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Sample Artifacts for the Four Principles of School Based Management – A Child and Community –Centered
Educational Systems (SBM –ACCESs)
Principle/ Indicator
A. Leadership and Governance
Indicators 1 & 2
1. In place is a Development Plan (e.g SIP)
developed collaboratively by the
stakeholders of the school and the
community .
2. The development plan (e.g. SIP) is
regularly reviewed by the school
community to keep it responsive and
relevant to emerging needs, challenges
and opportunities
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Artifacts
 School Improvement Plan (Original)
 School Improvement Plan (Revised)
 Vision and Mission Statement and Core Values
(DO#36,s.2013)
 Annual Improvement Plan
 Continuous Improvement Plan
 School Site Development Plan
 Annual Procurement Plan
 Resource Mobilization Plan
 Updated Monitoring and Evaluation
 Barangay Development Plan (that captures/highlights
priority improvement area identified in the SIP/AIP
Others:
 Documents to show the Development /Revision of the
AIP and SIP:
 Minutes of meeting ,
 Attendance
 Pictorials
 Monitoring and Evaluation
 School Report Card (SRC)/School Information System
(SIS)
 School Improvement Plan (Original)
 School Improvement Plan (Revised)
 Vision and Mission Statement and Core Values
(DO#36,s.2013)
 Annual Improvement Plan
 Continuous Improvement Plan
 School Site Development Plan
 Annual Procurement Plan
 Resource Mobilization Plan
 Updated Monitoring and Evaluation
 Barangay Development Plan (that captures/highlights
priority improvement area identified in the SIP/AIP
Others:
 Documents to show the Development /Revision of the
AIP and SIP:
 Minutes of meeting ,
 Attendance
 Pictorials
 Monitoring and Evaluation
 School Report Card (SRC)/School Information System
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(SIS)
3. The school is organized by a clear
structure and work arrangement s that
promote shared leadership and
governance and define the roles and
responsibilities of the stakeholders
4. A leadership network facilitates
communication between and among
school and community leaders for
informed decision-making and solving
community wide learning problems
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 School Organizational Chart with Corresponding
Roles/Designations
 Approved Designations/Special Assignments of
School Personnel with roles and Functions
 Approved Action/Work Plans consistent with
the SIP/AIP
 Accomplishment Reports
 Updated Monitoring and Evaluation
 School Report Card (SRC)/school Information Systems
 Personnel Handbook/Student Handbook (if any)
 DepEd Manual/School Manual
 SBM Manual/SGC Manual/Other Manuals
 Compilation of Orders/ Memoranda: National,
Regional, Division, District, School and Office
 Compilation of Orders/ Memoranda/ Letters ( Non –
DepEd)
 List of Homeroom Officers/PTA Officers
 List of Officers of Different Academic Clubs and Faculty
Club
 Approved Action Plan (Cubs and Organization)
and Accomplishment Reports (captured in
Monitoring and Evaluation)
 Duly Audited Financial Statements/Reports
(clubs and Organizations)
 Constitution and By Laws ( Clubs and
Organization)
 Compilation of communication for request of approval
to conduct meetings (School Management, clubs and
organizations)
 Minutes of meetings
 Attendance sheet
 Resolution and agreements
 Pictorials/Video clips
 State of the School Address (SOSA)/Report on Learners’
Achievement
 School Report Card/s distributed and received by
stakeholders
 Transparency Board
 Performance Indicator is published regularly
 Students’ Portfolio/Assessment Results and their
utilization ( interventions)
 Home visits with narrative report of teachers signed by
Parent/s and student/s
 School Publication highlighting school accomplishments
 Media program ( radio and television)
 School website/email address/other social media outlet
 Social media resource mobilization guidelines
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5. A long term program is in operation that
addresses the training and development
needs of school and community leaders
B. Curriculum Learning
1. The curriculum provides the
development needs of all types of
learners in the school community
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and activities
 List of benefactors/donors and their donations
 Acknowledgement/Acceptance Certificates
 Adopt –A-School Program Documents
 Annual Training Programs based on School Plan for
Professional Development (SPPD) /Individual Plan for
Professional Development (IPPD) and Accomplishment
Reports
 TSNA Result of Teachers of Teaching and Non-
Teaching Personnel/Competency Assessment
 Compilation of IPPD, Self- Monitoring by Grade
Level and by Department and Accomplishment
Reports
 Compilation of Narrative Report of School
Based Seminars/Training of Teachers and
Community Leaders.
