First Industrial Science and

Technology School
Occupational Health Services

PANDEMIC PREPAREDNESS AND

RESPONSE PLAN
Document Date of
Development Team Supervised by/Date Approved by/Date
Number Issue

Arthur H. Angeles
OH Adviser
March 2,
2
2020
Venus D. Mendoza Adelio D. Cueto Karmela C. Sarmiento
School Nurse Student Affairs Supervisor Chief Operating Officer
Table of Contents
1. Introduction -3-
2. Purpose -3-
3. Scope -3-
4. Roles and responsibilities -4-
5. Response Plan Component -5-
5.1 Pandemic Outbreak focal point and response team members -5-
5.2 Information, awareness, and training -5-
6. Technical Resource Requirements -5-
6.1 Medicines, equipment and supplies -5-
6.2 Precautionary Measure at the workplace -
6-
6.3 Transport of potential, suspected and confirmed cases at work -7-
6.4 Screening and holding areas -7-
6.5 Referral hospitals and clinics -8-
6.6 Measures to reduce transmission at work -8-
6.7 Managing potentially exposed, suspected or ill cases at home -9-
6.8 Guidance to Employers or Students Who Are Sick or with Fever -
9-
6.9 Official business travel and monitoring of personnel - 10 -
6.10 Pandemic Monitoring - 10 -
7. Drills and simulations - 10 -
Annexes:
Annex 1: Procedure for Managing Potentially Exposed or Suspected Cases during Pandemics - 11 -
Annex 2: Social Distancing Guide - 12 -
Annex 3: Instruction to prevent infection at home - 12 -
Annex 4: Useful Home Care Information - 13 -
Annex 5: Preventing Infection While Traveling - 14 -
Annex 6: Cleaning Schedule and Recommended Dilution of Cleaning Agent -
14 -
Annex 7: Online Resources - 15 -
Appendixes:
Appendix A: Proper Hand washing techniques -
16 -
Appendix B: Screening form - 17 -
1. Introduction
Disease outbreak is a public health concern and the workplace is not an exception for disease
transmission. Mobility and business travels present a risk to workers warranting the need for a
pandemic preparedness and response plan to prevent and control the spread of infection and its effects
on the continuity of business operations.

The objectives include:

● Achieving effective preparation and response through clarity, process familiarity and confidence
for the response team, employees and students..
● Provide appropriate information to all employees and students in a timely manner.

2. Purpose
This document defines the strategy of First Industrial Science and Technology School on how to
effectively respond to the various stages of a Pandemic outbreak from pre-epidemic stage up to full
epidemic and recovery stages.

3. Scope
This plan applies to First Industrial Science and Technology School including business activities under
their operational control. The plan was prepared with particular focus on biological agents with
pandemic potential encountered in the past such as:

a) Pandemic Influenza

b) Pandemic Virus Disease

c) Severe Acute Respiratory Syndrome (SARS)

d) Middle East Respiratory Syndrome-Coronavirus (MERS-CoV)

e) 2019-Novel Coronavirus (2019-NCov)

This plan shall be updated for other potential pandemics other than the five identified. Updates and
revisions may also be made following official advisories and guidance from international agencies
(i.e. WHO, CDC, etc.) and local regulatory authorities (i.e. DOH, DOLE, etc.)

This plan will be automatically reviewed and updated in case of potential pandemics to ensure it
remains fit-for-purpose. In the absence of potential pandemics this document shall be reviewed
regularly but not exceed every 3 years.
4. Roles and responsibilities
4.1 Senior Management

● Provide support to the rapid implementation of the Pandemic Preparedness and Response Plan,
Business Continuity, and Crisis Management Plans and provide the necessary resources.
● Deciding unit regarding closure and opening of the workplace affected by the Pandemic Phase and
Post-Pandemic Phases respectively with advice from the Pandemic Preparedness and Response
Team.
● Owns the plan and is accountable for its efficient implementation.

4.2 Human Resource Group

● Support administrative control measures such as issuance of appropriate policies on home

confinement, work-from-home arrangements, etc.
● Responsible for the implementation of the official business travel and tracking elements of this plan.

