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HSE Docs by Hseprof Com 1700254040
HSE Docs by Hseprof Com 1700254040
1. CONTENTS
Sl No Title Page No
1 Contents 1
3
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2 Revision Record
3 Description of the organisation 4
4 HSE Management System 5
4.1 General 7
4.1.1 Scope 7
4.1.2 Abbreviations 7
4.4.4 Documentation 26
Sl No Title Page No
4.5 Checking 27
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civil engineering. EMCO is a part of ETA-ASCON Group, a conglomerate of companies famous for
their execution of major Electro mechanical works, construction of buildings, installation of high-
speed elevations, trading and assorted activities.
EMCO is thus enjoying the exclusive privilege of tremendous flexibility in terms of mobilizing its
expertise and professional support towards assuring satisfaction to its widely varying clientele.
EMCO has their Head Office in Abu Dhabi with a Warehouse in Mina Port as well as Mussafah
Industrial Area, Accommodation Camps in Mussafah, Al Ain, Ruwais, Habshan,Asab areas.
The range of services as offered by EMCO to its various clientele covers integrated facilities
management, maintenance and installation of hvac and electrical systems, civil maintenance, civil
construction, refurbishment and interior fitout works, maintenance of fire and gas detection system
EMCO has got a clear “organization structure” with division of responsibilities in order to serve the
various areas of operation. A permanent work force of over 2000 technicians/workers and over 200
staffs, cater to the needs of the growing clientele. These highly skilled engineers and technicians are
drawn from the premier engineering and technical institutes and lend their expertise in the field of
maintenance, renovation and extension of existing and through the installations of new facilities.
Ongoing training programs keep the technicians up to date and well aware of the innovations in the
industry and strengthen their commitment towards excellence.
The HSE Department operating from the Group HO at Dubai, provides necessary technical expertise
on HSE matters to the top management and all the sites of EMCO. HSE personnel have been
deputed in major and / or critical sites.
• The HSE Manual provides an overview of the HSE Management System in EMCO. While
formulating this manual, extensive involvement of various levels of people was considered.
After they were formulated, all employees were informed of these and their feedback was
obtained through tool box talks.
• Different sections are arranged sequentially, in-line with the clause / sub-clause numbers of
ISO 14001:2004 and OHSAS: 18001:2007 standards.
The System Procedures(SP) provide further detail on how the requirements of the
respective clauses of the OHSAS 18001 & ISO 14001 standards are fulfilled in the
HSEMS of EMCO.
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The Risk/Aspect Impact assessments are the back bone of our HSEMS, in which the
hazards/aspects in all our activities, services have been identified to manage them
effectively. These assessments are an ongoing process and are reviewed and revised as per
the respective system procedures.
The Registers include the Risk register, Aspect/Impact register as well as the Legal
registers. All these registers are reviewed and updated as detailed in the respective system
procedures.
The Permits, Formats and Checklists are prepared to comprehensively implement the
requirements stated above, at the work locations. This is an exhaustive list that covers all
the applicable equipment, activities, services and locations. The contents in this section are
referred against the respective system and general procedures as well as in the applicable
risk/aspect/impact assessments and are reviewed/updated appropriately.
All controlled copies of manual are issued by the Management Representative and
approved by the Divisional head. Signatures appear only in the revision record of each
section of the management system, indicated in Figure 1, but not in all pages of the
respective documents.
The current revision number and revision dates are indicated on each page. Whenever any
section is revised, the revision number of that page of the corresponding section is
incremented by 1. After at least 11 revisions are made, the whole manual is re-issued by
increasing the issue number by 1 and keeping revision number as 0 in all the sections.
4.1 GENERAL
This HSEMS document is a sole property of EMCO. No part of this manual shall be copied,
reproduced, distributed, circulated in whole or in the part or reduced to any form including
machine readability form or otherwise, without written consent from the Management
Representative.
