AUTOMETED HOSPITAL BED ALLOCATION SYSTEM

(A CASE STUDY OF GENERAL HOSPITAL BAKURA)

By

--------

RESEARCH SUBMITTED TO THE DEPARTMENT OF COMPUTER SCIENCE,

SCHOOL OF SCIENCE AND TECHNOLOGY, ABDU GUSAU POLYTECHNIC,
TALATA MAFARA, ZAMFARA STATE.

IN PARTIAL FULFILLMENT FOR THE REQUIREMENT OF THE AWARD OF

NATIONAL DIPLOMA (ND) IN COMPUTER SCIENCE, ABDU GUSAU
POLYTECHNIC, TALATA MAFARA, ZAMFARA STATE

OCTOBER, ------

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 APPROVAL PAGE

This is to certify that this project was carried out byme; ------------ of the
department of Computer Science, is fully adequate in scope and quality for the
award of National Diploma (ND) in Computer Science, Abdu Gusau Polytechnic,
TalataMafara, Zamfara State.

_________________________ _________________
Dr. --------- Date
Project Supervisor

_________________________ _________________
Mal. ------- Date
Project Coordinator

____________________ ______ __________________

Mal. ------ Date
Head of Department

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 DEDICATION
This project is dedicated to Almighty God the creator of the universe who makes it
possible for me throughout this programme successfully.

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 ACKNOWLEDGEMENTS
Glory be to Almighty God, for spearing my life till this moment and given
me opportunity to undertake the research work. May his name alone be praise.My
profound gratitude goes to mybeloved ParentsMr. & Mrs. -------- for their
immensely supports financially and otherwise, I pray that Almighty God grant
them with long life, good health Amen.

My profound gratitude goes to my lovely and caring Aunt in person of Queen

James for her support, care, advice towards my education and successful of the
project work, I said a very big thanks to you and I pray for Almighty God to bless
and reward you abundantly in Jesus Name, Amen.

I also want to use this medium to appreciate the effort of my supervisor in person
of Dr. -------, our Project Coordinator in person of Mal. --------- for their time to
ensure they guide us through the research work.

I would like to also appreciate my HOD in person of Mal. ---------, and all other
lecturers from the department of Computer Science, Abdu Gusau Polytechnic
--------- and also to my friends in persons of -----, -------, ------- all their effort,
support, encouragement and advice, May Almighty God Bless and reward you all
Abundantly, Amen.

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 ABSTRACT

In developing countries, the management of in-patient bed allocation is

increasingly becoming complex as a result of inadequate bed capacity, poor
scheduling policies and financial constraints in hospitals. The use of a decision
based system could aid hospital staff and health decision makers to carry out
efficient in-patient beds allocation, thus potentially reducing costs and in-patient
length of stay. This study developed a Decision Based Management System for
Hospital Bed Allocation in other to enhance easy accessibility and efficient bed
allocation in the hospital in a fairly and timely manner using State Specialist
Hospital, Akure, Ondo State, Nigeria as case study and Microsoft Visual Studio,
C#, ASP.net and SQL SERVER 2005 tools for the implementation. The analysis of
the manual method served as the input used to developed and experiment the
functionalities of the proposed system.

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 TABLE OF CONTENT
Title page i
Approval page ii
Dedication iii
Acknowledgement iv
Abstract v
Table of contents vi

CHAPTER ONE: GENERAL INTRODUCTION

1.1 Historical Background
1.2 Statement of Problem
1.3 Aim and Objectives
1.4 Scope of the Study
1.5 Limitation of the Study
1.6 Significance of The Study
1.7 Definition of Terms

CHAPTER TWO LITERATURE REVIEW

2.1 E-Health
2.2. Automation
2.3 Database Management System
2.3.1 Function of DBMS
2.4 Information System
2.4.1 Types of Information System
2.4.2 Transaction Processing Systems
2.4.3 Management Information Systems
2.4.4 Decision Support Systems

CHAPTER THREE: RESEARCH METHODOLOGY

3.1 Introduction
3.2 Research Design
3.2.1 Method of Development
3.3 Validating/Evaluation

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CHAPTER FOUR: IMPLEMENTATION, RESULT AND DISCUSSION
4.1.1 Implementation
4.1.2 Choice of Programming
4.1.3 Proposed System Procedure
4.3 Files to Be Maintained
4.3 Discussion
4.4 Problem Encountered
4.5 System Documentation
4.5.1 User Manual
4.6 System Flow Chart/Algorithm

CHAPTER FIVE: CONCLUSION AND RECOMMENDATION

5.1 Conclusion
5.2 Recommendation
Reference

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 CHAPTER ONE

GENERAL INTRODUCTION

1.1 HISTORICAL BACKGROUND

A project work is a piece of works involving careful study, design to produce

information about an idea or entity to produce a new system or to improve an
existing one.

