4 SOP-Tank Farm Final Sent To Zones

STANDARD OPERATING PROCEDURES
For
Tank Farm Operations
Hindustan Petroleum Corporation Limited
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ALL RIGHTS ARE RESERVED. THIS DOCUMENT IS FOR INTERNAL INFORMATION REFERENCE ONLY AND MAY NOT BE
REPRODUCED/ COPIED AND / OR REDISTRIBUTED IN ANY FORM OR BY ANY MEANS, INCLUDING ELECTRONIC,
Amend No: 00 Amend Date: Nil Page No: 1/ 37
Issued by: Approved by:

MUNDRA TERMINAL
HINDUSTAN PETROLEUM CORPORATION LTD
Standard Operating Procedures Issue No:- 02 dt 30.09.2010
WITHOUT THE PRIOR WRITTEN CONSENT OF GM-O&D, HPCL, MUMBAI.

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Broad frame work of Standard Operating Procedure for

Tank Farm Operations.
Based on inputs from Operation Manual Vol. 1&2, IQCM, Guidelines on Terminal Automation
System, Safety Manual, Circulars on Operation/ Safety/Security, Intranet Portal, OISD guidelines
and experience of Tank Farm operation across terminals & depots, broad frame work of
Standard Operating Procedures for Tank Farm operation inclduing Pipeline Transfer Operation &
Coastal operation has been outlined. All the locations are advised to make location specific
Standard Operating Procedures for these operations incorporating the following.
 Available infrastructure & manpower for handling product and meeting logistics
requirement.
 Specific job responsibility of officer & workmen
 Security & safety stipulations of local authorities if any.
 Any other issue specific to the location
In line with Standard Operating Procedure for Tank Farm Operation enumerated below, all
locations are advised to make detailed location specific Standard Operating Procedure and
display the same prominently for clear understanding of operating personnel.

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Table of Contents (TOC)
NO. Subject/Sub-Subject Page
A. TANK FARM OPERATION 5
A.0 TANK LINE UP PROCEDURE 5
A.0. Sequence of Operation of Tank Valves 5

1
A.0. Gauging & Sampling Procedure 9

2
A.0. Water / Roof Draining Procedure 10

3
A.0. Water Injection Procedure 12

4
A.1 PIPELINE TRANSFER OPERATIONS 12
A.1.1 Line Pressing/Bleeding for receipt line 13
A.1.2 Tank Gauging before product receipt 13
A.1.3 Tank Line up 14
A.1.4 Pipeline receipt 14

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A.1.5 Tank to Tank switch Over 15
A.1.6 Executing the PLTs to OMCs 15
A.1.7 After receipt Gauging 16
A.2 OCEAN TANKER/VESSEL HANDLING 16
A.2.1 Jetty End (Boarding Officer & Surveyor) 16
A.2.2 PORT PIPELINE FLUSHING 19
A.2.3 TERMINAL END (Terminal Officer & surveyor) 20
B. ETP OPERATION 23
B.1 Oil water collection Chamber 23
B.1.1 Operation of OWC chamber 23
B.2 Oil water carrier pipe 24
B.2.1 Provision of oil water carrier Pipe 24
B.3 Effluent Treatment Plant 24
B.3.1 Operation of ETP 24
B.4 Treated water 25
B.4.1 Disposal of treated water 25
- Precautions in Tank Area 25

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The Standard Operating Procedures for tank farm operation has been drawn by a team of experts from
the field. The Focus is completely on the safety aspects, based on operating requirements at various
POL locations. This has been done to bring in consistency in operations practices across locations.
A. TANK FARM OPERATIONS
A.0 TANK LINE UP PROCEDURE
A.0.1 Sequence of Operation of Tank Valves
 Line up the designated tanks after gauging by opening respected MOV and gate valve
 The down stream valve to be opened first.
 Valve adjacent to the tank to be open later.
 First open the HOV ie Gate valve(i,e 2nd valves from tank shell) and then the MOV
(adjacent to tank shell).

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 Out of two valves on each line (Inlet & Outlet lines) the first one (adjacent to tank) should be
remote motor operated with the provision for local operation.
 In case no remote operation, atleast the operating switch of MOV should be outside the dyke.
 Ensure Motor operated valves (MOV) are always kept in remote mode.

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BLACK LEVER ON MOV USED TO CHANGE FROM LOCAL TO REMOTE BLACK LEVER IN THE DOWNWARD
POSITION FOR OPERATING IN LOCAL MODE, FOR ENABLING MOV TO OPERATE IN REMOTE MODE
TURN THE BLACK LEVER IN THE UPWARD POSITION BY ROTATING 180 DEGREES IN COUNTER
CLOCKWISE DIRECTIONN
 In case the MOV is operated from control room ensure that it shows opening by blinking in
yellow color and 100% open condition is indicated by “GREEN” color display on MOV.
 Ensure that shaft of HOV (hand operated valve) is projected upwards for open condition.
 In case the MOV is operated locally by operating the push button manually, ensure the rotation
of indicator of actuator is towards the flow direction and 100% open condition is indicated by

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 showing the indicator in line with the flow direction.
MOV OPEN, CLOSE POSITION INDICATOR, ARROW IN THE SHUT POSITION INDICATING MOV IS CLOSED
 After operations of tank, ensure the closing of the motor operated valve (MOV) & hand
operated gate valve. If MOV is operated from control room 100% close condition is
indicated by “RED” color. If MOV is operated locally by operating the push button, ensure the
rotation of indicator of actuator perpendicular to the flow direction (pipeline).