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4.1.1 SCOPE
The HSE management system encompasses all activities of EMCO including integrated facilities
management, maintenance and installation of hvac and electrical systems, civil maintenance,
civil construction, refurbishment and interior fitout works, maintenance of fire and gas detection
systems
4.1.2 ABBREVIATIONS
Abbreviation Expansion Abbreviation Expansion
AD EHSMS Abu Dhabi Environment Health and MR Management Representative
Safety Management System (HSE)
AGM Assistant General Manager MS Management System
AO Administration Officer MSDS Material Safety Data Sheet
AIAC Aspect Impact Assessment Committee NCR Non Conformance Report
CA Camp Administrator OCP Operational Control Procedure
CB Camp Boss PM Project Manager
DGM Deputy General Manager PPE Personal Protective Equipment
E Engineer PTW Permit To Work
EMCO Engineering Maintenance Company RA Risk Assessment
DVR Driver RAC Risk Assessment
FM Foreman SC Sub Contractor
GM General Manager SE Site Engineer
GP General Procedure SI Stores In charge
HO Head Office SP System Procedure
HR Human Resources TC Transport Coordinator
HSE Health Safety Environment
HSEMS Health Safety Environment Management System
HSE O/E HSE Officer/Engineer
IA Internal Auditor
KPI Key Performance Indicator
A procedure has been established to identify, have access to legal and other requirements directly
attributable to the Health, Safety and Environmental aspects of the company.
A register of relevant Safety, Health and Environmental legislation is established and maintained
according to the procedure defined, and is verified at defined intervals to ensure adherence
continuously.
Employees working under the control of EMCO shall be communicated with the relevant legal
requirements by various means such as tool box talks, group meetings, review meetings, training
programs etc.,
Reference :
SP 3 Legal and other requirements.
HSELR - 01
The HSE objectives and targets, at relevant functions/levels of the organisation, are decided by
the core committee and approved by the divisional head. HSE programmes are developed to
achieve the objective, detailing the means, responsibility and timescale.
The HSE Programme(s) shall be reviewed at regular planned interval, where necessary the HSE
MS Programme(s) shall be amended to address changes to the activities & services or operating
condition of the organization.
Reference :
SP 4 Objectives, Targets, Programs.
HSEO - 01
HSEMS of EMCO. The necessary human resources are allotted to the various functions of the
organization as illustrated in the organization chart (Annexure 1 of Quality Manual). The roles,
responsibilities, accountability and authority of key personnel who can directly or indirectly
influence the implementation and maintenance of this HSEMS are detailed below.
1. The divisional head, personally and through delegation to the Managers or any other
appropriate members of the staff, is responsible for the formulation, implementation, and
instrumentation of satisfactory accident and fire prevention, environmental safety, and health
hazards control programs that execute the basic EMCO HSE Policy.
2. Responsibility for operating safely is delegated to and vested in the respective Managers,
while the responsibility for formulating satisfactory management systems, as well as auditing
the performance of EMCO operations, is delegated to MR.
3. The divisional head will assure that the necessary expenditures for HSE are authorized and
will provide support and direction for the HSE Management System.
4. He shall chair the HSE Management review meetings and review the HSEMS
implementation effectively and make HSE as a part of the agenda in relevant functional
meetings chaired by him.
Accountability : He shall be accountable for the overall Health and Safety of personnel under
the control of EMCO and protection of environment, pertaining to the activities & services of
EMCO.
Authority : The divisional head has the overall authority on all functions of the organization
and to take independent decisions on various issues.
1. be personally responsible to the Divisional head for the health and safety of personnel and
property as well as prevention of pollution within their respective areas of operations.
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2. take active and aggressive leadership in the implementation and enforcement of the EMCO’s
HSE Policy and HSE Management System.
3. insist that all works shall be done in strict accordance with approved procedures (SPs, GPs,
OCPs).
4. ensure that the mobilization checklist for new projects, is completed by the respective in-
charges.
5. conduct kick off meeting with the project team for applicable projects to ensure that the HSE
requirements of the project are fulfilled, with specific reference to the mobilisation checklist.
6. hold HSE monitoring-meetings with their engineers and issue instructions and information,
as necessary, to assure that all are aware of their responsibility towards controlling the
hazards.
7. conduct Sr.Management inspections (if applicable) on a quarterly basis.
