GP MARITIME PRIVATE LIMITED

SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 1 of 8

MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

This report is to be completed by the Outgoing Master and verified by the In-coming Master.
Should the In-coming Master have any doubts or disputes with the items handed over, he should
note them in the "Remarks" column.
Vessel: __KHADEEJA______________ Flag: _____BELIZE_____ Date: ____20.09.2023______________

Outgoing Master (Name): ________________________________________________________________

Covering Period From: ___________________ To: __________________ Total: __________ Months

In-coming Master (Name): ______AJAY KUMAR DHIMAN_____________________________________________

Place an “X” in the appropriate column

Not in
(A) Trading Certificates In Order NA Remarks
order
1 Certificate of Registry
2 Continuous Synopsis Record (CSR) X No : 1 to No :6
3 Certificate of Class X
4 Load Line X
5 Safety Construction Cert X
6 Safety Equipment Cert X
7 Safety Radio Cert X
8 Ship Station License X
9 GMDSS Shore Maintenance Contract X
10 Int'l Oil Pollution Prevention X
11 Int'l Air Pollution Prevention X
12 Sewage Pollution Prevention X
13 Minimum Safe Manning X
14 ISM - Document of Compliance X
15 ISM - Safety Management Cert X
16 Int'l Ship Security Cert X
17 P&I Certificate of Entry X
18 De-ratting (Exemption) Cert X
19 Vessel Health Cert (if applicable) X
20 Order of the Druggist X

21 Life raft Annual Service Cert X

Note: 1) This word file is to be dispatched by email to HR Department

2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 2 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

22 Portable Fire Extinguisher Svc Cert X

23 Fixed CO2 Service Cert X
24 Bollard Pull Certificate X
25 Record of Anti-fouling System (Class) X
26 PTW System discuss with On-signer X
27 RA discuss with On-signer X
28

Not in
(B) Wire & Rope Certificates In Order NA Remarks
order
1 Towing Wire X
2 Spare Tow Wire(s) X
3 Anchor Wires X
4 Spare Anchor Wire(s) X
5 Pennant Wire(s) X
6 Tugger Wire Port X
7 Tugger Wire Starboard X
8 Capstan Wire Port X
9 Capstan Wire Starboard X
10 Mooring Anchor Wire(s) X
11 Mooring Ropes X
Add rows above to include other Wires
Not in
(C) Manuals & Drawings In Order NA Remarks
order
1 SHIPBOARD OPERATION MANUAL (SOM) X
2 HSE Plan (current year) X
3 SOPEP / SMPEP X
4 Ship Security Plan (SSP) X
5 DMLC Manual X
6 Ballast Water Management Plan (BWMP) X
7 Garbage Management Plan X
8 Emergency Towing Booklet X
9 Towing & Lifting Gear Register X
10 SOLAS Training Manual X

Note: 1) This word file is to be dispatched by email to HR Department

2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 3 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

11 Fire Safety Operational Booklet X

12 Recovery of Personnel from Water X
14 Intact Stability Booklet X
15 Damage Stability Booklet (Class App.) X
16 Tank Calibration Booklet (Class App.) X
17 Stability Software Booklet (Class App.) X
18 Ship's Drawing (Full Set) X
19 Deck Log Book X
20 Official Log Book X
21 Articles of Agreement X
Not in
(D) Communication Equipment In Order NA Remarks
order
1 VSAT X
2 FBB X
3 INMARSAT-C X
4 DSC X
5 SSB X
6 VHF X
7 Walkie-Talkie (3 ) nos. X
Add row above if any other communication missing in the list
Not in
(E) Bridge Equipment In Order NA Remarks
order
1 Gyro Compass X
2 Auto Pilot X
3 Magnetic Compass X
4 Steering System X
5 Radar X-Band X
6 Radar S-Band X
7 GPS X
8 Weather Fax X
9 Echo Sounder X
10 Doppler Log X
11 ECDIS X
12 EPIRB X
10 SART ( 2 ) nos. X
11 GMDSS Portable VHF ( 3 ) nos. X
Note: 1) This word file is to be dispatched by email to HR Department
2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 4 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

