DOC.

NO VB-QC-SOP-011
REV. NO 0
REV. DATE 01 OCTOBER 2023
PAGE 1 OF 4 PAGES

STANDARD OPERATING
TITLE : OIL (UCO/EFB/POME/MEF) RECEIVING - LOCAL TANKER PROCEDURE

Responsibilities Process Flow Key Control Procedures

1.0 Drain 1 pail (35kg) and draw sample in 2.1 Operation personnel shall conduct
Unloading Operator spin test for the sample drawn in 1.0 .
1x250ml plastic bottle from bottom tanker
discharge point. 2.2, 5.1, 8.1 Spin Test by centrifuge:
Place 15 ml sample inside a tube &
heat in water bath 80°C for 2 minutes.
Centrifuge at 4000RPM for 2 minutes.
Compare centrifuged tube against the
2.0 Tests and YES printed reference that is provided by
Unloading Operator QC.
approval
Approval:
Passed : Less than 0.3ml (2%)
NO Failed : More than 0.3ml (2%)
Unloading Operator
3.0 Drain 3 pails (100kg) . 3.1, 6.1 Loading operator to initiate the
Indicated as 1st drain. draining activity when the result for
spin test failed. Loading operator must
always monitor the draining process.

4.1, 7.1 Retain sample to be kept by

Unloading Operator 4.0 Draw sample in 1x250ml operation team for 1 month period.
plastic bottle from bottom
tanker discharge point.

Unloading Operator YES

5.0 Tests and
approval

NO

Unloading Operator 6.0 Drain 3 pails (100kg) .

Indicated as 2nd drain.

7.0 Draw sample in

Unloading Operator 1x250ml plastic bottle from
bottom tanker discharge
point.

8.0 Tests and YES

approval

NO

A B

Copyright © 2023 Vance Bioenergy

 DOC. NO VB-QC-SOP-011
REV. NO 0
REV. DATE 01 OCTOBER 2023
PAGE 2 OF 4 PAGES

STANDARD OPERATING
TITLE : OIL (UCO/EFB/POME/MEF) RECEIVING - LOCAL TANKER PROCEDURE

Responsibilities Process Flow Key Control Procedures

A B
9.1 Unloading operator to initiate the
draining activity when the result for
spin test failed. Unloading operator
Unloading Operator 9.0 Drain 3 pails (100kg) . must always monitor the draining
Indicated as 3rd drain. process.

9.2 Unloading operator must take

10.0 Draw sample in photo and video of draining activity ; to
Unloading Operator be updated in Operation/QC
2x250ml plastic bottle from
bottom tanker discharge Whatsapp group with complete details
(Tanker No. / Supplier Name / No. of
point.
Drain).

10.1 Retain sample to be kept by

Unloading Operator
YES
11.0 Tests and operation team for 1 month period.
Approval
10.2 Unloading operator to draw
NO 2x250ml sample (1x250ml for spin
test, 1x250 ml will be sent to
laboratory for analysis)
12.0 Send 1x250 ml sample to the lab

13.1 Laboratory to conduct rejection

confirmation analysis by spin test to
13.0 Tests
verify the amount of sludge content.
YES
and
approval 14.1 Laboratory to conduct shake test.

14.2 If shake test failed, lab to conduct

NO filtration test to observe foam
NO 14.0 Tests formation under vacuum.
Lab technician / and
Chemist approval 15.1 Laboratory to conduct the full
analysis for approval.
YES Parameter to be tested according to
sequence:

C FFA , M&I,
15.0 Lab to conduct IV, Mineral Oil, Ester Content , ICP
full analysis for
approval

Copyright © 2023 Vance Bioenergy

 DOC. NO VB-QC-SOP-011
REV. NO 0
REV. DATE 01 OCTOBER 2023
PAGE 3 OF 4 PAGES
STANDARD OPERATING
TITLE : OIL (UCO/EFB/POME/MEF) RECEIVING - LOCAL TANKER PROCEDURE

Responsibilities Process Flow Key Control Procedures

C 16.1 Chemist to verify and confirm

the failed test results before proceed
to the next step.