8. attend HSE trainings, meetings whenever nominated, as well as nominate his subordinates
for such programmes, if relevant.
9. monitor the HSE performance of their subordinates and provide constructive feedback on
improving the same.
10. monitor the implementation of HSE objectives and programmes.
11. ensure that internal HSE audits are conducted in their locations at regular intervals and the
observations/non conformances are addressed effectively.
12. review and assess subcontractor performance, including it as a major criteria in their
selection and make HSE an essential element in the relevant contract documents.
13. ensure compliance to the legal and other requirements pertaining to their locations/functions.
14. counsel the poor HSE performers based on the monthly HSE performance reports (KPIs)
generated by the HSE personnel (wherever applicable).
15. ensure that the motivational programmes, BBS inspections and environmental practices are
effectively implemented in the respective locations.
Accountability : He shall be accountable for the overall Health and Safety of personnel under
his control and protection of environment, pertaining to his department/function.
Authority : He has to overall authority on his department functions and take independent
decisions on various issues under his purview.
Saturday, doing a specific HSE activity and inform the details to his superior.
4. chair fortnightly HSE review meetings to have a detailed review of the site HSE performance
5. assign responsibilities to site engineers/line staff to close the non conformances & HSE
observations raised by the HSE personnel and arranging to take appropriate corrective action.
6. subject himself to internal HSE audits and implement the recommendations
7. arrange for weekly BBS inspections and periodical inspection of the accessories
(Scaffoldings, Ladders, Power tools etc by approved & trained inspectors) at regular intervals
8. arrange for third party inspection of machineries, equipment, lifting/ hoisting equipment /
accessories at regular intervals as prescribed in the local regulations.
9. identify the need for conducting HSE inspection by HSE personnel, in sites where critical
activities are likely to be taken up.
10. arrange HSE induction for all the new employees through HSE personnel/coordinator.
11. identify the HSE training needs for various levels of employees particularly those involved in
critical activities and ensuring that trainings are conducted as per training plan.
12. ensure that incidents are reported, investigated and corrective actions are taken as per the
recommendations in the prescribed format.
13. monitor sub contractor HSE performance and ensure compliance level are met at all times.
14. arrange day to day permits according to site specific requirements which including those
required by the client as well as by other authorities for road crossing, night work, special
operations etc and maintain such records at site till end of the project.
15. ensure that the recommendations in HSE inspections, Internal HSE audits, HSE alerts are
closed and compliance reports are sent to MR (HSE) within the specified duration.
16. Implement and arrange the issue of EMCOINs to deserving employees and encourage the
reporting of incidents, suggestions and take corrective action on the same.
17. counsel HSE violators in order to improve their HSE performance.
18. arrange adequate welfare facilities as per the legal requirements and ensure their cleaning &
maintenance by a nominated person.
19. conduct weekly/monthly A1 inspections of the site & take corrective action on the findings.
20. arrange and maintaining suitable shelters/stores for chemicals and flammable materials
21. enforce good housekeeping practices & adopt 4 R’s principle (Refuse, Reduce, Reuse,
Recycle) in waste management and ensure collection, segregation, appropriate disposal of
hazardous and non-hazardous wastes by allocating men, material, logistical resources.
Accountability : He shall be accountable for the overall HSE performance of his site/project
Authority : He has the authority to STOP work in case of imminent danger to life or
environment, discipline personnel in case of violations and approve site HSE resources.
1. Each Engineer/ Supervisor/ Foreman or any other person who immediately directs the
activities of the workmen shall be responsible and accountable for the prevention of injuries to
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Authority : They have the authority to STOP work in case of imminent danger to life or
environment and discipline personnel in case of violations.
ISSUED BY APPROVED BY ISSUED DATE
Responsibilities shall include but not limited to the following : MR-HSE shall have the
following responsibilities
1. He will have access to all the sites and records being maintained in the office and sites.
2. He will get a copy of all the management system reports.
3. Employees at all levels will allocate necessary time to him during the normal office hours or
at mutually agreed time to facilitate him to conduct any of the above mentioned functions
ISSUED BY APPROVED BY ISSUED DATE
1. Provide HSE induction to all the new employees before sending them to the sites.
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2. Arrange for necessary HSE induction before any employee (including staff members) is
posted to oilfield job sites either through one of the HSE personnel or by the concerned site
engineer or by the client.