In this project is titled computerized hospital space allocation management

system, we would see how the records of a prospective patient are brought
together using of computer program to accurately process data and allocate bed
to each patient base on the data computer is fed with, and procedure of which
would enable the management to the number bed allocation.

In order to achieve the aim of the project work in the hospital management, for
instance

In the emergency male word, an already bed space allocated to same one is not be
allocated to another person else, unless if previous admitted patient is discharged
Solving this on admission, because each time a bed space is to be allocated,
previous records for the allocated bed spaces and data collected would have to be
checked the other.

Hence, with the effect of this project, records of admitted patients would be kept
for effective management.

General Hospital Bakura was established in 1979/80 as PHC (Primary Health

Care) to cater for health need of the populace in Bakura town.

It was upgraded to Bakura General Hospital in 1996 when Zamfara State was
curved out of Sokoto State. It has about 150 bed space comprising 20 space each at
4 wards (male medical, male surgery, female medical and female surgery wards)
Maternity has a 40 bed space, 10 bed space at causality. It has 4 units; male
medical, surgical, pediatric & maternity units.

The staff strength are 3 doctors, 16 nurses, 15 supporting staffs, 7 lab attendants, 4
pharmacy & 8 medical records officers (53 staffs).
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Their red allocation is based on need to do so, by taking relevant information of the
patient.

1.2 STATEMENT OF PROBLEM

This is the basis for the new system which looks into the problem of the system for
an approach in designing the new system to meet with necessary needs. With the
manual system of hospital bed space allocation, all information about patients are
Collection manually, written with pen on paper and kept for future use or reference
purpose. When information stored is to be retrieved, difficulty is encountered,
making retrieval tedious due to its value. Effort is therefore being duplicated
without achieving perfectly the result of the search due to processing error.

Another problem of this system is the inexistence of perfect security as information

could be misplaced, exchanged or tempered with by unauthorized bodies.

1.3 AIM AND OBJECTIVES

The aim of this project is to change the existing manual method of the hospital bed
space allocation to a computerized system and ensure that the purpose of project
work is achieved.

OBJECTIVES

The main objective of this study is to investigate the extent and how bed sac is
being allocated in Bakura Local Government General Hospital. This breakdown
was done as follows:
1. For easy access to records of discharge patients
2. To ensure easy store of patients data for useful information towards decision
making.
3. To hinder repetition of bed space allocation while admitted patient is un-
discharged.
4. To find out the process involved.
5. To find the suitable why to allocate bed space.
6. To tend out between olden days allocation system and automated system.

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1.4 SCOPE OF THE STUDY

The study is attempted to analyze the bed space allocation concept of the hospital
and the ways of improving it effectiveness with the aid of computerization.
The study is limited to hospital bed space allocation with research from the general
hospital BakuraZamfara state.

1.5 LIMITATION OF THE STUDY

The limitation of this study includes:

1. Inability to give definite bed space to patients.
2. Inability to detect word for word an already allocated bed space.

1.6 SIGNIFICANCE OF THE STUDY

My research hypothesis is believed that there is no significant with the current bed
allocation in hospital. The significance of this research is multi-dimensional those
to advice benefit have been categorized:
a. Government of all level
b. The general public
c. Academicians in fluttering research, findings will enable them to have more
knowledge of what is happening in bed allocation system. This study is
considered important since it enriches our knowledge it is also hoped that
this study will serve as a business for further research.

1.7 DEFINITION OF TERMS

1. Patients: The patient is a person whose is receiving medical treatment

especially in hospital cancer patients. Patients is a person who receive
treatment from particular doctor, dentists. Space spent our entire allocated
for the year.

2. System: is an organized set of ideas or a particular way of doing something.

3. Record: Is a written account of something that is kept so that it can be

looked at and used in the future.

4. Field: the field is the separated or distinct item of a data (part of a record).

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5. Computerization: The computerization is the conversion of a procedure or
a process done manually to be automated processing .It is also the
technology concerned with the application of mathematical, electrical and
computer based system to operated system. G.U.I: There is an acronym for
Graphic user interface. It is a term used by to windows operating system. It
communicate with the action to the performed. You only point and click on
the pictures (icons)to achieve them.

