Module Three : Word Processing (MS Word 2016)

Page 1 of 10
 THE REFERENCES TAB & THE REVIEW TAB

Session THE REFERENCES TAB & THE REVIEW TAB

6

OBJECTIVES

General Objectives

In this Session, you will learn about the Table of Contents

and Footnotes groups of References Tab and Proofing
and Comments groups of Review Tab.

Specific Objectives

At the end of this Session, you should be able to understand

and Practice:

• The References Tab

• Table of Contents Group
• Footnotes Group

• The Review Tab

• Proofing Group
• Comments Group

Page 2 of 10
Module Three : Word Processing (MS Word 2016)

LEARNING

THE REFERENCES TAB

T he References Tab commands help researchers & professionals in creating

references in the document. In this section, you will learn about the following
groups of the References tab.

A B

A Table of Contents Group

B Footnotes Group

TABLE OF CONTENTS GROUP

This group enables you to create table of contents in your documents. It has
commands such as Table of Contents, Add Text, Update Table.

INSERTING TABLE OF CONTENTS

A Table of Contents displays the topics of the entire document in a list format and
facilitates easy location of topics. This provides a structured and a hierarchical
view of contents.
To Insert a Table of Contents, follow the steps given below:
1 Select the Titles in the document and apply the appropriate Heading
Styles from Styles group of Home tab.
2 Place the cursor in the document where you want to insert the Table of
Contents and Click on the Table of Contents command.
3 Choose the Automatic Table1 from the drop down list.
A A Table of Contents for the whole document is inserted in the specified
page.

Page 3 of 10
 THE REFERENCES TAB & THE REVIEW TAB

2
3
A

UPDATING TABLE OF CONTENTS

While working on a document, the number of pages and its contents keep
on changing and accordingly you need to update your Table of Contents. The
Update Table command, available in the Table of Contents group, helps you
to update the table if there are any changes in the titles or page numbers.
To Update the Table of Contents, follow the steps given below:
1 Click on the Update Table command from the Table of Contents group.
2 Select the Update entire table option from the dialog box.
3 Click OK button
A The Table of Contents is updated.

2 A
3

Page 4 of 10
Module Three : Word Processing (MS Word 2016)

DELETING TABLE OF CONTENTS

A Table of Contents can be deleted from the document, when you don’t need
it or want to create a manual table of contents instead of an automatic table.
To Remove Table of Contents, follow the steps given below:
1 Click on the arrow of Table of Contents command.
2 Choose the Remove Table of Contents option from the drop down list.

FOOTNOTES GROUP
The Footnotes group helps you to insert additional notes about words/phrases either
at the end of each page or at the end of the document.

INSERTING AND DELETING FOOTNOTES

Footnote is a way of citing source of references
within the text in a document and it appears at
the bottom of a page. It helps to present the
information in context with its sources, allowing the 2
reader to judge the precision of the information.
To Insert a Footnote, follow the steps given A
below:
1 Select the Text on which you want to insert
1
the footnote.
2 Click the Insert Footnote command from
the Footnotes group.
A A superscripted number appears on the
text, and you’re instantly taken to the 3
bottom of the page.

Page 5 of 10
 THE REFERENCES TAB & THE REVIEW TAB

3 Write the appropriate notes

in the reference mark at the
bottom of the page.
To delete a Footnote, 4
4 Select the superscripted ref-
erence number on the text
and press the DELETE key
from the keyboard.

THE REVIEW TAB

T he Review tab has some significant commands to make your document free
of errors. For instance, you can use it for proofing your document, adding or
removing comments, etc.

This tab helps you to check Spelling & Grammar mistakes, Count Words, Translate,
and change Language in documents.

PROOFING GROUP
The Proofing group allows you to make your document look perfect and professional.
It has commands such as, Spelling & Grammar, Thesaurus, Word Count.