3. Organizing the HSE trainings as per the training matrix and training calendar by coordinating
with the trainer and trainees.
4. Ensure that the documents related to HSE matters are properly filed in a manner to ensure
immediate retrieval whenever needed.
5. Facilitate the process of upward communication from the technicians working as a vital link
between the technicians and the management.
6. Ensure that continuous improvements are recorded and implemented in your own area of
working with special reference to HSE matters.
7. Ensuring that the emergency preparedness and response plans and response teams are
available in offices, stores, camps and quarterly mock drills are conducted in all the camps.
8. Arranging the fire fighting and first aid equipment in camps, offices, stores and monitoring
their inspection and maintenance at stipulated intervals.
9. Arranging the electrical inspections by a competent electrician in camps and offices on a
monthly basis and taking corrective action on the findings.
10. Arrange the conduct of surveys and record the results to facilitate detailed analysis.
11. Maintaining and updating the training register & related records, on completion of trainings
and updating the ECFs of the respective employees to include the new skills.
12. Monitoring the pest control in offices and camps and arranging for water potability tests in
camps every six months.
13. Coordinating and arranging the printing and distribution of HSE related documents, as and
when required.
14. Monitor the issue of EMCOINs to the employee’s under his control.
15. Implement environment friendly practices & 3 R’s principle in locations under his control.
16. Maintain the welfare of employees satisfactorily.
Accountability : He shall be accountable for the effective management of human resources and
facilities of EMCO pertaining to HSE.
Authority : He has the authority to inspect/audit facilities, have access to all locations,
counsel/interview personnel & take disciplinary action.
1. Ensure proper maintenance of camps/messes at all times and discipline of its inmates
2. Conduct periodic camp inspections and generate status reports regarding the living
conditions, hygiene, environmental practices, fire prevention and fighting measures etc.
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3. Conduct welfare committee meetings in camps with the key personnel and take action on the
discussions.
4. Ensure that camp specific emergency preparedness and response plans are available in all the
camps and mock drills are conducted in all the camps every three months.
5. Ensure all required legal documents are available in the camps and messes at all times.
6. Monitor food handler certificate of all camps
7. Co-ordinate service/maintenance of fire fighting system of all camps
8. Monitor implementation of EMCOINS in all camps.
9. Ensure optimal utilization of water and electricity in camps and appraise the administration
officer on the status of the same.
10. Ensure that the work activities carried out for the maintenance of camp are assessed for their
risks/impacts and are carried out by competent persons as per the HSE requirements.
11. Ensure that camp mobilization check list is fulfilled and appraise the status from time to time.
12. Ensure that initial kick off meeting is done before mobilizing a camp
13. Monitor half yearly rotation of mess staff and security in coordination with the concerned.
14. Monitor implementation of suggestions/ nearmisses related to camp
15. Notify the HSE department on injury cases in camps with the necessary reports.
16. Ensure that the wastes generated in camp are segregated as hazardous and non-hazardous and
disposed/recycled through authorized agencies.
17. Monitoring the pest control in camps and arranging for water potability tests in camps every
six months.
18. Apply 3 R’s principle in applicable activities and manage camp resources.
Ref : Standard Operating Procedures for EMCO Labour camps.
Authority : He has the authority to access all camp/accommodation facilities including the
rooms of inmates, conduct surprise HSE inspections/audits, collect samples and recommend for
disciplinary actions for any HSE violations.
1. Ensure that MSDS is obtained from the supplier, while procuring any type of chemicals and
that the PPE suitable for handling the chemical is available in the stores.
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2. Ensure that the relevant lists (LI’s) are updated, whenever any new chemical, machinery,
lifting tackle etc. are introduced in the Company.
3. Ensure that lifting tackles & appliances are purchased/hired only with necessary test
certificates.
4. Ensure that the hired operators of equipment and machinery possess the necessary license
and third party competency certificate.
5. Ensure that the hired machinery/equipment possess the necessary third party certificates, if
applicable.