● Appoint a representative as part of the Pandemic Preparedness and Response team who will function
as a resource person on HR-related policies and procedures
4.3 Supervisors

● Provide assistance to Human Resources Management in travel and tracking of their respective
subordinates including contact tracing components of this plan.
● Responsible for disseminating information, instruction and training on Pandemic preparedness to their
subordinates.
● Ensure worker are informed and comply to the requirements of the plan

● Monitor and report employees suspected or potentially exposed to the virus

4.4 Pandemic Preparedness and Response team

● Trigger the activation of the Pandemic Preparedness and Response Plan.

● Ensure effective interphase with the Business Contingency Plan and Crisis Management Plan

● Provides awareness, information and advice to senior management, response team, staff and other
business partners during the course of the outbreak.
● Responsible for tracking the progress of the outbreak based on local government or international
sources, and providing timely updates on relevant information.
4.5 Clinic Health Personnel (Nurse)

● Responsible for the detailed and day-to-day implementation of the health aspects of the pandemic
preparedness and response plan in coordination with the response team.
4.6 Security
● Monitor and control the entrance and departure of employees, students, contractors and person under
investigation (PUI) and work side by side with the response team in enforcing Health orders.
4.7 Employees, students, contractors and external visitors

● Comply and actively participate in the implementation of the plan.

5. Response Plan Component

5.1 Pandemic Outbreak focal point and response team members
Landline Mobile
Position Name Department Email Address
Number Number
Pandemic adcueto@firstschool
Adelio Cueto Student Affairs 09472777917
Focal Person .edu.ph
Deputy Focal vdmendoza@firstsc
Venus Mendoza Health Services 09289209257
Person hool.edu.phi
Member HR 09177134778 kmandal@firstschool
Karolyn Andal
(Employees) .edu.ph
Member Faculty jbasico@firstschool.
John Anthony Asico 09223457072
(students) edu.ph
Security
Member Reymund Esumadia 09127945284 -

5.2 Information, awareness, and training

Name:
Adelio Cueto/Venus D. Overall responsible for the development and implementation of the plan’s information
Mendoza instruction and training strategy and schedule supported by the Pandemic
Preparedness and Response Team.

Awareness dissemination strategy

Strategy Target Recipients Responsible
Email from FPH Health Adviser Senior management Venus
General email All employees, students Venus
Posters All employees, students Venus
Hand-outs and fliers All employees, students Venus

6. Technical Resource Requirements

6.1 Medicines, equipment and supplies
 The tables below show the minimum recommended medical supplies and equipment to support the
pandemic response plan.

Table 1: Minimum medical equipment and supplies requirement

MEDICAL EQUIPMENT/SUPPLIES
Hand hygiene supplies (antimicrobial soap and alcohol-based, waterless hand hygiene products) to be placed in critical and
accessible locations in a work area for use by workers.
Disposable N95 respirators and surgical masks for members of the health and emergency response teams including personnel
with high risk of exposure.
Gloves for members of the health and emergency response teams as well as company drivers. Nitrile gloves for toilet cleaners and
waste disposal workers.
Facial tissue
Respiratory care equipment (Portable oxygen, regulator and flow meters, oxygen tubing, cannula and masks) for clinic use only.
Thermometer, thermoscan for clinic and self-monitoring while at work - 2500 (supplier)

Table 2: Minimum Medicine Requirement

MINIMUM MEDICINE REQUIRED FOR THE CLINIC DURING PANDEMIC OUTBREAK

Non-steroidal anti-inflammatory drugs (NSAIDs) - Mefenamic Acid
Acetaminophen/Analgesic - Paracetamol
Vaccine (pandemic and seasonal influenza, pneumococcal), as applicable and recommended by WHO or DOH
Proton pump inhibitors - Omeprazole/Kremil S
Bronchodilators - Salbutamol nebule
Oral rehydration - hydrite sachet
Cough suppressant - Robitussin
Note: Workers shall be informed on antivirals recommended by international health authorities such as the World Health
Organization and the Department of Health and means of purchase.

