REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF EDUCATION
REGION XII
Division of General Santos City
JOHNNY ANG NATIONAL HIGH SCHOOL

CHECKLIST FOR THE SCHOOL-BASED MANAGEMENT-PASBE-DOCUMENTARY ANALYSIS, OBSERVATION AND DISCUSSION

(SBM-PASBE-DOD) SUGGESTED MOVs

(Note: The sub-indicators may be added with other artifacts that may support the rating.)

SCHOOL –BASED MANAGEMENT

A. Principle 1: LEADERSHIP & GOVERNANCE
A network of leadership and governance guides the education system to achieve its shared vision, mission and
goals making them responsive and relevant to the context of diverse environments.
Indicator No. 1:
In place is a Development Plan (e.g. SIP) developed collaboratively by the stakeholders of the school and community.
2016-2017 2017-2018 2018-
2019
1. SIP – Old and Enhanced( Extent of participation of Stakeholders)
2. AIP – Old and Enhanced (Extent of participation of Stakeholders)
3. Annual Procurement Plan
4. Annual Budget
5. Documentation of SIP Process
 SCDT (School -Community Data Template)
 CBMS (Community -Based Monitoring System)
 List of SPT
 Conduct Orientation to stakeholders on Vision Sharing and Scheduling
 SRC
 Activity Design/Matrix of Activities
 Program
 Invitation letter to school and community partners
 Attendance Sheet
 Certificates
 Minutes of the Meeting
 Photos
 Division Target
 School Performance Indicator
 Gap Analysis
 PIA Prioritization Analysis
 PIA Prioritization
 Development of General Objectives
 Root Cause Analysis
 Planning Worksheet ( Access and Quality by key Stage and Governance)
 Project Work Plan and Budget Matrix
 List of PT
 Project Monitoring and Report Form
 SOSA documentation
 Advocacy Materials

Indicator No. 2:
2. The development plan (e.g. SIP) is regularly reviewed by the school community to keep it responsive and relevant to
emerging needs, challenges and opportunity.
2016-2017 2017-2018 2018-
2019
1. SIP Review
2. Documentation of the SIP Review Process
 Activity Design/Matrix of Activities
 Program
 Invitation letter to school and community partners
 Attendance Sheet
 Certificates
  Minutes of the Meeting
 Photos
 Division Target
 School Performance Indicator
 Gap Analysis
 PIA Prioritization Analysis
 PIA Prioritization
 Development of General Objectives
 Root Cause Analysis
 Planning Worksheet ( Access and Quality by key Stage and Governance)
 Project Work Plan and Budget Matrix
 List of PT
 Accomplished Project Monitoring and Report Form with SPT & PT
signature

