NAME: MUHAMMAD DANIEL HAKIM BIN ROSLI

ID NUMBER: 2021886636

WRITING SITUATION

Instructions for Project Planning (Individual work - 20%)

● Write an e-mail of about 200 words to your manager, summarising the key
decisions based on the four aspects of your discussion.
● One mark will be deducted if your email exceeds 210 words.
● You are given thirty (30) minutes to write the email.
● Include subject line in your email.
● Begin your e-mail with ‘Dear …’
● Submit the notes taken during the discussion with the email.

SITUATION (please paste the situation given below)

Your company plans to hold a special day for the staff every month to show how much the
company appreciates their contributions. Your manager has asked you and a few colleagues
to plan the monthly event. Write an email of about 200 words to your manager, summarising

● the key decisions based on the following aspects: suitable date(s), venue for the
programme and its objectives
● suitable activities for the programme
● budget and promotion of the programme to the staff committees and duties for staff
to help run the programme

END OF QUESTION PAPER

 NAME: MUHAMMAD DANIEL HAKIM BIN ROSLI
ID NUMBER: 2021886636
1. Write your email in the space provided below.

Dear Mrs. Cardi B,

I’m writing to seek your approval regarding the Monthly Special Day for the staff to show how
much the company appreciates their contributions, which is held on 24th December 2022 at
Kasturi Resorts, Cherating.

The main objective of this programme is to show appreciation to our hardworking staff.
Among the activities that are planned are Sports Day, competition between colleagues in
soccer and netball, Explorace, Dinner Gala at , and lucky draw sessions. The budget needed
for this monthly event is about RM10,000 to RM15,000 which will cover the rental place, food
and lucky draw prizes. In terms of funding, we are hoping for sponsorship from our social
club and other organisations. To help run the programme, we will form five major
committees, including the logistics, decoration, programme, event, and food committees.
Each committee will be assigned to a department, and the head of that apartment will be in
charge of overseeing the responsibilities. All department employees are expected to work
together to ensure the event runs smoothly.

It is hoped that the programme will be able to let the staff have exciting moments, and at the
same time increase our staff productivity and creativity.

Thank you,

Yours sincerely,

Mr. Daniel Hakim

 NAME: MUHAMMAD DANIEL HAKIM BIN ROSLI
ID NUMBER: 2021886636

2. Attach the snapshot of your notes taken during the discussion here.