not then check with the Trade
team for SKU update. But mostly for T1 which is imported material will be A401 & for T2
is A201 bcs it’s a domestic product.
 Go to 3rd TAB Shipping to check the Plant / Shipping point / Route / Storage location if it
is updated automatically otherwise update it manually.
 Later on remove the Delivery BLK Pricing if the material is available other wise reject the
lines first with justification code of insufficient etc.
5- Proceed for DN / TO & FRP
 Share the file with SO number / SKU detail / Commodity code / QTY / PO No. & DD with
the supply chain team to get the DN / TO & FRP No. (Batch Allocation) All the details will
be shared on email with David MUI.
 Email to customer of order confirmation after getting those files from Supply chain
team. ( VA03 – SO NO – Sales DOC to – Issue Output to – Select ZP12 for output & Click
the print preview.)
6- Proceed for FRP in Portal
  After receiving the “TO” file add the commodity code through MM03 portal.
 If the BAT is applicable for Permit application, then proceed for Permit generation in
Trade Link with the detail of (Commodity code + Customer Permit NO + Qty).
 Only details are added by the CSA rest of approval will be done by the supply chain team
(Name?) & they will share the permit number to share with customer.
 Otherwise share the details with addition of SKU number & description to the customer
in “TO” File. Also ask for the vanning details as well to cross verify the qty & details.
7- Update the EWW file side by side keeping in view the columns related to the CSA.
8- When & how to share the docs of the shipment with customer?
9- After the shipment is delivered check for EPA on the portal & close according to the details
shared by the EWW team.
10- Invoice will be shared with the customer on the same day of delivery.

 SO NO
 Display Doc Flow
 Invoice No Collect
 OVF03
 Billing Doc No
 Issue output to
 Zs60
 Preview for Print
11- Update the file of Tracker to maintain the KPI.