Microsoft Teams User Manual (Submission 22 April 2022)

MICROSOFT 365: MICROSOFT
TEAMS USER MANUAL

(EDUCATORS)
MICROSOFT TEAMS FOR EDUCATION

21st CENTURY LEARNING DESIGN SKILLS
Table of Contents
21st Century Learning Design Skills, Activities & Implementation Suggestion 2

How to Sign in to Microsoft Teams? 6
To create a Team? 11
Collaboration : Method of Implementation 14
Effective Communication: Method of Implementation 23
Knowledge Construction: Method of Implementation 34
Self -regulation : Method of Implementation 39
Real World Problem Solving and Innovation : Method of Implementation 44
Appendix 56
References 63
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21st Century
Learning Design Activities Implementation Suggestion
Skills
1.Teacher send the file for the student 1.Student collaborate in group editing the
Collaboration to complete. file.
2.Students edit files collaboratively in 2.For example there are slides or pages that
Microsoft Teams. require students to edit in groups.
Students need to discuss with each other.
3.During video calling, students are 1.Teachers use the 'break up room' menu in
divided into specific groups. Microsoft Teams to divide students into
several rooms for discussion sessions.
2.Teachers use the 'Accountable Talk'

method in the break up room session. Every
student must use the words 'Accountable
Talk' such as I agree, I would like to add,
what is the evidence to support your
statement, I kindly disagree because...
(Refer to Appendix A)
3.Accountable talk empowers students

because it gives students autonomy, requires
higher-order thinking, requires the practice
of speaking and listening, and requires
collaboration — all of which are skills
required inside and outside of schools not
only by students but by successful
community members as well.
4.Students are divided into specific 1.Teachers implement ‘Jigsaw method’ in

channels for group discussions. which students are divided into specific
channels in microsoft teams. (Refer to
Appendix B)
2.The primary idea behind the Jigsaw

method is to break a large group (home
group) of students into smaller groups
(expert groups) and assign them a specific
topic each. These groups are entrusted to
learn and then teach others about their
assigned topic. In this way, students get to
learn different concepts in relatively less
time and can retain the newly acquired
information better.
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21st Century
Learning Design Activities Implementation Suggestion
Skills
Effective 1.Students discuss in forum post 1.It can be a challenge to get shy and
Communication as a whole class. introverted students to participate more
in group activities. However, such
students tend to perform better on online
platforms where they can individually
share their thoughts.
2.Teachers provide a topic or prompt under

which students can share their views.
2.Students are divided into 1.Teachers divide students into several

specific channels for discussion channels that contain different topics in
in groups. Microsoft Teams.
2. Students will discuss in their respective

channels through assyncronous methods.
3.Teachers can use Brainwriting techniques

in specific channel for discussion.
Brainwriting is such a technique by which
teachers can make such students more
involved in group work. In this technique,
teachers start a discussion thread on an
online forum in Microsoft Teams.
(Refer to Appendix C)
4.Teachers can use Whiteboard in

Microsoft Teams and choose template for
Brainwriting.
3.Presentation by Video Calling. 1.Students present their project in

Microsoft Teams during the video call
or meeting online.
2. During student presentations, teachers

can assess students communication
skills by using ‘communication rubrics’.
(Refer to Appendix D)
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21st Century Activities Implementation Suggestion

Learning Design
Skills
Knowledge 1.Teacher add files to Teams such as 1.Teachers upload learning materials into
Construction as digital textbooks,digital reference Microsoft Teams for student reference
books,digitals notes, link websites during assyncronous learning sessions.
and orthers.
2.Students access to all content using 1.Students are able to access all learning
Microsoft Teams. materials and read teacher-uploaded
materials during assyncronous learning
sessions.
Self -regulation 1.Students create their own teams 1.Students create their own groups in
group for the project. Microsoft Teams for group discussions.
This discussion only involves members
of the group and is privacy.
2.Students keep track of their work 1.There are several ways to list and keep
by creating to-do lists and track of tasks that need to be completed. In
completing assignments within the Microsoft Teams, some of the applications
allotted time. that can be used are such as the 'Task by
Planner and To Do', 'Task' and 'Todoist'
applications. (Refer Appendix E)
2.By using an application like this in