2. Enhanced SIP
3. Enhanced AIP
4. SMEPA Reports
 Invitation letter to school and community partners
 Attendance Sheet
 Program
 Certificates
 Copy of Presentation
 Minutes of the Meeting
 Photos
Indicator No. 3
3. The school is organized by a clear structure and work arrangements that promote shared leadership and
governance and define the roles and responsibilities of the stakeholders.
2016-2017 2017-2018 2018-
2019
1. Organizational Structure of the School
2. SGC Structure and CBL, List of Officers, Work Plan and Accomplishments, Oath
of Office
3. PTA Structure and CBL, List of Officers ( D. O No. 54, s. 2009, D.O No. 67 s.
2009), Work Plan and Accomplishments, Oath of Office
4. School Teacher Association Structure and CBL, List of Officers
5. SP G / SSG Structure and CBL ( DM 4, s. 2012), List of Officers, Work Plan and
Accomplishments, Oath of Office
6. Pupils /Students Organizations & Clubs Structure and CBL, List of Officers
7. Alumni Structure and CBL, List of Officers
8. Child Protection Committee Structure
9. Resolutions
10. Designation Orders of assignments with defined roles & responsibilities duly
Signed
11. Invitation letter to school and community partners
12. Attendance Sheet
13. Certificates
14. Records on the conduct of crafting the roles and responsibilities of different
organization officers/accountable person
15. Minutes of the Meeting
16. Photos
Indicator No. 4
4. A leadership network facilitates communication between and among school and community leaders for
informed decision- making and solving of school community wide- learning problems.
2016-2017 2017-2018 2018-
2019
1. Communication system/modes/means
1.1 Newsletter/School Paper
1.2 Leaflets
1.3 Brochures
1.4 Orders/memos/Advisories
1.5 School e-mail ad
 1.6 School FB Accounts
1.7 School Landline/ School Mobile Number
1.8 Bulletin Boards
1.9 Transparency board
1.10 School Report Card
1.11 SOSA
1.12 Meetings/Conferences
1.13 Linkages with BLGU and other sectoral groups- MOA, MOU, etc
1.14 Financial Statement
1.15 Annual Report
2 Communication channels:
2.1 Written
2.2 Oral
2.3 Technology-based
3 Communication Plan
3.1 Structure (In charge personnel)
3.2 System /Process/protocol
4. Records of meetings/ forum /consultation/assemblies conducted based on
communication for decision making
Indicator No. 5
A long term program is in operation that addresses the training and development needs of school and community leaders.
2016-2017 2017-2018 2018-
2019
1. COT results
2. e-SAT results
3. IPCRF/Developmental Needs of Teachers
4. NCBSSH-TDNA
5. OPCRF/Developmental Needs of School Head
6. School Plan for Professional Development for Teachers
7. IS Forms 1, 2, 3
8. SLAC Sessions documents
 LAC Plan
 LAC Journal
 LAC Report
 List of Learning Facilitator and Learning Partner
 Minutes of the Proceedings
 Attendance
 Photos
9. School INSET
 Training Designs
 Training Matrix
 Program
 Attendance
 Certificate
10. List of trainings attended by school head and teachers
11. Training Certificates and recognition of teachers and school head
12. Awards received by the School, teacher and stakeholders
13. Travel Order
14. M & E Tool
15. Testimonies of school and community stakeholders
16. Records of mentoring
17. Parenting Seminar Program
18. List of teachers and school head enrolled in post graduate studies
19. Project Monitoring Report (SIP)
A. CURRICULUM & INSTRUCTION
The curriculum learning systems anchored on the community and learner’s contexts and aspirations are collaboratively developed and
continuously improved.
Indicator No. 1
The curriculum provides for the needs of all types of learners in the school community.
2016-2017 2017-2018 2018-2019
 1. Learning Styles Inventory
2. Multiple Intelligence Inventory
3. PHIL-IRI results
4. List of Pupils level of reading Proficiency
5. ECCD Checklist results
6. Language Mapping/Language Spoken at Home
7. Summer Reading Camp/Report/Pictorials
8. SREA result
9. MFAT result
10. Nutritional Status record
11. Anecdotal Records
12. ALIVE/IPED Enrolment
13. 4Ps recipients
14. List of LSENs (Learners with Special Education Needs)
15. SF 9 and SF 10
16. Reading Program/Accomplishment report
17. School Health Program/Accomplishment report
18. Sports Program/Accomplishment report
19. Guidance Program/Accomplishment report
20. Health Program/Accomplishment report
21. ALS
22. Copies of the description of the Curriculum Offered based on RA 10533:
Enhanced Basic Education-K to 12 Curriculum
(check if applicable) )
 Science Curriculum (DO 53 & 57 s.,2012
 Copy of RA 10533
 Sports Curriculum (DO 56, s. 2012)
 Arts Curriculum (DO 56 s. 2012)
 Cur. For Journalism (DO 46 s. 2012)
 Tech Voc Educ. (DO 68 s. 2012
 SPED (DO 60 S. 2012)
 Madrasah Educ. (DO 40 s. 2011
 IP education ( DO 62 S. 2012)
 Copies of CGs of the Grade levels offered
 Curriculum Tools Used
 Others (pls . indicate)
23. Data on enrolment per curriculum offered
24. Class Programs/General Class Programs
25. Schedule of remedial classes /intervention/enrichment classes
26. TA Plan
27. Reports/evidences of Benchmarking by other schools/district/division/region in
the school
28. Awards received (both academics and non-academics) by students, teachers,
school, stakeholders
29. Accomplishment reports related to the indicator being assessed
30. M & E Tools/results

