DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE

OFFICE ORDER

Sample Office/Hospital Order for

Designation and Responsibilities of the P/C DRRM-H Manager in P/C or Hospital
(SD 2 KRA 2.1 Organized Province-Wide/City-Wide DRRM-H System)

OFFICE ORDER NO ______

Series of 20__

TO :
FROM : LOCAL CHIEF EXECUTIVE (PROVINCE/CITY)
SUBJECT : DESIGNATION AND RESPONSIBILITIES OF PROVINCE/CITY
DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH
(DRRM-H) MANAGER AND ASSISTANT PROVINCE/CITY DRRM-H
MANAGER

In accordance with Ordinance __________, _________________ is hereby designated as DRRM-H

Manager/ Assistant DRRM-H Manager for the Province/City of e.g. Metro Manila or of sub-provincial or
district health system in e.g. CAMANAVA.

The P/C DRRM-H Manager shall:

1. Report directly and coordinate to the P/C Health Officer for DRRM-H System development.
2. Maintain an open and accessible line of communication at all times especially during emergencies
and disasters.
3. Lead managerial, technical and financial integration of a functional DRRM-H System in the
P/CWHS and lobby for the necessary support:
a. Lead in the development, integration, dissemination of P/CWHS DRRM-H Plan in
coordination with the health sub-cluster focal points
b. Organize and coordinate health emergency response teams and manage its mobilization
and deployment
c. Manage and mobilize health emergency commodities, including strategic prepositioning
and warehousing
d. Establish health emergency information system and adopt the reporting system of the
Department of Health and coordinate with the Regional Operations Center in monitoring
all health events, emergencies and disasters
e. Manage budget and planning of DRRM-H funds as approved by the LCE or the Provincial
Health Board
4. Ensure compliance with the latest standards on DRRM-H.
5. Strengthen operations and coordinate implementation of delivery of essential health services -
Public health/Medical to include Minimum Initial Service Package for Sexual and Reproductive
Health (MISP for SRH), Nutrition in Emergencies, Water, Sanitation and Hygiene (WASH) , and
Mental Health and Psychosocial Support (MHPSS, ) and participate in the health system recovery
and rehabilitation efforts.
6. Facilitate and participate in DRRM-H capacity and capability building activities:
a. Lead in the development and preparation of the system to address health hazards and risks;
b. Oversee the learning and development activities for all DRRM-H staff.

Please note that the sample document/template was drafted without any consultation with legal office. Hence, it merely serves as a sample
document/template guide from HEMB and does not in any way preclude the LGU or related parties from supplying any terms or making any
modification to the draft as deemed fit, subject only to relevant issuances and existing laws.
DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE
OFFICE ORDER

7. Promote and advocate DRRM-H and build resilience through various applicable and accessible
platforms.
8. Implement mechanisms to monitor and evaluate initiatives on the program and report progress
and facilitate the development of research and/or proposals on DRRM-H.
9. Establish network and form partnerships with P/CWHS members maintaining synchronized
operation and coordination activities with other instrumentalities pursuant to NDRRMC Circular
and Republic Act 10121.

The P/C Assistant DRRM-H Manager/s shall be tasked to perform the following functions:
1. Assist the P/C DRRM-H Manager in all the above-specified roles and responsibilities and act
as substitute in his/her absence.
2. Facilitate submission of reports and other related documents as required by the Provincial/City
Health Office, Department of Health Center for Health Development and Central Office and
other partner agencies.
3. Facilitate the conduct of learning and development needs assessment and ensure that capability
development needs of DRRM-H personnel and other stakeholders including adopted
community DRRM-H workers are addressed.

[SAMPLE PROVISION per DPO 2017-0389]. The P/C DRRM-H Managers are authorized to hold petty
cash to facilitate preparations and immediate response operations, as need arises. The P/C DRRM-H
Managers shall familiarize themselves with the provisions of Section 168 of the revised administrative code
and pertinent accounting auditing rules and regulations on cash advance and disbursement of government
funds and be properly bonded.