Microosft Teams, this can make it easier
for students to plan and complete
assignments within the allotted time.
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21st Century Activities Implementation Suggestion

Learning Design
Skills
Real World 1.Teacher give assignment 1.Teachers assign projects to students in

Problem (project) to students in class teams. Microsoft Teams. The given project must
Solving and contain elements of Real World Problem
Innovation Solving and Innovation such as STEM
Project Based Learning.
2. Teachers can also state issues or

problem statements in Sustainable
Development Goals (SDGs) such as
Climate Action, Sustainable Cities and
Communities, Life Below Water, Good
Health and Well-Being.
(Refer to Appendix F)
3.Teachers can also assign grades, marks

or feedback based on student assignment
or project results. Grades play an
important roles as evaluations of student
work.
2.Students submit project or 1.Students submit teacher-assigned

products in the Assignment Tab. projects in Microsoft Teams. Projects may
consist of videos, PowerPoint slides,
pamphlets, innovations model, folios and
more.
2. Students can also improve their work in

the future after looking at grade and
teachers feedback.
3.Students present the production 1.Students present their project in

of real world projects or products Microsoft Teams during the video call
to the real community through or meeting online.
video calling.
2. Students can also organize Sharing
Sessions through microsoft teams to
school students, parents or local
community. Link sharing sessions are
shared in the group whatsApps class,
teachers, parents and community.
5|Page
How to sign in to Microsoft Teams?
Sign in to Teams for the first time
There are two ways to log in Microsoft Teams:
1) Downloading the application

2) Log in Microsoft Teams through the DELIMA platform.
(Teachers can also refer to Appendix G)
a) Download Microsoft Teams
1.Type “Microsoft Teams download for laptop windows 10”.
2.Click “Download desktop and mobile apps Microsoft Teams”.
6|Page
3. Select download for desktop or download for mobile.
4.Sign in using KPM ID (Example: g-20061532@moe-dl.edu.my).
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b) Login to Microsoft Teams through the DELIMA Platform
1.Type moe-dl.edu.my in the search field.
2.The screen below will appear.
3.Click Login and choose an MOE account.
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4.Select the teacher menu.
5.Click application.
6.Choose Microsoft.
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7.Choose Microsoft Teams.
8.Sign in using MOE account.
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To create a team:
1. Click ‘Teams’ from the App bar.
2. Click ‘Join or Create a Team’ link that appears at the bottom of the App bar.
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3. Click the ‘Create a Team’ card.
4. Enter the Team name and description of the team.
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5. Choose the privacy settings for your team (Private or Public) and click Next.
6.Add students as members in the group by typing their name or MOE email addresses.
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7.You can see your group at the left side.
Use of ICT for 21st century Activities

Learning learning Design
Skills
1.Teacher send the file for the student to complete.
Microsoft Teams Collaboration 2.Students edit files collaboratively in Microsoft Teams.
3.During video calling, students are divided into specific

