Republic of the Philippines

Department of Education
REGION IV-A - CALABARZON
SCHOOLS DIVISION OF RIZAL

25 SEPTEMBER 2023

DIVISION MEMORANDUM
No. 491, s. 2023

SEMINAR-WORKSHOP ON THE CONSOLIDATION OF

PROCUREMENT, POSTING TO PHILGEPS OF GOVERNMENT
PROCUREMENT OPPORTUNITIES AND PROCEDURE ON
OPENING OF BIDS

To: Assistant Schools Division Superintendent 1194

Division Chiefs and Unit Heads 9-29-23
School Heads, Implementing and Non-Implementing Units 3:35 pm
All Others Concerned

1. Pursuant to the provisions of Republic Act (RA) No. 9184 otherwise known as
Government Procurement Reform Act and its Revised Implementing Rules and
Regulations and related COA Circulars, this Office announces the conduct of the
Seminar-Workshop on Consolidation of Procurement, Posting to PhilGEPS of
Government Procurement Opportunities and Procedure on Opening of Bids to ensure
transparency and compliance to requirements of government procurement on the
dates provided below.

SCHEDULE (DAY 1 &

SUB-OFFICES
2)
Baras, Binangonan, Morong October 2 to 3, 2023
Tanay, Taytay October 6 to 7, 2023
Pililla, San Mateo, Rodriguez October 9 to 10, 2023
Angono, Cainta, Cardona, Jalajala, Teresa October 11 to 12, 2023
Implementing Units October 13 - 14, 2023

2. Each school is entitled to send the following:

a) School Head;
b) School BAC Chair and 1 BAC Secretariat member; and
c) Liquidator (Central ADAS / AO II/ Senior Bookkeeper)

3. The Program Management Team shall be composed of the following:

a. Consolidation of Procurement Accountant
b. Posting to Philgeps Division BAC Secretariat
c. Procedure on Opening of Bids Division BAC TWG
to Notice of Award
d. Documentary Requirements Accountant

Address: DepEd Bldg. Cabrera Road Brgy. Dolores, Taytay, Rizal

Telephone Nos.: 85395140-42 Doc. Ref. Code PAWIM-F-019 Rev 00
Email Address: rizal@deped.gov.ph Effectivity 09.20.21 Page 1 of 4
Website: depedrizal.ph
DIVISION MEMORANDUM
No. 491, s. 2023 Page 2 of 4

e. Liquidation Accountant

4. Enclosures 1 and 2 present the list of Technical Working Group and Program
Matrix for your information and reference. The output of the activity shall include
but shall not be limited to the consolidation of procurement of office supplies and
related items for the months of November and December and shall be the launchpad
for same practice for Fiscal Year 2024 on a quarterly basis.

5. The participants are advised to bring laptop, printer and extension cord as
well as Purchase Request Forms.

6. Participants shall be entitled to DTE pursuant to Executive Order 77.

Expenses of school participants shall be charged against school MOOE subject to
funds availability. This live-in activity shall be held at GEMS Hotel in Antipolo City.
This serves as Authority to Travel for all participants. It is expected that strict
adherence to health and safety protocols shall be observed.

7. The School Head, in the exercise of his/her sound discretion in consideration

of equally important factors, may not attend or send participants in this activity.
Provided, however, that they shall be able to comply with the expected procurement
requirements expected of the activity and shall adhere to set guidelines on the
management of school funds for November 2023 onwards.

8. Participants scheduled on a Saturday and or Sunday shall be given service

credits as per DepEd Order No. 53, s. 2003, titled Updated Guidelines on Grant of
Vacation Service Credits to the Teachers for teacher-participants and overtime pay
pursuant to Department of Budget and Management and Civil Service Joint Circular
No. 2, s. 2015 on the Policies and Guidelines on Overtime Services and Overtime Pay
for Government Employees for non-teaching personnel-participants.