6.2 Precautionary Measure at the Workplace

All employees and students are directed to:

1. Provide information about pandemic outbreak including its transmission, disease outcome, and
treatment options to their workers
2. Clean the work areas with disinfectant and make sure that water, soap and sanitizer are available in all
washrooms and toilets;
3. Avoid or reduce direct exposure of workers to animals, environments and objects which may be
 possibly carrying the virus.
4. Ensure food in canteens or similar areas is properly prepared, handled and cooked;
5. Emphasize to all workers the everyday actions to stay healthy and
6. keep a clean workplace, such as:
• Cover the nose and mouth when coughing and sneezing;
• Wash hands frequently with soap and water or cleansing of hands with alcohol-based hand sanitizers;
• Spit at proper places;
• Avoid close contact with sick people;
• Increase the body's resistance by having adequate rest and at least eight (8) hours of sleep;
• Drink plenty of fluids, and
• Eat nutritious food.
7. Monitor the health of workers particularly those with fever and other flu symptoms and those who
have traveled to or worked in countries affected with the pandemic disease.

6.3 Transport of potential, suspected and confirmed cases at work

If the potential, suspected and confirmed patient is ambulatory, he or she will be asked to proceed directly to
the
nearest local DOH recognized referral hospital on a self-transport basis.

If patient is non-ambulatory, transport of patient for hospital confinement will be implemented within the limits
of
capability of existing Medical Emergency Response (MER) plan.

Drivers who will transport a non-ambulatory patient must be trained in Standard Infection Control, Proper
donning
and removing of personal protective equipment and on decontamination and cleaning protocols of transport
vehicles.

6.4 Screening and holding areas

Name:
Responsible for the identification, maintenance, and decontamination of
Kuya Reymund/Venus Holding and screening areas.

Location of Screening and Holding Areas

1. Screening area: School Lobby
2. Holding area: Room 1

Workers suspected of having been exposed and already at work shall call the clinic for rapid risk assessment
and shall be instructed by clinic personnel to go home or proceed directly to the holding area for final disposition.

Designated holding areas to temporarily hold workers, students and visitors already in the office who might have
been exposed to or showing signs and symptoms related to the pandemic agent(e.g. fever, cough, shortness of
breath, difficulty of breathing) must contain the following supplies and equipment:
 ✔ Vital information and instruction materials

✔ Thermometer

✔ Face mask

✔ Hand sanitizers

✔ Tissue paper

✔ Table and Chair

✔ Covered bin

✔ Telephone

6.5 Referral hospitals and clinics

The Regional Institute for Tropical Medicine (RITM) under the Department of Health has always been designated
as the country’s prime health center for potential and pandemics situations. Updated list of government
designated referral hospitals and clinic shall be released by the Pandemic Focal Person as soon as it is made
available.

First Industrial Science and Technology School clinic and health personnel are not allowed to see patient who
might have been exposed to or showing signs and symptoms related to the pandemic agent and shall instead
conduct screening and give advice over the phone or emails.

6.6 Measures to reduce transmission at work

a. Emergency Hotline (09175038775) - look for Venus

Role of Emergency Hotline:

● One-stop shop for staff to obtain information on Pandemic outbreak

● Report possible exposure or risk factors for advise

● Report signs and symptoms which might be related to pandemic agent

● Report on absenteeism and reason for not being able to report for work

b. Screening Procedure for employees who are already at work during phase 2/Emerging
Pandemic stage. Visitors who need to enter the building will be required to proceed to the
screening area at the lobby prior to entry into the premises.

c. Social Distancing shall be implemented during Phase 2 of emerging pandemic upon the advice
of the Pandemic Focal person and with the concurrence of the Pandemic Preparedness and
Response Team. Designated Human Resource representative will be in charge of communicating
and Implementing social distancing in the office. Refer to Annex 2: Social Distancing Guide

d. Workplace Hygiene, Sanitation, and Decontamination

 Appropriate disinfection procedures shall be implemented for cleaners working during the
Pandemic period. This will include, but not limited to:
● Frequent hand washing using soap and water and personal hygiene for all staff

● Installation of alcohol based hand wash in critical locations in the office (school lobby and
hallway near comlab)
● Disinfect potentially contaminated surfaces: i.e. front desk, handrails, handles, kitchen
utensils, meeting rooms, elevator buttons, etc. with 1:100 chlorine cleaning solution at
least every two hours.
● Install Alcogel dispensers in common access areas (e.g. entrance to faculty room,hallway
near comlab, clinic, etc.).
● Cleaning staff have a higher risk of exposure due to physical contact with contaminated
surfaces during housekeeping. Proper PPE and training will be implemented. Upon
activation of this plan, cleaning staff will be required to be equipped with the following:

✔ Cleaning material pail

✔ Disposable Rags

✔ Cleaning implement (sponge with handle)

✔ Dust pan

✔ Clorox (Bleach)

✔ Yellow disposable plastic bags

6.7 Managing potentially exposed, suspected or ill cases at home

All employees will be provided access to information and awareness pack on measures to protect the household
during the pandemic outbreak and what to do if a member of the household is suspected or diagnosed to have
been infected with a pandemic agent.

The information pack shall contain the following information:

● Information on Pandemic disease prevention strategies

● What to do if there is a household member suspected of or even diagnosed with pandemic disease

● List of supplies and equipment needed to be prepared

● Instruction on obtaining advice and assistance from government agencies and important contact
numbers

Refer to Annex 3: Instruction to prevent infection at home

Refer to Annex 4: Useful Home Care Information
6.8 Guidance to Employers or Students Who Are Sick or with Fever:

A. In the event that a worker is suspected as having exposed in a biological agent or pandemic disease, the
employer shall:
1. Provide the worker with a face mask to prevent risk of spreading the infection;
2. Isolate the worker immediately in a separate well-ventilated room in the workplace, away from other
workers;
3. Refer the worker to the company healthcare provider or to the nearest local health center or hospital for
laboratory confirmation if the history, signs and symptoms are consistent with a suspected case of
pandemic disease;
4. Report the worker to the Department of Health by calling the DOH at numbers: 8-711-1001 and 8-711-
1002 5. Ensure the implementation of recommendations provided by the DOH on the management and
transport of suspected cases of pandemic disease.
6. Observe respiratory precautions when taking care of patients with flu or flu-like illness; and
7. Decontaminate the work area with appropriate disinfectant (e.g. chlorine bleaching solution and 1:100
phenol based disinfectant).

B. In the event that a worker is sick or has fever but is not suspected to have exposure to a biological agent
or pandemic disease, the employer must advise the worker to take prudent measures to limit the spread of
communicable diseases, as follows:
1. Stay at home and keep away from work or crowds;
2. Take adequate rest and take plenty of fluids;
3. Practice personal hygiene to prevent spread of disease; and
4. Seek appropriate medical care if there is persistent fever, when difficulty of breathing has started, or
when he/she becomes weak.

6.9 Official business travel and monitoring of personnel

Human Resources in consultation with OH Nurse shall provide regular advice to line management/supervisor
with regards to official business travel during pre-pandemic, pandemic, and post-pandemics stages. Refer to
Annex 5: Preventing Infection While Traveling.

6.10 Pandemic Monitoring

The Pandemic Preparedness and Response Team shall monitor the progress of the epidemic globally and in the
Philippines and shall provide regular updates to senior and line management. Refer to Annex 6: Online
Resources

7. Drills and simulations

This plan shall be practiced yearly and should include testing of all logistical support required. Include scenario
planning as well as simulated events addressing triage for multiple events. The Deputy Focal Person shall
spearhead this activity.

Procedure in conducting Pandemic Response Drill

 ● Inform covered individuals that they will be participating in a drill

● Train all members of the Pandemic response team

● Conduct table top exercises

● Conduct functional exercises

● Conduct the actual response drill

● Facilitate a post drill defusing and debriefing

Annexes:

Annex 1: Procedure for Managing Potentially Exposed or Suspected Cases during

Pandemics
 Annex 2: Social Distancing
Social Distance refers to strategies to reduce the frequency of contact between people.
● discouragement of mass gatherings.
 ● Cancellation of non-essential workshops, training sessions or presentations will be announced
accordingly.

● Cancellation of off campus activities

THE FOLLOWING MEASURES IN THE WORKPLACE SETTING SHOULD BE FOLLOWED:

● Where possible, meetings should be held by telephone, even when participants are in the same building

● Avoid meeting in small meeting rooms, if face-to-face meetings are unavoidable, choose large rooms and
sit at least 1 meter from each other if possible

● Not having lunch together in the lunch room or canteen – lunch times will be staggered so number of people
in the lunch room are reduced or eat at your desk or workstation or other more isolated location

● Do not congregate in tea rooms or pantry. Make your tea/coffee and leave the area.