groups.
4.Students are divided into specific channels for group

discussions.
Barkley, Cross and Major (2014) note that the etymology of ‘collaborate’ is to ‘co-labor’, meaning
to all put effort behind a task. Many teachers will set a ‘group work task’, but 20% of the students
will do 80% of the work, leaving others to ride on coat tails, sit around watching, or be excluded by
dominant group members. If this occurs, true collaboration has not been achieved.
For true collaboration to occur, students need to all be putting effort into the task. There needs to be
mutual and coordinated engagement.
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Method of implementation :
Activity 1 :Teacher sends a file for the student to complete.
1.Click on the group that you want to share the file with.
2.Click files tab.
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3.Click upload file.
4.Here there is the file that have been upload.
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Activity 2 : Students edit files collaboratively in Microsoft Teams.
1.Student log in Teams using MOE account.
2.Choose class.
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3.Click file.
4. Students click the file sent by the teacher to edit in group. Suggestions for teachers: prepare
slides or files that divide each learning standard into each group. So, each group will discuss
and complete the assignment based on the topic given by the teacher.For example, definition
of Science and the important of science in daily life for group 1 and Field and Careers in
Science for group 2.
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Activity 3 : 1.During video call, students are divided into specific groups.
2.Students are divided into specific channels for group discussions.
Create breakout rooms during the meeting:
What is Breakout Room?
Breakout rooms allow you to create sub-meetings within your Teams meeting for smaller
groups of participants to collaborate and have discussions. Up to 50 Breakout rooms can
be created for a single meeting.
1. Start the meeting.
2. You can choose to turn on or turn off the camera. You also can select background
filter as background if turn on the camera. Next, click join now.
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3. In the meeting controls, select Breakout rooms
4. Choose the number of rooms you want (up to 50).
5.Choose whether you want Teams to evenly assign people to rooms (Automatically) or
assign people yourself (Manually).
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6. Select Create rooms.
7.You can add rooms by click add rooms.
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8.You also can rename the room by right click at room column.
8.Rename room.
9. Students in their respective groups can use 'Accountable Talk' to encourage the
participation of all students in their respective groups. Refered to Appendix A.
10.After discussion session, each group should choose a student or expert to explain the topic
to other students in a class or online meeting. This method is called ‘Jigsaw method’.
Refered to Appendix B.
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Skills
Microsoft Teams Effective 1.Students discuss in forum post as a whole class.
Communication
2.Students are divided into specific channels for
discussion in groups.
3.Presentation in Video Calling.
Activity 1 : Students discuss in forum post as a whole class.
How do you start a discussion in Microsoft Teams?
1.Right click and choose add channel in your class group.
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2.Type the channel’s name, description and choose privacy (standard or private).
3.Click add.
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4.Click new conversation
5.Click format to choose format of new conversation (forum)
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6.Type your instruction for discussion and you can choose font style.
7.You also can select a post style (a new conversation or announcement)
8.Next, click sent
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9.Students can click reply to answer and discuss about the topic
Activity 2: Students are divided into specific channels for discussion in groups.
1. Right click and choose add channel
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2.Type channel’s name (group name), decription and select privacy types. Click add.
3.Repeated for step 1 and 2 for the other group discussion.So each group will discuss about
topic given in the decription.
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4.Click Add a tab.
5.Choose Whiteboard.
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6.Choose ‘Collaborate on Whiteboard. Everyone can edit’.
7.Click button ‘+’ or create and choose template.
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8.Choose Brainstorming template and select Brainwrting.Complete the information need such
as topic and instructiona and students’s name.Repeated Step 4-Step 8 for another groups.
Activity 3: Presentation in Video Calling.
1.Click meet.
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2.Click join now.
3.Invite the students to join this meeting (choose by copy meeting’s link or add
participants)
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4.Students can present their slide by click share. Make sure to turn on computer sound,
choose screen or window.
4.If students choose Powerpoint Live, they can see their note, slide and audience during
presenting. Choose slide from Bowser Onedrive or from computer.
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4.If students choose Powerpoint Live, they can choose cursor, laser pointer, pen, highlighter
or eraser during presentation.So student can start presenting their assignment, project or
product.

Skills
Microsoft Teams Knowledge 1.Teacher add tabs to Teams with digital textbooks,
Construction websites, and other supplemental content.
2.Students access to all content using Microsoft Teams.
Activity 1 : 1.Teacher add tabs to Teams with digital textbooks, websites, and other
supplemental content.
What is class materials on Teams?
Class Materials is a special folder available within the files area of the class team, read-
only for students while leaving full permissions for teachers. That's right, anything the
teacher place in that folder stays untouched.
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1.Teacher log in Teams using MOE account and choose Teams.
2.Click upload class materials.
3.Click class materials folder.
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4.Choose upload files or folder that teacher want to share with students (digital textbooks,
digital references book, Notes, Slide PowerPoint, Videos or other supplemental content.
7. This is the display after the teacher has finished uploading the teaching materials.
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Activity 2 : Students access to all content using Microsoft Teams.
1.Student log in Teams using MOE account.
2.Click Teams and choose class.
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3. Select General and click Class Materials folder. All the teaching materials that the teacher
uploaded are already in the folder.
4. Students can access and read all the materials provided by the teacher for the
construction of knowledge about the chapter.
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Skills
Microsoft Teams Self -regulation 1. Students create their own teams for the project.
2.Students keep track of their work by creating to-do lists

and completing assignments within the allotted time.
Activity 1 : Students create their own teams for the project.
1.Students create a team group by clicking ‘join or create team’.
2. Hover over the ‘Create a team’ card and select Create team
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3. Name the team, give a description and decide what kind of team that you want this to be:
• To limit content and conversation to a specific set of people, choose