6. Software: These are sets of instruction or program that are processed by the
hardware, it is the part of the computer that cannot be touched but its action
can be felt.

7. Bakura: Is a local government area in Zamfara State, Nigeria. Its

headquarters are in the town at Bakura at 12 043’37”N 5052;23”E in the
North-east of the local government Area. It has an area of 1,366km 2 and a
population of 186,905 at the population of 2006 census.

8. General Hospital: general hospital that does not special in the treatment of
a particular illness or patients of a particular sex or age group in essence is a
hospital that provides a limited range of services (e.gorthopesic surgery,
ophthalmology or obertetrics.

9. Zamfara state capital Gusau, 3,259,846 (2006 Census): Motto; Farming is

our pride. It is the state that was created by generalSaniAbacha I 996 1 st
October. It has 14 LGAs which are Anka, Bakura, Bungudu, BirninMagaji,
KauraNamoda, Maradun, Maru, Shinkafi, TalataMafara, Tsafe and Zurmi.
Its 12o10N-6015E/12.1670N 6.2500E, total Area 39’762’42 (15,352 Sqmi).
Zamfara State I mainly populated by Hausa and Fulani people with some
members of Gwari, Kamko, Dakkarawa, Busawa&Zambamarwa ethnic
communities, others included the Igbo, Yoruba, Kanun, Nupe and
Tv.Agriculture is the main occupation of the people of the state and the
central source of the income. Irrigation is required for cereals and legumes
hence its slogan “farming is our pride” and also home of Shari’a. Hausa is
the official language of the state other main languages spoken in Zamfara
are English, French, Fulfulde and Arabic. Minority of the population also
speak languages like Yoruba and Igbo.

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 CHAPTER TWO

LITERATURE REVIEW

2.1 E-HEALTH

E-Health is defined as: “The use of information and communication technologies

(ICT) in support of health and health-related fields, including health-care services,
health surveillance, health literature, and health education, knowledge and
research.” (Joaquin Et Al., 2010).

An example of areas where E-Health is used includes treating patients, conducting

research, educating the health workforce, tracking diseases and monitoring public
health. (World Health Organization, 2013) In summary E-Health is a useful term to
describe the combined use of electronic communication and information
technology within the healthcare sector (Mitchell, 2009). E-health has its origin in
telemedicine of which was mostly developed during the mid 1900's. The
development of telemedicine was not only so that the individual could easier seek
medical advice over the phone but also for hospitals demand for sending
Electrocardiograms over the telephone lines. This meant that the distances
decreased and medical care was facilitated. Due to the bandwidth problem of the
telephone network the development stopped for a while but with the digital boom
came new technology that allowed sending information via the data network,
which expanded significantly.

According to Karolinska Hospital (hereafter referred to as KS) the communities are

a bit suspicious to the use of new gadgets. People in rural areas would probably not
be so alien for the use of technology if they get properly informed on how the
technology would help them. More targeted information to patients by the doctors
would also make the transition easier. Nearly all of the communities have access to
a phone for SMS and receiving calls so the adaption is expected to go much faster
today.

Every organization that aims at producing efficient services required the use of
computerizedsystem. Many steps have been taken to ensure that correct allocation
of resources and material to affecta balanced structure.
The project is a computerized system that makes the allocation of bed spaces easy.
Hospital can implement it’s for use with patients of any illness. In facing a similar
problem,David Goldman and Janice Dubow of Georgia institute of technology

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studied the analyzed with the rules of the system carefully selected because
different rules produce different results.

2.2. AUTOMATION

Automation is the use of control systems and information technology to reduce the
need for human work in the production of goods and services. According to Javed
et’ al (2008). It is the technique of making an apparatus, a process, or a system
operate automatically. In the scope of industrialization, automation is a step
beyond mechanization, whereas mechanization provides human operators with
machinery to assist them with the muscular requirement of work, automation
greatly decreases the need for human sensory and mental requirement as well.
Automation plays an increasingly important role in the world economy and in daily
experience. The state of being operates automatically, controlled operation of an
apparatus process or system by mechanical or electronic devices that take the place
of human labour. Automation System eliminates the need for human interference
in order to complete a task. Several industries use automated system to increase
production and reduce costs.