Indicator No. 2
The implemented curriculum is localized to make it more meaningful to the learners and applicable to life in the community.
2016-2017 2017-2018 2018-2019
1. Localized Curriculum
 Copies of CGs/TGs/LMs
 Contextualized LMs/TGs
 Short Stories /Big Books
 L1 & L2 Dictionary
 Orthography
 Contextualized /Improvised IMs
2. Demonstration Lesson Plan
3. DLL with integration of lessons
4. Training/Activity/Program Designs
  Letter of Invitation/Memos
 Attendance
 Photos
 Narrative report/Minutes of the meeting
5. Files on Orientation conducted on the different subject
areas/disciplines/programs
6. Reports on projects related to increasing the performance /KPIs
7. Reports of impact of programs to school performance
8. Evidences of utilizing school and community as a learning laboratory for
learners and stakeholders
9. M&E Tools/results
Indicator No. 3
A representative group of school and community stakeholders develop the methods and materials for developing creative thinking and
problem solving.
2016-2017 2017-2018 2018-2019

1. Action research conducted relative to curriculum (Teaching Methods and

Strategies)
2. Research –based interventions/projects
3. IMs Development
 Memos/Invitation letter
 Program
 Attendance Sheet
 Certificates
 Photos
 IMs
4. List/Files & Pictures any evidences of materials /methods/ capability
building /activities conducted related to the development of critical thinking
and problem solving
5. Reports on impact of the projects/ activities/ interventions
6. Pictures & Other artifacts
7. NAT Results
8. M& E Tool/Reports/results
9. Reports/evidences of the utilization of the materials by other schools and
community
10. Test Banks with TOS ( Summative and Formative Test Questions)
11. Subject MPS every quarter
12. Rubrics
13. Class Records/Grading Sheets/SF 9 and SF 10
Indicator No. 4
The community using appropriate tools to ensure the holistic growth and development of the learners and the community regularly and
collaboratively monitor the learning systems.
2016-2017 2017-2018 2018-2019

1. Assessment (DO 8, s. 2015 & D.O 55 s. 2016)

2. Action Researches on Students Learning Outcomes- basis for
Remedial/Enhancement Program
3. IS Plan/COT results/Accomplished IS Forms/TA plan
4. PHIL-IRI results ( Pre & Post Tests)
5. ECCD checklist result
6. Formative and Summative Test Banks with TOS/results
7. NS records (Pre and Post)
8. Documented Observations
9. Rubrics
10. Grading Sheets/Master Grading Sheets/Class Record/SF 9/SF10
11. Anecdotal Record
12. M& E Tools/results/MOVs for review of M & E tools
13. SMEPA report
14. SLAC Journal/report and other MOVs
15. Photos
Indicator No. 5
Appropriate assessment tools for teaching and learning are continuously reviewed and improved, and assessment results are
contextualized to the learner and local situation and the attainment of relevant life skills.
2016-2017 2017-2018 2018-2019

