SECTION 01116

ELECTRONIC DOCUMENT CONTROL

NTS: THIS SECTION APPLIES TO ALL PROJECTS CURRENTLY USING “E2020” AS THE
PROJECT ELECTRONIC DOCUMENT CONTROL SYSTEM. SPECIFIER SHALL
REVIEW SECTION 01330 AND EDIT AS APPROPRIATE DEPENDING ON WHETHER
HARD COPIES OF ALL SUBMITTALS WILL STILL BE REQUIRED. A REFERENCE
TO THIS SECTION SHOULD ALSO BE INCLUDED. (04/18/2011)

1.1 USE OF ELECTRONIC DOCUMENT CONTROL SYSTEM

A. The CONTRACTOR shall use a web based document control system to submit
and receive all construction related documentation on this project. The system
used is “e2020” and costs associated for the use of the software have been paid
for by the City. The website address to be used will be provided by the
ENGINEER after award of the contract. The CITY will provide training to the
CONTRACTOR on the use of the system. The information to be generated,
transmitted and tracked by the e2020 document control system shall include, but
not be limited to the following:

1. Correspondence (including Engineer’s Communication).

2. Plan Clarifications.

3. Request for Information (RFI’s).

4. Shop Drawings.

5. Change Orders.

6. Allowance Orders.

7. Progress Photos.

8. Project Schedules.

9. Meeting Minutes.

10. Permits.

11. Partnering (Issue Resolution Ladder, Charter).

B. When large drawings or product samples are required to be submitted that

cannot be submitted through e2020, the CONTRACTOR shall:

1. Upload a transmittal sheet for the submittal in e2020,

2. Submit six (6) full-size hard copies,

[PROJECT TITLE/PROJECT #]PROJECT TITLE/PROJECT #

Electronic Document Control
[B.O.E. MASTER SPECIFICATIONS]B.O.E. MASTER SPECIFICATIONS
Division 01-GR
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 3. Submit one half-sized hard copy (not exceeding 11x17 inches),
4. Transmit electronic files to the ENGINEER in Adobe Acrobat (.PDF)
format.

C. The CONTRACTOR shall be responsible for the installation of its own computer
system, scanner, and the procurement of an Internet Service Provider (ISP) with
a high speed broadband internet connection for its own and the
ENGINEER/INSPECTOR site offices to access the document control system.

D. At the request of the ENGINEER, the CONTRACTOR must provide a hard copy
of approved submittals to the INSPECTOR, at no additional cost to the CITY.

(END OF SECTION)

[PROJECT TITLE/PROJECT #]PROJECT TITLE/PROJECT #

Electronic Document Control
[B.O.E. MASTER SPECIFICATIONS]B.O.E. MASTER SPECIFICATIONS
Division 01-GR
[4/18/2011} 01116-1