6. While forwarding materials to site, copy of the LPO shall be sent to that the receiver can
inspect the materials based on the specifications indicated in the Purchase Order.
7. Maintain the specifications of all materials/equipment having an impact on HSE and refer
them processing their order.
8. While ordering any materials, consideration shall be given to its impact on the HSE matters.
He shall arrange samples and consult the HSE department personnel, on the same.
9. Shall pursue the policy of “suitability for the purpose” and “value for money” while deciding
between vendors.”Going for the cheapest” without consideration of the above aspect is
against the interest of the organization.
10. Wherever applicable, forward the respective inspection checklist to the supplier, alongwith
LPO, to ensure that the equipment supplied by them fulfills the requirement.
11. Liaise with hazardous waste disposal agencies and arrange to dispose the hazardous wastes
from the designated collection points.
12. Communicate HSE requirements to suppliers/vendors appropriately.
Authority : He has the authority to liaise with suppliers/vendors to ensure the quality of
materials and reject them if they do not fulfill the conditions.
2. Ensure that the roadworthiness of all the vehicles (hired/owned) are properly maintained.
3. Follow necessary checklists for new/hired vehicles and provide necessary feedback/advice.
4. Communicate relevant HSE information to personnel under his control.
5. Ensure that all vehicles are provided with the necessary emergency supplies as given in the
Journey Management Procedure.
6. Ensure that all vehicles are provided with necessary signage and a history card in which any
major repairs carried out, maintenance/servicing details are recorded and maintained properly
7. Ensure that all drivers attend the “Defensive Driving” session atleast once a year.
8. Ensure that all EMCO drivers are assessed for their driving skills alteast once a year and
hired drivers are assessed at the time of hire and every year thereafter.
9. Record & Investigate all vehicle incidents/violations and ensure corrective action is taken.
10. Issue EMCOIN’s to all drivers as per their eligibility.
11. Monitor the mileage of vehicles and adopt environmental friendly practices during vehicle
servicing & maintenance especially handling and disposal of vehicle related wastes.
12. Propagating fuel conservation, avoiding duplication of trips/multiple trips and encouraging
car pooling to conserve fuel.
13. Monitor the health and fitness of drivers at planned intervals.
Accountability : He shall be accountable for safe transportation of personnel and safe condition
of vehicles hired/owned by EMCO.
Authority : He has the authority to inspect & approve vehicles, assess drivers, audit the
applicable procedures, interview/counsel drivers and recommend disciplinary action on
personnel under his control.
1. Attend welfare committee meetings in all camps with key personnel and take action on the
discussions.
2. Counsel employees on welfare issues & attend to their grievances and appraise the
management on the same.
3. Co ordinate the medical examinations pertaining to occupational health of employees and
appraise the management on the same.
4. Organise health campaigns with the health department at planned intervals.
Accountability : He shall be accountable for analyzing and monitoring the welfare issues of
personnel under the control of EMCO.
Authority : He has the authority to interview personnel and inspect/audit facilities of EMCO in
order to assess their suitability in maintaining the welfare of employees.
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m. Role : Tender/Contracts-in-charge
n. Role : Warehouse-in-charge
1. Ensure that lifting machinery and tackles are sent for testing at regular intervals and records
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Accountability: He shall be accountable for the inspection upon receipt, safe storage, handling
and issue of materials from the warehouse, as per the HSE requirements.
Authority : He has the authority to reject materials that do not meet the required specifications.
3. Inspect and evaluate all facilities, equipment and the operations in the work place for
compliance with and enforcement of applicable industrial safety codes, standards and
regulations and submit a report on the same.
4. Follow up investigation of accidents/incidents, unusual occurrences, and safety complaints
and provide technical expertise to assist in preparation of incident investigation reports.
5. Review and comment on or approve work orders/ purchase orders/ method statements related
to that site (wherever applicable). The review will evaluate the work, work environment and
their interrelationship with the worker.
6. Review/approve purchase requests (as applicable) to verify/incorporate HSE specifications.
7. Maintain HSE bulletin boards and signs and evaluating site traffic and road signs.
8. Review completed Work Permits and maintain records of all the inspections and surveys in
order to report results and follow up on compliance and corrective actions.