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 Ensure that shaft of HOV is projected downwards when it is close.
A.0.2 Gauging & Sampling Procedure
 Before handing over the tank for receipt and taking over the tank after receipt, the gauging to be
done by following procedure.
 All the tank body valves, including the Motor Operated Valve, Hand Operated valves on Inlet &
Outlet lines should be closed, locked & sealed.
 The roof should be completely drained and free from water.
 All the roof drain and water drain valves of the tank should be closed and locked.
 Carry the Calibrated gauge tape, Oil finding paste, Water finding paste, Cup-case thermometer,
Sampling thief connected with cotton rope, Aluminum sample containers to the tank top.
 Ensure all the persons wear cotton clothes.
 Unscrew and open the gauge hatch cover.
 Apply the water finding paste on the bottom portion of the gauge tape and brass bob and apply
the oil finding paste at the approximate expected level of product as per Auto level gauge / Radar
gauge tank side indicator.
 Release the tape slowly along the guide (touching the hatch) without disturbing the oil table up
to the reference height of the tank and match the reference height on the tape with the top edge
of the brass tip provided on the gauge hatch and lock the tape and hold for 60 seconds (for
getting proper water level).
 In case different reference height is observed, difference between the observed reading and the
one as per the calibration chart to be corrected by applying the applicable “correction factor”.
The bob is touching the datum plate before/after the reference height, release the tape up to the
datum plate (new reference height) and the difference between the Actual & New reference
heights to be applied as “Correction factor” and the same correction factor to be applied in the
after receipt gauging also for the particular tank. For example: the bob is touching the datum
plate before the reference height & the difference between Reference height & New reference
height is ‘Y’, then the gauge reading (before & after operation) will be considered as X (height of
oil) + Y.
 Wind the gauge tape slowly along the guide (touching the hatch) without disturbing the oil table
and measure the (Oil + Water) level and Water level and record the readings.

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 Remove the bob from the gauge tape and connect the cup-case thermometer to the gauge tape
for measuring the temperature.
 Release the gauge tape with cup-case thermometer up to the middle level of product and allow
for 2 minutes.
 Wind the gauge tape as mentioned above and measure and record the temperature of the
product in the cup-case thermometer.
 Sampling has to be done as per provisions mentioned in IQCM and Operations Manual. Sampling
shall be done using aluminum containers and sample thief connected with cotton rope. As an
example, for middle sample, send the sample thief in empty condition (with closed lid) up to the
middle level of the product and then open the lid and wait for 60 seconds for filling the sampling
thief and then slowly remove the container and collect the sample in the sample container.
 Attach the sample tags to the sample containers on the tank top itself.
 Avoid sampling during thunders.
A.0.3 Water / Roof Draining Procedure
Tanks provided with Swivel joints and no inter connection between roof drain and water draw
off
 Ensure that roof drains & water drain valves are always kept in closed & locked condition.
However, during monsoon, frequent inspection to be carried out and roof drain to be operated
under supervision of an officer.
Tanks provided with Swivel joints and inter connection between roof drain and water draw off
is provided

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 The roof drain should be inter connected with water drain using NRV directing from roof drain to
water drain, during rainy season the roof drain should be directed to tank through water drain.
 During water draining ensure roof drain valve nos 1 & 2 are kept closed.
 Regular water draining to be done only in presence of Officer.
Tanks where swivel joints are not provided and rain water enter the tank
 Water drawoff valve to be kept closed and locked. Valves should be operated only under
supervision of officers
In all the above cases, the last valve in each line shall be provided with spectacle blind.

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A.0.4 Water Injection Procedure
 Ensure the Water drain & Roof drain valves in closed position.
 For water injection inside the tank use only pump with FLP motor with all FLP electrical
connections and FLP starter.
 The FLP motor should be installed outside the dyke wall and properly earthed.
 The FLP starter should be near to the motor for immediate & easy access.

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 Connect the NRV directing towards inside the tank to the Water drain valve using bolts, nuts &
gasket.
 Connect the suction pipe of the pump to the water source.
 Connect the delivery pipe of the pump to the down stream side of NRV of the water drain.
 Before starting the pump, ensure that the DG set is started and the input power to the motor is
by DG output only.
 Ensure no leaks in the flange joints after starting the water pump FLP starter.
 After ensuring the delivery of water in the pump, open the water draw off valve of the tank.
 Ensure the level in the tank increases by physical gauging / Auto level gauge if equipped.
 After pumping the desired quantity of water inside the tank, first close the water draw off valve
of the tank.
 Stop the water pump by using FLP starter of the motor.
 Disconnect the pipes connected to the water draw off nozzles, NRV.
A.1 PIPELINE TRANSFER OPERATIONS
A.1.1 Line Pressing/Bleeding of receipt line:
 Keep tank body valve (1st valve) & 2nd Valve closed
 Open the 2nd Valve first
 Open the tank body valve
 Open the sampling valve and see whether P/L is full
 Close the sampling Valve and lock it once the P/L is full
 Inspect the pipeline physically upto the exchange manifold for any leakage/damage etc.
A.1.2 Tank Gauging before product receipt:
 Seal the water draw off lines