A common example is an ATM, which can process banking transaction without a

teller. Programmable logic allows the system to process data and controls it. In
computer industry, there are many tasks that do not require constant human
attention. Software can be used to complete a number of different tasks and
automatically post the results bots can be programmed to click objects on the
screen, send messages at preset times or interact on social networks using artificial
intelligence.

2.3 DATABASE MANAGEMENT SYSTEM

In the study of Yadav(2009), database management system (DBMS) is a collection

of interrelated data and a set of program to access those data. The collection of data
usually referred as the database, contains information relevant to an enterprise.The
primary goal of a DBMS is to provide a way to store and retrieve database
information that is both convenient and efficient.

A database is collection of related information stored so that it is available to

many users for different purposes.

On other hand management system is a collection of program that enables users to

create and maintain DB. DBMS can also be defined “ as an interface between the
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application program and the operating system to access or manipulate the
database.

Application DBMS OS DB
Fig. 2.5.1 Database mgmt.system

Gupta (2009) defines DBMS as a collection of programs that enables users to

create and maintain a database defining a database involves specifying the data
type Structures and constraint for the data to be stored in the database.

2.3.1 FUNCTION OF DBMS

1) A data definition language (DDL) to define a database the DBMS must

allow user to create database definition
2) A data manipulation language (DML) to the insert, updates, delete, and
query data in the database.
3) Concurrency control this allow shared access to the database with
multiple transaction being executed at the same time and scheduled in a
safe manner.
4) Buffer management. This function is responsible for transferring data to
and from main memory and secondary storage.
5) Query processing and optimization query processing converts queries
(typically written in SQL) in to a low – level language which are then
optimized by the database manager. Query optimization determines the
optimum strategy for a query execution.
6) Recovery. The DBMS most take steps to ensure that if the database fails
it remains in a consistent state.
7) Security Control. The DBMS should prevent unauthorized access to the
database.
8) Data Integrity. The DBMS must include the facility for enforcing
integrity constraints whenever a change is made to the database to ensure
the database is consistent and correct.
9) Data Dictionary a DBMS include a repository for storing meta data is a
data about the data held and include the structure of the data items
information about the relationship between the data Items information
about the relationship between the data Items Integrity constraint an
authorization privileges.

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2.4 INFORMATION SYSTEM

We will look at information and system separately before defining an information

system. Information comes from selecting, summarizing, and presenting facts in
such a way that it is useful to the recipient. Information is therefore meaningful and
significant in a particular context and is useful to support decision making in that
context. An information system in an organization provides information useful to
its members and clients. This information should help it operate more effectively.
The system part of “information system” represents a way of seeing the set of
interacting components, such as people (e.g., systems analysts, business users, and
line managers), information and communications technology (e.g., computer
hardware devices, a user interface, communications networks, and the World Wide
Web), and procedures (e.g., business processes and business rules for good project
management). We can now define an information system.

An information system is a system that assembles, stores, processes, and delivers

information relevant to an organization (or to society) in such a way that the
information is accessible and useful to those who wish to use it, including
managers, staff, clients, and citizens. An information system is a human activity
(social) system that is supported by information and communications technology.
The information might concern an organization’s customers, suppliers, products,
equipment, procedures, operations, and so on. Information systems in a bank, for
example, might customer accounts, or the efficient running of its branches.

There is almost no activity in our daily life that has not been affected by
information systems. Nowadays, information systems are normally reliant on ICT
—that is, the hardware, software, and communications elements—but information
systems are more than that. They are the combination of IT and its application in
organizations, including human aspects (the users and other stakeholders) that
make the technology into something applied and useful for the organization.

Think for a moment about communication, travel, banking, shopping,

entertainment, education, privacy, security, and the like, and consider how in the
last decade or two we have changed the way we deal with these or even perceive
them because of the impact of information systems and information and
communications technology. For example, the Internet has changed the way we
think of shopping. It enables us to search, find, order, and pay for a product in a
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few minutes without having to leave the home or the office. Even enthusiasts for
technology such as software engineers and systems designers did not expect so
much progress in such a short time. It is now no longer a matter of whether you
will adopt a new tool but when and how. Information systems pervade all aspects
of life, at home as well as in the office, school, and hospital.

2.4.1 TYPES OF INFORMATION SYSTEM

Information systems differ in their business needs. Also depending upon different
levels in organization information systems differ. Three major information systems
are;

1. Transaction processing
2. Management information system
3. Decision support system

The information needs are different at different organizational levels. Accordingly

the information can be categorized as: strategic information, managerial
information and operational information.
Strategic information is the information needed by top most management for
decision making. For example the trends in revenues earned by the organization
are required by the top management for setting the policies of the organization.
This information is not required by the lower levels in the organization. The
information systems that provide these kinds of information are known as Decision
Support Systems.