● Consider the possibility of working from home.

Annex 3: Instruction to prevent infection at home

INSTRUCTIONS FOR PREVENTION OF THE SPREAD OF INFECTION AT HOME DURING PANDEMIC

These rules will assist in minimizing/avoiding the possible spread pandemic disease. If your examination
determines that you are likely to be infected, you should adhere to the following rules until 7 days after the fever
has passed.

RULES FOR EMPLOYEE TO ADHERE TO IN ORDER TO CONTAIN/PREVENT THE SPREAD OF THE

DISEASE
· Stay in a separate room in your house (e.g. bedroom) which you will only leave for bathing and toilet
purposes. It should have a window and ventilated daily.
· Limit family members entering the room. If they enter the room you should wear a surgical mask
· Limit amount of contact with family members.
· When leaving the room for bath and toilet wear a surgical mask.
· When taking off mask do this by grabbing the elastic band around your ears. Do not touch the main
filtering body of the mask.
· Except for medical care providers, people who do not live with you should not enter your house
· Health provider should wear a mouth/nose mask.

GENERAL HYGIENE
· Wash your hands regularly especially after sneezing, coughing and contact with body fluids. If your
hands are not visibly dirty using hand alcohol will suffice in place of washing your hands.
· Only use your own cutlery, towels, bed linen and clothes, etc.
 · Only use your own soap, hand alcohol and thermometer.
· Rubbish/trash such as tissue, gloves, masks need to be disposed of in closed plastic garbage bags
(your local collector can collect your rubbish as per normal).
· Try not to cough or sneeze when other people are around you and cover your mouth and nose with a
tissue when you are sneezing or coughing. Only use tissues once (do not use handkerchiefs) and dispose
them immediately, then wash your hands or rub them with hand alcohol.

WHO WILL TAKE CARE OF YOUR HEALTH?

· Call your medical provider if you have increased need to cough, if you have breathing difficulties or if
your temperature rises.

Annex 4: Useful Home Care Information

SELF-TRIAGE AND HOME CARE FOR WORKERS AND HEALTHCARE WORKERS
HOME CARE INSTRUCTIONS

COMMON SYMPTOMS

● Fever – low (37°C) to high (40°C), usually for 3 days, but may persist for 4 to 8 days. Sometimes fever will
go away and return a day later.
● Extreme fatigue
● Muscle and body aches
● Feeling very cold or having shaking chills
● Joint aches
● Headache (may be severe)
● Eye pain
● Sore throat
● Stuffed nose or runny nose
● Dry cough initially, may become a deep, hacking, and painful cough over the course of several days
● No appetite for food or desire to drink fluids

SUPPLIES TO HAVE ON HAND

● Acetaminophen
● Drinks – fruit juices, sports drinks
● Light foods – clear soup, crackers
● Cough suppressant/cough syrup
● Disposable surgical mask (10 pcs.)

● Disposable non-sterile gloves (5 pairs)

● Standard disinfectant solution (e.g. Lysol) to clean toilet and bedroom of ill person

● Alcohol based hand scrub (e.g. Alcogel) (at least 1 for each member of the family)

● Oral thermometer (2 pcs.)

● Plastic rubbish bag to store waste

● Tissue paper for patient

● Mop (1), bucket (1)

ACTIVITIES

● Rest in separate comfortable area.

● Cover your body with ample amount of bed covers needed; when your fever is high you may feel very cold
and want several blankets.
● Take acetaminophen or ibuprofen according to healthcare provider’s direction to reduce fever, headache,
and muscle, join or eye pain.
● Take fluids frequently. Extremely important to replace body fluids that are lost as a result of fever.
● Take light foods and fluids especially in the first days when fever is highest.

WHEN TO SEEK ADDITIONAL MEDICAL ADVICE

● If you feel shortness of breath or breathing rapidly at rest.