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 Perform the before receipt Tank Gauging at correct reference height (RH)
 Draw the product samples from upper, middle and lower (UML) of the receiving tank by using
sampling thief and the same are to be stored in aluminum sample containers. These samples are
to be retained in sealed condition till Batch Formation test or as per provisions of IQCM of the
tank product is performed after receipt
A.1.3 Tank Line up:
 Line up shall be started from the exchange pit end

 Open both the valves on either side of hammer blind valve at exchange manifold
 Open the 2nd Valve and ensure that shaft of valve is projected upwards in case of a HOV
 Open the tank body valves of delivery line by opening Motor operated valve / HOV
 In case the MOV is operated from control room, ensure that it shows opening by blinking in
yellow / green colour and 100% open condition is indicated by “GREEN” colour display on MOV
 In case the MOV is operated locally by operating the push button manually, ensure the rotation
of indicator of actuator is towards the flow direction and 100% open condition is indicated by
showing the indicator in line with the flow direction
 Close & Seal the pressure relief lines of receipt nozzles of product tanks connected to the same
common receipt header.
 Ensure that the correct pipe line is lined up to exchange manifold (colour coding identification)
 Inform the PLT officer about the tank line-up
 Make log entry about readiness for receipt
A.1.4 Pipeline receipt:
 When PLT officer informs about commencement of pumping operation, observe the Mechanical
gauge reading
 Observe the TAS reading (where provided)

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 In case dip reading starts increasing, you may advise PLT officer about the receipt confirmation.
 For the first half an hour pumping, sampling and test A to be carried as per IQCM.
 Take hourly readings & compare the discharge and receipt quantities. In case of any mismatch,
pumping to be stopped & reason for variation to be ascertained.
 Take hourly Line samples and record test A.
 Do not ever exceed the safe height of the tank for P/L receipts
 Do not take PLT simultaneously in 2 tanks
 Once the PLT and gauging are completed, ensure opening of valve of pressure relief lines
A.1.5 Tank to Tank switch over:
 Keep the second tank gauged

 Open the 2nd valve of second tank
 Both the tank gaugers to communicate with PLT officer in control room thru walkie-talkie and
wait for the instructions
 Officer to inform the second Tank gauger to first open the tank body Valve of the 2 nd tank
 Officer to Ensure second tank dip started increasing
 Officer to inform tank guager of the first tank to close the body valve (MOV) & HOV
A.1.6 Executing the PLTs to OMCs:
 Carry out the line pressing jointly

 Perform the Before Transfer Joint gauging of the mother tank on correct RH and sampling
 Inform the OMC officer to line up their tank up to their manifold
 Positively segregate the tank and pipeline from where PLT is to be delivered to OMC to avoid any
migration of product.
 Positively segregate the P/L towards TTG/TW gantry

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 Open the 2nd Valve and tank body valve

 Confirm from OMC officer whether their tank dip is changing. If yes, then start pump
 For the first half an hour pumping, sampling and test A to be carried as per IQCM.
 Reconcile the hourly dispatch and receipt figures. In case of any mismatch, pumping to be
stopped & reason for variation to be ascertained.
 Ensure OMC tank does not receive more than their specified safe height
 Ensure discharge tank roof remains in fully floated or fully off loaded condition ( in case of
floating roof tanks) after PLT
 Ensure frequent inspection of tank farm during receipt/transfer
A.1.7 After receipt Gauging:
 Positively segregate P/L on the upstream of Exchange Manifold and towards OMC side
 Close the tank body Valve and 2nd valve of delivery line
 Perform the Joint gauging with OMC and get the dip memo signed jointly
 Sampling to be carried out as per IQCM
A.2 OCEAN TANKER/VESSEL HANDLING
A.2.1 Jetty End (Boarding Officer & Surveyor):
Preparations before Boarding:
 Boarding Officer (BO) ensures payments of port dues and wharfage etc thru appointed agent
 BO collects load port details of the products which are loaded in the vessel
 Before leaving terminal along with surveyor, BO shall ensure to carry specified formats of
vessel( VSL) handling, required hydrometers, thermometers and walkie talkie/mobile
 After reaching the allotted jetty berth, BO shall establish contact with the Terminal Officer
(TO) and also establish contact with the port handling group.

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Vessel Boarding:
 After ‘all fast’ of the VSL gangway is placed by the VSL crew, BO boards the VSL along with
surveyor
 BO meets the VSL master & Chief Officer, collects the load port samples and load port papers
including load port QC test report
 BO along with surveyor should check the Sea-Chest valve sealing and to ensure that wiring/
sealing is not done through any removable structure. Sealing is to be done on the valve and
not on the valve actuating control system.
Sampling/ Ullaging /Hose connection:
 BO shall perform ullaging and sampling of the VSL with the help of surveyor and VSL crew
 BO shall supervise the jetty end hose connection in identified port P/L thru hose handling
crew
 Hose is connected at the VSL’s manifold by the VSL crew
 Sequence of loading/discharge must be declared by the Chief Officer in writing.
 While above activities are on at jetty, BO shall send the load port samples and samples
collected on arrival of the VSL to terminal for pre discharge test. Samples must be collected
in aluminium containers with proper sealing system and the BO should ensure that the
sample is sealed in front of him and the sample tag shall be duly certified by the Chief Officer.
Pre Discharge Tests & QC clearance:
 BO waits for QC clearance and shore clearance from TO