 Teachers’ Portfolio/Teachers’ Profile/Teachers’
Training Journals /Record/201 Files
 Evidences of the Professional Growth of
Teaching and Non- teaching Personnel
 Compilation of Training Reports with
Certificates of Participation/Completion
 List of teachers/personnel enrolled in post graduate
studies with permit to study
 List of teachers/personnel graduated in graduate
studies
 Guidelines on Reward System for teachers , students,
staff and community stakeholders (scholarship,
trainings, awards)
 List of beneficiaries/awardees (International,
National, Regional, Division, District School)
 Programs
 Pictorials/Video Clips
 Publication/s showing their accomplishments
and awards (pictorials, bulletin board display,
streamers, tarpaulins and others)
 Curriculum Guides, Teachers’ Guides, Learning
Materials/Syllabus
 Students’ handbook (if any)
 Students Learning Program/Class Program
 List of Non- Readers by Grade Level and their
Classification
 List of Numerates /Non-Numerates
 Intervention and Remediation Programs
 Drop Out Reduction Program
 Action Research conducted to address learning
gaps and least mastered skills/competencies
 Assessment tools, assessment conducted and
results
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2. The implemented curriculum is
localized to make it more
meaningful to the learners and
applicable to life in the community
3. A representative group of school and
community stakeholders developed
the methods and materials for
developing creative thinking and
problem solving .
4. The learning systems are regularly
and collaboratively monitored by the
community using appropriate tools
to ensure the holistic growth and
development of the learners and the
community
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 Students Report Card
 NAT results
 Curriculum Guides, Teachers Guide, Learning
Materials/Syllabus
 Developed and Utilized Instructional Materials with
results and their utilization
 Contextualized and Localized IMs with results and their
utilization
 Implemented Lesson Plans
 Topics integrated to the lessons suited to the
community
 Approved Action Plans and Accomplishment Report by
learning area/ grade level
 Instruction supervision/Classroom Observation Report
and Technical Assistance extended, Results,
Agreements and Follow-up
 Teachers Lesson Study Groups/Communities of Practice
(COPS)
 Minutes of Meeting ,Resolution, Attendance
sheets
 Developed /contextualized and Localized
Instructional Materials
 Localized Curriculum Guides
 Instructional supervision/Classroom
observation Reports
 Technical Assistance extended, Results,
Agreements and Follow-up
 School Monitoring and Evaluation Team
 Approved designation with roles and functions
 Approved Action/Work Plans
 Accom0plished Updated Monitoring and
Evaluation
 Conducted conferences on the M&E Results
with management /SGC and concerned School
Implementing Team/s
 Reviewed/Revised AIP, APP and CIP
 Reviewed/revised M&E Tools
 Instructional supervision/Classroom observation
Reports
 Technical Assistance extended, Results,
Agreements and Follow-up
 Performance Indicators
 Summative Test results/Periodical Test results and their
utilization (interventions)
 PHIL- IRI results and their utilization (intervention)
 NAT Results and their utilization (intervention)
 School Reading Action Plan
Implementation/Accomplishment Report and its
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5. Appropriate assessment tools for
teaching and learning are
continuously reviewed and
improved and assessment results
are contextualized to the learner
and local situation and the
attainment of relevant life skills.
6. Learning managers and facilitators
(teachers , administrators and
community members) nurture
values and environment that are
protective of all children and
demonstrate behaviors consistent to
the organization’s vision, mission
and goals.
7. Methods and Resources are learner
and community-friendly, enjoyable,
safe, inclusive, accessible and aimed
at developing self-directed learners.
Learners are equipped with essential
knowledge, skills, and values to
assume responsibility and
accountability for their own
learning,
C. Accountability and Continuous
Improvement
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Utilization (CIP)
 Numeracy Program Implementation/Accomplishment
Report and its Utilization (CIP)
 Action Research Conducted and utilization of Results
(CIP)
 Intervention and Remediation Program Implementation
/ Accomplishment Report and its utilization (CIP)
 INSET on Test Construction with Accomplishment
Report
 Periodical Tests with Table of specification y
Subject Area/Grade Level, results and their
utilization (CIP)
 Test Item Analysis by Subject Area/Grade Level
revision and utilization
 Test Item Bank by Subject Area/Grade Level
(Diagnostic, Formative, Summative) validation
results, revision and utilization (CIP)
 Copy of Mission, Vision and Core Values displayed on a
conspicuous place
 School Programs/Projects/Activities that promote value
orientation
 Accomplishment Reports
 Best Practices in improving Learning Outcomes
 Benchmarking activities
 Request /permit to conduct and accomplishment
report on :
 Student Leadership/SSG Training
 Boy Scout and Girls Scout Activities
 YES-O Camp
 Math Camp/ Fair
 Science Camp/Fair
 Special Education Program
 And other similar activities
 Students’ Portfolios/Assessment Results and their
Utilization (CIP)
 Students’ Learning Management
Plan/Accomplishments
 Guidance Office Records/Class Adviser’s Anecdotal
Records
 Organizational chart with Job description and
corresponding roles
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1. Roles and responsibilities of
accountable person/s and collective
body/ies are clearly defined and
agreed upon by the stakeholders
2. Achievement of goals is recognized
based on a collaboratively
developed performance
accountability system; gaps are
addresses through appropriate
action
3. The accountability system is owned
by the community and is
continuously enhanced to ensure
that management structures and
mechanisms are responsive to the
emerging needs and demands of the
community.