● If your skin is dusky or bluish in color.
● If you feel anxious and feeling disoriented.
● If you feel dizzy or weak that standing is difficult.
● If you can’t urinate in 12 or more hours.

Annex 5: Preventing Infection While Traveling

BEFORE TRAVEL
• Educate yourself and others who may be traveling with you about existing/present infections.
• Be sure you are up to date with your Vaccination. Influenza vaccination does not protect against
avian influenza, but as both viruses present with similar symptoms, it can avoid confusion.
• Prepare a travel health kit containing basic first aid and medical supplies, including a thermometer
and alcohol-based hand rub for hand hygiene.
• Identify in-country health-care resources in advance of your trip.
• Check your Company health insurance coverage.
DURING TRAVEL
 • Personal Hygiene: hand washing (cleaning your hands often using either soap and water or
waterless alcohol-based hand sanitizers).
• Thorough cooking of poultry products (70 degrees C). Also avoid raw eggs or lightly cooked egg
products.
• Do not use raw or soft boiled eggs in foods that will not be cooked. Avoid consuming foods that
contain raw or soft boiled eggs.
• Separate raw meat from cooked or ready-to-eat foods. Do not use the same chopping board or
the same knife for preparing raw meat and cooked or ready-to-eat foods.
• Do not place cooked meat back on the same plate or surface it was on before it was cooked
• Avoid contact with live poultry (e.g. chickens, ducks, geese, pigeons and quail). Avoid contact with
wild birds and with animals in live food markets and poultry farms, and any surfaces that appear to be
contaminated with feces from poultry or other animals, as large amount of the virus are known to be
excreted in the droppings of infected birds.
• Routine use of masks or other personal protective equipment while in public areas is NOT
recommended.

AFTER TRAVEL
• Monitor your health for 10 days. If you become ill with fever, difficulty of breathing, cough, or
any illness during this period, consult your doctor and inform your supervisor.
• Before visiting your doctor, tell him/her about your symptoms, recent travel and if you have had
direct poultry contact so that he or she can be aware you have traveled to an area reporting with the
existing infections or diseases

Annex 6: Cleaning schedule and Recommended Dilution of cleaning agent

Use of Disinfectants

Procedures for preparing and using diluted bleach

To prepare and use diluted bleach:
• use a mask, rubber gloves and waterproof apron; goggles also are recommended to protect the eyes from
splashes;
• mix and use bleach solutions in well-ventilated areas;
• mix bleach with cold water (hot water decomposes the sodium hypochlorite and renders it ineffective);
• if using bleach containing 5% sodium hypochlorite, dilute it to 0.05%, as shown in Table1 below.

Table 1 Sodium hypochlorite: concentration and use

Starting solution
Most household bleach solutions contain 5% sodium hypochlorite (50 000 ppm available chlorine).

Recommended dilution
1:100 dilution of 5% sodium hypochlorite is the usual recommendation. Use 1-part bleach to 99 parts cold tap
water (1:100 dilution) for disinfection of surfaces. Adjust ratio of bleach to water as needed to achieve appropriate
concentration of sodium hypochlorite. For example, for bleach preparations containing 2.5% sodium hypochlorite,
use twice as much bleach (i.e. 2 parts bleach to 98 parts water).

Available chlorine after dilution

For bleach preparations containing 5% sodium hypochlorite, a 1:100 dilutions will yield 0.05% or 500 ppm
available chlorine. Bleach solutions containing other concentrations of sodium hypochlorite will contain different
amounts of available chlorine when diluted.

Contact times for different uses

Disinfection by wiping of nonporous surfaces: a contact time of ≥ 10 minutes is recommended.
Disinfection by immersion of items: a contact time of 30 minutes is recommended. N.B. Surfaces must
be cleaned of organic materials, such as secretions, mucus, vomit, feces, blood or other body fluids
before disinfection or immersion. ppm: parts per million.