The second category of information required by the middle management is known

as managerial information. The information required at this level is used for
making short term decisions and plans for the organization. Management
information system (MIS) caters to such information needs of the organization.
Due to its capabilities to fulfil the managerial information needs of the
organization, Management Information Systems have become a necessity for all
big organizations. And due to its vastness, most of the big organizations have
separate MIS departments to look into the related issues and proper functioning of
the system.

The third category of information is relating to the daily or short term information
needs of the organization such as attendance records of the employees. This kind
of information is required at the operational level for carrying out the day-to-day
operational activities. Due to its capabilities to provide information for processing
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transaction of the organization, the information system is known as Transaction
Processing System or Data Processing System.

2.4.2 TRANSACTION PROCESSING SYSTEMS

TPS processes business transaction of the organization. Transaction can be any

activity of the organization. Transactions differ from organization to organization.
For example, take a railway reservation system. Booking, cancelling, etc are all
transactions. Any query made to it is a transaction. However, there are some
transactions, which are common to almost all organizations. Like employee new
employee, maintaining their leave status, maintaining employee’s accounts, etc.
This provides high speed and accurate processing of record keeping of basic
operational processes. These include calculation, storage and retrieval.

Transaction processing systems provide speed and accuracy, and can be

programmed to follow routines functions of the organization.

2.4.3 MANAGEMENT INFORMATION SYSTEMS

These systems assist lower management in problem solving and making decisions.
They use the results of transaction processing and some other information also. It
is a set of information processing functions. It should handle queries as quickly as
they arrive. An important element of MIS system is database.

A database is a non-redundant collection of interrelated data items that can be

processed through application programs and available to many users.

2.4.4 DECISION SUPPORT SYSTEMS

These systems assist higher management to make long term decisions. These type
of systems handle unstructured or semi structured decisions. A decision is
considered unstructured if there are no clear procedures for making the decision
and if not all the factors to be considered in the decision can be readily identified in
advance.

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 CHAPTER THREE

RESEARCH METHODOLOGY

3.1INTRODUCTION

A research methodology is a systematic programming approach of well-defined

produced that should be followed in a carrying a research project. And adequate
suitable methodology would ensure a very detailed research work and ensure that a
higher degree of accuracy and efficiency is adopted.

3.2 RESEARCH DESIGN

System analysis is phase of the system development life cycle that is concern with
the defining the requirement of the system in detail; it’s a technical shape at all
level of user business transaction and data requirement system of the system in
detail. System analysis is very important in designing any system since it describe
all requirement and detail study of how system will be implemented in order to
achieve the desired goal. System analysis involves a detail study of the present
system and functional requirements.

While system analysis describe what a system should do to meet information needs
of the user. A system design consists of activities that satisfy the functional
requirement developed in the system analysis stage. These specifications are used
as the basis for software development. System design also consists of the computer
programs that will be used in the system.

3.2.1 METHOD OF DEVELOPMENT

It is very important to explain the role of each user when designing any system.
This system is to be build for an e-commerce company in order to allow a
customer to purchase and make order of hardware product online and consists of
two subsystems. The Web-Client (customers) and the Local-Client (members of
staff and administrators). The first sub-system deals with the customers and the
second with the employees/administrator(s). There are three basic users. This
includes the customer, that is the individual system which can be anywhere in the
globe, the employees and the administrator(s), whose responsibility is to monitor
the activity of the e-shop, that is to assign price, add product or deleted.
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  Waterfall Model

Fig. 3.0 Methodology

Every software developed is different and requires a suitable SDLC approach to

be followed based on the internal and external factors. Some situations where the
use of Waterfall model is most appropriate are:
 Requirements are very well documented, clear and fixed.
 Product definition is stable.
 Technology is understood and is not dynamic.
 The project is short.
 Simple and easy to understand and use
 Easy to manage due to the rigidity of the model. Each phase has specific
deliverables and a review process.
 Phases are processed and completed one at a time.
 Easy to arrange tasks.

The sequential phases in Waterfall model are:

 Requirement Gathering and analysis: All possible requirements of the
system to be developed are captured in this phase and documented in a
requirement specification doc.
 System Design: The requirement specifications from first phase are studied
in this phase and system design is prepared. System Design helps in
specifying hardware and system requirements and also helps in defining
overall system architecture.