1. Teachers’ Test Notebook /TOS/ Test Papers

2. Teachers’ Portfolio
3. EGRA-ARATA Assessment Results(DM 24s. 2013)
4. PHIL-IRI ( Pre and Post) Assessment Results used in the enhancement of Reading
Program
5. Reading Assessment Tools Enhancement review results
6. Diagnostic/Formative/ Summative Test Results
7. Assessment Tools used ( Checklist, Rubrics, etc.)
8. M& E Tools/Enhanced M & E Tools of the different programs
9. MOVs of interventions made based on feedbacks and M & E
10. COT Results/ Consolidated IS Forms/ TA Plan
11. Activity/ Program/Activity Designs
12. Evidences on quarterly SF 9 distribution to parents
13. LAC Journal/report
14. School Performance Indicators
15. Project Monitoring Report(SIP)
Indicator 6
Learning managers and facilitators (teachers, administrators and community members) nurture values and environments that are
protective of all children and demonstrate behaviors consistent to the organization’s vision, mission and goals
2016-2017 2017-2018 2018-2019

1. Child Protection Policy Implementation Report cum CFSS/CPC Handbook

2. Copy of D. O. 40 s. 2012/ Lesson Integration/DLLs/COTs
3. Grievance Committee
4. Reports on Handling Bullying Incidents and other Acts of Violence/Abuses
5. Records of no bullying/ bullying , sex abuse cases,etc.
6. Implementation of Non-Punitive measures
7. GAD Implementation
8. Positive Discipline in Everyday Teaching Orientation/LAC
9. Peace Practices/Initiatives
10. NDEP
11. Health and wellness Program for Teachers
12. Guidance Program/Enhanced Guidance Program
13. Evidences & reports of success and impact of the program
14. Action research
15. Awards received by the school , teachers & other stakeholders
16. INSET on Values Formation
17. Classroom Structuring cum CFSS results
18. Evidences & reports of success and impact of the program
Indicator 7
Methods and resources are learner and community- friendly, enjoyable, safe, inclusive, accessible and aimed at developing self- directed
learners. Learners are equipped with essential knowledge, skills, and values to assume responsibility and accountability for their own
learning.
2016-2017 2017-2018 2018-2019

1. DLLs/DLPs (Methods/ strategies /approaches used)

2. Student Portfolio
3. Guidance Services
4. Resources/Ancillary Rooms
 Textbooks / LMs
 IMs
 Classroom
 Computer /ICT Room/Lab
 Speech & Science Lab
 School Library
 School Canteen
  TLE/HE Room
 BLT/Feeding Room
 Study/Reading Lounge
 WASH Facility
 Guidance Office
 AVR
 Billboards/pinboards/signages
 Clinic
 DRRM
 ADM Modules
 Gardens
 Meetings & Minutes
 Photos
 Participation to curricular and co-curricular activities conducted by
DepED and other line agencies
 Awards received by the school, students and teachers
 Performance outputs/products done by students
 Student action researches
C. ACCOUNTABILITY & CONTINUOUS IMPROVEMENT
A clear, transparent, inclusive, and responsive accountability system is in place, collaboratively developed by the school community,
which monitors performance and acts appropriately on gaps and gains.
Indicator 1
Roles and responsibilities of accountable person/s and collective body/ ies are clearly defined and agreed upon by community
stakeholders.
2016-2017 2017-2018 2018-2019

1. List of Names of accountable persons with defined roles and responsibilities

2. Structure of School Accountable Organizations
 Teachers’ Association- CBL
 SGC –CBL
 PTA-CBL ( D.O.54 s. 2009, D.O. 67 s. 2009)
 SPG/SSG- CBL (DM 4 s. 2012, D.O 3 s. 2013)
 Alumni Association
 SPT/PT
 Students Clubs/Organizations
 Designation orders with defined roles and responsibilities
 Disbursing Officer/Bookkeeper/Supply Officer

3. Invitation letter/Memos
4. Attendance
5. Minutes of the meeting regarding the crafting of definition of roles and
responsibilities of school’s accountable organization
6. Work Plans/Action Plans/Accomplishment reports
7. Resolutions
8. Photos
9. M & E Tools
10. School/Student’s Handbook
Indicator 2
Achievement of goals is recognized based on a collaboratively developed performance accountability system; gaps are addressed
through appropriate action.
2016-2017 2017-2018 2018-2019