Precautions for the use of bleach

• Bleach can corrode metals and damage painted surfaces.
• Avoid touching the eyes. If bleach gets into the eyes, immediately rinse with water for at least 15 minutes, and
consult a physician.
• Do not use bleach together with other household detergents, because this reduces its effectiveness and can
cause dangerous chemical reactions. For example, a toxic gas is produced when bleach is mixed with acidic
detergents, such as those used for toilet cleaning, and this gas can cause death or injury. If necessary, use
detergents first, and rinse thoroughly with water before using bleach for disinfection.
• Undiluted bleach emits a toxic gas when exposed to sunlight; thus, store bleach in a cool, shaded place, out of
the reach of children.
• Sodium hypochlorite decomposes with time. To ensure its effectiveness, purchase recently produced bleach,
and avoid over-stocking.
• If using diluted bleach, prepare the diluted solution fresh daily. Label and date it, and discard unused mixtures
24 hours after preparation.

Annex 7: Online Resources

GENERAL PANDEMIC PLANNING RESOURCES and PANDEMIC TABLETOP EXERCISES AND DRILLS
Department of Health and Human
Services
Centers for Disease Control and
Prevention
Agency for Healthcare Quality
World Health Organization
U.S. Department of Labor,
Occupational Safety and Health
Administration
GENERAL PANDEMIC PLANNING RESOURCES
https://www.cdc.gov/flu/pandemic-resources/
index.htm
http://www.cdc.gov
http://www.cdc.gov/npi
http://www.cidrap.umn.edu/sites/default/files/
public/downloads/cidrap-shrm-hr-pandemic-
toolkit.pdf
http://www.ahrq.gov/browse/bioterbr.htm
http://www.who.int/csr/en/
http://www.osha.gov/Publications/employers-
protect-workers-flu-factsheet.html
Federal/State pandemic disaster planning resources; updated as
new information becomes available.
Resource for estimates of impact of a pandemic, range of deaths,
outpatient visits and hospitalizations.
For latest information and resources about no pharmaceutical
interventions.
Readiness resource; Toolkit for Doing Business During an Influenza
Pandemic
Multiple resources on disaster planning including surge capacity,
stockpiles, and developing alternate care sites.
AHRQ disaster planning website
International planning strategies and global pandemic information
Information on what employers can do to protect workers from
Pandemic Influenza

Federal Emergency Management https://www.fema.gov/ar/media-library/assets/ Provides guidance to assist organizations in developing a Pandemic
Agency documents/93250 Influenza Continuity of Operations Plan
PANDEMIC TABLETOP EXERCISES AND DRILLS
World Health Organization https://www.who.int/risk-communication/training/ Tools to assist planning and conducting tabletop exercises for
Module-E4-pandemic-influenza-exercise.pdf pandemic influenza planning
The RAND, Center for Domestic https://www.rand.org/content/dam/rand/pubs/ Customizable template for tabletop exercises for pandemic influenza
and International Health Security technical_reports/2006/RAND_TR319.pdf preparedness.

Appendix A: Proper Hand washing Technique

 Appendix B: Screening form

PANDEMIC CHECKLIST TO BE USED BY PERSON ASSIGNED TO A COMPANY/SITE PANDEMIC HOTLINE

Date of call: Time of call:
Name of Person Receiving Call:
Name of Caller
FPH Employee Yes No
Contact Number of Caller Location of Caller
Purpose of the Call :

Note:
1. If caller wants information or advice on Pandemic provide so. DO NOT PROCEED WITH THE REST OF THE CHECKLIST
2. If caller has been possibly exposed to Pandemic virus or have physical signs and symptoms of any nature, PROCEED WITH
THE REST OF THE CHECKLIST

CHECKLIST:
CLINICAL CRITERIA
Y/N SYMPTOM WHEN IT STARTED REMARKS
Fever Highest temp:
___ C
o

Muscle Pain
Headache
Weakness
Vomiting With blood?
Diarrhea With blood?
Rash
Bleeding Where?
Others
Clinical Criteria fulfilled (Fever + one other symptom)? Yes No
HIGH RISK EXPOSURES
Y/N High Risk Exposures When
Percutaneous (e.g., needle stick) or mucous membrane exposure to blood or body fluids of a
person with Pandemic while the person was symptomatic
Direct skin contact or exposure to blood or body fluids (including but not limited to feces, saliva,
sweat, urine, vomit, and semen) of person with pandemic symptoms (w/out PPE)
Direct contact with dead body or body fluids of person with pandemic symptoms (w/out PPE)
 Have lived in the immediate household and provided direct care to a person with Pandemic
while the person was symptomatic
Close contact with a person showing symptoms of Pandemic such as in a household, health
care facility, or the community (w/out PPE). Close contact means being within 3 feet of the
person with Pandemic for a long time without wearing PPE.
Travel or lived in country/area where Pandemic transmission is active within the past 21 days
High Risk Exposure Present? Yes No

