DOCUMENTED EVIDENCE OF CONTROL AND SUPPORT SYSTEMS

The following documented evidence must be obtained to support the control of

systems:

1. Management policy and programmes

 Interest shown in audits and checks
 Performance expected and evaluated against measurement criteria
 Appropriate use of resources
 Directives and feedback given to supervisors
 Control exerted to ensure training is appropriate to prevent deviations
 Ongoing system for continuing improvement
 Structured review of survey and audit results
 Recognition of employee complaints, suggestions and recommendations

2. Engineering records
 Design equipment that complies with legislated standards and industry
benchmarks
 Preventive maintenance programme
 Facility construction
 Workflow designs
 Process safety management information
 Equipment design, installation and limitation factors
 Modifications or redesign specifications and controls during design and
construction/manufacture
 Interrelated areas or processes involved
 Pre-commissioning training and written procedure/standard checks
 Project/process handover, acceptance and sign-off

3. Risk analysis results

 Identification of hazards
 Evaluation of hazards
 Risk ratio studies completed
 Allocation of priorities
 Acceptable risk levels determined
 Recommendations submitted and evaluated
 Completion of action identified
 Follow-up and evaluation completed
 Performance standards measured, documented and reported
4. Purchasing
 Standards specified
 Health, safety and environmental issues co-ordinated
 Supplier conformance determined
 Exceptions noted and addressed appropriately

5. Operations and maintenance

 Operating logs
 Data recorders
 Maintenance records
 Operating/maintenance procedures and manuals
 Training manuals and scheduled sessions with induction refresher training
documentation
 Competent trainers
 On-the-job training and supervision
 Planned formal and informal job-observation
 Contractor standards/records/procedures/policy manuals and signed
agreements

6. Human resources development

 Laws and regulations
 Professional standards
 Job instruction/development
 Supervisor selection
 Supervisor training
 Supervisor appraisal
 Employment/job placements
 Aptitude testing
 Physical examinations
 Orientation – company, department and task
 Job training
 Skills training
 Certification
 Counselling
 Enrichment/follow-on/re-training
 Career mapping/succession plans