1. SMEPA Implementation/ Reports

2. Awards Mechanism in place (Teacher, Pupil, Parents and other Stakeholders)
 List of Awardees and awards given
3. PTA General Assembly Meetings
 HRPTA Meetings
4. Accomplishment reports( Target Vs. Accomplishments)
5. M &E Tool/ Result /reports
6. Attendance
7. Photos
 8. Minutes of the meetings
9. Thank you letters given to stakeholders
10. Certificates
Indicator 3
The accountability system is owned by the community and is continuously enhanced to ensure that management structures and
mechanisms are responsive to the emerging learning needs and demands of the community.
2016-2017 2017-2018 2018-2019

1. M & E Tool enhancement/review

2. M & E results
3. SRC
4. SOSA documents
5. Results/evidences of the conduct of enhancement and review of M&E
system/mechanism
6. Minutes of the review conducted
7. Mid-year performance review reports
8. Attendance record
9. Pictures

Indicator 4
Accountability assessment criteria and tools, feedback mechanisms, and information collection and validation techniques and processes
are inclusive and collaboratively developed and agreed upon.
2016-2017 2017-2018 2018-2019

1 Assessment Tools
 Clients’ Satisfaction Survey
 Parent’s Opennionaire
 Checklist Form
 Survey Questionnaire
 Tracer Study Tool
 School Report Card
2.
2. Feedback Mechanism
 School Report Card
 SMEPA
 SOSA
 PTA General Assembly/HRPTA Meeting
 Summit
 Stakeholders Forum
 School email Ad/FB Account
 Distribution of SF 9
 School Newsletter
 School Bulletin
 Social Media
 Home Visitation
 Parenting Seminar
 Transparency Board
3. Information Collection System
1.5.1 Sampling
1.5.2 Convenient
1.5.3 Purposive
1.5.4 Suggestion Box
1.5.5 Documentation
1.5.6 Conduct Survey
4. Validation Process
1.6.1 FGD
1.6.2 Participation
1.6.3 Brainstorming
1.6.4 Interview
1.6.5Triangulation
1.6.6 Observation
 1.6.7 Direct
1.6.8 Indirect
5. List of members engaged in the process of formulating the M & E tool/s
6. M & E Tools for the different PPAs/Consolidated results with analysis
7. Minutes of the meeting
8. Attendance
9. Photos
Indicator 5
Participatory assessment of performance is done regularly with the community. Assessment results and lessons learned serve as basis
for feedback, technical assistance, recognition and plan adjustment.
1 2016-2017 2017-2018 2018-2019
1. Accomplishment Report on the Status of PPAs implementation
 Reading Program
 ALIVE Program
 Brigada Eskwela
 Gulayan sa Paaralan
 Oplan Kalusugan sa DepED
 Guidance Program
 Feeding Program
 SLAC /INSET
 DRRM/NDEP
 Peace Education
 DORP
 Others pls. specify
2. Filled out Project Monitoring Report (SIP)
3. SMEPA focusing on:
 ACCESS ( Enrolment)
 Efficiency ( Drop-Out, Cohort Survival, Completion, Graduation,
Promotion)
 Quality (NAT, MPS every quarter by learning areas)
 Governance (SBM Assessment Result)
4. M & E Tool/ Results with data analysis / Progress Tracking reports
5. Consolidated M & E results
6. Enhanced Implementation of PPAs based on M & E results
7. Intervention and TA Plan
8. Minutes of the meeting in the conduct of participatory Assessment Performance
9. Plan adjustments/Catch Up Plan/ AIP
10. Consolidated results of COTs ( Proficient and Highly Proficient Teacher)
11. School Performance Indicators
12. SF 9 and 10
13. Recognition/Awards received
14. Photos
D.MANAGEMENT OF RESOURCES
Resources are collectively and judiciously mobilized and managed with transparency, effectiveness, and efficiency.
Indicator 1
Regularly resource inventory is collaboratively undertaken by learning managers. Learning mangers, learning facilitators, and community
stakeholders as basis for resource allocation and mobilization.
1. Resource Inventory System 2016-2017 2017-2018 2018-2019
A. Human Resources
 Teachers
 Students
 Community Partners
 Security Guards
 Non- Teaching Personnel
 Canteen Vendors
 Feeding Parent Volunteer
B. Financial Resources
 MOOE
 School-Based Feeding Program
 School Canteen
 Fund Raising
 IGP
  PTA
 Teacher/Students Clubs/Organizations
 Donations
C. Technological Resources
D. Instructional Materials
E. School Buildings
F. Furnitures
G. WASH Facility
H. School Site Titling
2. Resource Strategic Plan/Resource Allocation Mobilization Plan
3. MOVs on the conduct of resource inventory
4. Photos
Indicator 2
A regular dialogue for planning and resource programming, that is accessible and inclusive, continuously engage stakeholders and
support implementation of community education plans.
2016-2017 2017-2018 2018-2019