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  Implementation: With inputs from system design, the system is first
developed in small programs called units, which are integrated in the next
phase. Each unit is developed and tested for its functionality which is
referred to as Unit Testing.
 Integration and Testing: All the units developed in the implementation
phase are integrated into a system after testing of each unit. Post integration
the entire system is tested for any faults and failures.
 Deployment of system: Once the functional and nonfunctional testing is
done, the product is deployed in the customer environment or released into
the market.
 Maintenance: There are some issues which come up in the client
environment. To fix those issues patches are released. Also to enhance the
product some better versions are released. Maintenance is done to deliver
these changes in the customer environment.

All these phases are cascaded to each other in which progress is seen as flowing
steadily downwards (like a waterfall) through the phases. The next phase is started
only after the defined set of goals are achieved for previous phase and it is signed
off, so the name "Waterfall Model". In this model phases do not overlap.

ALGORITHM
Step 1: Start
Step 2: is patient new? The step 5
Step 3: register patient
Step 4: key patient data in disk save to external memory
Step 5: key patient case note
Step 6: Accept patient medical history
Step 7: Accept possible symptom step 8: verify into the computer system
with that on disk, if new patient then step 9
Step 8: Diagnosis symptoms using title factor
Step 9: Save patients into with the diagnosed result
Step 10: Move
Step 11: prescribe possible treatment of disease
Step 12: stop

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3.2.2 TOOLS TO BE USED

The system requirements are the software and hardware requirement. The system
require a set of instruction that controls a computer action.it is a computer program
that accomplishes some specific applications or tasks. This can be purchased or a
user can develop the software form software develops
The hardware requirement unlike software refers to the physical components of the
computer i.e. the peripherals in this design. We look at the system from the
hardware, and soft application used for effective implementation of the new
design. The hardware and the software requirement for this system are listed
bellow

3.2.3 SOFTWARE REQUIREMENT

The system web design is developed using micro media. The choice is made and
preferred owning to the fact that it runs in all compatible computer.
Software needed for designing, a company registration information system.
 Window 7 Os or more
 Wamp server
 Browser (e.g. internet explorer, mozila fire fox etc.)
 MySQL
 Text edition or web authoring program.

3.2.4 HARDWARE REQUIREMENT

This include video display unit, terminal keyboard for input cable connecting the
component, printer for output and memory storage, which can be 9586 or 686 on a
32 MB hard disk density of 3.5GB. The storage memory allocation will not be less
then Hp laser jet 5 and above for a hard copy print out. This new system should be
sited within the computer room for its main place where all those operation take
place and also accessibility for both citizen and then the department of the national.

3.2.5 INPUT AND OUTPUT SPECFICATION

Input data: is raw fact used in the existing system or the requirement needed for
the existing system.

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Table: 1.0 INPUT SPECIFICATION
FILED NAME DATA TYPE FIELD SIZE

DOCTOR NAME TEXT 30

USER NAME TEXT 30

PATIENTS ADMISSION DATE NUMBER 30

PATIENTS DISCHARGE DATE NUMBER 30

TIME NUMBER 15

SURNAME Text 30
OTHER NAME Text 30

PATIENTS ADDRESS Text 60

SEX Text 30

NEXT IF KIN Text 30

ADDRESS Text 60

PHONE NUMBER Number 60

DOCTORS NAME TEXT 60

NUTURE OF ILLNESS TEXT 60

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 WARD TEXT 15

ROOM NUMBER NUMBER 15

Output: these are vital information provided by the doctor which are the
requirement needed for patient to be given proper care.

3.3 VALIDATING/EVALUATION
After interpretation of the data, tables were drawn and process of data determined
to guide the researcher of the implementation stage of the project. The tools, which
were employed during this methodology stage, where mainly tables, Data Flow

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3.3.1 SOFTWARE TESTING

Software testing is a process, to evaluate the functionality of

a software application with an intent to find whether the
developed software met the specified requirements or not and to identify
the defects to ensure that the product is defect free in order to produce the
quality result

3.3.2 DATA INPUT FOR TESTING

Proposal system design to involve tackling of the problem from the targeted or
expected output to the input required the type of procedure and method to be used
or method that will confirm with the output.