Shore Clearance/ Commencement of VSL Discharge:

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 After QC clearance and shore clearance, BO ensures jetty line up and then communicates to
Chief Officer in writing about the readiness for commencing VSL discharge
 VSL commences discharge with a very low flow rate initially
Receipt Confirmation:
 BO asks TO, to confirm receipt of product in the shore tank. Once confirmed, BO conveys to
VSL crew for increasing the flow rate
Hourly Discharge & receipt reconciliation:
 During the first half an hour of discharge, samples to be collected and tested at both ship end
and terminal end as per provisions of IQCM. In case of any discrepancy, discharge to be
stopped and reasons to be ascertained
 BO collects hourly VSL discharge figures and keeps reconciling with shore receipt figure.
 In case of huge difference in receipt quantity, the VSL discharge is stopped by VSL crew for
ascertaining the reasons in coordination with all concerned
 BO may serve protest letter to VSL Master in case VSL crew is not cooperating in hourly
reconciliation of figures
Vessel Emptiness certification:
 After completion of VSL discharge, VSL tanks are inspected for emptiness along with surveyor
 BO coordinates with TO for final receipted quantity in the shore tanks and calculates the net
voyage loss. He also compares the loss with VSL’s experience factor available with Chief
Officer. BO may serve the letter to the VSL’s Master in case of Huge Voyage Loss
Next Port of Call (NPOC):
 BO completes the statement of facts sheet, VSL ullage sheets for arrival and discharged
quantities, emptiness of the vessel etc. and gets endorsement of surveyor and the VSL’s
Master.

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 BO contacts TO for VSL’s Next Port Of call (NPOC) and conveys in writing to the VSL’s Master
 BO confirms Port’s P/L bleeding at jetty end after coordinating with TO and Okays for closer
of shore tank valves.
 In case, port lines are to be flushed, the following steps under PORT PIPELINE FLUSHING
PROCEDURE are to be performed
A.2.2 PORT PIPELINE FLUSHING PROCEDURE:
 BO after completion of VSL discharge informs the chief officer for P/L flushing
 BO ensures that shore tank is lined up to receive the line fill quantity. He coordinates with TO
 P/L can be flushed using sea water till shore receives the clear water
 Usually 2.5 times of P/L fill quantity of water is flushed
 TO performs the gauging of the shore tank and confirms having received the full P/L qty.
 Port P/L may also be flushed using the rubber pigs ( in case pig able lines are provided) which are
launched inside the P/L at jetty end and pushed by the VSL by using the Nitrogen Gas. It is
mandatory that terminal should have the pig receiving facility which is in good operating
condition .
A.2.3 TERMINAL END (Terminal Officer & surveyor)
Preparation before Vessel’s Berthing:
 Terminal Officer (TO) identifies the tanks for accommodating the VSL full quantity and prepares
the Vessel Discharge Program detailing the sequence of product pumping
Before Receipt tank Gauging & Line up:
 Ensures P/L bleeding inside the terminal thru company guager and surveyor

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 Ensures positive segregation of the non receiving tanks of the same product by closing both
valves.
 Ensures positive sealing on the valves and expansion lines of the non receiving tanks
 Also ensures positive segregation and sealing of the outlet valves and water draw off valves of
the designated receiving tanks
 TO performs before receipt (B/R) gauging of the designated receiving tanks along with Surveyor
and takes out B/R Top, Middle and Bottom samples. These samples are preserved in sealed
condition in aluminum containers till Batch Formation test of the product received in Shore tank
after completion of VSL discharge is completed
 In case of OMC Shared P/L or port P/L, the P/L is handed over and taken over in hook up chamber
jointly by officers of port or the Oil companies concerned as the case may be. The
acknowledgement for the same to be taken over in a register
 TO Establishes contact with BO
 Ensures lining up of receiving tank up to terminal manifold. Procedure for lining shall be as per
the same procedure adopted for transfer of product between OMCs through PLT
Shore Clearance:
 Coordinates with QC officer for pre discharge test of VSL samples collected by BO on VSL arrival
 QC officer compares the load port test report results with the results of pre discharge test results
 TO conveys promptly QC clearance and shore clearance to BO
Receipt Confirmation and log sheet maintenance:
 After BO conveys commencement of VSL discharge, TO to compare the TAS reading/mechanical

reading /Physical gauge of the receiving shore tank and ensures rise in the tank dip level

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 TO confirms receipt into the shore tank to BO asks for increasing the flow from VSL’s end
 TO maintains the log book and records all the activities in a chronological order
 TO reconciles the hourly receipt figures into shore tank with the VSL’s hourly discharge figures
and maintains records
After Receipt Gauging & Batch Formation Test:
 After completion of VSL’s discharge, T/O performs After Receipt (A/R) gauging of the shore tanks
along with surveyor, withdraws the TMB and sends for batch formation test (BFT) to QC Lab
Reporting to HQO:
 TO Collects all the shipping papers from the BO and sends the report to HQO
B. ETP OPERATION
B.1 Oil water collection chamber
B.1.1 Operation of OWC chamber:
o To ensure that Tank dyke valve leading to OWS shall be kept in closed condition. Any operation
of the valve shall be carried out under supervision.