1. Planning Timetable/Action Plan

2. Human Resource Dev’t Plan (HRDP)/SPPD
3. Financial Mgt. Dev’t Plan (FMDP)
4. Technology Resource Improvement Plan (TRIP)
5. School Physical Dev,t Plan (SPDP)
6. Annual Procurement Plan
7. AIP
8. IGP Sustainability Plan
9. Project Monitoring Report
10. QATAME report
11. Intervention /Catch Up Plan
12. Memos
13. Invitation letters
14. Minutes/documents of the planning meeting
15. Photos
Indicator 3
In place is a community developed resource management system that drives appropriate behaviors of the stakeholders to ensure
judicious, appropriate, and effective use of resources.
2016-2017 2017-2018 2018-2019

1. Updated Transparency Board

 MOOE
 PTA
 Canteen
 IGP
 Fund raising
 Donations
 Clubs/Organizations
 SBFP
 HRPTA
 SPG/SSG
 BE Generated Resources
 ADOPT- A-SCHOOL report
 SEF
2. M & E Tool/results with data analysis

Indicator 4
Regular monitoring, evaluation, and reporting processes of resource management are collaboratively developed and implemented by
the learning managers, facilitators, and community stakeholders.
1. SMEPA of the following: 2016-2017 2017-2018 2018-2019
 Human Resource Dev’t Plan (HRDP)
 Financial Resource Mgt. Dev’t Plan (FRMDP)
 Technology Resource Improvement Plan (TRIP
  School Physical Facilities Dev’t Plan (SPFDP)
 Annual Procurement Plan
 Inventory List of all resources
2. M & E Tool/results with data analysis
3. Project Monitoring Report
4. Schedule of Monitoring and Evaluation
5. Invitation letters/memos
6. Attendance
7. Minutes of the meetings
8. Photos
Indicator 5
There is a system that manages the network and linkages which strengthen and sustain partnerships for improving resource
management.
2016-2017 2017-2018 2018-2019

1. BE Steering Committee
2. Audit Committee
3. Financial/Liquidation Reports (MOOE, PTA, Canteen, IGP, Fund Raising, Clubs,
etc.)
4. Transparency board
5. Resource Mobilization Committee
6. Resource Mobilization Partners
 PTA
 SGC
 LGU
 Alumni Association
 Faculty Association
 SPG / SSG
 Private Organization
 Others (pls. specify)
7. Copies of MOAs & MOUs
8. Pledges and Solicitations/Stakeholders Support/Donations
9. MOVs of participation/linkages to LGUs and other line agencies
10. List of Projects Implemented (SIP/AIP based)
 Project Proposal and Budget Matrix
 Program of Works
 Completion report
 Project Monitoring report
 Pictures
11. Feedback giving MOVs
 Attendance
 Minutes of the meeting
 Photos