*Provisions may vary according to local policies and guidelines

Effective on this (Date).

Please note that the sample document/template was drafted without any consultation with legal office. Hence, it merely serves as a sample
document/template guide from HEMB and does not in any way preclude the LGU or related parties from supplying any terms or making any
modification to the draft as deemed fit, subject only to relevant issuances and existing laws.
DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE
OFFICE ORDER

HOSPITAL ORDER NO ______

Series of 20__

TO :
FROM : MEDICAL CENTER CHIEF/ CHIEF OF HOSPITAL
SUBJECT : DESIGNATION AND RESPONSIBILITIES OF THE DISASTER RISK
REDUCTION AND MANAGEMENT IN HEALTH (DRRM-H)
MANAGERS

In accordance with Ordinance __________, _________________ is hereby designated as DRRM-H

Manager/ Assistant DRRM-H Manager for the Provincial/District/City Hospital.

The P/C DRRM-H Manager shall:

1. Report directly and coordinate to the Medical Center Chief/ Chief of Hospital for DRRM-H System
development.
2. Maintain an open and accessible line of communication at all times especially during emergencies
and disasters.
3. Lead in the development, integration, dissemination of the Hospital DRRM-H Plan.
4. Organize health emergency response teams, ensure continuing professional education and manage
its mobilization.
5. Mobilize and augment health emergency resources and coordinate implementation of essential
health services (Public health/Medical to include Minimum Initial Service Package for Sexual and
Reproductive Health (MISP for SRH), Nutrition in Emergencies, Water, Sanitation and Hygiene
and Mental Health and Psychosocial Support (MHPSS) and manage surge capacity during
emergencies and disasters.

6. Establish health information system and adopt the reporting mechanisms of the Department of
Health in coordination with the Province/City Health Office Emergency Operations Center.
7. Manage budget and planning of DRRM-H funds as approved by the Medical Center Chief/ Chief
of Hospital.
8. Lead in the development and preparation of the hospital to respond, recover from health hazards
and risks and advocate building resilience through various, applicable and accessible platforms.

9. Adhere to monitoring and evaluation activities of the Provincial/City Health Office on DRRM-H
System and Safe Hospitals from Disaster assessment and standards.
10. Establish network and form partnerships with stakeholders maintaining synchronized operation and
coordination activities with other instrumentalities pursuant to NDRRMC Circular and Republic
Act 10121.

Please note that the sample document/template was drafted without any consultation with legal office. Hence, it merely serves as a sample
document/template guide from HEMB and does not in any way preclude the LGU or related parties from supplying any terms or making any
modification to the draft as deemed fit, subject only to relevant issuances and existing laws.
DISASTER RISK REDUCTION AND MANAGEMENT IN HEALTH SAMPLE
OFFICE ORDER

The P/C Assistant DRRM-H Manager/s shall be tasked to perform the following functions:
1. Assist the P/C DRRM-H Manager in all the above-specified roles and responsibilities and act
as substitute in his/her absence.
2. Facilitate submission of reports and other related documents as required by the provincial city
health office, CHDs, DOH CO and other partner agencies.
3. Facilitate the conduct of learning and development needs assessment and ensure that capability
development needs of DRRM-H personnel and other stakeholders including adopted
community DRRM-H workers are addressed.

[SAMPLE PROVISION per DPO 2017-0389]. The P/C DRRM-H Managers are authorized to hold petty
cash to facilitate preparations and immediate response operations, as need arises. The P/C DRRM-H
Managers shall familiarize themselves with the provisions of Section 168 of the revised administrative code
and pertinent accounting auditing rules and regulations on cash advance and disbursement of government
funds and be properly bonded.

*Provisions may vary according to local policies and guidelines

Effective on this (Date).

Please note that the sample document/template was drafted without any consultation with legal office. Hence, it merely serves as a sample
document/template guide from HEMB and does not in any way preclude the LGU or related parties from supplying any terms or making any
modification to the draft as deemed fit, subject only to relevant issuances and existing laws.