LOW RISK EXPOSURES

Y/N Low Risk Exposures When
Have been in a country/area with widespread Pandemic transmission within the previous 21
days and having no known exposure
Been in the same room for a brief period of time (without direct contact) with a person sick of
Pandemic Virus Disease
Had brief skin contact with a person sick with Pandemic Virus Disease
Travelled on an airplane, private/public transport with a person subsequently diagnosed with
Pandemic
Low Risk Exposure Present? Yes No

OPTIONS FOR ACTION:

ADVISE FOR CALLERS WITH CLINICAL CRITERIA FULFILLED AND HIGH RISK EXPOSURE PRESENT (PERSON
UNDER INVESTIGATION – PUI)
If calling from home:
● Advise not to report to work

● Proceed to DOH designated Pandemic screening center

● Report outcome to designated company Pandemic hotline

If caller already in the Office/Worksite:

● Advise to proceed to Company designated holding area and call the Pandemic hotline once in the room

● Upon receiving the call ask person to take his temperature again to confirm

● Instruct person to do handwashing or hand rub

● Advise patient to take needed Pandemic information materials in the holding area

● Advice to proceed to DOH designated Pandemic screening center preferably self-driven. Depending on availability other
means may be used such as conduction by company designated vehicle and driver, ambulance, or other transport with
PPE and handwashing precautions.
● Report incident to a member of the Pandemic Response Team to initiate contact tracing among coworkers exposed to
the caller for the past 48 hours

ADVISE FOR CALLERS WITH CLINICAL CRITERIA NOT FULFILLED BUT HIGH RISK EXPOSURE PRESENT
If calling from home:
● Advise not to report to work

● Advise home quarantine for 21 days with active monitoring c/o Pandemic hotline. Instruct patient to proceed to nearest
DOH referral center as soon as possible if fever and/or symptoms develop.
● May report for work after 21 days without developing fever and other symptoms

If caller already in the Office:

● Advise to proceed to Company designated holding area and call the Pandemic hotline once in the room

● Upon receiving the call ask person to take his temperature again to confirm

● Instruct person to do handwashing or hand rub

● Advise patient to take needed Pandemic information materials in the holding area

● Advise home quarantine for 21 days with active monitoring c/o Pandemic Hotline. Instruct patient to proceed to nearest
DOH screening center as soon as possible if fever and/or symptoms develop.
● Patient may go home via conduction by company designated vehicle and driver, ambulance, or other transport with PPE
and handwashing precautions.

May report for work after 21 days without developing fever and other symptoms

ADVISE FOR CALLERS WITH CLINICAL CRITERIA NOT FULFILLED BUT LOW RISK EXPOSURE PRESENT
If calling from home:
● Caller may report for work

● Instruct caller to get in touch with company designated Pandemic focal person(s) to obtain further guidance (issuance of
Pandemic Care Kit and active monitoring while at work – upon arrival and prior to going home for the next 21 days).
● Follow PUI instructions for people at work if fever and Pandemic related symptoms are detected. Initiate workplace
contact tracing.

If caller already in the Office:

● Instruct caller to get in touch with company designated Pandemic focal person(s) to obtain further guidance (issuance of
Pandemic Care Kit and active monitoring while at work – upon arrival and prior to going home for the next 21 days).
● Follow PUI instructions for people at work if fever and Pandemic related symptoms are detected. Initiate workplace
contact tracing.

ADVISE FOR CALLERS WITH CLINICAL CRITERIA FULFILLED OR WITH OTHER SYMPTOMS BUT NO RISK
EXPOSURE PRESENT
If calling from home:
● Remain at home until fully recovered.

● Consult personal health care provider

If caller already in the Office:

● May consult site clinic facility or designated health care provider. Maybe advise to go home until fully recovered

Signature of Pandemic Hot Line personnel receiving the call:

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