The achieve the best system design of diagnosis medicine which this
patients record, diagnosis and treatment adequate attention has to be paid to the
existing system as to ensure that most of the merits are carried toe ads the proposed
system. Hence the procedure of working and registering new or old patients asking
of questions darkening to the patients visit are still carried to ward.

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 CHAPTER FOUR

IMPLEMENTATION, RESULT AND DISCUSSION

4.1.1 IMPLEMENTATION

A System is a group of related file path working together for the purpose of
achieving a particular goal. Implementation on the other hander refers to an act of
planning a pattern showing how something is be achieved or do.
Therefore, implementation literally means an act of planning a pattern which a
group of relative parts can use to function together as an entity towards achieving a
particular purpose. The part here refers to program that collectively from the
system by mean of their functionality. Thus, we can take computerized hospital
bed space allocation management system design as a program that would
constitute the system.

In essence, system design is the stage, the development purpose at which the blue
print of the system is drawn up or the road map of the new system to be
implemented.

Also it is the stage in system development where the developer makes use of his
creative abilities. It also problem solving process, its aim is to design hospital bed
space allocation system which;

1. Reduce the time it takes to admit patients in the barest minimum.

2. The staff involved should find it easy to use thereby increasing their overall
efficiency.
3. It is secured against loss of data; security measure should prevent loss of
information from files by a user’s error or physical to storage media.

4.1.2 CHOICE OF PROGRAMMING

The choice of programming is the software required building the new system. A
very important issues in building software is deciding what program language will
be used. It is obtain said that the very success or failure of a system can hinge of
the choice of language.

Web design is the programming language used to automate this system. In view of
this, the aim of using web design for the purpose of writing this system lies in its
25
power, flexibility and ease of use as well as its user friendliness in development
application.

4.1.3 PROPOSED SYSTEM PROCEDURE

The new system procedure involved supplying data to the text field through the
interface. The field include, doctors name, user name , password, confirm
password, some name, first name, other name, patients, address, sex, next of kin,
address, phone number, doctors name, nature of illness, data of admission, data of
discharge, ward and room number.

The interface also includes some command buttons that helps to perform certain
task. This command buttons include;
1. Save: It saves the record in to the database
2. Add new: It allow you to put more records into the database
3. Delete: It allows you to delete or remove un wanted record from the
database
4. Modify: It enable you to change the existing records or corrects mistakes
5. Patients admission: It will allocate bed space and display the ward, room and
bed number of patient.
6. Patient discharge: I will discharge patient requiring the data and time of
discharge patient.
7. Check report status: It will display the report of previous patients admitted
in the past.
8. Home: It will take you back to the form interface which is the official
registration page.

4.2RESULT

LOGIN

26
ASSIGN WARD/BED

VIEW ADMITTED PATIENTS

27
DISCHARGED PATIENT

VIEW DISCHARGED PATIENT

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4.3 FILES TO BE MAINTAINED

The program designed for the computerization of hospital bed space

allocation system is carried out using web design and php standard executed
project. So therefore, the files which will be maintained are as follows:
1. Registration form: it consists of doctor’s name, user name, password, confirm,
password and any changes there in
2. Patients form: consists of surname, others name , patient address ,sex ,and next
of kin address and phone number.
3. Official form: consist of doctor ‘s name ,natural of illness , date of
admission ,date of discharge , ward and room number and all information of the
patients.
4.4 DISCUSSION

Implementation involve the coordination of the system where the system is

translated into operational system ,to a working version of that system or the
specific way in which some parts of a system are made to fulfill their function both
individual and collectively.
This is where the newly designed system comes into use. It evaluates the new
system to be carried out. The goal is to ensure that the system is completely
debugged and is acceptable by user; the overall designed system will be broken

29
down into a series of sub units (modules), each one being put into use. As each
module proves satisfactory, it will be integrated into overall developing system.
The implementation stages are carries out using the following steps:-

1. Announcement of the implementation

2. Obtain the necessary hardware and software needed for the project
3. Prepare database
4. Prepare physical facilities (site, chairs etc)
5. Educate the participant and users.
6. Documentation
7. Master file conversion.
8. Change over procedure (I .e. direct, parallel, pilot and phased).