SPELLING AND GRAMMAR

The Spelling & Grammar command is used to check and remove spelling
and grammar errors from a document. Word 2016 flags spelling and grammar
errors as below:
A Blue Wavy Underline: This is flagged to show grammar errors, formatting
inconsistencies or contextual errors.
B Red Wavy Underline: This is flagged to show the spelling errors.

To check the Spelling & Grammar of your document, follow the steps given below:
1 Click on the Spelling & Grammar command from the Proofing group.
C Word 2016 selects the first error in the document.
D The Spelling Pane appears on the right side of the document.
2 Select the suitable word from the suggestion list.
3 Click on the Change button to replace the text with the selected text from
the suggestion list.
E Use the Change All button to replace all the occurrences in the whole
document.
4 Click on the Ignore button to keep the word as it is in the document.
F Use the Ignore All button to keep it, as it is in the whole document if any.
5 Click on the Add button to add the selected word to the default dictionary,
so that Word 2016 stops flagging it as misspelt.

Page 6 of 10
Module Three : Word Processing (MS Word 2016)

Repeat the above steps to correct the spelling or grammar errors in the entire
document.
Word displays a dialog box when it finishes checking for spelling and grammar
mistakes, finally click the OK button.

D
F 5
1 4
C 2
B 3
A E

TIP
Right-Click over a flagged spelling or grammar error to view the list of suggestions to fix the spelling
or grammar mistakes.

COMMENTS GROUP
The commands in this group enable you to insert, delete and view comments. Word
2016 displays the comments in the Reviewing pane or in a balloon at the right
margin of the document.

INSERTING COMMENTS
A comment is an additional note or an annotation for some text or phrase in
the document that can be added by an author or a reviewer.
To insert a Comment, follow the steps given below:
1 Select the text on which you want to insert a Comment.
2 Click on the New Comment command from the Comments group.
3 Write the comment in the balloon that appears on the right side of the
document.

1
2

Page 7 of 10
 THE REFERENCES TAB & THE REVIEW TAB

The Delete comments command is used to delete the comments that are no
longer required in the document.

To delete a comment, follow the steps given below:

1 Select the comment that you want to delete.

2 Click on the Delete command from the Comments group.

2 1

COMMENT NAVIGATION
You can use the Previous and Next commands available in the Comments
group to navigate through the comments in the whole document.

To navigate through the comments, follow the steps given below:

1 Click on the Previous com-
mand to jump to the previ-
ous comment.
2 Click on the Next command
to jump to the next Com-
ment.
1 2

Page 8 of 10
Module Three : Word Processing (MS Word 2016)

ACTIVITIES

Activity 1

Choose the correct option for the following statements.

1. You can create a ________to display the headings of the document in a list
format.
a. Table of Contents
b. Footnotes
c. New comment
d. Smart Lookup
2. _______ provide references or additional information for a particular text at
the bottom of the page.
a. Comments
b. Footnotes
c. Table of Contents
d. Cover Page
3. The _______command is used to check and remove errors from the document.
a. Cross-reference
b. Spelling & Grammar
c. Check & Review
d. None of the above
4. _______ appears as a balloon on the right side of the document.
a. Comment
b. Footnote
c. Table of Contents
d. Spelling & Grammar

Page 9 of 10
 THE REFERENCES TAB & THE REVIEW TAB

Activity 2

Fill in the blanks with the appropriate words provided in the

box.

Proofing Footnote Red Wavy Heading Styles Comments

1. You need appropriate _______ to insert a Table of Contents.
2. The Spelling & Grammar command is located in the _______ group of the
Review tab.
3. A________ is marked as a superscripted number to the referenced text.
4. To represent spelling error, a _______ line appears under the word.

Activity 3

Practice the following tasks on your computer.

1. Create a blank document. Insert random paragraphs by using “=rand()”
function. Enter the text “Sampule cantant” before the second paragraph and
apply Heading 1 style.
2. Add the footnote “Spelling mistake” to the text “Sampule cantant”.
3. Check and correct the spelling and grammar mistakes in the document.
4. Remove the footnote from the document.

Page 10 of 10