Private.
4.Add members to your project or assignment by enter their name or MOE ID and click
‘Add’.
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Activity 2 : Students keep track of their work by creating to-do lists and completing
assignments within the allotted time.
How does task by planner work?
The Tasks by Planner and To Do app in Microsoft Teams from Office 365 brings together
your individual and personal tasks from To Do and Outlook with your team tasks from
Microsoft Planner. Project management is now easier when you can see your work in one
place.
1. This is a front page view of the team that has been formed and click ‘+’
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2.Choose and click ‘Task by Planner and To Do’.
3. Fill in the name on the ‘tab name’ and click save.
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4. Click on ‘Add Task’ and fill in the required information such as task, due date and the
name of the member involved with the task.
5. Repeat step 4 to complete another assignment.
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Skills
Microsoft Teams Real World Problem 1.Teacher give assignment (project) to students in
Solving and class teams.
Innovation
2.Students submit project or products in the
Assignment Tab.
3.Students present the production of real world projects

or products to the real community through video calling.
Activity 1 : 1.Teacher give assignment to students in class teams.

2.Students submit project or products in the Assignment Tab.
1.Teacher need to choose group or class that they want to give the assignment (log in
using MOE account)
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2.Click assignment tab.
3.Click ‘Create’ tab to give a new assignment to students.
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4.Choose assignment and click ‘Create’.
5. Fill in the sections (title, instruction (you also can choose attach your instruction from
OneDrive, Class Notebook, Link, Teams, Reading Progress or upload from this
device),Points (if you have rubric, you can click add rubric), assign to which class, Due
date, time due and setting.
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6.After completing fill all the sections, click ‘Assign’ tab.
7. This is an assignment or project that the teacher has submitted in the ‘assignment’ tab.
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8.Click the assignment or project to see student feedback.
9.Teacher can give feedback when student submit their assignment by click feedback tab
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Activity 2: Students submit project or products in the Assignment Tab.
1.If student using handphone, students need to install Teams in Play Store. After install
teams, student need to log in using MOE account. This is the view after students log in teams
using mobile phones.
2.Click ‘assignment’ tab and then click the Assigned.
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3.Student can submit their assignment by attach their work either from OneDrive, Link,
Teams,take a photo or upload from this device.Next, click Hand In to submit their work.
1.If student using laptop or computer, student can install Microosft Teams from this link
https://www.microsoft.com/en-my/microsoft-teams/download-app.
Click download for desktop.
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2.Choose Teams for work or school.
3.Student log in using MOE account.
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4.Student log in MOE username and password.
5.Click class group.
6.Click view assignment.
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7.Students can submit their assignment or project by click attach and upload from this device
and click Turn in.
8.Students can see teacher feedback or points when clicking Grades tab.
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Activity 3: Students present the production of real world projects or products to the
real community through video calling.
1.Teacher log in Teams using MOE account and click the team that they want to meet.
2.Teacher must click ‘meet’ tab.
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3.Click join now after teacher choose camera and computer audio turned on.
4.Students can present their project or product by click share column. Make sure clicking
include computer sound, choose screen and browse my computer to choose file.
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APPPENDIX
APPENDIX A : ACCOUNTABLE TALK
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APPENDIX B : JIGSAW METHOD
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APPENDIX C : BRAINWRITING USING WHITEBOARD IN MICROSOFT TEAMS
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APPENDIX D : RUBRIC- SKILLED COMMUNICATION
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APPENDIX E : 'TASK BY PLANNER AND TO DO', 'TASK' AND 'TODOIST'

APPLICATIONS
Microsoft Tasks by Planner and ToDo (formerly known as Planner) is a feature-rich application
that integrates with Microsoft Teams. This powerful tool enables users to assign, collaborate,
and monitor projects and tasks using a variety of dashboards.
To integrate the Planner app into Teams, simply navigate to the desired channel and select the
+ (Add a Tab) button in the menu bar. When the list of applications comes up, select Tasks by
Planner and ToDo. If you don’t see this listed, start typing Tasks in the search bar and you
should see the app appear.
Use Microsoft Teams with Todoist
Microsoft Teams is a teamwork app that combines features such as messaging, file storage,
and video meetings in one platform.
By integrating Microsoft Teams with Todoist, you’ll not only be able to share tasks with your
collaborators, but you’ll also be able to create your own tasks from messages shared in your
Microsoft Teams account.
Setting up the integration
0. Log into your Microsoft Teams account.