12 AIS X
13 BNWAS X
14 Fire Detector Panel X
15 SSAS X
16 Public Address System X
17 Intercom X
18 Anemometer X
19 Barometer X
20 Whistle X
Add row above if any other communication missing in the list
Not in
(F) Maneuvering Controls In Order NA Remarks
order
1 Forward Station X
2 Aft Station X
Not in
In Order NA Remarks
order
(G) Notices to Mariners corrected to
X
Week No ( 35 )
(H) Towing and Anchor Handling winches X
(I) Towing Gear X
(J) LLA/FFA Equipment X
(K) Accommodation X
(L) Hull X
(M) Superstructure X
(N) Captain Statement of Account up X
to (date……………)
(O) Administration

External Audit Initial / Outstanding Outstanding

1 Date
Intermediate / Renewal NCNs Observations

NCNs & OBSs Status: Attach SOM 9.1 A NCN-OBS Note Register

Internal ISM / ISPS / MLC Outstanding Outstanding

Date
Audit NCNs Observations

NCNs & OBSs Status: Attach SOM 9.1 A NCN-OBS Note Register

Outstanding Outstanding
Flag State Inspection Date
NCNs Observations
NCNs & OBSs Status: Attach SOM 9.1 A NCN-OBS Note Register

Note: 1) This word file is to be dispatched by email to HR Department

2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 5 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

Outstanding Outstanding
Port State Inspection Date
NCNs Observations

NCNs & OBSs Status: Attach SOM 9.1 A NCN-OBS Note Register
Outstanding Attach SOM 9.1 A NCN-OBS
OVID Inspection / Name: Date
OBSs Note Register
Outstanding Attach SOM 9.1 A NCN-OBS
Client Inspection / Name: Date
OBSs Note Register
Outstanding Attach SOM 9.1 A NCN-OBS
Vessel Supt. Inspection Date
OBSs Note Register

2 Number of outstanding Vessel Defect Reports (VDR): ( N/A )

VDR Numbers:
3 Number of outstanding Vessel Purchase Requisitions (VPR): ( N/A )
Any Critical VPRs:

3 Last Monthly Emergency Drills and Trainings Held

Name of Drills: Date:
Name of Drills: Date:
Name of Drills: Date:
Latest Bi-Monthly Training: Date:

4 Last Shipboard Safety Management Review Held Date:

Close out
5 Last Incident Report Date
Status
Close out
6 Near Miss Report Date
Status

7 Draft Assessment Reports for: (specify)

Total Nos:

8 Remaining on Board: Fuel Oil Litres

Lube Oil Litres
Fresh Water MT

9 Cash handed over (to tally with updated Captain Statement of Account)
INR
Any other Currency (Specify)

Note: 1) This word file is to be dispatched by email to HR Department

2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 6 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

(P) Outgoing Master’s Remarks

1 Voyage Planning

Charts and Publications Used

Charts, Publications, Navigational Warnings, etc. Corrections

Piracy Threats Experienced

Weather Conditions

Traffic Conditions (fishing boats etc.)

2 Vessel Performance
Machinery

Engine Room and Deck

Breakdowns (failures)

3 Vessel’s Condition (Hull / Accommodation)

4 Supply Operations
Difficulties Faced

Suggestions for Improvement

5 Status of Maintenance
Note: 1) This word file is to be dispatched by email to HR Department
2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 7 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

6 Stores Pending

7 Crew Performance

8 Changes to SOM (If any)

9 Latest Circulars – Company (If any)

10 Latest Circulars – Flag (If any)

11 Operational Status of CCTV System (Monitors, Cameras, accessories)

12 Suggestions for Improvements of New Builds

13 Other Remarks

Outgoing Master’s Signature

In Coming Master's Remarks (if any)

Note: 1) This word file is to be dispatched by email to HR Department

2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED
 GP MARITIME PRIVATE LIMITED
SHIPBOARD OPERATION VER NO. :1/ 15/07/2023 PAGE 8 of 8
MANUAL REV NO. :0/ 15/07/2023 SECTION – SOM 6.1 D
CHANGE OF CAMMAND-MASTER PREPARED BY-DPA APPROVED BY- CEO
HAND-OVER REPORT

In Coming Master’s Signature

Note: 1) This word file is to be dispatched by email to HR Department

2) A copy is to be filed onboard the vessel.

This document is strictly CONTROLLED and part of the company SMS. Once printed, scanned or photocopied will be deemed as UNCONTROLLED