9. Conducting Environmental Aspect Impact and Risk assessment for any new activity/new
machine/facility, (in consultation with project manager/HSE manager), wherever required.
10. Reviewing the RA’s whenever there is an incident or any complaint from anybody about a
particular activity or from the findings of the HSE audit.
11. Maintain the summary of HSE performance as well as firstaid cases from site firstaid register.
12. Monitoring the HSE performance of site engineers/supervisors / foremen & sub contractors.
13. Maintain Suggestion / Near miss database & communicate them to MR(HSE) after site review
14. Maintain the summary of Safety attitude improvement slips, investigate and communicate the
corrective action to all concerned.
15. Identify unsafe acts and counsel respective individuals.
16. Analyze all near miss cases and first aid cases and come out with corrective action to
eliminate future occurrence or seek advice from HSE HO for support.
17. Plan, maintain HSE training matrix for all employees working in the project
18. Conduct HSE trainings as well as coordinate with HO for any specific training requirement.
Accountability : He shall be accountable for effective monitoring & reporting of the HSEMS
implementation in areas under his responsibility.
Authority :
1. Access to records, information, property or plans to form work place safety judgments;
2. Physical access to all site areas to do surveys, inspections, or other HSE related activities.
3. If imminent danger exists, the HSE Officer/Engineer is authorized, on behalf of line
Management, to stop work activities.
3. Provide feedback, when consulted, on new procedures/processes or their changes, that could
have an impact on the health and safety of workers, in order to ensure that they are realistic.
4. Actively participate in HSE meetings & represent HSE issues of to workmen in his location.
5. Communicate/consult with workmen on HSE issues as per the requests from site management
6. Shall not misuse his position or influence workers to satisfy his personal needs.
q. Role : Employee(s)
Accountability : They shall be accountable for following the HSE instructions and using the
necessary safety appliances, provided for their safety.
Authority : They have the authority to refuse to undertake a job for which they do not
understand the risk, hazards or safety precautions, or a job for which they have not received
proper instructions, training, and authorization.
The training procedure incorporates the need to make the employees, at each relevant activity,
well aware of
1. Their roles and responsibilities in achieving conformance with the HSE policy and procedures
as per the requirements of HSE-Management Systems including emergency preparedness and
response requirements.
2. the significant OHS hazards & Environmental Aspects, - actual or potential – of their
activities and their benefits of improved performance
3. The potential consequences of deviating from the requirements specified in the respective
procedures.
All employees shall receive basic training in HSE awareness and understanding of the HSE-
Management Systems.
A training matrix has been developed detailing the training needs of the respective roles and
training modules are developed against the same. The customized HSE training programs ensure
that employees are able to undertake functions and support personnel in fulfilling the various key
tasks required of them within the HSE- Management Systems.
The training and continuous HSE education of personnel is aimed at helping the individual
appreciate the direct and indirect effects of their decisions and actions on the safety, health and
environment.
The records of all HSE training programs and associated training are documented and maintained
by administration department.
Reference:
EMCO has established a procedure for internal & external communication within the organisation
as well as participation and consultation with their workers. The internal communication includes
providing information to various levels in the organization with regard to its OHS Hazards and
Environmental aspects and HSE Management Systems. Various forms of communications are
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circulars, posters in internet, intranet, notice boards, e-mails and by internal meetings with
employees such as toolbox talk, group meetings, training and HSE review meetings.
All employees of EMCO are free to approach Management representative or HSE Incharge and in
case of absence of the above people the employee can approach the divisional head in case of
major HSE breach.
Without exception, information or data relating to the company’s HSE -Management Systems can
only be communicated externally with authorization from Management Representative (HSE).
Communication and complaints with regard to any aspect of the HSE performance are recorded in
the respective HSE records maintained by the Management Representative (HSE).
Every site shall have a Workers Representative to represent the workers and he shall be a part of
fortnightly HSE review meetings. Project manager/project in charge, HSE Engineer/ Officer, Site
Engineers, Supervisors, Worker’s Representative shall meet fortnightly in all their respective
sites. The HSE Engineer/officer will facilitate the meeting and project manager/ in charge shall
chair the meeting. The discussion on observations and the solutions shall be minuted and be
forwarded to HO and MR-HSE MS.
