DOC.

NO VB-QC-SOP-014
REV. NO 0
REV. DATE 01 OCTOBER 2023
PAGE 1 OF 1 PAGE

STANDARD OPERATING
TITLE : OIL (UCO/EFB/POME/MEF) RECEIVING - IN BULK (LOADPORT) PROCEDURE

Responsibilities Process Flow Key Control Procedures

1.1 Purchaser will send the purchased trade

Purchaser 1.0 Email Purchase Order / Trade Confirmation confirmation (TC) ; to include chemist email ID
in the loop.

2.1 Trader to advice QC for related details such

Trader / Chemist / supplier contact person, email , contact number
Logistics 2.0 Sampling for pre-shipment sample and analysis for sampling and analysis purposes.

2.2 Information regarding nominated vessel can

be obtained from Logistics. This information also
NO need to be included for surveyor nomination as
3.0 Quality OK? 5.0 Chemist to well.
notify the Quality nomination : QC will send nomination on
sampling and analysis
quality Quantity nomination : Logistics will send
Chemist / Trader YES rejection to nomination for shipment survey and quantity
trader via determination.
Prologplan
2.3 Surveyor will liase with seller's contact
Skype chat. person for sampling arrangement and samples
drawn will be sent to 3rd party laboratory based
on the parameter requested.
Refer to the reference template for nomination
with detailed instruction for sampling and
analysis .
4.0 Vessel approved to YES
load and release for
6.0 Rejection 2.4 The pre-shipment nomination surveyor to
Chemist / Trader acceptance include the following aspect:
shipment. a) Prior loading (quality to be obtained before
proceed loading):
NO - draw sample from storage tank
(Rock Bottom, Bottom, Upper Bottom, Middle,
Top) : 2x250ml each level.
- 1x250ml from each level (to be couriered to
7.0 Trader to notify seller Vance, attn: Chemist) .
Chemist / Trader -1x250ml from each level to be composited and
on rejection. tested by 3rd party laboratory based on the
following full parameters:
END Spin Test, Shake Test, FFA , M&I,
IV, Mineral Oil, Ester Content , ICP, Soap &
Insoluble Impurities
END
3.1 Cargo acceptance can be based on
surveyor tested results for quality prior loading
or VBSB analysis on the couriered sample. QC
to advice the acceptance for the overall quality
meeting specification and update the Trader in
both Whatsapp Traffic and Prologplan Skype
Chat.

4.1 Trader will give the approval to load the

cargo to seller.

7.1 Trader to protest and reject the cargo.

PREPARED BY CHECKED BY APPROVED BY

JUNIOR CHEMIST SENIOR CHEMIST HOD

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