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o Inspect the chambers everyday which is located near the tank farm, product pump house, TT
Gantry for accumulation of oil-water mixture.
o Ensure that the outlet valve of the OWC chamber leading to storm water drainage system is kept
in closed condition
o Withdraw & transfer the oil from OWS by using pump to slop tank.
o The drain shall be kept clean of waste, plastic seals, polythene covers etc.
o Allow water from equalizer tank into the oil compartment and raise the level of oil chamber.
o Extract maximum possible oil from the oil compartment.
o Clean the strainer at regular intervals.
o Ensure there is no leakage of oil from the mechanical seal of the pump.
o Always ensure no oil is present in the receiver tank of OWS.
o The OWS should not be allowed to over flow.
o Operate the outlet valve of the OWC chamber for release of oil-water mixture into oil-water
carrier pipe leading to ETP sump
o During torrential rains, if there are no oil- water mixture coming into chamber and it is only clear
water, outlet valve of chamber leading to storm water drainage system may be operated under
supervision of an officer.
B.2 Oil water carrier pipe
B.2.1 Provision of oil-water carrier pipe:
 Inspect the carrier pipe through its inspection chambers for any blockage along the route
periodically.
 In case of any blockage, the foreign materials to be removed so that the oil-water mixture
reaches ETP sump by gravity.

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 Ensure that the inspection chamber man holes are covered all the time so that no foreign
material finds its way into the carrier pipe.
B.3 Effluent treatment plant
B.3.1 Operation of ETP:
 Ensure oil-water mixture reaches ETP sump by gravity.

 The mixture passes through the screen located inside the sump(holding pond) and once the
mixture level inside sump reaches a pre-determined level, the pump starts automatically (if in
auto mode) and the mixture passes through a coalescer unit where majority of oil from the
mixture is separated.
 Now the mixture is passed through multi-media filter unit where the residual content of oil is
also removed from the mixture.
The oil content extracted through coalescer/multi-media filter unit is

taken to an oil chamber from where it is pumped to a slop tank through a
dedicated pipeline.
B.4 Treated Water
B.4.1 Disposal of treated water:
 The treated water which has less than 10 ppm of oil content is collected inside a water collection
chamber from where it is released for gardening purpose.
Precautions in the Tank Farm Area
 Ensure the tank pad of each tank is clean and free from vegetation
 Ensure that the RCC apron/bituminous apron of tank pads slope away from tanks and no ingress
of water underneath the tank bottom plate is possible
 Observe for scaling / pitting on the tank surface & tank roof and also for leakages / sweating.
Initiate action for rectification where ever required.

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 Ensure all the tank valves and other valves are properly greased and no leak from the Valves
/gland packing
 Ensure all the pipe legs of the floating roof tanks(FRT) are at short leg position during normal
operation of the tank
 Ensure all the pipe leg supports of FRT tanks are changed to high leg position while taking the
tank for maintenance works
 Observe for free movement of floating roof during operation
 Ensure free movement of rolling ladder by properly greasing the moving parts and ensure free
movement of wheels along the guides
 Ensure that the floating deck is clean and free from all foreign materials/dust etc so as to avoid
clogging of roof drain sump
 Ensure that the flap of the NRV provided in the roof drain system opens freely and is not stuck.
 Ensure roof drain system (RDS) and water draw-off (WDO) lines are inter-connected through a
NRV (NRV opening towards water draw off line) in case of a floating roof tank. The inter
connection to be provided on the downstream side of tank body valves but before 2 nd valve of
RDS and WDO lines. The 2nd valve shall always be kept in a closed condition with a spectacle
blind. During monsoon, the rain water shall always be taken inside tank and regular water
draining to be done before start of operation under supervision of an Officer. Once the water
draining operation is completed, the status quo shall be restored. However, in case product level
is high inside the tank and continuous down pour is expected to increase the level inside tank
beyond safe filling height, opening of roof drain valve will be advisable under the watchful eye of
an officer.
 After tank operation, ensure the closing of the motor operated valve (MOV) & hand operated
gate valve. If MOV is operated from control room, 100% close condition is indicated by “RED”
color. If MOV is operated locally by operating the push button, ensure the rotation of indicator of
actuator is perpendicular to the flow direction (pipeline)

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 Maintain water seal in the emergency drain & ensure no traces of oil in the emergency drains
 Ensure the earthing of tank shell, from shell to ladder, from ladder to floating roof are provided
with nuts & bolts
 Ensure the Tank side gauge indicator & temperature sensor are in working condition
 Ensure that the upstream gate valve of OWS chamber located outside the tank dyke wall is in
closed condition and is operated only by a responsible person
 Ensure that segregation gate valves between fire break walls are in closed condition and needs to
be operated by a responsible person
************THE END**************
Check List for Tank Farm
SR. DETAILS OF OPERATIONS DURING PLT FROM REFINERY COMPLIANCE