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 PTA and SGC Constitution and By Laws
 SPG/SSG/YES-O constitution and By Laws
 Other School Working committee (Internal/External)
contained in the SIP/SBM
 Fiscal Management Reports:
 Liquidation
 Projects
 Property inventory
 Financial Statement( School, PTA, IGP)
 Canteen Report
 Beginning and Year End Indicators:
 Participation Rate
 Cohort Survival Rate
 Drop Out Rate
 Achievement Rate
 Completion Rate
 Academic Achievement
 NAT Result
 MPS
 Periodical Test Results and Utilization (CIP)
 Other Assessment Activities,Results and Utilization (CIP)
 NCBTS/NCBS-SH
 TSNA
 IPPD
 CIP
 Intervention and Remediation programs with
Accomplishment Reports
 Action Research conducted
 School Heads and staff Professional Development
Programs
 General PTA Assembly and School and community
stakeholders Meeting/ Assembly with:
 Letter of invitation
 Minutes of Meeting
 Attendance
 Pictorials/Video Clips
 Resolutions
 Certificates of Appreciation
 Pledge of commitment of the Stakeholders -Internal &
External
 Records of school buildings and facilities built by
LGUs/NGOs
 PTCA Records of annual programs and projects with
corresponding audited financial report
 Record of donations and contributions from
stakeholders use to finance programs and projects
 Narrative Report on events /activities spearheaded by
the external stakeholders
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4. Accountability assessment criteria
and tools , feedback mechanisms
and information collection and
validation techniques and processes
are inclusive and collaboratively
developed and agreed upon.
5. Participatory assessment of
performance is done regularly with
the community,
Assessment results and lessons
learned serves as basis for feedback,
technical assistance , recognition
and plan adjustment
D. Management of Resources
1. Regular resource inventory is
collaboratively undertaken by
learning managers, learning
facilitators and community
stakeholders as basis for resource
allocation and mobilization.
2. A regular dialogue for planning and
resource programming , that is
accessible and inclusive ,
continuously engage stakeholders
and support implementation of
community education plans.
3. In place is a community developed
resources management system that
drives appropriate behaviors of
stakeholders to ensure judicious ,
appropriate and effective use of
resources .
4. Regular monitoring, evaluation and
reporting processes of resource
management are collaboratively
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 Updated Monitoring and Evaluation and Utilization
(CIP)
 Technical assistance results, agreement and follow –up
 Crises Management Plan Implementation Report and
Utilization (CIP)
 Other assessment activities, agreement and follow -up
 Updated Monitoring and Evaluation and Utilization
(CIP)
 Technical assistance results, agreement and follow –up
 Crises Management Plan Implementation Report and
Utilization (CIP)
Other assessment activities, agreement and follow -up
 School Property Inventory Report
 Income Generating Activity Report
 Resource mobilization Activities (solicitation, donation,
MOA)
 Records of consultative meeting with Stakeholders and
accomplishment report on:
 Workplan formulation
 Project proposal for school continuous
improvement
 Development Plan and Policies on students
behaviour
 Brigada Eskwela
 Feeding Program/ Nutritional Status
 Improvement of Learning Outcomes
 Others
 Pledge of commitment of the Stakeholders -Internal &
External
 Records of school buildings and facilities built by Local
School
Board/ LGUs/NGOs
 PTCA Records of annual programs and projects with
corresponding audited financial report
 Record of donations and contributions from
stakeholders use to finance programs and projects
 Narrative Report on events /activities spearheaded by
the external stakeholders
 Recognition/appreciation/reward system for the
stakeholders
 Updated Monitoring and Evaluation and Utilization
(CIP)
 Technical assistance results, agreement and follow –up
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developed and implemented by the
learning managers, facilitators and
community stakeholders
5. There is a system that manages the
network and linkages which
strengthen and sustain partnership
for improving resource
management.
 Crises Management Plan Implementation Report and
Utilization (CIP)
 Other assessment activities, agreement and follow -up
 Networking linkages for improving resource
management:
 Record of Donations /contributions and
financial report
 Recognition and appreciation provided to
donors
 Documentation of events/activities held or
spearheaded by the stakeholders
 Advocacy/resource mobilization/social
mobilization activities, results and sustainable
mechanism
 Establishment of school website
 Utilization of School Publication and public
address system
 Media exposure/activities