9. For questions or other related concerns, please contact Accountant III.

10. Immediate dissemination of this Memorandum is desired.

DORIS DJ. ESTALILLA, CESO V

Schools Division Superintendent
Encl.: As stated

Address: DepEd Bldg. Cabrera Road Brgy. Dolores, Taytay, Rizal

Telephone Nos.: 85395140-42 Doc. Ref. Code PAWIM-F-019 Rev 00
Email Address: rizal@deped.gov.ph Effectivity 09.20.21 Page 2 of 4
Website: depedrizal.ph
DIVISION MEMORANDUM
No. 491, s. 2023 Page 3 of 4

(Enclosure No. 1 to Division Memorandum No. ____ s. 2023)

A. EXECUTIVE COMMITTEE

Doris DJ. Estalilla – Schools Division Superintendent

Gloria C. Roque – Asst. Schools Division Superintendent
Alona A. Encinares – OIC-Asst. Schools Division Superintendent

B. PROGRAM MANAGEMENT TEAM

John Patrick N. Ocol – Accountant III

Division BAC Secretariat
Division BAC TWG

C. TECHNICAL WORKING COMMITTEE

COMMITTEE/IN-CHARGE TERMS OF REFERENCE

Registration/Attendance/Certificate • Ensure registration of all
attendees in the attendance and
Melba M. Marquez meal forms
Margaret G. Espiritu Santo • Provide copies of certificates to all
participants
Program Moderator • Facilitate the opening and closing
parts of the program
Joy B. Marabe • Moderate program flow and
Crystal A. Sison ensure active engagement of
participants
• Facilitate the Q and A
Documentation • Document the activity
• Record highlights of the meeting
Maria Farah G. Borja including agreement
Jouana Marie B. Cabanggangan • Wrap up the discussion and
agreements of the topics

Address: DepEd Bldg. Cabrera Road Brgy. Dolores, Taytay, Rizal

Telephone Nos.: 85395140-42 Doc. Ref. Code PAWIM-F-019 Rev 00
Email Address: rizal@deped.gov.ph Effectivity 09.20.21 Page 3 of 4
Website: depedrizal.ph
DIVISION MEMORANDUM
No. 491, s. 2023 Page 4 of 4

(Enclosure No. 2 to Division Memorandum No. ____ s. 2023)

SEMINAR-WORKSHOP ON CONSOLIDATION OF PROCUREMENT, POSTING TO

PHILGEPS OF GOVERNMENT PROCUREMENT OPPORTUNITIES AND
PROCEDURE ON OPENING OF BIDS
PROGRAM MATRIX
TIME ACTIVITY PRESENTERS

Day 1
Melba,
8:00 – 8:15 AM Registration
Margaret
8:15 – 9:00 AM Opening program SDS, ASDS

9:00 – 10:00 AM Consolidation of Procurement Accountant

10:00 -10:15 AM Health Break
10:15 – 11:15 AM Workshop Accountant
11:15 AM – 12:00 NN Q and A Accountant
12:00 NN – 1:00 PM LUNCH BREAK
Division BAC
1:00 – 3:00 PM Workshop on Posting to Philgeps
Secretariat
3:00 -3:15 PM Health Break
Procedure on Opening of Bids to Notice of Division BAC
3:15 – 4:15 PM
Award TWG
Division BAC
Q and A
4:15 – 5:00 PM Secretariat
Presentation of Agreement
and TWG
Day 2
8:00 – 8:30 AM Opening Program
Selected
School Head
8:30 – 10:00 AM Presentation of Output of Selected Schools
and School
BAC Chair
10:00 – 10:30 AM Health Break
10:30 AM – 12:00 NN Documentary Requirements and Liquidation Accountant
12:00 NN – 1:00 PM LUNCH BREAK
Continuation of Documentary Requirements
1:00 – 3:00 PM Accountant
and Liquidation, and Q and A
3:00 – 3:15 PM Health Break
3:15 – 3:30 PM Closing Program

Address: DepEd Bldg. Cabrera Road Brgy. Dolores, Taytay, Rizal

Telephone Nos.: 85395140-42 Doc. Ref. Code PAWIM-F-019 Rev 00
Email Address: rizal@deped.gov.ph Effectivity 09.20.21 Page 4 of 4
Website: depedrizal.ph