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NO. STATUS
1 Initial coordination with refinery established with regard to PLT? Yes / No/ Not applicable
2 Sample of the refinery tank from which PLT is to be taken has Yes / No/ Not applicable
been collected , entry in JDE made and sample sent to Mazagaon
Lab for testing?(This activity need not be done if PLT is to be
taken from same batch of same tank for which testing has been
already carried out).
3 Our trained manpower are available in necessary number ? Yes / No/ Not applicable
4 Line pressing / bleeding done after opening relevant valves ? Yes / No/ Not applicable
5 Sample valve which was opened to check line pressing , has been Yes / No/ Not applicable
closed ?
6 Correct gauging of our tank done to ascertain ullage after closing Yes / No/ Not applicable
all relevant valves ?
7 Hammer blind is pad-locked in closed condition for gauging ? Yes / No/ Not applicable
8 Water draw off line has been sealed? Yes / No/ Not applicable
9 Top, middle and bottom samples drawn ? Yes / No/ Not applicable
10 Refinery tank gauging is done and all relevant valves checked for Yes / No/ Not applicable
closure.
11 All necessary valves opened for tank line up? Yes / No/ Not applicable
12 Hammer blind opened as per instructions given in SOP and pad Yes / No/ Not applicable
locked ?
13 P/L tracing done till manifold? Yes / No/ Not applicable
14 Refinery informed for our readiness to commence PLT? Yes / No/ Not applicable
15 Necessary initial entry made in log book with regards to time of Yes / No/ Not applicable
starting of PLT, quantity to be received, name of officer
concerned in refinery etc ?
16 Ensure receipt of product in tank by observing mechanical gauge Yes / No/ Not applicable
or by taking tank dip measurement or electronic transcoder ?
17 Refinery informed to increase pressure? Yes / No/ Not applicable
18 Hourly readings being logged and reconciled with refinery? Yes / No/ Not applicable
19 Hourly line samples collected and density recorded ? Yes / No/ Not applicable
20 Is filling only upto safe limit ensured? Yes / No/ Not applicable
21 In case, PLT is to be taken in another tank, is the gauging of the Yes / No/ Not applicable
2nd tank done ?
22 Is the 2nd tank lined up? Yes / No/ Not applicable
23 Ensure receipt of product in 2nd tank by observing mechanical Yes / No/ Not applicable
gauge or by taking tank measurement or electronic transcoder ?

MUNDRA TERMINAL
24 Instructions given to operator to close the 1 st tank and to keep Yes / No/ Not applicable
the hammer blind in closed position?
25 Hammer blind of 1st tank is pad-locked? Yes / No/ Not applicable
26 Our tank gauging is done after PLT is over? Yes / No/ Not applicable
27 Quantity received is calculated ? Yes / No/ Not applicable
28 Top, middle and bottom samples have been drawn ( 3 samples Yes / No/ Not applicable
for white and 1 all level sample for black) and density of
composite sample checked?
29 Refinery tank gauging is done and despatch qty vs receipt qty Yes / No/ Not applicable
reconciled ?
30 Our composite density is matched against their lab test report Yes / No/ Not applicable
density ?
31 Then all the 3 samples of white / or 1 sample for black are / is Yes / No/ Not applicable
sent to Mazagaon after entry in JDE system and preparation of
outgoing gate pass?
32 Mazagaon lab test report in JDE checked? Yes / No/ Not applicable
33 Hardcopy of Mazagaon lab test report is collected and filed for Yes / No/ Not applicable
our record ?
34 Letter issued to refinery in case of abnormal variation ? Yes / No/ Not applicable

MUNDRA TERMINAL
Hindustan Petroleum Corporation Limited – Mundra Terminal

Document Code:
Revision Code: 02
Revision Date:
Ship / Shore Safety Checklist
Sr. No.:_________ Date:____________ Time From – To:_________________
Delivery Mode / Details:_______________________________ Port:__________________
Vessel Name & IMO No.:_______________________________ Delivery

Location:______________
Product Name & Grade:_______________________________ BDN No.:_______________
Part A
Sr No Bulk – Liquids - General Ship Supplier Remarks
a1 Is the ship securely moored?
a2 Are emergency towing wires correctly

positioned?
a3 Is there safe access between ship and shore?
a4 Is the ship ready to move under it’s own power?
a5 Is there an effective deck watch in attendance

on board and adequate supervision on the

MUNDRA TERMINAL
terminal and on the ship?
a6 Is the agreed ship / shore communication

system operative?
a7 Have the procedures for cargo, bunker and

ballast handling been agreed?
a8 Has the emergency shutdown procedure been

agreed?
a9 Are fire hoses and fire fighting equipments on

board and ashore positioned and ready for
immediate use?
a10 Are cargo and bunker hoses / arms in good

condition and properly rigged and, where
appropriate, certificates checked?
a11 Are scuppers effectively plugged and drip trays

in position, both on board and ashore?
a12 Are unused cargo and bunker connections

including the stern discharge line, if fitted,
blanked?
a13 Are sea and over board discharge valves, when

not in use closed and lashed?
a14 Are all cargo and bunker tank lids closed?
a15 Is the agreed tank venting system being used?
a16 Are hand torches of an approved type?
a17 Are portable VHF / UHF transceivers of an