4.5 PROBLEM ENCOUNTERED

Below is some of the problem I encountered while carrying out this research
work:
1. FINANCIAL: During the course of research work, the organization was
unwilling to give out on necessary material to enable the smooth running of the
research work. As a result of some of the materials needed hard to be brought the
organization such as forms needed in the manual system.
2. LIMITED OF THE RESOURCES: Due to population of the peoples and
minimum computer system available. It is about delay in the program and typing
of project.
3. SECURITY OF OFFICIAL RECORDS: Most organization is not willing to
give out information particularly those are considered to be very sensitive.
4. PROBLEM OF OLD METHOD OF THE OPERATION: It took some time
to study and observe the old method of operation and to come out with good
amendment the problem.
5. DIFFICULTY IN SELECTION OF PROJET TOPIC: Arriving at a topic for
project was not an easy task. I spent a time before arriving at the topic under study.

4.6 SYSTEM DOCUMENTATION

Documentation is useful source of information for system date flow chart and
transaction. This project documentation involve bringing the entire tools used
30
together to develop a functional and efficiency system for the future reference, the
aim of the project is to develop an automated program that can implement the
problems definitions of those problem that can center an automated company
registration information system. It has the objective of producing vital information
about the old system i.e. manual system and then changing these processes to an
excessive reliable process. Part of the documentation is the system flow chart
whichshow the relationship and the processing logic connecting all the existing
files. It also contains the description and treatment of data highlighting various
specification of the input and output respectively. The final out sample indicating
the actual outfit to be expected from program make the documentation more
reliable and reference able.

4.6.1 USER MANUAL

To use this design, click on start button on your system, go to all program And
click, then click on any browser user either (opera mini, Mozila fire fox, Goggle
chrome torch) and go to the task bar i.e. the Clrl and enter 127.0.0.1 and click on
enter, then click on your project design.
The first page that appear is the index page from which you can scroll to login
page and other page for the user, and if you login as an admin, you can do various
things like registration number, view, edit, exist, update and save record stored in
the database through the interface.

In the web page, we have several page like

 Registration number, view, report, exist.
 Save new registration number
 View the report of the registration number

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4.7 SYSTEM FLOW CHART/ALGORITHM

START

OPEN SCREEN

LOGIN SCREEN

IS LOGIN
SUCCESSFUL

OFFICIAL REG PAGE

OFFICIAL REG
FORM

IS PATIENT REG PATIENT REG PAGE

FORM

ALLOCATION OF
IS ALLOCATION
BED SPACE
FOR?

OFFICIAL AND THE

IS REPORT
USER REPORT
STATUS

END

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 CHAPTER FIVE

CONCLUSION AND RECOMENDETION

5.1 CONCLUSION

From the ongoing research, a detailed has been carried out and its activities
and operation fully understood study of the hospital bed space allocation
computerization management system. As a result the problem preventing the
smooth and efficient operation of computerized hospital bed space allocation
management system where identified. Thus the need for something to be done to
put these problems in place becomes paramount. A search for possible solution
was carried out; the result of which I believe will bring out an improvement and
increase in efficiency if properly implemented.

5.2 RECOMMENDATION

The bed space allocation system for registration information system is the dynamic
and flexible database system that can be implemented with maximum performance,
hence the following recommendation have been made, the bed space system
information system record should be changed or improved to meet up with up to
date user’s requirement, the hospital registration should be computerized to meet
international standard and of curse speed up administrative process in the
Corporate Farida hospital Gusau, the system should be implemented to facilitate
easy and effectively registration of the hospital and availability checking exercise,
which in turn improve the Importance and Functions.

It is recommended that the future researchers in this area should be able to look at
the possibility of transforming this system into ancomputrizetion system. The
improved system should be able to provide an system of any patients that are
register to the hospital. The Farida hospital should be able to invite the hospital
and then register patients after the visit the hospital.

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 REFERENCE

Abel Alade (2002) .Educational MIS: Unpublished Lecture Note

T.M. Kaura(2015). HOD department of record Farida General Hospital Gusasu

Bennet Simon, Mc Robb Steve and Ray Farmer 2002, object oriented analysis
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Chester Myrvn F., AthwallAvtar K.(2002)Introduction to Basic Information

Systemanalysis and design McGraw-Hill.

Horn by A S (2002).Oxford Advanced Learners’ Dictionary UK: Leonard

publishing Inc.

Jack Williams (1987), Ecyclopedia of professional management, Vol. 1 and 2.

London D.P publisher

Lenorad D. Duboff (1995), Nigerian Medical Journal, Vol. 2. Lagos West

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OkoroF.M ,Momodu I. B. A (2002). Laboratory Manual for computer

science .Ondo: Sylva publishing .Inc

Research Allocation (2006). Retrieved July 28, 2009, from Emerald: Official Site
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