All workers, Technician & Supervisor are consulted at end of each Tool Box Talk and feedbacks
are recorded on TBT Format itself and the suggestion boxes are provided in every sites for
placing depositing their completed suggestion /Near miss report formats.
Reference:
SP 6 Communication, Participation and Consultation.
4.4.4 DOCUMENTATION
The basic Structure of HSEMS documentation is illustrated and explained in section 4.a.
The related documentation include –
1. HSE Manual
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2. System procedures
3. General procedures
4. Operational control procedures
5. HSE objectives
6. Permits
7. Risk assessments & Aspect Impact assessments
8. Checklists & Formats
9. Registers – Risk assessment register, Aspect – Impact assessment registers, Legal registers
Reference:
SP 7 Document management
4.4.5 DOCUMENT AND DATA CONTROL
EMCO’s document management procedure addresses identification, preparation, approval, issue,
review, revision, re-issues, storage and retrieval of all HSEMS document.MR - HSE maintains a
soft copy of applicable obsolete document for future reference and all other copies of obsolete
documents are destroyed by the respective copyholders.
Reference:
SP 7 Document management
General procedures are also established for inspections, PTWs, change management, sub
contractor management, PPE etc., to control the critical areas of HSEMS implementation.
Reference :
SP 8 Operational control
HSEOCP - 01
and revises, if necessary, its emergency preparedness plan and response procedures after a mock
drill, occurrence of incidents or emergency situations where necessary.
The procedure also covers the requirement of periodical mock drills for testing/verification of
implementation of such procedures where practicable.
Reference :
4.5 CHECKING
4.5.1 PERFORMANCE MEASUREMENT AND MONITORING
EMCO has established a system for monitoring and measuring the actual performance in terms
of key characteristics against the OHS & E objectives and targets in the areas of HSE
Management Systems and operational controls on regular basis. This includes evaluation of
compliance with relevant Safety, Health and Environmental legislation and regulations.
The results are analyzed to determine the areas of success and to identify areas requiring
corrective action and improvement on the basis of performance indicators, which have been laid
down in the relevant HSE procedures. HSE Performance of line staff is measured and monitored
on a monthly basis.
The instruments used for measurements are calibrated to ensure accuracy of the measurements
and the relevant records of such calibration are retained for a specific period as laid down in the
procedure.
PROCEDURES REF:
to MR-HSE who in turn shall highlight them in Management review meetings to consider them
as input for management program, to permanently eliminate the non conformance.
Reference :
SP 11 Evaluation of Compliance
EMCO has established a procedure to investigate incidents to identify root causes and
underlying potential deficiencies in the management system. The results of the investigations
shall be shared to all sites by HSE representative at HO.
Reference :
The procedure also covers the record keeping of causes identified, corrective and preventive
actions taken and changes, if any, incorporated in the respective procedure as a part of
standardization.
Reference :
manual. It shall be ensured that the records are legible, identifiable and easily traceable to
the activity or service.
The Project Manager /Site in-charge is responsible for ensuring that the necessary filing and
indexing of records is performed satisfactorily and he maintains a record matrix for the
records being maintained in his process.
Reference :
SP 7 Document management
The audit procedure covers the planning, scheduling, methodology, responsibility and a
formal review of its results by the core committee in management review meeting. The
frequency of audits is based on the HSE risks, criticality of the concerned activity and the
results of the previous audits.
The MR (HSE) keeps a record of qualified internal auditors and organizes audits and
reports the results to Divisional head and follows up with the concerned functional head and
project manager for corrective and preventive actions.
Reference :
SP 14 HSE Audit.
The review covers the mandatory items specified in the standards of OHSAS 18001:2007
and ISO 14001:2004 and also EMCO specific requirements.
The minutes of meeting is circulated to all the members by MR-HSE. The HSE
Department maintains record of Minutes of meeting for 3 years.
PROCEDURES REF:
SP 15 Management Review