approved type?
a18 Are the ship’s main radio transmitter aerials

MUNDRA TERMINAL
earthed and radars switched off?
a19 Are electric cables to portable electrical

equipment disconnected from power?
a20 Are all external doors and ports in the

amidship’s accommodation closed?
a21 Are all external doors and ports in the after

accommodation leading on to or overlooking the
tank deck closed?
a22 Are air conditioning intakes which may permit

the entry of cargo vapours closed?
a23 Are window type air-conditioning units

disconnected?
a24 Are smoking requirements being observed?
a25 Are the requirements for use of galley and other

cooking appliances being observed?
a26 Are naked light requirements being observed?
a27 Is there provision for an emergency escape

possibility?
a28 Are sufficient personnel on board and ashore to

deal with an emergency?
a29 Are adequate insulating means in place in the

ship / ashore connection?
a30 Have measures been taken to ensure sufficient

pump room ventilation?
a31 Are electric cables to portable electrical

equipments disconnected from power?

MUNDRA TERMINAL
a32 If the ship is capable of closed loading, have the

requirements for closed operations been
agreed?
a33 Has a vapour return line been connected?
a34 If a vapour return line is connected, have

operating parameters been agreed?
a35 Are ship emergency fire control plans located

externally?
a36 Have the operation of the P/V valves and / or

high velocity vents been verified using the
checklist facility, where fitted?
IF the ship is fitted, required to be fitted, with an inert Gas System the following questions should be
answered.
a37 Is the inert Gas System fully operational and in

good working order?
a38 Are deck seals in good working order?
a39 Are liquid levels in P/ V breakers connected?
a40 Have the fixed and portable oxygen analyzers

been calibrated and are they working properly?
a41 Are fixed IG pressure and oxygen content

recorders working?
a42 Are all cargo tank atmospheres at positive

pressure with an oxygen content of 8% or less
by volume?
a43 Are all the individual tank IG valves (if fitted)

correctly set and locked?

MUNDRA TERMINAL
a44 Are all the persons in charge of cargo operations

aware that in the case of failure of the inert Gas
Plant, discharge operations should cease and
the terminal be advised?
Part B
Sr No Additional Checks - Bulk – Liquids – Chemicals Ship Suppli Remarks
er
b1 Is information available giving the necessary data for

the safe handling of the cargo including where
applicable, a manufacturer’s inhibition certificate?
b2 Is sufficient and suitable protective equipment

(including self-contained breathing apparatus) and
protective clothing ready for immediate use?
b3 Are counter measures against accidental personal

contact with the cargo and agreed?
b4 Is the cargo handling rate compatible with the

automatic shutdown system if in use?
b5 Are cargo system gauges and alarms correctly set and

in good order?
b6 Are portable vapour detection instruments readily

available for the products to be handled?
b7 Have information on fire fighting media and

procedures being exchanged?

MUNDRA TERMINAL
b8 Are transfer hoses of suitable material resistance to

the action of the cargoes?
b9 Is cargo handling being performed with the permanent

installed pipeline system?
Are tank cleaning operation planned during the ships stay alongside the shore YES NO
installation?
Declaration:
We have checked, where appropriate jointly, the items on this checklist, to the best of our knowledge
and arrangement have been made to and have satisfied ourselves that the entries we have made are
correct and arrangements have been made to carry out repetitive checks as necessary.
Vessel Representative Bunker Supplier Representative
Name: Name:
Rank: Position:
Signature & Stamp: Signature & Stamp:
CHECK LIST FOR OCEAN TANKER LOADING/UNLOADING
TANKER NAME : DATE :
PRODUCT :

MUNDRA TERMINAL
Sr. Points to observe Remarks

no.
1. Availability of proper calibration chart/certificates of cargo tanks

and UTI tapes and the same to be recorded.
UTI/Measuring tape must have identification number.
2. Sea-chest valve sealing system must be clearly recorded

(wiring/sealing should not be done thru any removable
structure). Sealing to be done on the valve, not the valve
actuating control system or blank.
Sea-chest Valve must have Blank on the pipeline.
3. Sequence of loading / discharge must be declared by ship in

writing and more than two tanks should not be engaged for
loading/discharge to obtain accuracy in hourly loading/discharge
statement.
4. Samples must be collected in aluminum container with proper

sealing system and Boarding officer shall not leave the spot
where sample has been collected without sealing the same .
Samples are to be collected in presence of the vessel
representative.
5. In case vessel use any correction factor for measuring cargo,

necessary certification must be checked and the same should be
physically checked by surveyor/boarding officer in presence of
vessel Master/chief.
6. Bunker sample must be collected both at load-port and disport

prior to loading/discharge and the same must be signed by
surveyor/ vessel's representative.
7. Our own Oil and water paste must be used for verification of
cargo/water level. We may also use our own measuring tape
( with proper calibration certificate) for cross-verification of