1. Click Apps in the left-hand menu.
2. Search for Todoist.
3. Click Todoist.
4. A pop-up will appear. Click Add under the Todoist icon.
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APPENDIX F : SUSTAINABLE DEVELOPMENT GOALS (SDGs)
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APPENDIX G
Link videos demo tutorial Microsoft Teams in Education:
https://drive.google.com/drive/folders/1a-
KKJIg03mVe8cZ_Z9oV29RTlgAgOpMv?usp=sharing
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REFERENCES
Barkley, E. F., Cross, K. P., & Major, C. H. (2014). Collaborative learning techniques.
San Francisco: Wiley.
Qasim, A (2021, August), 10 Collaborative Learning Strategies for Online Teachers.

https://www.teachfloor.com/blog/10-collaborative-learning-strategies-for-online-
teachers
Alqurashi, E (2017), Involving Students in Online Collaborative Learning.

https://flourishingacademic.wordpress.com/2017/02/13/involving-students-in-online-
collaborative-learning/
Microsoft (2022), 21st century learning design .

https://docs.microsoft.com/en-us/learn/paths/21st-century-learning-design/
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MICROSOFT 365: MICROSOFT

TEAMS USER MANUAL

MICROSOFT TEAMS FOR EDUCATION

21st Century Learning Design Skills, Activities & Implementation Suggestion 2

2.Teachers use the 'Accountable Talk'

3.Accountable talk empowers students

4.Students are divided into specific 1.Teachers implement ‘Jigsaw method’ in

2.The primary idea behind the Jigsaw

2.Teachers provide a topic or prompt under

2.Students are divided into 1.Teachers divide students into several

2. Students will discuss in their respective

3.Teachers can use Brainwriting techniques

4.Teachers can use Whiteboard in

3.Presentation by Video Calling. 1.Students present their project in

2. During student presentations, teachers

21st Century Activities Implementation Suggestion

2.By using an application like this in

21st Century Activities Implementation Suggestion

Real World 1.Teacher give assignment 1.Teachers assign projects to students in

2. Teachers can also state issues or

3.Teachers can also assign grades, marks

2.Students submit project or 1.Students submit teacher-assigned

2. Students can also improve their work in

3.Students present the production 1.Students present their project in

How to sign in to Microsoft Teams?

Sign in to Teams for the first time

There are two ways to log in Microsoft Teams:

1) Downloading the application

a) Download Microsoft Teams

1.Type “Microsoft Teams download for laptop windows 10”.

2.Click “Download desktop and mobile apps Microsoft Teams”.

3. Select download for desktop or download for mobile.

4.Sign in using KPM ID (Example: g-20061532@moe-dl.edu.my).

b) Login to Microsoft Teams through the DELIMA Platform

1.Type moe-dl.edu.my in the search field.

2.The screen below will appear.

3.Click Login and choose an MOE account.

4.Select the teacher menu.

7.Choose Microsoft Teams.

8.Sign in using MOE account.

1. Click ‘Teams’ from the App bar.

3. Click the ‘Create a Team’ card.

4. Enter the Team name and description of the team.

7.You can see your group at the left side.

Use of ICT for 21st century Activities

Microsoft Teams Collaboration 2.Students edit files collaboratively in Microsoft Teams.

3.During video calling, students are divided into specific

4.Students are divided into specific channels for group

Activity 1 :Teacher sends a file for the student to complete.

2.Click files tab.

3.Click upload file.

4.Here there is the file that have been upload.

Activity 2 : Students edit files collaboratively in Microsoft Teams.

1.Student log in Teams using MOE account.

Create breakout rooms during the meeting:

What is Breakout Room?

1. Start the meeting.

3. In the meeting controls, select Breakout rooms

4. Choose the number of rooms you want (up to 50).

6. Select Create rooms.

7.You can add rooms by click add rooms.

Use of ICT for 21st century Activities

3.Presentation in Video Calling.

Activity 1 : Students discuss in forum post as a whole class.