DOC.

NO VB-QC-SOP-012
REV. NO 0
REV. DATE 01 OCTOBER 2023
PAGE 1 OF 1 PAGE

STANDARD OPERATING
TITLE : OIL (UCO/EFB/POME/MEF) RECEIVING - FLEXIBAG (LOADPORT) PROCEDURE

Responsibilities Process Flow Key Control Procedures

Purchaser 1.1 Purchaser will send the purchased

1.0 Email Purchase Order / Trade Confirmation trade confirmation (TC) ; to include
chemist email ID in the loop.
1.1.1 The TC should include the
Trader requirement for surveyor at loadport
2.0 Surveyor nomination for sampling and analysis prior loading.

2.1 Trader will appoint surveyor for

Chemist quality and quantity survey as per
3.0 QC liaise with surveyor on analysis result. reference template provided by QC.

2.2 Surveyor nomination to include the

following aspect:
4.0 Result NO
released in a) Witness loading activity into flexibag
time? b) Sampling from flexibag and analysis

YES Draw 2x250ml sample from each

7.0 Spin & NO
shake test flexibag :
-1x250ml to be couriered to VBSB.
OK?
-1x250ml for analysis:

NO YES Individual sample: Spin Test

5.0 Quality OK? Composite: Shake Test, FFA , M&I, IV,
Mineral Oil, Ester Content , Sufur,
Phosphorus, Insoluble Impurities &
YES Soap.

4.1 In the event where not all analysis

Purchaser / 6.0 QC to inform
results can be released in time, spin test
Chemist / trader for cargo and shake test results will be referred for
Trader approval via email cargo acceptance.

6.1 QC to email trader on cargo

approval if all tested parameters are
END within specification.

In the case where full analysis results

8.0 QC to inform are not available, QC to give approval
Chemist / trader for cargo based on existing results. The samples
Trader must at least pass spin test and shake
rejection via email. test before approval.

8.1 QC will reject the cargo if there is

any parameter that is not within
9.0 Rejection NO
specification. Notification of rejection will
acceptance be sent via email.

9.1 In the event where trader disagree

YES 11.0 Trader
with cargo rejection by QC, trader to get
Trader required to obtain approval from GM or Director.
approval from
GM/Director

10.0 Trader to NO 12.0 GM/Director 13.1 QC to advice the tested quality to

Trader notify seller on
approval production engineer/executive.
rejection
13.2 Production engineer / executive to
YES
decide on discharge tank.
13.0 Production to
Production / END
decide on
Unloading operator PREPARED BY CHECKED BY APPROVED BY
discharge strategy

END
JUNIOR CHEMIST SENIOR CHEMIST HOD

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