Chapter 2: Organizational Plan

CHAPTER 2: ORGANIZATIONAL PLAN

2.1 INTRODUCTION TO THE ORGANIZATION

2.1.1 Vision
Our business vision is to be the leading producer of Shrimp paste or what we call
‘Belacan’ in Malaysia and around the world. We also want to promote belacan as a
traditional food flavoring that is healthy for the body in the world.

2.1.2 Mission
Customer satisfaction is a priority in every business operation. Therefore, our mission
is to provide the best satisfaction in each of our sales and ensure that the production of
'Belacan' is always under control and in good condition. Improvement over time will be our
assistant to achieve that goal.

2.1.3 Objectives
To ensure our goals are achieved:
 We will ensure that the 'Belacan' products we produce are safe for our users to use.
 Ensuring that all our employees are always in good condition and safe in the
production process.
 Ensuring that the machines or tools used are always serviced and in accordance
with modern technology.
 The use of prohibited substances and unhealthy substances will not be applied in
the manufacturing process of 'Belacan'.

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2.1.4 Logo and Description

Breezy Belacan: Business name, Breezy means behave

in a casual, cheerful, and confident manner. This applies
to our employees.

The prawn logo shows the main ingredients used for

Belacan products.

Color combination between black and turquoise. Black symbolizes

+ protection, power, elegance, sophistication while turquoise means
compassion, calmness, clarity, communication which apply in
marketing.

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 Chapter 2: Organizational Plan

2.2 ORGANIZATIONAL STRUCTURE

General Manager
MUHAMMAD FAQIH
ADAM BIN MOHD ZALI

Assisstant General
Manager
MUHAMMAD AMIR
AKMAL BIN MOHD ASRI

Chief Financial Manager

Chief Administrative
Chief Marketing Manager Chief Operating Manager MUHAMMAD SHAH
Manager
MUHAMMAD AQIL BIN MUHAMMAD ZAHIN PUTRA KHAIRUR
MUHAMMAD AMINUL
ABD RAZAK IFWAT BIN MOHD ZAHID RAZIQIN BIN
AFIQ BIN ANUAR
SHAHREZAN

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2.3 ADMINISTRATIVE MANPOWER PLANNING

Position Number of Personnel

General Manager 1

Assistance General Manager 1

Administration Manager 1

Marketing Manager 1

Production Manager 1

Financial Manager 1

Total 6

Table 1: Position and number of personnel

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2.4 SCHEDULE OF TASKS AND RESPONSIBILITIES

Position Tasks and Responsibilities

 To plan, implement and control the overall

management of the business
General Manager  To plan and monitor the strategic
progress of the business
 To be able to handle tasks fairly

 To assist with the sambal business's day-

to-day operations, ensuring smooth and
Assistance General Manager efficient procedures.
 To supervise and lead the other staff
members in their work
 To work on new product development

 To develop and plan the long-term

strategies
Administration Manager  To assist with internal and external
communication by acting as an
administrative point of interaction
 To be responsible for preparing financial
reports and investment activities

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Marketing Manager
Production Manager
Financial Manager
Table 2: Schedule of Tasks and Responsibilities
Chapter 2: Organizational Plan
 To be responsible in managing all the
marketing strategies and activities of the
company
 To create content on social media in order
to grow the sambal business towards
potential customers online
 To provide a report regarding marketing
activities for the business owner
 To manage the production team and
ensure product quality remains top-notch
 To ensure profitability, keep an eye on and
manage manufacturing costs without
sacrificing product quality
 To determine potential for process
improvement, cost savings, and product
innovation
 To create a financial strategy and budget
for the business
 To ensure that the business has an
efficient cash-flow in order to cover
expenses without problems
 To identify and manage risks that could
affect the business
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2.5 SCHEDULE OF REMUNERATION

Table 3: Schedule of Remuneration

Monthly EPF SOCSO Total

POSITION No. Salary Contribution Contribution
(RM) (RM) (RM) (RM)