16.2 Retain sample to be kept for 1

month period by lab.
NO
16.0 Verification by D
Chemist 17.1 Rejection email to be sent to
Chemist <rejectoil@vancebioenergy.com>
must be attached with rejection form
YES and photos of Spin test and Shake
Test for sample which sent to the
laboratory.
Chemist 17.0 Chemist to notify trader via email and
whatsApp group (UCO quality) 17.2 Chemist to inform and highlight
the rejection issue to HOD via call
and also to GM/ Director via VBSB
QC Dept Skype Chat.

18.0 Trader to respond acceptance within 2 18.1 Trader to respond via email
Trader sent by chemist in 17.0
hours after email sent

20.1 unloading operator will be

informed via whatsapp
19.0 Reject NO Operation/QC and Logistics will be
acceptance notified regarding the rejection as
well.

YES
21.0 Trader
required to
Trader obtain approval
from
GM/Director 23.1 QC to advice the tested quality
to production engineer/executive.

23.2 Production engineer / executive

20.0 Proceed with NO to decide on discharge tank .
22.0 GM / Director
Trader Approval
cargo rejection. 23.3 Operation team (unloading
operator) will be notified on the
YES discharge tank accordingly via
verbal walkie talkie or Whatsapp
Production / END 23.0 Production to decide Group Operation/ QC.
Unloading operator on discharge strategy.

END

Copyright © 2023 Vance Bioenergy

 DOC. NO VB-QC-SOP-011
REV. NO 0
REV. DATE 01 OCTOBER 2023
PAGE 4 OF 4 PAGES
STANDARD OPERATING
TITLE : OIL (UCO/EFB/POME/MEF) RECEIVING - LOCAL TANKER PROCEDURE

Responsibilities Process Flow Key Control Procedures

D 24.1 Lab to conduct analysis for approval
depending on type of sample:
First tanker sample : Full analysis
Subsequent tanker sample: Basic Analysis

24.0 Lab technician to conduct analysis based on 24.2 Full analysis : Parameter to be tested
Lab technician / according to sequence:
sample status. FFA , M&I, IV, Mineral Oil, Ester Content ,
Chemist ICP.
Basic analysis : FFA , M&I, IV, Mineral Oil ,
26.0 Give 25.1 Chemist to verify and confirm the
Lab technician / YES discharge failed test results before proceed to the
25.0 Test results next step.
Chemist approval to
operation team / 25.2 Retain sample to be kept for 1 month
period by lab.
NO unloading
operator via 27.1 Rejection email to be sent to
<rejectoil@vancebioenergy.com> must be
walkie talkie and attached with rejection form and photos of
Lab technician / 27.0 Chemist to notify trader Operation/QC Spin test and Shake Test for sample
via email and WhatsApp Whatsapp Group. which sent to the laboratory.
Chemist
group (UCO quality) 27.2 Chemist to inform and highlight the
rejection issue to HOD via call and also to
GM/Director via VBSB QC Dept Skype
Chat.

28.0 Trader to respond

Trader acceptance within 2 hours
after email sent.

30.1 Loading operator will be informed via

whatsapp Operation/QC and Logistics will
be notified as well.

29.0 Reject NO
acceptance 33.1 QC to advice the tested quality to
production engineer/executive.

31.0 Trader required to obtain 33.2 Production engineer / executive to

Trader YES decide on discharge tank .
approval from GM/Director.
33.3 Operation team (unloading operator)
will be notified on the discharge tank
NO accordingly via verbal walkie talkie or
Whatsapp Group Operation/ QC.
30.0 Proceed with
Trader 32.0 GM / Director
cargo rejection Approval

YES
END
Production / unloading 33.0 Production to decide
operator on discharge strategy.

END
PREPARED BY CHECKED BY APPROVED BY

JUNIOR CHEMIST SENIOR CHEMIST HOD

Copyright © 2023 Vance Bioenergy