MUNDRA TERMINAL
product/water level.
8. Samples must be checked in every 15 mins interval at ship and

shore for presence of water ( including density check) till the
jetty pipeline quantity is received at shore tank. thereafter
sampling to be done.
9. Ships manifold pressure has to checked periodically to

monitor/maintain the requisite pressure in the line.
10. Has the sealing statement provided by the master of the vessel.
11. Tanker discharge/loading papers are thoroughly completed.
(Refer List of document.)
12. Check deck Top pipeline before start of Pump, whether empty or
containing product. In case pipeline found with product, issue
letter to Master/Chief and obtain acknowledgement.
15 Check Slop/sludge tank content
16 Positive Segregation of Ballast & sludge tanks
17 Positive Segregation in case of simultaneous discharge of

different product.
18 Whether Different cargo and stripping pumps used for different

product
19 Any record of tank cleaning or inter-tank transfer prior to loading

or during voyage.
20 Whether Coffer dams are empty
21 Check Hourly loading statement during loading and note in case

of any major difference/any abnormility

MUNDRA TERMINAL
22 Obtain confirmation from master/chief that pipeline valves have

no leakage/passing including manifold.
23 Obtain copy of CCR and ECR ( during loading and discharge –

both)
24 Whether vessel provided Up-dated experience factor
25 Whether vessel declared sequence of loading/discharge prior to

start of operation. Obtain record of the same.
To, Date:
The Master,
MT ………………………………………….
Sub: Acknowledgement of the documents/ samples
Sir,
Please find enclosed following documents / samples for ship and acknowledge the same.
S.No Descrittion of Documents For Ship For Disport
1. Statements of facts
2. Initial Ullage Report
3. Final Ullage Report
4. Load Port Composite Sample
5. Ships Composite Sample
6. Quality Certificate
7. Bill of Lading (Export Tanker)
8. Certificate of origin (Export Tanker)
9. Certificate of quality (Export Tanker)
10. Cargo Manifesto (Export Tanker)
11. Product statement for origin of cargo
12. Loading/Voyage loss review

MUNDRA TERMINAL
13. Statement of facts for sea passage

14. Protest letters
15. Loading/unloading program letter
16. Experience factor sheet
17. Dead freight calculation sheet
18. Acknowledgement of documents with NPOC
Be intimated that your next port of call is
Truly Yours
Boarding Officer Master
HPCL

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STANDARD OPERATING PROCEDURES

Tank Farm Operations

Hindustan Petroleum Corporation Limited

Amend No: 00 Amend Date: Nil Page No: 1/ 37

Issued by: Approved by:

HINDUSTAN PETROLEUM CORPORATION LTD

Standard Operating Procedures Issue No:- 02 dt 30.09.2010

WITHOUT THE PRIOR WRITTEN CONSENT OF GM-O&D, HPCL, MUMBAI.

Broad frame work of Standard Operating Procedure for

Amend No: 00 Amend Date: Nil Page No: 2/ 37

Issued by: Approved by:

HINDUSTAN PETROLEUM CORPORATION LTD

Standard Operating Procedures Issue No:- 02 dt 30.09.2010

Table of Contents (TOC)

NO. Subject/Sub-Subject Page

A. TANK FARM OPERATION 5

A.0 TANK LINE UP PROCEDURE 5

A.0. Sequence of Operation of Tank Valves 5

A.0. Gauging & Sampling Procedure 9

A.0. Water / Roof Draining Procedure 10

A.0. Water Injection Procedure 12

A.1 PIPELINE TRANSFER OPERATIONS 12

A.1.1 Line Pressing/Bleeding for receipt line 13

A.1.2 Tank Gauging before product receipt 13

A.1.3 Tank Line up 14

A.1.4 Pipeline receipt 14

Amend No: 00 Amend Date: Nil Page No: 3/ 37

Issued by: Approved by:

HINDUSTAN PETROLEUM CORPORATION LTD

Standard Operating Procedures Issue No:- 02 dt 30.09.2010

A.1.5 Tank to Tank switch Over 15

A.1.6 Executing the PLTs to OMCs 15

A.1.7 After receipt Gauging 16

A.2 OCEAN TANKER/VESSEL HANDLING 16

A.2.1 Jetty End (Boarding Officer & Surveyor) 16

A.2.2 PORT PIPELINE FLUSHING 19

A.2.3 TERMINAL END (Terminal Officer & surveyor) 20

B.1 Oil water collection Chamber 23

B.1.1 Operation of OWC chamber 23

B.2 Oil water carrier pipe 24

B.2.1 Provision of oil water carrier Pipe 24

B.3 Effluent Treatment Plant 24

B.3.1 Operation of ETP 24

B.4 Treated water 25

B.4.1 Disposal of treated water 25

- Precautions in Tank Area 25

Amend No: 00 Amend Date: Nil Page No: 4/ 37

Issued by: Approved by:

HINDUSTAN PETROLEUM CORPORATION LTD

Standard Operating Procedures Issue No:- 02 dt 30.09.2010

A. TANK FARM OPERATIONS

A.0 TANK LINE UP PROCEDURE

A.0.1 Sequence of Operation of Tank Valves

 The down stream valve to be opened first.

 Valve adjacent to the tank to be open later.

Amend No: 00 Amend Date: Nil Page No: 5/ 37

Issued by: Approved by:

HINDUSTAN PETROLEUM CORPORATION LTD

Standard Operating Procedures Issue No:- 02 dt 30.09.2010

Amend No: 00 Amend Date: Nil Page No: 6/ 37

Issued by: Approved by:

HINDUSTAN PETROLEUM CORPORATION LTD

Standard Operating Procedures Issue No:- 02 dt 30.09.2010