General Manager 1 2300 299 39.35 2638.35

Assistant General Manager 1 2000 263 34.15 2297.15

Administration Manager 1 2000 263 34.15 2297.15

Marketing Manager 1 2000 263 34.15 2297.15

Operation Manager 1 2000 263 34.15 2297.15

Financial Manager 1 2000 263 34.15 2297.15

Administration Clerk 1 1500 198 25.35 1723.35

TOTAL 7 11800 1549 201.3 15847.45

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2.6 Compensation and benefits

No Compensation and Benefits Details

1 Monthly salary Minimum Monthly salary:
-Managers=RM2200
Wage

EPF (11%)
Minimum wage per hours:
SOCSO (0.5%) -General Staff=RM6.50/hour
2 Maternity leave and Paternity Maternity leave: 98 days
Leave
Paternity leave: 30 days
3 Bonus 20% from salary when sales exceed RM100,000
per month

RM 100 for each employee during Eid Celebration

2% from annual salary for who has achieved their

KpI at the end of the year
4 Annual leave Managers: 15 days
General staff: 7 days
5 Working Days 26 days per month
6 Others Wages increment for who achieved the KpI: 3%

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2.7 LIST OF OFFICE FURNITURE AND FITTINGS

Table 4: List of Office Furniture and Fittings

Item Quantity Price/Per Unit (RM) Total Cost (RM)

Furniture
Office table with cabinet 6 130.00 780.00
Receptionist table with
1 350.00 350.00
chair
Chairs 9 90.00 810.00
Coffee table 1 50.00 50.00
File Cabinet 1 150.00 150.00
Storage cabinet 1 200.00 200.00
Customer sofa 1 250.00 250.00
GM room sofa 3 150.00 450.00
Pantry table 1 385.00 385.00
Pantry tabletop with sink 1 1325.00 1325.00
Pantry chairs 2 220.00 440.00
Total 5190.00
Fitting
Air conditioner GM office 1 1573.00 1573.00
Air conditioner 3 2930.00 8790.00
Carpet 2 137.00 274.00
Fire Extinguisher 2 150.00 300.00
CCTV 3 80.00 240.00
Office ceiling lights 15 40.00 600.00
Prayer Mat 2 20.00 40.00
Total 11817.00
Total Furniture and Fittings 17007.00

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2.8 LIST OF OFFICE EQUIPMENT

Table 5: List of Office Furniture and Fittings

Item Quantity Price/Per Unit (RM) Total Cost (RM)

Microwave (pantry) 1 379.00 379.00
Fridge (pantry) 1 639.00 639.00
Computer and monitor 6 900.00 5400.00
Printer 1 2500.00 2500.00
A4 Paper 5 10.00 50.00
Stapler 2 26.00 52.00
Scissor 2 2.00 4.00
File 5 5.00 25.00
Pen 10 2.00 20.00
Pencil 12 1.00 12.00
Eraser 3 2.00 6.00
Clock 2 30.00 60.00
Business Card 100 0.50 50.00
Marker 2 4.00 8.00
Whiteboard 1 325.00 325.00
Calendar 2 5.00 10.00
Total 9540.00

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2.9 ADMINISTRATIVE BUDGET

FixedADMINISTRATIVE
Assets BUDGET
Monthly Expenses Other Expenses
Particulars Expenses Total (RM)
(RM) (RM)
(RM)
Fixed Assets
Land & Building - -
Office Furniture and Fittings 17007.00 17007.00
Office Equipment (including
9540.00 9540.00
office supplies)
Premises Renovation
25000.00 25000.00
(Ceiling, electrical warning)
Working Capital
Remuneration 15847.45 15847.45
Utilities 500.00 500.00
Premises Rental 1988.00 1988.00
Other Expenditure
Course attended - -
Medical allowances
- -
(employer)
Pre-Operations
Deposit (rent, utilities, etc) 3000.00 3000.00
Business Registration &
800.00 800.00
Licenses

Total 51547.00 18335.45 3800.00 73682.45

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